Urbandale City Council Minutes October 13, 2015 The Urbandale City Council met in regular session on Tuesday, October 13, 2015, at 7:00 p.m. in the Council Chambers, 3600 86 th Street, with Mayor Robert D. Andeweg presiding. Answering roll call were the following Council Members: Creighton Cox, Mike Carver, Tom Gayman, Ron Pogge, David Russell. Absent: none. Also present were City Manager A. J. Johnson, City Attorney Bob Laden, Assistant City Manager Su Zanna K. Prophet, Assistant to the City Manager John Konior, Police Chief Ross McCarty, Police Officer Andy Dobbins, Director of Engineering and Public Works Dave McKay, Community Development Director Steve Franklin, Director of Economic Development Curtis Brown, Assistant Fire Chief Scott Lyon, Parks and Recreation Director Jan Herke, City Clerk Deb Mains. Mayor Andeweg led the Pledge of Allegiance and recited the CHARACTER COUNTS! statement. Pogge moved, seconded by Russell to approve the Agenda. On roll call, Ayes: Pogge, Russell, Cox, Gayman, Carver. Nays: none. Motion Mayor Andeweg recognized and thanked Hunter St. John, Tyler Peters and Tony Peters for their heroic lifesaving efforts after witnessing a boating accident in Missouri last month. Mayor Andeweg proclaimed October 13 through October 27 as Manufacturing Recognition Weeks and presented a proclamation to Curt Leaverton, C & L Companies, noting the value of the manufacturing industry to our community. E.J. Giovannetti, Urbandale Centennial Committee Co-Chair, was present to give a status report on the Committee s work. He advised that their website is being built, a medallion is being designed and also outlined a list of activities planned from July, 2016 through July, 2017, for the year-long Centennial celebration. Cox moved, seconded by Gayman to approve the September 29, 2015 Council minutes, as written. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Russell. Nays: none. Motion Pogge moved, seconded by Gayman to approve the Consent Agenda as listed under Item No. 7. On roll call, Ayes: Pogge, Gayman, Carver, Cox, Russell. Nays: none. Motion Pogge moved, seconded by Gayman to authorize the payment of warrants as listed on Bill Lists 10-01-2015 and 10-08-2015. On roll call, Ayes: Pogge, Gayman, Carver, Cox, Russell. Nays: none. Motion
Pogge moved, seconded by Gayman to approve a renewal Class C Liquor License for 1908 Draught House, 8789 Northpark Drive, and a renewal Class B Beer Permit for Kum & Go #542, 11989 Hickman Road. On roll call, Ayes: Pogge, Gayman, Carver, Cox, Russell. Nays: none. Motion Pogge moved, seconded by Gayman to accept grant funding, in the amount of $125,000, from the U.S. Department of Justice for the 2015 COPS Hiring program. On roll call, Ayes: Pogge, Gayman, Carver, Cox, Russell. Nays: none. Motion Pogge moved, seconded by Gayman to approve the use of the Giovannetti Community Shelter on Monday, February 1, 2016, for the 2016 Iowa Caucus for the Republican Party of Polk County. On roll call, Ayes: Pogge, Gayman, Carver, Cox, Russell. Nays: none. Motion Pogge moved, seconded by Gayman to approve a private Halloween fireworks display at 3936 156 th Street, and to grant a noise waiver for this event. On roll call, Ayes: Pogge, Gayman, Carver, Cox, Russell. Nays: none. Motion Pogge moved, seconded by Gayman to approve the Special Event Application from MS Moments for the Stomp Out MS Fundraising 5K and Kids Fun Run on Saturday, November 14, 2015. On roll call, Ayes: Pogge, Gayman, Carver, Cox, Russell. Nays: none. Motion Pogge moved, seconded by Gayman to approve Resolution 176-2015 Accepting 2015 HMA Project, and authorize final payment, in the amount of $30,550.80, to OMG Midwest, Inc. dba Des Moines Asphalt & Paving Co. On roll call, Ayes: Pogge, Gayman, Carver, Cox, Russell. Nays: none. Motion Pogge moved, seconded by Gayman to receive the Civil Service Certified Lists for Equipment Mechanic and Laborer, the September, 2015 Building Department Report, and the October 5, 2015 Planning and Zoning Commission minutes. On roll call, Ayes: Pogge, Gayman, Carver, Cox, Russell. Nays: none. Motion Mayor Andeweg stated that the public hearing to consider a development agreement with 11000 Douglas, LLC and 19012 Douglas, LLC, which includes a potential transfer of the City s interest in real property, be continued at this time. At the request of the developer, Gayman moved, seconded by Carver to continue the public hearing to 7:00 p.m. on Tuesday, October 27, 2015. On roll call, Ayes: Gayman, Carver, Pogge, Russell, Cox. Nays: none. Motion Mayor Andeweg stated that publication had been completed, as required by State law, for the public hearing to consider the City Hall HVAC & Remodel Project, and asked if there were any objections to the form of the notice. There were none.
Carver moved, seconded by Gayman to open the public hearing. On roll call, Ayes: Carver, Gayman, Cox, Russell, Pogge. Nays: none. Motion Dave McKay reviewed the proposed City Hall project with the Council. No comments were made, in favor of, or opposing, the proposed project. Carver moved, seconded by Gayman to close the public hearing. On roll call, Ayes: Carver, Gayman, Cox, Russell, Pogge. Nays: none. Motion Following discussion, Gayman moved, seconded by Cox to approve Resolution 178-2015 Adopting Plans, Specifications, Form of Contract and Estimate of Cost for the City Hall HVAC and Remodel Project. On roll call, Ayes: Gayman, Cox, Russell, Pogge, Carver. Nays: none. Motion Gayman moved, seconded by Cox to approve Resolution 179-2015 Making Award of Construction Contract for the City Hall HVAC and Remodel Project. On roll call, Ayes: Gayman, Cox, Russell, Pogge, Carver. Nays: none. Motion Gayman moved, seconded by Cox to approve Resolution 180-2015 Approving Construction Contract and Bond for the City Hall HVAC and Remodel Project. On roll call, Ayes: Gayman, Cox, Russell, Pogge, Carver. Nays: none. Motion Cox moved, seconded by Gayman to approve a two year extension agreement for the City s property-casualty insurance broker and to compensate the broker through the use of policy commissions. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Russell. Nays: none. Motion 171-2015 Approving Coyote Ridge Plat 1 Final Plat (147 th Street and Waterford Road), subject to recommendations of the Planning and Zoning Commission. On roll call, Ayes: Carver, Pogge, Gayman, Cox, Russell. Nays: none. Motion 172-2015 Approving Urban Hills Plat 1 Revised Final Plat (163 rd Street and Waterford Road), subject to recommendations of the Planning and Zoning Commission. On roll call, Ayes: Carver, Pogge, Gayman, Cox, Russell. Nays: none. Motion Cox moved, seconded by Gayman to approve the low bid of Hedberg and Son Roofing, in the amount of $30,662.40, for the Walker Johnston Park Roofing Project. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Russell. Nays: none. Motion
Following discussion, Pogge moved, seconded by Cox to approve Resolution 181-2015 Making Award of Contract for the 2015-16 Sanitary Sewer Lining Program. On roll call, Ayes: Pogge, Cox, Gayman, Carver, Russell. Nays: none. Motion Cox moved, seconded by Gayman to approve the 2016 insurance and benefit program for City employees. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Russell. Nays: none. Motion 174-2015 Appointing Bankers Trust Company of Des Moines, Iowa, to Serve as Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent and Bond Registrar and Transfer Agent Agreement for the General Obligation Refunding Bond Sale, Series 2015B. On roll call, Ayes: Carver, Pogge, Russell, Cox, Gayman. Nays: none. Motion Carver moved, seconded by Pogge to approve Resolution 175-2015 Authorizing and Providing for the Issuance of $4,230,000 General Obligation Refunding Bonds, Series 2015B, and Levying a Tax to Pay Said Bonds; Approval of the Tax Exemption Certificate and Continuing Disclosure Certificate. On roll call, Ayes: Carver, Pogge, Russell, Cox, Gayman. Nays: none. Motion Cox moved, seconded by Gayman to approve a two year contract extension, in the amount of $19,547.50, with ServiceMaster Commercial Carpet to provide carpet and upholstery cleaning services until June 30, 2017. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Russell. Nays: none. Motion Cox moved, seconded by Gayman to approve a two year contract extension, in the amount of $99,334.04, with Reliable Maintenance Company, to provide building cleaning services until June 30, 2018. On roll call, Ayes: Cox, Gayman, Carver, Pogge, Russell. Nays: none. Motion Following discussion, Carver moved, seconded by Cox to approve the first reading of Ordinance No. 2015-20 Amending The Municipal Code Of The City Of Urbandale, Iowa, 2015, By Adopting A New Ordinance To Regulate The Conditions Required And Manner Of Use Of The Public Rights-Of-Way. On roll call, Ayes: Carver, Cox, Russell, Pogge, Gayman. Nays: none. Motion Other items of discussion included the Chicago Cubs win, the National Firefighters Memorial Ceremony, ICMA correspondence regarding the future of local government trends, the Employee Length of Service Award Luncheon, the important issue of complete streets and the Municipal Leadership Academy sponsored by the Iowa League of Cities.
Cox moved, seconded by Pogge to adjourn at 7:38 p.m. On roll call, Ayes: Cox, Pogge, Carver, Russell, Gayman. Nays: none. Motion Attest: Robert D. Andeweg, Mayor Debra Mains, City Clerk