Township of Woolwich Council Agenda Date: Tuesday, April 5, 2016 Time: 6:00 p.m. Location: Council Chambers, 2nd Floor 24 Church Street West, Elmira Pages 1. Grand Howl by First Elmira Cubs (6:00 P.M. in Council Chambers) 2. Disclosures of Pecuniary Interest 3. Items to Come Forward from Closed Session 4. Adoption of Minutes THAT the following minutes be adopted: 4.1 Council Minutes - March 8, 2016 1 4.2 Committee of the Whole Minutes - March 22, 2016 7 5. Proclamations 6. Presentations 7. Delegations 7.1 Richard Clausi, Elmira Radio Club Inc. - Update on the Role of Ham Radio within Woolwich in the Event of a Disaster 16 7.2 Delegation Requests for Sub-Committee Topics 7.2.1 Alan Marshall 7.2.2 Lynne Hare 7.2.3 Memo from Councillor Bauman 20
8. Unfinished Business 9. Consent Items Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action. Resolution THAT the following items be approved and/or received for information: 9.1 Items for Approval 9.2 Items for Information 9.2.1 Downtown Elmira BIA Board Meeting Minutes - February 17 2016 21 9.2.2 Committee of Adjustment Notice of Hearing - April 18, 2016 24 9.2.3 Committee of Adjustment Minutes - February 22, 2016 38 9.2.4 Council Mail Folder Items 39 10. Committee of the Whole THAT Council convenes into the Committee of the Whole. 10.1 Recommendations from Committee of the Whole (March 22, 2016) 40 THAT the Summary of Recommendations of the Committee of the Whole be adopted. 10.2 Staff Reports and Memos 10.2.1 Memo: Woolwich Street South and Dolman Street Reconstruction Project - Temporary Land Use License Agreement with the Regional Municipality of Waterloo 43
10.2.2 F11-2016: Canada 150 Community Infrastructure Program - Contribution Agreement 50 10.2.3 P02-2016: Fire Department Establishing and Regulating By-law 85 10.2.4 R05-2016: Tender Award - St. Jacobs/Tenant Building Roofing Replacement 98 10.3 Other Business 10.3.1 Mayor's Report on Regional Matters 10.3.2 Council Reports/ Updates 10.3.3 Outstanding Council Activity List as of April 1, 2016 103 10.4 First and Second Reading of the By-laws THAT the following by-laws be introduced and read a first and second time. 10.4.1 A By-law to prohibit or regulate the discharge of guns or other firearms, air-guns, cross-bows, long-bows or any other weapon within the Township of Woolwich 10.4.2 A By-law to regulate, govern or prohibit the operation of motorized snow vehicles within the Corporation of the Township of Woolwich 10.4.3 A By-law to authorize the Mayor and Clerk to execute a Contribution Agreement for Infrastructure Projects under the Canada 150 Community Infrastructure Program 10.4.4 A By-law to establish, maintain and operate a Fire Department and to repeal By-law 20-2013 10.4.5 A By-law to confirm all actions and proceedings of the Council (April 5, 2016) 105 109 112 113 124 11. Adoption of proceedings of the Committee of the Whole THAT the Committee of the Whole rise and report to Council. THAT Council confirms and adopts the proceedings of the Committee of the Whole.
12. Correspondence 13. Public Notice 14. Notice of Closed Meetings 15. Notice of Motion 16. Final Passage of By-laws THAT the following by-laws in the hands of the Clerk be read a third time and finally passed, that they be numbered as By-law numbers 21-2016 to 26-2016, and that they be signed by the Mayor and Clerk and sealed with the corporate seal. 16.1 A By-law to prohibit or regulate the discharge of guns or other firearms, air-guns, cross-bows, long-bows or any other weapon within the Township of Woolwich 16.2 A By-law to regulate, govern or prohibit the operation of motorized snow vehicles within the Corporation of the Township of Woolwich 16.3 A By-law to authorize the Mayor and Clerk to execute a Contribution Agreement for Infrastructure Projects under the Canada 150 Community Infrastructure Program 16.4 A By-law to establish, maintain and operate a Fire Department and to repeal By-law 20-2013 16.5 A By-law for the Construction of the Hawkesville Road Municipal Drainage Works 125 16.6 A By-law to confirm all actions and proceedings of the Council (April 5, 2016) 17. Adjournment THAT the meeting adjourns to meet again in regular session on April 25, 2016. 18. Public Resolution to Move into Closed Session - Immediately Following Council THAT the Council of the Township of Woolwich convenes in closed session on Tuesday April 5, 2016 in the Councillors' Office in accordance with Section 239 (2) (b) of the Municipal Act for discussion regarding personal matters about an identifiable individual, including municipal or local board employees related to a Human Resources matter.
If you have any questions about the content or outcome of this meeting, please contact Kiera Schlueter at 519-669-1647 ext. 6115 or kschlueter@woolwich.ca.