ASMC Full Board Minutes November 16, 2015 GSB 118 Minutes taken by Larisa Gearhart, Academic Affairs Chair I. Call to order Meeting called to order at 6:32pm by the Chair, Rachel Patterson II. Roll Call (6:32pm) Full Board members present (voting members) 1. Erin Clark, Vice President 2. Cassandra Colten, Publicity Chair 3. Hallie Oberg, Internal Affairs Chair 4. Eva Steward, Judicial Chair 5. Maria Villafuerte, Continuing Residential Community Senator (TARDY) 6. Ellie Berke, APER Senator 7. Kaniya Samm, Health Senator 8. Julian Mokgoatsana, Transfer Senator 9. Jasmine Marani, Senator at Large 10. Jaqua Parker, First Year Residential Community Senator 11. Jessica Oride, Class of 2016 Historian 12. Sarah Cefalu, Class of 2017 Historian 13. Irena Huang, Class of 2018 Historian 14. Tessa Kaput, Class of 2019 Historian 15. Sarah Dreher, Co Finance Chair 16. Katie Laackman, Student Services 17. Larisa Gearhart, Academic Chair 18. Emma Ishii, Social Sciences Senator 19. Melissa Rosprim, Natural Sciences Division Senator 20. Marissa Miller, Finance Co Chair
21. Sophia DiPaola, Access and Support Services Senator 22. Alicia McDaniel, Clubs and Organizations Senator 23. Denise Dunne, Resumer Senator 24. Natalia Sandoval, Solidarity Lounge Senator Also in attendance (non voting members): 1. Rachel Patterson, President 2. Remi Harada, Co Advisor 3. Adrianna Hutchinson, Co Advisor Not in attendance: 1. Octavia Sun, Sustainability (excused) 2. Iona de la Torre, Historian (excused) 3. Joyelle Baker, Senator at Large (unexcused notified on day of meeting) QUORUM MET. III. Approval of Minutes (6:33pm) Jasmine Marani moved to approve the minutes from 11/2/15. Natalia Sandoval seconded. Properly motioned and seconded. IV. Approval of Agenda (6:33pm) Eva Steward moved to approve the agenda for this meeting. Tessa Kaput seconded. Properly motioned and seconded. V. Open Forum (N/A) No campus community members present for Open Forum. No one moved to amend the agenda to add Open Forum. 1. No one seconded. 2. Open Forum not added to the agenda and not entertained. VI. Special funding (6:34pm) Cassandra Colten, JIPA Committee 1. Request: Funds to attend the National Conference of Student Leadership (NCSL) in Washington, D.C. Nov 17th JIPA is contributing $3,500 to go towards funding senators on committee. 2. Purpose: Attend the conference as a committee as a great opportunity for student leaders. Several sessions throughout the week including social justice, publicity, etc. which are applicable to roles on ASMC and give
opportunities for networking and Mills representation in the greater national community. Plan to bring Mills social justice perspective and build off of the strengths of other institutions. A meeting has also been scheduled before the conference with CA Representative Barbara Lee s Education staffer, which Mills falls under. Request is last minute because the conference was not known about and decided upon until the end of October. Part of the contract for them going is to be holding workshops for the entire Mills community based on what has been learned at the conference & brought back. Adrianna will be attending the advisor track and bringing materials back to Remi & presenting to Division of Student Life staff. 3. Discussion: Opened by Erin Clark for 15min and seconded by Jaqua Parker. Sarah Dreher: P card was used three weeks ago to buy all materials, etc. but this special funding request was brought up one week ago. Note: Not every committee member will get to go to a conference, as JIPA has a larger budget and other committees will not be able to front that for their members. Erin Clark: It is a little uncomfortable to know that the money was spent before full knowledge or the funding request. We should do our best to avoid this in the future. If not funded, the full ~$10,000 would be taken out of their committee budget, which they do not actually ha ve go into the ( )! Remi Harada: committee members will be asked to sign a paper noting that the will expected to attend every conference session, eat together, give a workshop when they get back, etc. Rachel Patterson: The Full Board was given the opportunity to say if they wanted to go to conferences in September.The decision to bring all committee members was left to JIPA chairs, as they can decide if it is worth the money. Erin Clark: Should now do the workshops from their own budget without requesting more money. Remi Harada: We can put a stipulation that workshop funds (a certain amount?) will come from the JIPA budget. Sarah Dreher: Set it up in the beginning that if anyone wanted to go to a conference this early, there should be specific rules. Sophia DePaola: If someone not in student government asked for $6,000 it would be very steep, so we should consider whether we should be taking this out of special funding or if that is what committee budgets are for. Melissa Rosprim: Not all students go to the workshops, so it is not really fair that we say this if for all of the students.
Erin Clark: Cover housing, flying, meals, etc. that are needed but maybe eating, transportation, etc. should come from the committee. Rachel Patterson: This is an access issue, since these funds can now not be used by the rest of the community through special funding. Tessa Kaput: Discussion reopened for ten minutes, seconded by Julian Mockgoatsana. Sophia DePaola: Want special funding request to go to students, and their expanded budget is meant for conferences, so we should fund ⅓. Sarah Dreher: If covered ½, would leave ~$4,700 in their budget. Tessa Kaput: If we funded a quarter of the request, how much would it be? Sarah Dreher: There would be around $2,000 left if we only paid for a quarter of it. Melissa Rosprim: How much will be left in the budget that we have with all three proposed budgets/how much we as an executive board have access to? That the whole school has access to? Sarah Dreher: We have about ~$50,000 for the year, and $25,000 for the semester and are getting close to that point. They were proposing to cover senators and special fund the executive board members, but what if we flop it? That would leave the with around ~$3,300. 4. Amount Requested: $6,484.76 to send executive board + Adrianna 5. Voting: (1) Sarah Dreher moves to fund half of overall conference costs ($9,984.76): $4,992.38 not passed (9 in favor, 5 opposed); (2) Erin Clark moved to a rising vote to cover the cost of senators only to go to the conference, as opposed to them plus the proposed executive board members and Adrianna. Sophia DePaola seconded. 1. PASSED (1 opposed, 1 abstaining) (Motion to move voting after Professional Development: Sustainability section made by Erin Clark and seconded by a senator.) VII. Professional Development: Sustainability (6:49pm) Presenter: Nicole Gaetjens, Sustainability Coordinator Title: Sustainability and Social Justice The planet is a finite resource UN definition of sustainability: ensuring that future generations have the same access to resources that you have Social Justice requires sustainability; locally, nationally, globally, environmental impacts have inequitable social impacts 1. Pollution: Landfills, oil refineries sited near communities with less power to resist 2. Other issues brought up by the board: fracking, city of Portland, minorities in environmental governance, deforestation, and bees
3. Climate change and extreme weather: sea level rise refugees; unequal access to aid after/during extreme weather 4. Access to resources: organic, fresh food and water 1. If you really think the environment is less important than the economy, try holding your breath while you count your money 2. The amount of water in the world isn t changing, it is in a cycle: the amount of freshwater we get is largely from Sierra Nevada snowpack, which is drastically declining :( 3. Detroit Shuts Off Water to Residents but Not to Businesses Who Owe Millions article 4. Activists shutting down Nestle water bottling plant in Sacramento, which was sending CA water out of state 5. El Nino unlikely to solve CA drought 6. Gov Jerry Brown calls for 25% water usage reduction Sustainability initiatives should also be science based/data driven 1. Ecology: Should we keep eucalyptus on campus? Strategies to increase biodiversity? 1. Huge decisions such as this can have unintended consequences (ex: are eucalyptus trees sequestering salt?) 2. Infrastructure: Green buildings; Transportation planning 3. Behavior Change: Psychology of consumerism; Social norming/habit forming for vegetarian/veganism What is Mills Doing? 1. Sustainability Committee (Students, Faculty, & Staff) 1. Energy Management, Drought Mitigation, Waste Reduction, and Transportation 2. Energy: Power Down Days, LED light upgrades, Food service equipment upgrades, Solar photovoltaics on NSB roof 3. Mobile solar generation (new on campus!): new power outlets, EV parking spaces, etc. no cost, as we are the start of the college solar program 4. Water: Irrigation with non potable water, Low flow shower heads, Tray less dining, Shut down fountains, Stopped sale of bottled water on campus 5. Looking Into: Low flow faucets, Low flow toilets, Lawn replacement, All new plantings to be native and drought tolerant 6. Waste: New food recovery program (Bon Appetit) Chefs Ending Hunger; Promoting reusable items; Bigger Reuse Depot Question for Nicole: Music building has dual flush toilets? Installed in 2009 & continually flow. Creek Care Days? Every Friday morning. Go to mills.edu/green to see Campus Sustainability Map! Office is located in Kapiolani Cottage. GREEN FOR GREEN: New committee launching at Community Meeting this Thursday (11/19) with a $30,000 fund for student sustainability proposals
$20,000 from ASMC & $10,000 from facilities at Mills. Website is going live on Thursday with proposal forms.tabling will occur on 11/24 on Green for Green: Also a Mills email and Facebook page! 1. Proposals submitted, advisor assigned to help with proposal, and then students implement the plan. VIII. Constitutional Review (7:51pm) Presented by Eva Steward, Judicial Affairs Chair Form to be sent out tonight to submit Constitutional Review proposals Due date: 11/22/2015 at 9pm Eva will have an entire week to get everything together Senators: Let committee chair know if you would like to add something so that Eva knows to expect it Ex: Adding a Parenting Senator, adding funds to provide meals for commuter students, etc. Make proposals purposefully ambiguous so that they are applicable to you but also others in the future IX. Shou t Outs (7:56pm) Shout Out to recognize Senators, because Executive Board members are not the only ones who do things! Sophia DePaola: Put on the SASS Mixer with minimal help and that was awesome! Jasmine Marani: Awesome connections for the Full Board Retreat (Nicole Ellen Jones), making hygiene kits for distribution to the homeless, and for organizing the meeting with Barbara Lee Mills Bookstore swag! :) X. Report Backs (7:59pm) Denise Dunn, Resumer Senator: Making myself more visible for resumer students, and has been actively looking for a replacement senator next week Natalia Sandoval, Solidarity Lounge Senator: Event attended around Policy, looking into Take Back the Night and One Billion Rising to bring to campus Tessa Kaput, Class of 2019 Historian: Hosted Ugly Sweater Party for the class, and over 60 people showed up! Hope to host Bone Marrow Drive, Get out the Vote, and Harry Potter Movie Night next semester! Melissa Rosprim, Natural Sciences Senator: Event attended today at the Book Art studio to appreciate the arts and their importance to the college (and World) Alicia McDaniel, Clubs and Orgs Senator: Mouthing Off Drag Dance is being planned! Cassandra Colten, Public Affairs Chair: Talked to a few people who are interested in joining ASMC. Also, there is a Career Panel for Art History coming up.
XI. Announcements (8:05pm) Adrianna Hutchinson, ASMC Co Advisor: Healing space for black students is tomorrow to help while the climate is what it is in the country. Erin Clark, Vice President: Curriculum changes rally on Wednesday at 12:30pm What should our stance be/does ASMC have a stance? Challenge students to be more sustainable leaders through inclusive practices. We need to communicate to students that we are here as counsel for student activities, etc. and to talk about the changes. Erin Clark, Social Sciences Senator: Shout out for all those working on Blue & Gold Paper and those presenting to the Board of Trustees. Rachel Patterson, President: With curriculum changes, the Board of Trustees did not intend for these changes to be definitive statements, only proposals. Adrianna Hutchinson, ASMC Co Advisor: Remember that you represent ASMC, and please model respect for everyone and their ideas/opinions, as it reflects back on the Full Board. Sophia DePaola, SASS Senator: Senior Thesis is a play written, directed, and produced by me and is about Mental Health with a spin towards activism and advocacy, so please come! It is the first week of December. Remi Harada, ASMC Co Advisor: Division of Student Life is recruiting for student positions! Information sessions start this week! XII. Adjournme nt (8:15pm) Emma Ishii moved to adjourn the meeting. Eva Steward seconded. Meeting adjourned at 8:15 pm.