MINUTES Sand Springs City Council Regular Meeting January 28, 2013 7:00 p.m. Sand Springs Municipal Building 100 East Broadway Room #203 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (15-0) Vice Mayor Michael Phillips (15-0) Councilman Dean Nichols (15-0) Councilman Jesse Honn (14-1) Councilman Brian M. Jackson (15-0) Councilman James D. Rankin (15-0) ALSO PRESENT: City Manager Rocky Rogers City Attorney David Weatherford Recording Secretary Janice L. Almy Recording Secretary Colette L. Boyce ABSENT: Councilman Harold G. Neal (13-2) The Sand Springs City Council met in regular session on January 28, 2013 in Room #203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk s office and posted at 11:00 a.m. on January 24, 2013 on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Nichols, here; Councilman Honn, here; Councilman Jackson, here; Vice Mayor Phillips, here; Mayor Burdge, here; Councilman Neal, no response; Councilman Rankin, here. It was noted that Councilman Neal was absent for said meeting.
CITY COUNCIL MINUTES January 28, 2013 PAGE 2 3. Invocation Following Roll Call, Councilman Rankin led the invocation. 4. Pledge of Allegiance Following the Invocation, Councilman Rankin led the Pledge of Allegiance. 5. Request(s) for Appearance Mayme Crawford, Leroy Johnson and Regina Barsh were given a 3 minute time limit to appear before the Council regarding the renaming of Oak Street. Mayme Crawford read a prepared statement requesting that the street be renamed to Booker T. Washington Blvd as it being the best representation of the African American Community. Leroy Johnson requested POEM Ave for the renaming as this would involve all of the names of the streets that no longer exist: Pecan, Oak, Elm, and Morrow. Regina Barsh stated that Booker T Washington Blvd represented the school that was once there and encompassed all of the people that once lived in that community. Following the listed speakers, Mayor Burdge opened the floor to the other citizens signed in to speak regarding the renaming. Raymond Turner made no comments. Cortez Johnson stated that he attended Booker T. Washington High School and in an effort for the City to not remove all of the memories, Oak Street should be renamed as Booker T. Washington Blvd. Daphne Gaulden made no comments. Janice Ross stated that she attributed many of her personal accomplishments to Booker T. Washington High School and suggested recognizing a street in this name. Millard Jones stated that his name of choice would be BTW Ramblers Blvd. Pastor Willard Jones stated that nothing remains of the neighborhood where he grew up and Booker T. Washington Blvd. would be a reminder from the City to the African American citizens. Mayor Burdge stated that all above comments would be taken into consideration.
CITY COUNCIL MINUTES January 28, 2013 PAGE 3 6. Recognition(s) / Proclamation(s) A. Years of Service OML President Carolyn Stager recognized and presented a certificate of Recognition to T.J. Davis, Public Works Projects Administrator, for his years of service. T.J. Davis expressed appreciation for the acknowledgment. B. Mayoral Proclamation IHOP s National Pancake Day and Shriners Hospitals for Children Day Mayor Burdge read aloud a proclamation recognizing February 5, 2013 as IHOP s National Pancake Day and Shriners Hospitals for Children Day. 7. Presentation(s) A) Classification and Pay Study Kim Booth, Human Resource Director introduced Blair Johanson, of the Johanson Group, who provided a brief PowerPoint presentation regarding the Classification and Pay Study. B. Park Playground Equipment Grant Gerondale, Parks Director, provided a PowerPoint presentation and a brief park playground equipment overview. A discussion was held in regard to the cost of the repair of the equipment, the likelihood of a senior playground and the possibility of a regular funding for routine maintenance. 8. Consent Agenda (A-N) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item. Mayor Burdge requested if Council had any items to be removed from the Consent Agenda. Following a discussion on items C, I and J, Mayor Burdge requested a motion regarding Consent Agenda Items 8A through 8N. A motion was made by Councilman Rankin and seconded by Vice Mayor Phillips to approve the Consent Agenda Items 8A through 8N, as follows:
CITY COUNCIL MINUTES January 28, 2013 PAGE 4 A. The minutes of the January 14, 2013 regular City Council meeting. B) The monthly Transfers of Funds. C) Resolution No. 13-23 in support of repealing preemptive state law with regards to restricting smoking in public places and restoring local control of such decisions. D) A transfer of appropriation in the Water Utility Fund for a decrease in the Operating Expenses Customer Service line item in the amount of $44,000 and an increase in the Transfer Out Municipal Authority STC Fund line item in the amount of $44,000; and in the Municipal Authority Short-Term Capital Fund for an increase in the Operating Transfers In Water Utility Fund line item in the amount of $44,000 and an increase in the Expenditures Customer Service line item in the amount of $44,000 for the Auto-Teller Payment KIOSK. E) The purchase of the KIOSK and the annual support agreement with SunGard. F. The authorization for the City Manager to sign the Service Provider Agreement for the KIOSK. G. Resolution No. 13-24 confirming the lease purchase agreement with Community First National Bank for the 2013 Spartan ERV Gladiator Pumper and loose equipment. H) A Quit Claim Deed completing the dedication in transferring the title of the property located in Tract A, River Ridge Addition from Gibson and Powell Investments LLC to the City of Sand Springs and authorization for the Mayor to sign said deed. I) Resolution No. 13-22 resolving contract issues with Luckinbill, Inc concerning the 2010 Water Storage Tank Rehabilitation Project and the 41 st Street Emergency Repair Products. J. The award of Bid No. 1004 for the Skiatook Raw Water Conveyance System 2013 Raw Water Storage Tanks Rehabilitation to Luckinbill, Inc. in the amount of $309,370.00. K. The update to the Sand Springs Pogue Airports 5-year Capital Improvements Projects Plan. L. The Public Improvements for the River Ridge Apartments constructed by Zimmerman Properties Construction, LLC and Ellsworth Paving.
CITY COUNCIL MINUTES January 28, 2013 PAGE 5 M. The Sanitary Sewer Easements from Mallie and Peter McDaniel for compensation in the amount of $500.00; from John and Brikka Haefeker for compensation in the amount of $1,325.00; and from Sandite Childhood Development Center, Inc with no compensation (donated) for the Squirrel Hollow Creek Sanitary Sewer Relocation Project. N. The Supplement Appropriation in the General Obligation Bond 2006 Fund for an increase to the Expenditures Parks & Recreation/Community Center line item in the amount of $68,108.00 and in the General Fund a decrease to the Reserved (Assigned) Fund Balance Community Center line item in the amount of $68,108.00. Councilman Rankin, aye; Mayor Budge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye 9. Waste Water Treatment Plant Engineering Agreement Public Works Director, Derek Campbell introduced Tetra Tech Vice President, Jon Nelson and Project Design Engineer Srini Sundaramoorthy who provided an overview of the proposed agreement with Tetra Tech, Inc. in the amount of $1,711,760.00 for the Waste Water Treatment Plant Project. A motion was made by Councilman Honn and seconded by Vice Mayor Phillips that the requested approval of the proposed agreement with Tetra Tech, Inc. in the amount of $1,711,760.00 for the Waste Water Treatment Plant Project., as presented, be approved. Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Rankin, aye. 10. Financial Reports Finance Director Kelly Lamberson presented the regular monthly Financial Reports for all funds for Council s review and information.
CITY COUNCIL MINUTES January 28, 2013 PAGE 6 11. Correspondence The following correspondence was provided to Council for their review and information. A. Regular monthly bills. 12. City Manager s and Council Members Report The City Manager and Council members provided updates regarding recent and upcoming events and projects, including events of interest and the general operations of the City. No action was taken. A. Rocky Rogers, City Manager, provided a brief update of the City Managers Association of Oklahoma (CMAO) Conference. B. Rocky Rogers, City Manager, reminded Council of the filing period for Wards 1 and 2 held from Monday, February 4 to Wednesday, February 6, 2013. C. Rocky Rogers, City Manager, suggested that the cutoff date for receiving items for the time capsule be in mid-february. Council agreed with the date of the burial set for May to coincide with the City s birthday. D. Vice Mayor Phillips reminded Council of the Special Budget meeting set for Tuesday, January 29, 2013 at the Case Community Center E. Vice Mayor Phillips reminded Council of the Tulsa Regional Chamber s Legislative reception scheduled for Thursday, January 31, 2013 at the Mayo Hotel in the Ballroom. F. Mayor Burdge stated INCOG s CTAG Legislative Reception was held on January 24, 2013 with nine city representatives present. G. Mayor Burdge provided an overview of the 3 rd Annual Mayor s Congress held January 25, 2013 and sponsored by the Mayors of Oklahoma. H. Councilman Jackson thanked Mayor Burge and Vice Mayor Phillips for attending the Junior Achievement, JA BizTown event for Garfield Elementary students. I. Rocky Rogers, City Manager, recognized Human Resource Director Kim Booth for obtaining a Professional Human Resource Certification and City Clerk Janice Almy as the Vice President of the City Clerk and Treasurers Association.
CITY COUNCIL MINUTES January 28, 2013 PAGE 7 Following Agenda Item No. 12 City Manager s and Council Members Report, a motion was made by Councilman Nichols and seconded by Councilman Honn to recess the City Council Meeting, to be reconvened following the Municipal Authority Meeting. Councilman Rankin, aye; Mayor Budge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye. The City Council Meeting recessed at the noted time of 8:40 p.m. Following the Municipal Authority Meeting, a motion was made by Vice Mayor Phillips and seconded by Councilman Jackson to reconvene the City Council Meeting. Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Rankin, aye. The City Council Meeting reconvened at the noted time of 8:42 p.m. 13. Executive Session A) Mayor Burdge informed Council of the request to retire into Executive Session for the purpose of conferring on matters pertaining to appraisal or acquisition of property regarding Jade Development, in accordance with O.S. Title 25, Section 307(B)(3); and for the purpose of conferring on matters pertaining to economic development within the RiverWest development. A motion was made by Vice Mayor Phillips and seconded by Councilman Jackson to retire into Executive Session for the purpose of conferring on matters pertaining to appraisal or acquisition of property regarding Jade Development, in accordance with O.S. Title 25, Section 307(B)(3); and for the purpose of conferring on matters pertaining to economic development within the RiverWest development. Councilman Rankin, aye; Mayor Budge, aye; Vice Mayor Phillips, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Nichols, aye.
CITY COUNCIL MINUTES January 28, 2013 PAGE 8 Mayor Burdge, Vice Mayor Phillips, Councilman Nichols, Councilman Honn, Councilman Jackson, Councilman Rankin, City Manager Rocky Rogers, City Attorney David Weatherford, and Public Works Director Derek Campbell retired into Executive Session at the noted time of 8:43 p.m. Discussion was held in regards to matters, as listed on the agenda, pertaining to appraisal or acquisition of property regarding Jade Development, in accordance with O.S. Title 25, Section 307(B)(3); and for the purpose of conferring on matters pertaining to economic development within the RiverWest development. B) Following the Executive Session, a motion was made by Vice Mayor Phillips and seconded by Councilman Jackson to return to the City Council meeting. Councilman Nichols, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Phillips, aye; Mayor Burdge, aye; Councilman Rankin, aye. Council returned to the City Council meeting at the noted time of 9:18 p.m. C) Mayor Burdge requested if there were any actions to be taken as a result of the Executive Session. There being none, Mayor Burdge moved to Agenda Item No. 14. 14. Adjournment There being no other discussion, the meeting adjourned at the noted time of 9:18 p.m. Janice L. Almy, City Clerk