ALBANY UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION 1051 Monroe Street Albany, CA 94706 Albany City Hall 1000 San Pablo Avenue Albany, CA 94706 MINUTES FOR REGULAR MEETING I. OPENING BUSINESS 7:00 p.m. A) Call to Order President Low called meeting to order at 7:00. B) Roll Call PRESENT: EXCUSED: STAFF: President Low, Member Rosenbaum, Member Knight, and Member Maris. Vice President Black Superintendent Stephenson, Assistant Superintendent Harden, Lynda Hornada, Director of Student Services. C) Identify Closed Session Pursuant to Section III Below II. PUBLIC COMMENT PERIOD FOR CLOSED SESSION ITEMS There being no business under this item, the Board moved to the next item on the agenda. III. CLOSED SESSION A) With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957: Superintendent s Evaluation B) With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957. C) With respect to every item of business to be discussed in Closed Session pursuant to Education Code Section 35146: Students. D) With respect to every item of business to be discussed in Closed Session Pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR (Superintendent Marla Stephenson, District Representative), Regarding Negotiations as pertains to: a. California School Employees Association (CSEA) b. Albany Teachers Association (ATA) c. SEIU Local 1021 IV. OPEN SESSION A) Reconvene to Open Session B) Roll Call Page 1 of 8
PRESENT: STAFF: President Low, Vice President Black, Member Rosenbaum, Member Knight, and Member Maris. Superintendent Stephenson and Assistant Superintendent Harden. C) Pledge of Allegiance The Board and members of the public recited the Pledge of Allegiance. D) Report of Action Taken in Closed Session President Low reported that no action was taken in closed session. E) Approval of Albany Unified School District Board of Education Agenda for the meeting. President Low requested a motion to: Approve: E) Albany Unified School District Board of Education Agenda for the meeting. Motion by Member Maris, seconded by Member Knight to Approve: E) Albany Unified School District Board of Education Agenda for the meeting. (F) Approval of Consent Calendar 1. Board of Education Minutes The Board thanked Marina Gonzales for her excellent work on the minutes. Member Knight requested the following: 1) Posting of the Board meeting minutes on the AUSD website in a timely manner, 2) Organizing of previous year s Board meeting minutes on the AUSD website; and 3) The ability to electronically search in the PDF documents provided in the Board packets. a) Minutes of the February 1, 2011 meeting with corrections b) Amended minutes of the February 15, 2011 meeting. c) Amended minutes of the March 1, 2011 meeting. 2. Personnel a) Certificated Personnel Assignment Order 1. Amendment a. Coach, Assistant Track 2. Leave a. School Psychologist b. Teacher 3. Extra Assignment a. BTSA Mentor 4. New Hire a. Principal, Albany Middle School Page 2 of 8
Peter Parenti, candidate for the Albany Middle School Principal position, addressed the Board and provided a summary of experience and qualifications along with farewell letters and pictures provided by students at his current place of employment. b. Teacher c. Teacher Substitute d. Teacher Substitute, Long Term 5. Separation of Service a. Teacher 6. Status Change none b) Classified Personnel Assignment Order 1. Amendment a. Coach, Track 2. Leave none 3. Extra Assignment none 4. New Hire a. Administrative Assistant Business/Personnel, Hourly b. Interpreter/Translator c. Executive Assistant for Support Services Jacqueline Manibusan, candidate for the Executive Assistant for Support Services position addressed the Board and provided a summary of experience and qualifications. 5. Separation of Service a. Career Coordinator 6. Status Change none c) Uncompensated Service Assignment Order 1. Volunteer a. Classroom b. Driver 3) Curriculum and Instruction a) Extended Field Trip Request for the Albany High School Science Bowl Team to Compete in the Science Bowl National Finals in Washington, DC. b) Extended Field Trip Request for a Marin School 2nd Grade Class to Attend a Two Day Outdoor Education Trip at Alice Eastwood Group in Mt. Tamalpais State Park, CA. c) Independent Contractor Agreement between Albany Unified School District and Teresa Hickman for Zumba Classes at Ocean View School. 4) Business and Operations a) Agreement between Albany Unified School District and School Innovations and Advocacy to complete..the School Accountability Report Cards for the 2009-10 School Year. b) Agreement between Albany Unified School District and School Innovation and Advocacy to complete the School Accountability Report Cards for the 2010-11 School Year, and to complete the Single School Plans for the 2011-12 School Year. President Low, speaking on behalf of excused Vice President Black, requested clarification on including the Single School Plans component in the agreement with School Innovation and Advocacy. Superintendent Stephenson provided clarification that it is usual and customary for districts to enter into an agreement with School Innovation and Advocacy to complete both School Accountability Report Cards and Single School Plans for consistency and adequate capture of data (to view the discussion visit www.ausdk12.org). Page 3 of 8
5) Student Services a) Independent Contractor Agreement between Albany Unified School District and University of California Berkeley Vision Clinic. b) Purchase Order #P11-00317 between Albany Unified School District and Pediatric Contracting Services increase. c) Master contract between AUSD and Peggy Kelly. President Low requested a motion to Approve: (F) Consent Calendar. Motion by Member Rosenbaum, seconded by Member Maris to Approve: (F) Consent Calendar. Member Rosenbaum, voting AYE. Member Knight abstained from item 4) b. Vice President Black excused. V. STUDENT BOARD MEMBER REPORT Student Board Members Erik Zhang and Lauren Kim reported to the Board on the following items: 1) International Food Day on March 30, 2011; 2) Diversity Assembly on April 6, 2011; 3) Club Carnival on April 8, 2011; 4) Postponing the Teacher Talent Show; 5) Blood Drive on April 20, 2011; 6) Planning of Earth Day; and 7) Sr. & Jr. Prom on May 21, 2011. Superintendent Stephenson noted that Albany High School received a Distinguished School Award. The Board and Superintendent congratulated Albany High School on the honor noting that a celebration is planned for the future. VI. STAFF REPORTS There being no business under this item, the Board moved to the next item on the agenda. VII. PERSONS TO ADDRESS THE BOARD ON MATTERS NOT ON THE AGENDA Board practice limits each speaker to no more than three (3) minutes. The Brown Act limits Board ability to discuss or act on items which are not on the agenda; therefore, such items may be referred to staff for comment or for consideration on a future agenda. Terry Dunagan, Marin Elementary School teacher and ATA Vice President along with John Bales, Albany High School Leadership Advisor and ATA Political Action Chair addressed the Board and requested support for the upcoming California s May 9-13 Week of Action to oppose a cuts-only state budget by attending events and activities planned for May 9, 2011 through 13, 2011. President Low noted that the California School Boards Association is requesting Boards of Education to pass a resolution supporting California s May 9-13 Week of Action. Superintendent Stephenson noted that the presentation of the resolution is scheduled for a future meeting. VIII. REVIEW AND ACTION ITEMS (Members of the public will have the opportunity to speak on all issues.) Page 4 of 8
A) Resolution 2010-11-21 Release of Temporary Certificated Employees. Superintendent Stephenson addressed the Board regarding the subject of Resolution 2010-11-21 Release of Temporary Certificated Employees noting that as a formality AUSD is required to provide the temporary teacher at MacGregor High School with notification of AUSD s intent to discontinue employment at the end of the school year. President Low requested a motion to Approve: A) Approve Resolution 2010-11-21 Release of Temporary Certificated Employees. Motion by Member Rosenbaum seconded by Maris to Approve: A) Approve Resolution 2010-11-21 Release of Temporary Certificated Employees. B) Resolution 2010-11-23 in the Matter of the Reduction of Classified School Services. Superintendent Stephenson addressed the Board regarding the subject of Resolution 2010-11-23 in the Matter of the Reduction of Classified School Services noting that the employees with positions funded by soft money are expecting lay office notices as a formality. It also noted that as an act of financial prudence, employees at the Children Center and School Age Program will receive lay office notice due to the uncertainty of the number of program participants in the upcoming school year because of revisions in tuition costs. Jackie Rydman, former CSEA President addressed the Board and requested advanced notification of layoff notices in the future. The Board engaged is a discussion (to view the discussion visit www.ausdk12.org). President Low requested a motion to Approve: A) Approve Resolution 2010-11-23 in the Matter of the Reduction of Classified School Services. Motion by Member Rosenbaum seconded by Member Knight to Approve: A) Approve Resolution 2010-11-23 in the Matter of the Reduction of Classified School Services. C) Resolution 2010-11-24 in the Matter of the Memorandum of Understanding between the County of Alameda Health Care Services, the Behavioral Health Care Services, the County of Alameda Social Services Agency, and the North Region Special Education Local Plan Area. Superintendent Stephenson addressed the Board regarding the subject of Resolution 2010-11-24 in the Matter of the Memorandum of Understanding between the County of Alameda Health Care Services, the Behavioral Health Care Services, the County of Alameda Social Services Agency, and the North Region Special Education Local Plan Area noting that AUSD through the North Region Special Education Local Plan Area and the County of Alameda have collaborated to produce a Memorandum of Understanding in order to work together for the continuity of the provision of educationally related mental health services to district students with disabilities who receive such services as part of an Individual Education Plan. The Board engaged is a discussion (to view the discussion visit www.ausdk12.org). President Low requested a motion to Approve: A) Approve Resolution 2010-11-24 in the Matter of the Memorandum of Understanding between the County of Alameda Health Care Services, the Behavioral Health Page 5 of 8
Care Services, the County of Alameda Social Services Agency, and the North Region Special Education Local Plan Area. Motion by Member Knight seconded by Rosenbaum to Approve: A) Approve Resolution 2010-11-24 in the Matter of the Memorandum of Understanding between the County of Alameda Health Care Services, the Behavioral Health Care Services, the County of Alameda Social Services Agency, and the North Region Special Education Local Plan Area. D) Member to the City of Albany Committee: Community Media Access Committee School Board appointee Barbara Grady-Ayer. It was noted that Albany City Council adopted a resolution that provides for an orderly transition of Committee Board appointments thus assuring the continuity of the ongoing work that each committee performs. All appointments made by the City council and the Board of Education will run concurrently with the municipal election. President Low provided the Board with a summary of Ms. Grady-Ayer experience as a volunteer in AUSD. President Low requested a motion to Appoint: Barbara Grady-Ayer to the City of Albany Committee; Community Media Access Committee School Board. Motion by Member Rosenbaum seconded by Member Maris to Appoint: Barbara Grady-Ayer to the City of Albany Committee; Community Media Access Committee School Board. E) Comprehensive Safe School Plans for Cornell, Marin, and Ocean View Schools, Albany Middle School, Albany High School, and MacGregor High School. Director Hornada, addressed the Board regarding the subject of Comprehensive Safe School Plans for Cornell, Marin, and Ocean View Elementary Schools; Albany Middle School; and Albany and MacGregor High Schools noting that each school shall adopt a comprehensive school safety plan and shall review and update its plan every year. President Low informed the Board that excused Vice President Black submitted a list of suggestions, all of which appear to be looking toward next year, including requesting that site administrators provide an Executive Summary and a list of specific items that are needed for purchase to implement the Safe School Plans. Director Hornada requested that the Board approve the Safe School Plans for the 2011-2012 school year and look to the 2012-2013 school year for implementation of the suggestions submitted by Vice President Black. The Board engaged is a discussion (to view the discussion visit www.ausdk12.org). President Low requested a motion to Approve: Comprehensive Safe School Plans for Cornell, Marin, and Ocean View Schools, Albany Middle School, Albany High School, and MacGregor High School. Motion by Member Rosenbaum seconded by Member Knight to Approve: Comprehensive Safe School Plans for Cornell, Marin, and Ocean View Schools, Albany Middle School, Albany High School, and MacGregor High School. Page 6 of 8
IX. REVIEW AND DISCUSSION ITEMS The Board conducted the first reading of BP 3290 - Gifts, Grants, and Bequests. Superintendent Stephenson addressed the Board regarding the first reading of BP 3290 - Gifts, Grants, and Bequests. It was noted that AUSD has clear Board policies that ensure delivery of an equal education to all students, and that this is an opportunity for the Board to consider adopting policy that provides specifics in terms of equity when it comes to donation-funded programs during the school day. It was also noted the policiy is more explicit and will be helpful to fund raising groups when determining what programs to suggest for school sites. Member Knight provided changes in writing and requested an additional Administrative Regulation to accompany BP 3290 - Gifts, Grants, and Bequests. President Low read suggestions that excused Vice President Black submitted in writing, and the Board engaged in discussion (to view the presentation and discussion visit www.ausdk12.org). There being no business under this item, the Board moved to the next item on the agenda. X. BOARD AND SUPERINTENDENT COMMENTS A) Member Knight Member Knight informed the Board that many parents have sent letters expressing a desire for class size reduction. It was also noted that Measure J provides funding for class-size reduction in addition to librarians, mental health services, etc. B) Member Maris Member Maris informed the Board that he viewed the Board meeting in which he was excused on Comcast and noted that the dedication to the students of AUSD was evident - especially by Superintendent Stephenson. Member Maris also informed the Board that students of the Adult School have expressed dissatisfaction with increased fees. Superintendent Stephenson informed the Board that Albany Senior Center has taken over some of the courses for seniors which is a better fit. Member Maris also informed the Board that he attended a Community Advisory meeting on April 18, 2011 and that the City of Albany is currently holding a budget meeting conflicting with this meeting. C) Vice President Black Vice President Black reminded the community of the budget presentation scheduled for April 25, 2011 noting that the Board is always open to ways to increase revenues. D) Superintendent Stephenson Superintendent Stephenson informed the Board that the budget presentation will include proposed reductions and provide an opportunity to solicit suggestions from the community. Page 7 of 8
XI. FUTURE BOARD MEETINGS The Board reviewed the following schedule of future meetings during FY2011-2012. Tuesday, May 3, 2011, 7:00 p.m., Regular Meeting Albany City Hall, 1000 San Pablo Avenue, Albany Tuesday, May 17, 2011, 7:00 p.m., Regular Meeting Albany City Hall, 1000 San Pablo Avenue, Albany Thursday, June 9, 2011, 7:00 p.m., Regular Meeting Albany City Hall, 1000 San Pablo Avenue, Albany Tuesday, June 21, 2011, 7:00 p.m., Regular Meeting Albany City Hall, 1000 San Pablo Avenue, Albany There being no further business, the Board adjourned at 10:00 p.m. XII. ADJOURNMENT The Board believes that late night meetings deter public participation, can affect the Board s decision-making ability, and can be a burden to staff. Regular Board Meetings shall be adjourned at 10:00 p.m. unless extended to a specific time determined by a majority of the Board. Page 8 of 8