A. Welcome/Call to Order Randolph Central School Corporation Board of School Trustees Meeting Agenda REORGANIZATION SESSION TUESDAY, JANUARY 8, 2019, 6:00 P.M. BOARD ROOM, SUPERINTENDENT S OFFICE WINCHESTER, INDIANA 47394 B. Personnel Mr. Abraham will recommend that the Board accept the resignation of Fred Pries from the White River Township Board Seat on the Randolph Central School Corporation Board of Trustees. C. Administration of Oath of Office Mrs. Linda Dodd, a notary public in Indiana, will administer the oaths of office to Mr. Bill Bush and Mr. Jeff Oswalt, newly re-elected members of the Board of School Trustees, and to Mrs. Lisa Hendrickson, newly-appointed member of the Board of School Trustees. D. Election of Officers President Mr. Osting, as previous ranking officer of the Board, will ask for nominations for the School Board President. When nominations are complete, he will call for the vote. Vice President The NEW President will ask for nominations for the School Board Vice President. When nominations are complete the NEW President will call for the vote. Secretary The NEW President will ask for nominations for the School Board Secretary. When nominations are complete, the NEW President will call for the vote. E. Establish Meeting Dates/Places/Time Mr. Abraham will recommend that regular sessions be held on the second Tuesday of each month at 6:00 p.m. at the Superintendent s Office. F. Select Corporation Treasurer/Deputy Treasurer Mr. Abraham will recommend the following: Treasurer Deputy Treasurer Linda Dodd Debrah Anderson G. Designation of School Attorney Mr. Abraham will recommend Steve Murphy of DeFur-Voran, LLP, remain the school attorney for Randolph Central School Corporation. H. Designation of Newspaper for Public Notices IC 5-3-1-4 states in Sec. 4(a) that a School Corporation shall designate a newspaper, which will be used for official publications under this chapter. This designation is to be made at the first meeting in January of each year. Mr. Abraham will recommend that the News-Gazette (Winchester) be used for all official publications. Reorganization Session January 8, 2019 Page 1
I. Adjournment to Regular Meeting This meeting is a meeting of the School Board in public for the purpose of conducting the School Corporation s business and is not to be considered a public community meeting. There will be time for public participation as indicated by the agenda. Upon timely request to the Superintendent, the Corporation shall make reasonable accommodation for a disabled person to be able to participate in this activity. The members of Randolph Central School Board of Trustees are regularly updated by the Superintendent and other administrators about happenings in the district. They receive a large packet of information prior to every meeting. They are diligent in reading this information and staying updated on a variety of topics. The Randolph Central Board of School Trustees is committed to the Best Practices of the Indiana School Boards Association in that any questions are asked of the Superintendent prior to the meeting, and they come prepared to vote on issues at hand. While it might appear at times that the Board has not given careful consideration to matters on which they vote, they are, in fact, all fully prepared to cast their votes based on the information that is received prior to the meeting. Reorganization Session January 8, 2019 Page 2
Randolph Central School Corporation Board of School Trustees Meeting Agenda REGULAR SESSION Tuesday, January 8, 2019, 6:00 p.m. MEETING LOCATION CENTRAL OFFICE 103 N. East Street Winchester, IN 47394 A. Welcome/Call to Order 1. Pledge of Allegiance/Moment of Silence. 2. President s Prerogative B. Approval of Agenda Board Members and Mr. Abraham may ask for items to be added to or deleted from the agenda. C. Citizen Comments Members of the public may make comments or ask questions about agenda items. D. Consent Agenda 1. Claims/Finance Claims numbered 2008 through 2158 dated December 27, 2018 Claims numbered 1 through 86 dated January 8, 2019 2. Minutes Regular Session Meeting -- Tuesday, December 11, 2018 Special Session Meeting --Tuesday, December 11, 2018 Executive Session Meeting--Tuesday, December 11, 2018 Special Session Meeting --Wednesday, December 12, 2018 Special Session Meeting--Wednesday, December 26, 2018 3. New Substitute Teacher List a. Updated 2018-2019 Substitute Teacher List 4. Fund Report and Monthly Appropriation Recap 5. Athletic Balances E. Personnel 1. Certified Personnel a. Recommendations for Employment Mr. Abraham will recommend a teacher for a WCHS math remediation position for ten (10) 45-minute sessions to begin before regular school hours in January and February. This teacher will be compensated at his/her hourly rate from the Regular Session, January 8, 2019 Page 1
Preventative Remediation Fund. There must be at least 5 students committed in order to fill the position. 3. Extra-Curricular Personnel a. Notice of Resignation 1. Mr. Abraham will recommend that the Board accept the resignation of Erin Lewis as Winchester Community High School s Varsity Volleyball coach. F. Reports b. Recommendations for Employment 1. Mr. Abraham will recommend that the Board employ Tabitha Kelley for the position of 5 th grade IT Teacher Leader at Willard Elementary School for the remainder of the 2018-2019 school year. 1. Reports from the Superintendent a. Corporation Safety Audit Mr. Abraham will report on the legally mandated safety audit of Randolph Central School Corporation by the Indiana Department of Education, which included a site visit and review of the safety plans of all buildings. b. Centerstone Partnership Mr. Abraham & Mrs. Chalfant will report on the partnership with Centerstone that was formalized in a Memorandum of Understanding approximately one year ago. They will also discuss the intent of the administration in regard to the future of this partnership. c. State Board of Accounts Audit Mr. Abraham will report on the SBOA Audit of Randolph Central School Corporation. d. Textbook Rental Mr. Abraham will report on a letter being sent to K-5 parents concerning 2019-2020 textbook rental fees. The letter is to inform parents of possible changes in cost due to the corporation moving to one-to-one devices K-12. e. RCSC 2019 Goals & Strategies Mr. Abraham will report on the corporation goals and strategies for 2019. f. 2018 Fund Report Mr. Abraham will report on the major funds of the corporation including the beginning and ending balances for 2018. 2. Reports from the Curriculum Director a. PRIDE Program Update Mrs. Chalfant will update the Board on the next steps toward the PRIDE program implementation, including interest in teacher externships. b. 2017-2018 School Letter Grades Mrs. Chalfant will report the 2017-18 school letter grades. Regular Session, January 8, 2019 Page 2
G. Unfinished Business None c. 2018-2019 Title IV Grant Mrs. Chalfant will report about the recently approved Title IV Grant and how it will accomplish cost savings for safety training. H. New Business 1. Resolution to Finalize 2018 Budget Transfers Mr. Abraham will recommend the Board adopt a resolution to approve the following transfers: ATTACHED EXHIBIT A: List of automatic intra-fund transfers within the same function performed by Keystone software. ATTACHED EXHIBIT B: List of manual intrafund transfers between functions. 2. Master s Degree Supplemental Pay Mr. Abraham will recommend that the Board approve the $4,000 annual stipend for a content area Master's Degree for Shauna Jo Schroeder effective September 1, 2018. 3. Additional TAG Approval Mr. Abraham will recommend that the Board approve TAG distribution payments to the Dean of Students at DMS/WCHS and District Technology Coordinator to be funded through the Education Fund. 4. Teacher Transfer Mr. Abraham will recommend the Board approve the transfer of Payton Shiffler from art teacher at WCHS to science teacher (Biology & Earth space) at WCHS. After conferring with the RCCTA, Mr. Abraham is recommending this transfer include the four-step bump salary. 5. Corporation Painting Mr. Abraham will recommend that the Board approve the hiring of Heather McHolland as a part-time painter for the corporation. Heather will be paid at the custodial rate for the hours that she is painting for the corporation. 6. WCHS Course Offerings Mrs. Chalfant will recommend the Board approve these additional 2019-2020 offerings for Winchester Community High School. These are in addition to the course offerings approved at the December 11, 2018 meeting. Current Problems, Issues, and Events 1512 Film Literature 1034 Biblical Literature 1022 Introduction to Construction 4792 I. Future Meetings Regular Session Meeting, February 12, 2019 6:00 p.m. Dedication of the Larry E. Fast Advanced Manufacturing Center March 12, 2019 @ 4:00 p.m. Open House from 4:00-6:00 p.m. J. Comments/Correspondence Regular Session, January 8, 2019 Page 3
K. Adjournment This meeting is a meeting of the School Board in public for the purpose of conducting the School Corporation s business and is not to be considered a public community meeting. There will be time for public participation as indicated by the agenda. Upon timely request to the Superintendent, the Corporation shall make reasonable accommodation for a disabled person to be able to participate in this activity. The members of Randolph Central School Board of Trustees are regularly updated by the Superintendent and other administrators about happenings in the district. They receive a large packet of information prior to every meeting. They are diligent in reading this information and staying updated on a variety of topics. The Randolph Central Board of School Trustees is committed to the Best Practices of the Indiana School Boards Association in that any questions are asked of the Superintendent prior to the meeting, and they come prepared to vote on issues at hand. While it might appear at times that the Board has not given careful consideration to matters on which they vote, they are, in fact, all fully prepared to cast their votes based on the information that is received prior to the meeting. Regular Session, January 8, 2019 Page 4
Board of Finance of Randolph Central School Corporation Meeting Agenda ANNUAL SESSION TUESDAY, JANUARY 8, 2019, FOLLOWING REGULAR SESSION BOARD ROOM, SUPERINTENDENT S OFFICE WINCHESTER, INDIANA 47394 A. Call to Order/Election of Officers The School Board President will call to order the annual meeting of the Board of Finance, held in accordance with IC 5-13-7. He shall call for the election of a president. B. Approval of Investment Report Mr. Abraham will present the 2018 investment report. Depositories for school funds are: Old National Bank, Mutual Bank, and First Merchants Bank. After the Board reviews the report, Mr. Abraham will recommend approval. The Board shall also review the overall investment policy of the school corporation. C. Writing off of Outstanding Checks Mr. Abraham will recommend that the Board write-off checks outstanding for a period of more than two-years. The total amount is $34.74 D. Adjournment This meeting is a meeting of the School Board in public for the purpose of conducting the School Corporation s business and is not to be considered a public community meeting. There will be time for public participation as indicated by the agenda. Upon timely request to the Superintendent, the Corporation shall make reasonable accommodation for a disabled person to be able to participate in this activity. The members of Randolph Central School Board of Trustees are regularly updated by the Superintendent and other administrators about happenings in the district. They receive a large packet of information prior to every meeting. They are diligent in reading this information and staying updated on a variety of topics. The Randolph Central Board of School Trustees is committed to the Best Practices of the Indiana School Boards Association in that any questions are asked of the Superintendent prior to the meeting, and they come prepared to vote on issues at hand. While it might appear at times that the Board has not given careful consideration to matters on which they vote, they are, in fact, all fully prepared to cast their votes based on the information that is received prior to the meeting. Board of Finance Annual Session January 9, 2018 Page 1