MINUTES OF MEETING VISTA LAKES C'v'1`rIMUNI T Y DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Vista Lakes Community Development District was held Thursday, May 10, 2018 at 10:00 a.m. at the Vista Lakes Clubhouse, located at 8841 Lee Vista Boulevard; Orlando, Florida 32829. Present and constituting a quorum were: Frank Sebestyen Paula Edwards William Pass Jeff Rooks Chairman Assistant Secretary Assistant Secretary Assistant Secretary Also present were: Robert Koncar Kristen Suit Leigh Ann Buzyniski David Hamstra Russell Simmons Ariel Medina Pete Whitman Josh Cochran Scott I c11;.,1a11o Numerous Residents District Manager, Inframark District Manager, Inframark District Attorney District Engineer Field Services Manager Project Manager Yellowstone Landscape Yellowstone Landscape Ser veilav The following is a summary of the discussions and actions taken at the May 10, 2018 Vista.Takes Community Development District's Board of Supervisors Meeting; FIRST ORDER OF BUSINESS Roll Call Mr. Sebestyen called the meeting to order. A quorum of the Board was established. SECOND ORDER OF BUSINESS Public Comment on Agenda Items Residents commented on the following items: Excessive water bills as a result of a broken valve on the fountain which was not repaired in a timely manner. Monday, 7/23/18
May 10, 2018 Vista Lakes CDD Algae on the big lake. Lack of communication between the CDD and Servello. Several trees which are either leaning or down in the median area. Plants on CDD property. THIRD ORDER OF BUSINESS Business Administration Items A. Consideration of the Minutes of the February 8, 2018 Board of Supervisors Meeting B. Consideration of Check Register and Invoices Mr. Sebestyen stated each Board member received a copy of the Minutes of the February 8, 2018 Board of Supervisors Meeting, the check register and invoices, and requested any additions, corrections or deletions. The Board made minor corrections which will be reflected in the amended minutes. Mr. Sebestyen suggests going forth with summary minutes, to which the Board concurred. A Servello invoice was submitted even though the work is not complete. The stumps were removed, but the sod has not been installed. At the last meeting, the Board decided not to install trees, so the sod work may be done. There being no further discussion, On MOTION by Mr. Pass, seconded by Mr. Rooks, with all in favor, the Minutes of the February 8, 2018 Meeting, check register and I invoices were approved. C. Consideration of March 2018 Financial Statements There being no comments or questions from the Board, On MOTION by Mr. Pass, seconded by Mr. Rooks with all in favor, the March 2018 Financial Statements were approved. FOURTH ORDER OF BUSINESS Old Business The Board concurred to proceed to the next order of business. 2 Monday, 7/23/18
May 10, 2018 Vista Lakes CDD FIFTH ORDER OF BUSINESS Business Items A. Appointment of New Board Supervisor to Fill Unexpired Term of Office Seat 1) Ms. Paula Edwards introduced herself and briefly discussed her background. There being no further discussion, On MOTION by Mr. Rooks, seconded by Mr. Pass, with all in favor, "S Ms. Paula Edwards was appointed to serve as a Supervisor in vacant i. Administer Oath of Office to Newly Appointed Supervisor Mr. Koncar being a Notary Public of the State of Florida administered the Oath of Office to Ms. Edwards; a copy of the signed Oath is attached hereto and made part of the public record. B. Consideration of Resolution 2018-03, Election of Officers of the District The District has to appoint Ms. Edwards as an Officer. On MOTION by Mr. Rooks, seconded by Mr. Pass, with all in favor, Ms. Paula Edwards was appointed to serve as Assistant Secretary. The Board must adopt Resolution 2018-03, to confirm officers of the District. On MOTION by Mr. Pass, seconded by Mr. Rooks, with all in favor, Resolution 2018-03, Electing Officers of the District; with Mr. Sebestyen to continue serving as Chairman, Mr. Pass to serve as Vice Chairman, Mr. Koncar to continue serving as Treasurer; Mr. Bloom to continue serving as Assistant Treasurer, Mr. McCright and Mr. Rooks to continue serving as Assistant Secretaries; Ms. Edwards to serve as Assistant Secretary; and the Office of the Secretary to remain vacant, was adopted. FOURTH ORDER OF BUSINESS Old Business There are still questions regarding the FEMA payout. Mr. Koncar will follow up. The paperwork for FEMA regarding Hurricane Irna has been submitted and is pending. Stump and tree removal was discussed. Mr. MacCubbin is to investigate any trees which need to be removed. He will be on property next week. 3 Monday, 7/23/18
May 10, 2018 Vista Lakes CDD Trash bins need to be provided around the big lake, as there is a trash issue. At least three will be placed near the benches. The other lakes should be investigated for this purpose. They cost approximately $700 per unit. Mr. Pass MOVED to approve a not to exceed amount of $3,000 to purchase and install trash bins around the big lake. Mr. Simmons confirmed the recommendation is three trash bins. Mr. Rooks SECONDED the prior motion. There being no further discussion, On VOICE vote with all in favor, a not to exceed amount of $3,000 was approved to purchase and install three trash bins around the big lake. Mr. Simmons has not received a price for replacement of the Warwick Gate. Staff will follow up. Mr. Simmons is also to get a quote on the gate arms. Ms. Paula Davis will contact the Board to set up access to the Avid Xchange for Board members. Mr. Koncar will see that the Board has been converted to CDD emails, as opposed to using personal emails. Pond dredging was discussed. A permit was issued for Vista Park clearing. A permit was received by FDEP in 2015. The area was divided into nine sections and the rest of the area should be restored within the next 12 months. The permit for conceptual development has not yet been submitted. Staff is going to try to lower the rear wall to alleviate street flooding. Over 32 permits have been issued over the years. Staff is trying to find the original premise of the control structure. A corrected invoice has not yet been received regarding the issue with Vertex for their travel time to repair a fountain, Mr. Koncar will follow up. 4 Monday, 7/23/18
May 10, 2018 Vista Lakes CDD FIFTH ORDER OF BUSINESS Business Items (Continued) E. Presentation of Proposals for Landscape and Irrigation Maintenance o0 ervices Two of five companies submitted bids. There is a discrepancy regarding the square footage of St. Augustine grass, which will change the price drastically. The Board may reject all bids. Each landscaper created their bids based on the maps. The attorney gave her opinion. Mr. Sebestyen MOVED to reject all bids for landscape and irrigation maintenance services, as discussed, and Ms. Edwards seconded the motion. The RFP will be re-advertised. A mandatory pre-bid conference should also be scheduled. The Board members will not attend. On VOICE vote with all in favor, the prior motion was approved. The following landscapers presented their background: Yellowstone Landscape Bright grew Servello The unit price of the mulch should be included in the RFP. On MOTION by Mr. Pass, seconded by Mr. Rooks with all in favor, the RFP for landscape and irrigation maintenance services shall be re-advertised, as discussed, and a pre-bid conference shall be scheduled. It is not appropriate for the Board to contact any potential landscapers. The areas in the CDD to be landscaped should be outlined on the District map. The Board and Amenity Committee members discussed issues with Servello. Communication. 5 Monday, 7/23/18
May 10, 2018 Vista Lakes CDD There were FEMA-related issues after the hurricane. The streetlights are in the process of being replaced with LED lighting as they burn out. i. Ranking of Landscape Proposals for Landscape and Irrigation Maintenance Services This item was not addressed, due to the Board's earlier motion to reject all bids. C. Consideration of Resolution 2018-04, Confirming the District's Use of the Supervisor of Elections to Conduct the General Election Three Seats are up for election. Mr. Pass MOVED to adopt Resolution 2018-04, Confirming the District's Use of the Orange County Supervisor of Elections to Continue Conducting the District's Election of Supervisors in Conjunction with the General Election. There is no alternative to this process. Mr. Sebestyen SECONDED the prior motion. There being no further discussion, On VOICE vote with all in favor, Resolution 2018-04 was adopted. D. Presentation of Proposed Budget for Fiscal Year 2018/2019 Mr. Koncar discussed changes to the budget related to the landscaping line item. The number for the Interlocal Agreement should be $50,000. An increase in the assessment discount of $5,671 was discussed. The highest level assessment needs to be approved at this meeting, which can be decreased at the Public Hearing. Approximately $142,000 can be taken from the fund balance to keep the assessments flat. Mr. Koncar summarized increases and decreases in the line items. The fund balance has been increasing over the past few years. The net increase is $12,084. Mr. Pass is concerned there may be a larger increase in the future. 6 Monday, 7/23/18
May 10, 2018 Vista Lakes CDD On VOICE vote with Mr. Sebestyen, Mr. Rooks and Ms. Edwards voting aye, and Mr. Pass voting nay, assessments shall not be increased. i. Consideration of Resolution 2018-05, Approving a Proposed Budget for Fiscal Year 2018/2019 and Setting a Public Hearing Thereon Pursuant to Florida Law Upon further discussion, On MOTION by Ms. Edwards, seconded by Mr. Sebestyen, with all in favor, Resolution 2018-05, Approving the Budget for Fiscal Year 2018/2019 and Setting a Public Hearing for Thursday, August 9, 2018 at 10:00 a.m. at the Vista Lakes Clubhouse, 8841 Lee Vista Boulevard, Orlando, Florida 32829, Thereon Pursuant to Florida Law, was adopted. The Board decided not to have a workshop prior to the Budget Public Hearing. F. Review and Discussion of Vehicle Towing This is an HOA issue. SIXTH ORDER OF BUSINESS Staff Reports B. District Counsel i. Discussion of Gentry Park Agreement Ms. Buzyniski spoke to the Gentry Park HOA Attorney and came to an agreement. Ms. Buzyniski will make minor changes in the language. This allows the Gentry Park HOA to allow them to contract for towing on CDD roadways. A. District Engineer Mr. Hamstra's staff is working with Mr. Simmons' contractor regarding Chickasaw Trail to drill a line directionally under the pavements against the median for installation of a new irrigation pipe. If the contractor is going to be required to perform traffic maintenance, he wants additional compensation. C. District Manager i. Report on Number of Registered Voters This report is presented on an annual basis and there are currently 4,159 registered voters in the District. D. Field Operations Mr. Simmons presented the Field Management Update; a copy of which is attached hereto and made part of the public record. 7 Monday, 7/23/18
May 10, 2018 Vista Lakes CDD SEVENTH ORDER OF BUSINESS Supervisor Requests Hearing no requests from Supervisors, the next order of business followed. EIGHTH ORDER OF BUSINESS There being no further business, Adjournment On MOTION by Mr. Pass, seconded by Mr. Sebestyen with all in favor, the meeting was adjourned at approximately 1:08 p.m. Secretary/Assistant Secretary Chair-man/Vice Chairman 8 Monday, 7/23/18