NORTH TEXAS MUNICIPAL WATER DISTRICT 501 E. Brown Street Wylie, Texas 75098 (972) 442-5405 Phone (972) 295-6440 Fax BOARD OF DIRECTORS REGULAR MEETING THURSDAY, APRIL 26, 2018 4:00 P.M. Notice is hereby given pursuant to V.T.C.A., Government Code, Chapter 551, that the Board of Directors of North Texas Municipal Water District (NTMWD) will hold a regular meeting, open to the public, on Thursday, April 26, 2018, at 4:00 p.m., at the NTMWD Administrative Offices, 501 E. Brown Street, Wylie, Texas. The Board of Directors is authorized by the Texas Open Meetings Act to convene in closed or executive session for certain purposes. These purposes include receiving legal advice from its attorney (Section 551.071); discussing real property matters (Section 551.072); discussing gifts and donations (Section 551.073); discussing personnel matters (Section 551.074); or discussing security personnel or devices (Section 551.076). If the Board of Directors determines to go into executive session on any item on this agenda, the Presiding Officer will announce that an executive session will be held and will identify the item to be discussed and provision of the Open Meetings Act that authorizes the closed or executive session. I. CALL TO ORDER AMENDED AGENDA 1 II. III. IV. INVOCATION DIRECTOR LYNN SHUYLER PLEDGE OF ALLEGIANCE PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG V. ANNOUNCEMENT OF QUORUM VI. VII. ADMINISTER OATH OF OFFICE PUBLIC COMMENTS The Board of Directors allows individuals to speak to the Board. Prior to the meeting, speakers must complete and submit a Public Comment Registration Form. The time limit is five (5) minutes per speaker, not to exceed a total of thirty (30) minutes for all speakers. The Board may not discuss these items, but may respond with factual or policy information. 1 Persons with disabilities who plan to attend the NTMWD Board of Directors meeting and who may need auxiliary aids or services are requested to contact John Montgomery in the NTMWD Administrative Offices at (972) 442-5405 as soon as possible. All reasonable efforts will be taken to make the appropriate arrangements.
PAGE 2 VIII. OPENING REMARKS A. Presentations of awards, recognitions, achievements, etc., of the District, Board members, and staff B. President s Remarks concerning current events, conduct of meeting, posted agenda items, committee assignments, and related matters C. Executive Director s Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing programs of the District including the Regional Water System, Regional Wastewater System, Regional Solid Waste System, Watershed Protection, and Water Conservation IX. UPDATE ON WATER QUALITY X. UPDATE ON WASTEWATER QUALITY XI. XII. UPDATE ON LOWER BOIS D ARC CREEK RESERVOIR PROJECT CONSENT AGENDA ITEMS The Consent Agenda allows the Board of Directors to approve all routine, noncontroversial items with a single motion, without the need for discussion by the entire Board. Any item may be removed from consent and considered individually upon request of a Board member or NTMWD staff member. A. Consider Approval of Board of Directors Regular Meeting Minutes March 22, 2018 (Please refer to Consent Agenda Item No. 18-04-01) B. Consider Approval of Board of Directors Work Session Meeting Minutes March 22, 2018 (Please refer to Consent Agenda Item No. 18-04-02) C. Consider Approval of Monthly Construction Report March 2018 (Please refer to Consent Agenda Item No. 18-04-03) D. Consider Authorizing Execution of Permanent Easement and Adoption of Resolution No. 18-20 Authorizing Conveyance of Property in the form of 0.019 Acre Permanent Easement to Denton County Electric Cooperative, Inc., d/b/a CoServ Electric for the North System Frisco-McKinney Ground Storage Tanks, Project No. 101-0409-15 (Please refer to Consent Agenda Item No. 18-04-04) E. Consider Authorizing Additional Legal Services on Project No. 101-0374-14, Lower Bois d Arc Creek Reservoir Program Management (Please refer to Consent Agenda Item No. 18-04-05)
PAGE 3 XIII. AGENDA ITEMS FOR INDIVIDUAL CONSIDERATION A. Consider Adoption of Resolution No. 18-19 Authorizing Submittal of a Request for Financial Assistance from the Texas Water Development Board, Authorizing Filing of Application for Assistance, and Designating Authorized Representative of NTMWD for Purposes of Furnishing Information and Executing Documents Required in Filing Application for Lower Bois d Arc Creek Reservoir and Treatment and Treated Water Distribution Improvements (Please refer to Administrative Memorandum No. 5135) B. Consider Authorizing Additional Funding for Response to Petition Appealing Wholesale Water Rates Filed by Cities of Garland, Mesquite, Plano, and Richardson Before the Public Utility Commission of Texas (Please refer to Administrative Memorandum No. 5136) C. Consider Authorizing Legal Services on Project No. 101-0498-18, Lake Tawakoni Water Treatment Plant, Sedimentation Lagoon No. 1 Geotechnical Evaluation (Please refer to Administrative Memorandum No. 5137) D. Consider Authorizing Execution of Engineering Services Agreement on Project No. 101-0496-18, Wylie Water Treatment Plant Ammonia System Improvements (Please refer to Administrative Memorandum No. 5138) E. Consider Adoption of Resolution No. 18-24 Authorizing Use of Competitive Sealed Proposal Procurement Method under Texas Government Code Chapter 2269 for Wylie Water Treatment Plant Emergency Notification System, Project No. 101-0461-17 (Please refer to Administrative Memorandum No. 5139) F. Consider Authorizing Award of Construction Contract on Project No. 101-0352-14, Wylie Water Treatment Plant Water System Operations Center (Please refer to Administrative Memorandum No. 5140) G. Consider Authorizing Award of Construction Contract on Project No. 101-0445-16, Maintenance Facilities Central Region, Phase 1 (Please refer to Administrative Memorandum No. 5141) H. Consider Authorizing Execution of Easement Encroachment Agreement with Plano Independent School District on 42-Inch North Plano Pipeline (Please refer to Administrative Memorandum No. 5142) I. Consider Authorizing Execution of Amendment No. 5 to the Construction Manager At-Risk Agreement on Project No. 101-0383-15, Lower Bois d Arc Creek Reservoir FM 897 Relocation from US 82 to FM 1396, and Project No. 101-0435-16, Fannin County Road and Bridge Improvements (Please refer to Administrative Memorandum No. 5143) J. Consider Authorizing Execution of Archeological Services Agreement on Project No. 101-0237-18, Lower Bois d Arc Creek Reservoir Archeological Services (Please refer to Administrative Memorandum No. 5144)
PAGE 4 K. Consider Authorizing Execution of Engineering Services Agreement on Project No. 101-0425-16, Treated Water Pipeline from Leonard Water Treatment Plant to McKinney No. 4, Segment D (Please refer to Administrative Memorandum No. 5145) L. Consider Authorizing Execution of Engineering Services Agreement on Project No. 101-0425-16, Treated Water Pipeline from Leonard Water Treatment Plant to McKinney No. 4, Segment E (Please refer to Administrative Memorandum No. 5146) M. Consider Authorizing Payment to Bois d Arc Municipal Utility District for Construction Phase of Settlement Agreement, Project No. 101-0344-13, Lower Bois d Arc Creek Reservoir Dam (Please refer to Administrative Memorandum No. 5147) N. Consider Authorizing Payment to Fannin County in Accordance with the Agreement with Fannin County, Texas, Concerning Water Supply and Development of the Lower Bois d Arc Creek Reservoir Project, Project No. 101-0344-13, Lower Bois d Arc Creek Reservoir Dam and Intake Structure (Please refer to Administrative Memorandum No. 5148) O. Consider Authorizing Execution of Amendment No. 8 to Construction Manager At- Risk Agreement for Partial Guaranteed Maximum Price, Project No. 101-0344-13, Lower Bois d Arc Creek Reservoir Dam and Intake Structure (Please refer to Administrative Memorandum No. 5149) P. Consider Authorizing Payment to White Shed Water Supply Corporation for Construction in Accordance with Utility Relocation Agreement, Project No. 101-0344-13, Lower Bois d Arc Creek Reservoir Dam and Intake Structure (Please refer to Administrative Memorandum No. 5150) Q. Consider Authorizing Award of Construction Contract on Project No. 301-0443-16, South Mesquite Creek Regional Wastewater Treatment Plant Influent Flow Handling and Secondary Clarifier Improvements (Please refer to Administrative Memorandum No. 5151) R. Consider Authorizing Execution of Engineering Services Agreement on Project No. 301-0497-18, South Mesquite Creek Regional Wastewater Treatment Plant Solids Handling Improvements (Please refer to Administrative Memorandum No. 5152) S. Consider Authorizing Execution of Engineering Services Agreement for Wastewater Conveyance System 2018 Manhole and Pipeline Improvements (Please refer to Administrative Memorandum No. 5153) T. Consider Authorizing Ratification of Actions by Executive Director in Authorizing Emergency Repair to the Mesquite to Forney Pipeline (Please refer to Administrative Memorandum No. 5154)
PAGE 5 U. Consider Authorizing Execution of Engineering Services Agreement on Project No. 501-0495-18, Wilson Creek Transfer Force Main (Please refer to Administrative Memorandum No. 5155) V. Consider Authorizing Execution of Engineering Services Agreement on Project No. 301-0499-18, Wilson Creek Regional Wastewater Treatment Plant Maintenance Facility and Solids Operations Facility (Please refer to Administrative Memorandum No. 5156) W. Consider Authorizing Additional Legal, Engineering, and Consulting Services Providers (Please refer to Administrative Memorandum No. 5157) X. Consider Authorizing Right-of-Way Acquisition Program and Adoption of Resolution No. 18-22 Authorizing the Use of Eminent Domain to Acquire Right-of- Way for the Lower Bois d Arc Creek Reservoir Raw Water Pipeline, Project No. 101-0424-16, and Delegating Authority to Initiate Condemnation Proceedings to the NTMWD Executive Director (Please refer to Administrative Memorandum No. 5158) Y. Consider Authorizing Additional Funding for Right-of-Way Acquisition Program and Adoption of Resolution No. 18-26 Authorizing the Use of Eminent Domain to Acquire Right-of-Way for the Lower Bois d Arc Creek Reservoir Dam and Intake Structure, County Road 2715 Improvements, Project No. 101-0344-13, and Delegating the Authority to Initiate Condemnation Proceedings to the NTMWD Executive Director (Please refer to Administrative Memorandum No. 5159) Z. Consider Adoption of Resolution No. 18-23 Authorizing the Use of Eminent Domain to Acquire Right-of-Way for the Leonard Water Treatment Plant, Project No. 101-0154-09 and Delegating Authority to Initiate Condemnation Proceedings to the NTMWD Executive Director (Please refer to Administrative Memorandum No. 5160) AA. BB. CC. Consider Adoption of Resolution No. 18-21 Authorizing the Use of Eminent Domain to Acquire Right-of-Way for the Lower Bois d Arc Creek Reservoir FM 897 Relocation from US 82 to FM 1396 and Easements for Relocation of Utilities Impacted by the FM 897 Relocation from US 82 to FM 1396, Project No. 101-0383- 15, and Delegating Authority to Initiate Condemnation Proceedings to the NTMWD Executive Director (Please refer to Administrative Memorandum No. 5161) Consider Adoption of Resolution No. 18-25 Authorizing the Use of Eminent Domain to Acquire Right-of-Way for the Lower Bois d Arc Creek Reservoir, Fannin County Road and Bridge Improvements, Project No. 101-0435-16, and Delegating Authority to Initiate Condemnation Proceedings to the NTMWD Executive Director (Please refer to Administrative Memorandum No. 5162) Consider Authorizing Mid-Year Personnel Request (Please refer to Administrative Memorandum No. 5163)
PAGE 6 DD. Consider Authorizing Designation of Official Name of the Reservoir to be Constructed in Fannin County (Currently Referred to as Lower Bois d Arc Creek Reservoir) (Please refer to Administrative Memorandum No. 5164) XIV. DISCUSSION ITEMS A. Appoint Nominating Committee to Recommend Slate of Board of Directors Officers for 2018 2019 B. Update on Deputy Director of Finance and Personnel Position including staffing assignments; work coverage; project status and related matters C. Discuss Status of Member City Contract Matters including: 1. Petition of the Cities of Garland, Mesquite, Plano and Richardson Appealing Wholesale Water Rates Implemented by North Texas Municipal Water District, Docket No. 46662 before the Public Utility Commission of Texas 2. Petition of the Cities of Garland, Mesquite, Plano and Richardson Appealing Wholesale Water Rates Implemented by North Texas Municipal Water District, Docket No. 47863 before the Public Utility Commission of Texas 3. Ex Parte, North Texas Municipal Water District, Cause No. 429-01462- 2018 in the 429th Judicial District, District Court of Collin County, Texas 4. Facilitation with Member Cities Regarding Alternate Cost Methodologies to the Amendatory Water Supply Contract D. Opportunity for Board Members to Request Potential Future Agenda Items (No substantive discussion of items will take place at this time) XV. ADJOURNMENT