FLORENCE UNIFIED SCHOOL DISTRICT NO. 1 MINUTES OF GOVERNING BOARD WORK SESSION AND REGULAR BOARD MEETING June 13, 2017 Work Session - Call to Order - 6:06 P.M. The Work Session was called to order by Board President Denise Guenther at 6:06 p.m. in the Florence Unified School District Office auditorium, 1000 S. Main St., Florence, AZ. Roll Call Board members present were: Governing Board President, Denise Guenther, Governing Board Vice-President, Steve Johnson, Board Member Bob Dailey, Board Member Jim Thomas and Board Member Katrina Solis. Also in attendance was Mr. Chris Knutsen, Interim-Superintendent. Possible correction of minutes from the May 9, 2017 Work Study Session/Regular Board Meeting. There were no corrections made to the minutes. Possible Agenda Reorganization Mr. Knutsen mentioned that no items needed to be reorganized on the agenda. Informational Items Item 5.1 General Information for Bond and Override Elections Beverly Myers, Director of Business and Finance introduced Mike LaVallee, Managing Director of Stifel, Nicolaus & Company who presented to the Governing Board and general public financial scenarios for a possible M & O Override and/or Bond elections. Agenda Item Clarifications There were no agenda item clarifications. Regular Board Meeting Call to Order - Governing Board President, Denise Guenther called the Regular Board Meeting to order at 6:39 p.m. Adoption of the Agenda Member Jim Thomas moved, Member Bob Dailey seconded that the Governing Board adopt the Agenda of the June 13, 2017 Work Study Session/Regular Board Meeting. The motion carried 5 0. Pledge of Allegiance to The Flag Mrs. Guenther led the Pledge of Allegiance to The Flag.
Governing Board Member Reports Mrs. Solis began by thanking everyone for attending the meeting. She praised all of the efforts involved in each of the high school graduations and how each one was a different experience. Mr. Thomas explained how it has been very busy time of the year with all of the activities that have been taking place throughout the District, including, Future Farmers of America, National Honor Society and student s awards, just to name a few. He also commented on how amazing our students have done and all of the scholarship monies that have been distributed to our students. He concluded by thanking all classified and certified staff for an amazing year. Mr. Dailey echoed the sentiments of Mr. Thomas and Mrs. Solis and stated that the each of the graduation ceremonies were flawless and was impressed with each one. He stated that he recently attended an Arizona School Boards conference in Flagstaff over the weekend and was impressed with the breakout sessions. Mr. Johnson stated that May is such a fun month to be a Board Member as they all get to see and experience all of the wonderful things that our students have accomplished. He especially thanked our Interim-Superintendent for his participation as part of the FUSD team. Mr. Johnson also expressed many of the same sentiments as the previous Board Members. Mrs. Guenther thanked Mr. Lamas and his team for all of their hard work in facilitating the three (3) high school graduations as well as all of the 8 th grade and Kindergarten promotions. The custodial and grounds crews, along with Mr. Woodbury and Mr. Franco work very hard to make these events memorable. Mrs. Guenther stated that in addition to the three (3) million dollars that Florence High School received in scholarship money, Poston Butte received six (6) million and San Tan Foothills received $400,700 and that was only their first year in being part of the Florence Unified School District. She couldn t be prouder of all of the students and the great year that we have had together. Superintendent s Report Mr. Knutsen began by stating that he recently attended two (2) conferences; ASBA and ASA. Each of the conferences provided useful information as well as insight. He commented that Florence Unified is lucky to have such a great Governing Board. Administrative Reports The Board reviewed written administrative reports from Principals, Academic Achievement Directors, the Director of Exceptional Student Services, Director of Transportation and Support Services, Director of Finance, and the Assistant to the Superintendent, Tony Jimenez. Call to the Public There were three (3) calls to the public.
Adia Brewington requested to address the Governing Board to appeal imposing liquidated damages. Dana King-Esquer requested to address the Governing Board to appeal imposing liquidated damages. Jenifer Meadows requested to address the Governing Board to appeal imposing liquidated damages. Approval of Consent Agenda The Governing Board approved the Agenda of the June 13, 2017 Board Meeting. Member Bob Dailey moved; Member Steve Johnson seconded that the Governing Board approve items #14.2 through #14.14 on the consent agenda with the exception of agenda item 14.2 Approval of the Personnel Report and supporting documents; specifically, the Human Resources Action Items Certified Personnel Items K., L. and M pertaining to Adia Brewington, Dana King-Esquer and Jenifer Meadows were removed from the Consent Agenda. The motion carried 5-0. Items approved were: 14.2 Approval of the Personnel Report and supporting documents. 14.3 Renewal of Multi-Term Contracts for the 2017-2018 Fiscal Year. 14.4 Renewal of Intergovernmental Agreements and Memorandum of Understandings for the 2017-2018 Fiscal Year. 14.5 Renewal of Sole Source Providers for the 2017-2018 Fiscal Year. 14.6 Out of State Travel for the San Tan Foothills High School to attend AP Training for AP Capstone Program/ AP Summer Institute at Niagra University in New York, June 26-29, 2017. 14.7 FY17 Approval of Student Activities and Auxiliary Operations Cash Balance Reports. 14.8 FY17 Monthly Expenditure Budge Report of the District 14.9 FY17 Acceptance of Adjusting Journal Entries for Reclassification of Payroll and/or Accounts Payable Expenditures. 14.10 Out of State Travel for Florence High School teacher to attend IB DP Category 2 Mathematics HL training in Atlanta, July 10-13, 2017. 14.11 Prior Year Expenditure Global Direct Parts 14.12 FY17 Acceptance of Vouchers for signing and filing; ratification of vouchers singed since the last regular board meeting. 14.13 Out of State Travel request for the Florence High School girls basketball team to travel to La Jolla, CA, July 13-16, 2017 to attend the UC San Diego women s basketball camp. 14.14 Deletion of Policy Advisory No. 567 LBD Relations with Charter Schools Items for Consideration:
14.2 Item L - Member Bob Dailey moved; Member Steve Johnson seconded that the Governing Board approve and accept the resignation of Dana King- Esquer without the imposition of liquidated damages. The motion carried 5-0. 14.2 Item M - Member Bob Dailey moved; Member Steve Johnson seconded that the Governing Board approve the appeal and reconsideration of imposing liquidated damages to Jenifer Meadows. Upon a Roll-Call vote being take, the vote was split 2-2 with Governing Board Member Katrina Solis abstaining. The item will be considered again at the Regular Board Meeting in July, 2017. 14.2 Item K Member Steve Johnson moved; Member Bob Dailey seconded that the Governing Board approve the appeal and reconsideration to remove liquidated damages to Adia Brewington. Upon a Roll-Call vote being take, the vote was split 2-2 with Governing Board Member Katrina Solis abstaining. The item will be considered again at the Regular Board Meeting in July, 2017. New Business Agenda item 16.1 FY18 Student Fees, Fines and Charges. Member Jim Thomas moved; Member Bob Dailey seconded that the Governing Board approve the FY18 Student Fees, Fines and Charges. The motion carried 5-0. Agenda item 16. 2 Cooperative Purchasing Agreement for Printing Services by Deer Valley Unified School District #97. Member Steve Johnson moved; Member Katrina Solis seconded that the Governing Board approve the Cooperative Purchasing Agreement for Printing Services by Deer Valley Unified School District #97. The motion carried 5 0. Agenda item 16.3 FY18 Proposed Annual Expenditure Budget. Member Jim Thomas moved; Member Bob Dailey seconded that the Governing Board approve the FY18 Proposed Annual Expenditure Budget. The motion carried 5-0. Agenda item 16.4 First Readings of Policy Advisory No. 572 - GCF-ED Professional Staff Hiring, No. 573 - GDF-EE Support Staff Hiring and No. 574 - GDJ Support Staff Assignments and Transfer. Member Katrina Solis moved; Member Jim Thomas seconded that the Governing Board approve the First Readings of Policy Advisory No. 572 - GCF-ED Professional Staff Hiring, No. 573 - GDF-EE Support Staff Hiring and No. 574 - GDJ Support Staff Assignments and Transfer. The motion carried 5-0. Agenda item 16.5 First Reading of Policy Advisory No. 587 - JL Student Wellness Member Bob Dailey moved; Member Jim Thomas seconded that the Governing Board approve the First Reading of Policy Advisory No. 587 - JL Student Wellness. The verbal motion carried 5-0. Agenda item 16.6 First Reading of Policy Advisory No. 578 JFB Open Enrollment. Member Steve Johnson moved; Member Katrina Solis seconded that the Governing Board approve the First Reading of Policy Advisory No. 578 JFB Open Enrollment. The verbal motion carried 5-0.
Agenda item 16.7 First Reading of Policy Advisory No. 576 IJNDBA Website Accessibility. Member Katrina Solis moved; Member Bob Dailey seconded that the Governing Board approve the First Reading of Policy Advisory No. 576 IJNDBA Website Accessibility. Agenda item 16.8 First Reading of Policy Advisory No. 577 Admission of Homeless Students. Member Jim Thomas moved; Member Bob Dailey seconded that the Governing Board approve the First Reading of Policy Advisory No. 577 Admission of Homeless Students. The motion carried 5-0. Executive Session Agenda item 17.1 The Governing Board may vote to convene an executive session pursuant to A.R.S. 38-431.03 (A)(1) for discussion and consideration of an M & O Override and/or Bond election. Resume Regular Board Meeting Member Jim Thomas moved; Member Bob Dailey seconded to resume the Regular Board Meeting. The motion carried 5-0. Possible Action Resulting from Executive Session Agenda item 19.1 Possible action taken from the information regarding the possible M & O Override and/or Bond Elections. Member Jim Thomas moved; Member Steve Johnson seconded the decision to authorize an 8% M & O Override election with a projected growth of -1% RCL growth as well as a 25-million-dollar bond election. Governing Board President, Denise Guenther explained to the general public that the Members of the Board decided to authorize the M & O Override election at 8% which is under the norm of 10% as well as only authorizing a 25- million-dollar bond election even though the District has a bond capacity of 50- milliion- dollars. Mr. Thomas also commented about the conservative growth rate and how it effects our revenue. Vice President, Mr. Johnson explained that the Board recognizes that there has been some recovery within the District but some tax payers have not fully recovered financially; however, as a District, we still want to be Kids First and continue to have excellence in our schools yet we still want to be cognizant of our home owners and tax payers but ask for their partnership as we move forward in the election. Items for Future Agendas Governing Board President, Denise Guenther stated that we will need to discuss the following items for future agendas: Add the two (2) Human Resources items, 14.2 (K and M) back on the next Board Meeting agenda. To work on the policy for imposing liquidated damages. To work on and discuss the policy for grievances by employees. To provide a disciplinary report
Next Regular Board Meeting The next Regular Board Meeting will be July 11, 2017 in the Florence Unified School District #1 Administration Building, Auditorium, located at 1000 S. Main Street, Florence, AZ. The Work Study Session will begin at 6:00 p.m. and the Regular Board Meeting will begin at 6:30 p.m. Adjournment It was moved by Member Jim Thomas and seconded by Member Katrina Solis to adjourn the meeting. The motion carried 5-0. Submitted by: Steve Johnson, Vice-President