MEETING OF DECEMBER 19, 2017 On this the 19 day of December, 2017, at 9: 00 o' clock a.m., the Court met in Special Session; present and presiding were County Judge Scott Felton, Commissioners Kelly Snell, Will Jones, Ben Perry and the Clerk thereof being in attendance, the following proceedings were had and done to-wit:
NOTICE OF MEETING OF THE MCLENNAN COUNTY COMMISSIONERS COURT NOTICE IS HEREBY GIVEN that, in accordance with the Government Code, Chapter 551,( known as the Open Meetings Act), as amended, a special meeting of Commissioners' Court, the governing body of McLennan County, will be held on Tuesday, the 19th day of December, 2017 at 9: 00 o' clock a. m. in the Commissioners' Courtroom, 1 Floor, West Wing, McLennan County Courthouse, 501 Washington, City of Waco, Texas, at which time, the subjects below will be considered and potentially acted upon. In addition, notice is hereby given that this December 19, 2017 meeting will be recessed and reconvened on Wednesday. the 20th day of December at 1: 30 o' clock p.m. at the same location to complete discussion and action on the agenda items set forth below unless the meeting on December 19, 2017 is adjourned by decision of the Commissioners Court. A. Proof of Posting of Notice B. Moment of Silence/ Invocation and Pledge AGENDA C. Public Comments D. Proclamations/ Resolutions: E. Consent Agenda: I. Approval of Minutes of Prior Meeting(s); Recording into the Court Minutes of Previously Approved Documents; Recordation of Items Not Requiring Court Action a. Recording of Interlocal Agreement: City of Waco and City of Bellmead ( re: the FY 17 Edward Byrne Memorial Justice Assistance Grant( JAG) Program Awards) b. Recording of Contracts for Fire Protection Services: County Volunteer Fire Departments ( re: Lacy Lakeview and Chalk Bluff Fire Departments) c. Recording of Amendment to Agreement and related Tyler Content Management( TCM) Data Services Quote with Tyler Technologies, Inc.( re: Financial Software Services in MUNIS). d. Recording of Discretionary Service Agreement with Oncor Electric Delivery Company LLC( re: Surrey Ridge Road Improvements) e. Recording of Texas Indigent Defense Commission Letter regarding FY 17 Formula Grant Award 2. Financial Obligations of McLennan County: a. Authorization for County Treasurer to Pay County Checks / Wire / Electronic Transfers Issued Since the Last Authorization 3. Human Resources/ Salary Matters( Payroll Status Forms or Changes): 4. Authorization/ Ratification of RFP' s, RFQ' s, and Bids Advertisements; Publications; Public/ Legal Notices 5. Travel and Education Requests: 6. Recording of Educational Certificates; Recording of Department Head Affidavits; Recording of Departmental Reports; Acceptance or Approval of Official Bonds, Conflict Statements, or Other Such Items Required to be Submitted to the Court by Public Officials: a. County Treasurer: Recording of McLennan County Investment Report, November 2017 b. County Auditor: Recording of Monthly Financial Report, November 2017 7. Burn Ban Approval, Extension, or Termination 8. County Property and/or Construction Projects: a. Approval of Memorandum of Agreements and Authorization of Payment for Acquisition of Right-Of-Way Parcels re: Speegleville Road Improvement Project) I) Regarding Parcel No. 22 2) Regarding Parcel No. 12 9. McLennan County Subdivision Regulations: a. Approval of Final Plat of" Payne Addition, Lots 1 and 2, Block I" to McLennan County, Precinct 1 F. Budget, Budget Amendments/ Transfers/Changes, Additional Revenue Certifications, Expenditure Requests: I. Regarding the FY 17 Budget: a. County Wide 2. Regarding the FY 18 Budget: a. Road and Bridge, Precinct 2 Page 1 of 4
b. County Clerk( Fund 122) c. Permanent Improvement Fund( Fund 401): I) Regarding Attic Door Installation 2) Regarding Drainage Improvements d. 170th District Court e. Maintenance of Buildings f. District Attorney g. Texas Association of Counties: Authorization of Claim Deductible Invoices: 1) Invoice# NRDD-0003038 2) Invoice# NRDD-0002971 G. Bids, RFP' s, RFQ' s, Quotations for Goods and Services: I. Regarding the Property Donated by Collin County: Authorization of Vendor Proposal for Relocation of Mobile Shelving Units and related matters H. Contracts, Interlocal Agreements, and Memorandums of Understanding; Purchase, Lease, or Acquisition of Goods, Equipment or Services, including any Financing Thereof: I. Authorization of Maintenance and Support Agreement with Dataworks Plus( re: County Sheriff Mug Shot System) 2. Authorization of Standard Short Form of Agreement with CP& Y, Inc. ( re: McLennan County Archives Building Investigation) 3. Authorization of VEMACS and VoteSafe Software Maintenance and Support Agreement Extensions with VOTEC ( re: Voter Registration and Election Management) I. Economic Development I. Regarding Waco-McLennan County Economic Development Corporation( WMCEDC) Agreements; Consulting Services; Proposed Projects/ Program Project Agreements/ Addendums/ Pay Applications a. Authorization of First-Amended Program Project Agreement with Space Exploration Technologies Corporation 2. Regarding the Lorena Tax Increment Reinvestment Zone( TIRZ): a. Authorization of McLennan County Economic Development Program Project Agreement with the City of Lorena, Texas b. Authorization of Economic Development Agreement with the City of Lorena and Reinvestment Zone Number One East, City of Lorena for Basin G Expansion J. Capital Improvement, Repair, Maintenance Projects and Construction Projects: 1. Regarding the Security Control System for Bill Logue Juvenile Justice Center/ RFP 17-007: Authorization of Payment Application No. 1129910 from Metroplex Control System, Inc. dba Argyle Security Group 2. Regarding Big Bear Roofing& Construction, LLC Construction Agreement( RFP 16-014): Authorization of Certificate of Substantial Completion( Ref: Extraco Events Center/ Moisture Intrusion Remediation/ Repairs/ Low Roof Replacement Project No. 2013-015. 02)) 3. Regarding the C.O. Montgomery Construction Services, LLC Standard Form of Agreement for McLennan County Highway 6 Jail Roof Repair. Authorization of Certificate of Substantial Completion K. Real Estate, Right of Way, and Easements: I. Regarding MCAD# 320116000143008: Mart OT Block 21, Lot 5, City of Mart, McLennan County, Texas: Authorization of Resolution of the McLennan County Commissioners Court Approving the Sale of Real Property and Authorizing the County Judge to Execute Instruments( re: Former Constable/ Justice of the Peace, Precinct 2 Building) L. Grants/ Grant Proposals: M. Department/Office-Specific Requests, Presentations or Items for Discussion and Possible Action (To the Extent Not Addressed Above): I. Human Resources: a. Discussion and/or Action regarding the Department of Labor' s Time Record Keeping Procedures and Safeguards b. Discussion and/or Action on Memo to Officials Providing Guidance on Timekeeping and Fair Labor Standards Act Page 2 of 4
N. Additional Items( If Any) for Discussion and Potential Action: I. Regarding the Surplus Material Allocation from Texas Department of Transportation( Surplus Material Program/ Senate Bill 370): a. Acceptance of Material b. Authorizations regarding Material Selection and Departmental Allocation 2. Authorization of Appointment/s to the Region 49( Central Texas) 700 MHz Regional Planning Committee O. Americans with Disabilities Compliance Project: P. Work Session Items( unless otherwise identified above, no action will be taken, but these matters will be discussed): I. Discussion regarding Criminal Justice Issues: Updates on the Electronic Monitoring Program / Coordinating the McLennan County Criminal Justice System/ Criminal Justice Process/ Veterans& Mental Health Courts/ Courthouse Security/ Public Nuisance Reporting& Enforcement Process, related matters 2. Discussion regarding Capital Expenditures: including Time Schedule for Capital Outlay/ Recommendations from the Finance Committee on the Spending Policy/ Equipment Financing, related matters 3. Discussion regarding County Property: including Space Availability & Utilization of County Buildings/ Law Library, Utilization Planning, Consultant, Joint Facilities Master Plan or Study; Tradinghouse Lake/ Park; ADA Capital Improvements; Surrey Ridge Road, Speegleville Road, and/or Chapel Road; Themis Statue; County Off-System Bridge Repair/ Maintenance, Judicial Center Feasibility Study, related matters 4. Discussion regarding Texas Department of Transportation: including Rural/ Public Transportation, related matter 5. Discussion regarding the McLennan County Venue Project 6. Discussion regarding IT Handbook Policies 7. Discussion regarding Ambulance Transport and Rescue Services 8. Discussion regarding Commissioners Court in December 9. Discussion regarding Road and Bridge Personnel 10. Discussion regarding Security Awareness Training Q. Executive/Closed Session I. Section 551.071 ofthe Government Code( V.C.TA): An executive/closed session will be held so that the Commissioners Court can seek and receive legal advice from its attorneys regarding pending or threatened litigation, settlement offers, claims, Twin Peaks Matters, or other matters for which the attorneys' duties to their client under the Texas State Bar Disciplinary Rules of Professional Conduct Conflicts with the Open Meetings Act( Ch. 55 I, Gov. Code) if necessary for a subject contained on this agenda 2. Section 551. 072 of the Government Code( V.C.T.A.): Regarding Real Property, including, but not limited to: ( I) Right- Of-Way Acquisitions re: Expansion/ Repair Projects; and/or( 2) Real Estate Purchase/ Sale/ Transfer/ Trade/ Offers to Purchase, Acquisition/ Value/ Donations of Real Property/ Leases relative to Real Property, including, but not limited to, Potential Properties for Use by County/ Public Facilities& Valuation of Current Property for Trade or Sale 3. Section 551.074 ofthe Government Code( V.C.TA): Regarding Personnel Matters including but not limited to: Personnel Review/ Evaluation of Commissioners Court Appointed Department Heads; Incentive Pay; Interviews and Deliberations regarding Applicants for Maintenance of Buildings Director; Personnel Matters Identified in any Open Session Item if Necessary, and related matters 4. Section 551.076 ofthe Government Code( V.CTA): Deliberations regarding Security Devices or Security Audits 5. Section 551.087 ofthe Government Code( V.C.TA): Regarding Economic Development Negotiations including, but not limited to ( 1) Discussion of Commercial / Financial Information Received from a Business Prospects; ( 2) Pending Negotiations / Potential Prospects and Projects; and/or ( 3) Discussion re: Offers of Financial or Other Incentives to Business Prospect/s R. Adjourn Signed this the 13th day of December, 2017 91eAk7ncidele2.1 STATE OF TEXAS COUNTY OF McLENNAN SCOTT M. FELTON, County Judge I, J.A." ANDY" HARWELL, County Clerk, and the Ex-Officio Clerk to the Commissioners Court, hereby certify that the above and foregoing is a true and correct copy of a NOTICE OF MEETING posted by me at the Courthouse door in Waco, McLennan County, Texas, where notices are customarily posted this 13th day of December, 2017. Witness my hand and seal of office at Waco, McLennan County, Texas the 13th day of December, 2017 at 1035 a.m. Page 3 of 4
SEAL) J. A. "ANDY" HARWELL, County Clerk McLennan County, Texas 131(7+ i a'-----( Deputyy) o / Notice: Persons with disabilities in need of auxiliary aide or services may contact the County Judge' s Office, (254) 757-5049, prior to the meeting date JA' ANDY' HARYVEIL, Dourly dart Mclennan County, Texas FILED: DEC 19" 20v By Myrcetez Gowan DEPUTY Page 4 of 4
NOTICE OF MEETING OF THE MCLENNAN COUNTY COMMISSIONERS COURT NOTICE IS HEREBY GIVEN in accordance with the Government Code, Chapter 551, ( known as the Open Meetings Act), as amended, that a special meeting of Commissioners' Court, the governing body of McLennan County, will be held on Tuesday, the 19' h day of December, 2017 at 9: 00 o' clock a. m. in the Commissioners Courtroom, First Floor, West Wing, of the McLennan County Courthouse in the City of Waco, Texas, at which time the following SUPPLEMENT to the AGENDA previously posted on December 14, 2017 will be considered: SUPPLEMENTAL AGENDA A. Proof of posting of notice in accordance with the provisions of Chapter 551. 041, Government Code, as amended, known as the Open Meetings Act. B. Budget, Budget Amendments/Transfers/ Changes, Additional Revenue Certifications, Expenditure Requests: 1. Regarding the FY 18 Budget: a. Information Technology b. County Engineer Signed this the /,.'' day of been/2l 2017 h rni4 SCOTT M. FELT, County Judge THE STATE OF TEXAS * COUNTY OF MCLENNAN * I, J. A. " ANDY" HARWELL, County Clerk, and the Ex- Officio Clerk to the Commissioners Court, hereby certify that the above and foregoing is a true and correct copy of a SUPPLEMENTAL NOTICE OF MEETING posted by me at the Cou house d in Waco, McLennan County, Texas, on this the/ 9 day of where notices are customarily r..hp.7,2017 posted, fk on this the%% itness my hand and seal of office at Waco, McLennan County, Texas, day of 2017 at 1/ t00 o'clock p.m. SEAL) J. A. " ANDY" HARWELL, County Clerk McLennan Count, Texas BY ralli Deputy) NOTICE: Persons with disabilities who plan to attend the meeting and who may need auxiliary aids or services are requested to contact the Office of the County Judge at ( 254) 757-5049 prior to the meeting date. JA."ANDY' HARWELL, county Cierk McLennan County, Texas FILED: OEC 19. 2077 By Myrcetez Gowan DEpg1y