AGENDA Cable TV Commission 6:00 PM - Thursday, October 22, 2015 Coho Room, 130 East Sunset Way, Issaquah WA Page 1. CALL TO ORDER 6:00 PM 3 a) Commission Membership 2. APPROVAL OF MINUTES 6:01 PM 5-8 a) Meeting Minutes from September 24, 2015 3. AGENDA ITEMS 6:03 PM a) Annual Meeting Wave Broadcast Presented by: Tim Smith, Staff Liaison b) Goals Update Presented by: Tim Smith, Staff Liaison 4. AUDIENCE COMMENTS 6:45 PM 5. STAFF REPORT / ACTION ITEMS 7:10 PM 6. ADJOURNMENT 7:30 PM INQUIRIES Please contact Tim Smith at (425) 837-3373 or tims@issaquahwa.gov. Meeting room is wheelchair accessible. American Disability Act (ADA) accommodations upon request. Please phone (425) 837-3000 at least two business days in advance. Note: Times listed for meeting topics are approximate and items are subject to change. Page 1 of 8
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Cable TV Commission About Created in 1984, this commission regulates and oversees the operations of cable television in Issaquah to ensure quality service to residents. It also oversees the operations of the City s government access cable channel ICTV Channel 21. Membership The Cable TV commission is comprised of five regular members, with four-year terms; and two alternates, with two-year terms. All members are appointed by the Mayor and subject to confirmation by the City Council. Terms expire April 30 of the year listed. For more information, see IMC 2.50 Contacts Staff Liaison Tim Smith, Media Specialist Email Regular Members 2016 Edward Authier 2016 Robert Stevens 2017 Max Emrick 2018 Robert Gonzalez Alternate Members 2014 Vacant 2016 Vacant Page 3 of 8
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CITY OF ISSAQUAH CABLE COMMISSION September 24, 2015 Police Facility 6:00 Coho Room MEMBERS PRESENT Max Emrick, Vice Chair Robert Gonzales Robert Stephens, Chair Ed Authier MEMBERS NOT PRESENT Open ADMINISTRATIVE STAFF PRESENT Tim Smith, Specialist Sherry Smith, Recording Secretary VISITORS PRESENT Denise Smith, forum moderator 1. CALL TO ORDER Chair STEPHENS called the meeting to order at 6:00 p.m. 2. APPROVAL OF MINUTES AUTHIER MOVED TO APPROVE THE MINUTES AS PRESENTED OF May 19, 2015. EMRICK SECONDED. MOTION CARRIED UNANIMOUSLY. 3. AUDIENCE COMMENTS 4. AGENDA ITEMS Candidate Forum Finalization Tim Smith submitted a Forum Outline and Candidate Questions to Denise Smith, forum moderator, and Commission members. Members reviewed and revised the documents with Denise Smith. White Paper Cable TV Commission Tim Smith and STEPHENS attended the September 21 Council meeting. The City Council approved the recommendation of the CTC to move to an as needed basis. There was a short by debate by the City Council on one of the CTC s recommendations to change the CTC to a technology commission. STEPHENS asked members what their thoughts were regarding a Technology Commission. General consensus was to pursue a separate Technology Commission. Future dates with WAVE and Comcast AUTHIER please add a question as to which companies will be installing cable in the new apartment complex on Gilman and 7 th. Will Century Link s Prism be available to Issaquah? Smith will check with administration. Commission entered Executive Session 7:19 completed 7:25. 5. REVIEW OF GOALS Page 5 of 8
Review of Goals and Calendar of Events 1. Closely monitor and assess the franchise agreements for compliance. Dec-Jan No activity. Feb - The Commission reviewed the City of Seattle s new franchise agreements. Mar May The Commission has received two significant customer complaints on service and billing. The Commission met with one complainant and discussed different ways to resolve the issues. Smith will discuss the issues with Terry of Comcast. June-Aug Smith continues to field complaints and issues concerning WAVE and Comcast. Sept Smith is dealing with two issues dealing with possible violation of senior discount. 2. Monitor technical as well as regulatory changes that may be affecting cable service and the changing regulatory status of internet service. Dec Jan Tracking the FCC on media mergers and net neutrality. Feb Tracking the FCC on media mergers and net neutrality. Mar May The Commission discussed changes in technologies and new content providers over the internet. June August No activities September No activity 3. Promote Channel 21 and website video content to the residents. Dec-Jan City s Communication Team continues to promote City video content through social media such as Facebook and Twitter. Feb ICTV programming was put out through the City s electronic newsletter. Mar May None, June August Continue through the City s electronic newsletter, twitter, and Facebook to promote City content. September Smith submitted the stats for You Stream and You Tube. 4. Assess programming, content delivery, and policies for meeting the needs of City residents. Dec-Jan Smith will provide the Commission the latest analytics for You-Tube and You- Stream. January went over You-Stream allotment for viewing hours. Feb Smith provided members reports for views and minutes on You-tube and You-Stream. Mar May Smith has been providing members with reports for views and minutes. He submitted a report for You-tube. June August The City has received a huge amount of hits over the last week. September No activity. 6. REVIEW OF ACTION ITEMS 1. Need employee ORG chart and number of subscribers from WAVE. Items 2 and 10. Number of subscribers is 759. Continued to March for Org chart. Continued. Smith will update for annual meeting. Completed 2. Smith will follow up with Terry for a detailed explanation on what he meant by X1 streaming with no additional outlet charge Agenda Item #4. Continued to March. Smith will update for annual meeting. Completed. 3. Need ORG chart from Xfinity. Continued to March. Completed. Smith will update for annual meeting. Completed. 4. Smith will research trade magazines and websites that will help inform the Cable Commission about the industry. Continued, Smith will forward the link. Page 6 of 8
5. Add a question as to which companies will be installing cable in the new apartment complex on Gilman and 7 th. 6. Contact Comcast and WAVE to set up dates for October and November. 7. STAFF REPORT Smith submitted Legendary Issaquah videos, category of Best Promotional Video, and won the first place Savvy award. 8. GOOD OF THE ORDER 9. ADJOURNMENT The meeting adjourned at 7:45 p.m. NEXT REGULAR MEETING IS SCHEDULED FOR: January 21, 2015. Respectfully submitted by Sherry Smith Page 7 of 8
CALENDAR January Finalize year-end report to City Council February As a Commission, review annually all applicable City Ordinances with new and existing members. Staff and/or Commission members attend local WATOA meeting March Cable Commission open seat interviews. April Review hardware, software, and labor requirements for Channel 21 Review and develop the Candidate s Forum. Review of Video Voter s Guide. May Prepare and review budget submittal items for Channel 21 Election of Officers June Review operational policies July Finalize and develop a Candidate s Forum and/or Video Voter s Guide. August Send letters to Franchisees requesting annual meeting with the Commission in September and October on the status of the Franchise; fees, build-out, customer service, etc. Develop and review a list of questions to the Franchisees for that meeting that includes the rates, fees, and the most recent system performance and signal leakage. Request finance report for cable deposits. September Review questions for Comcast October Meeting with Comcast on the franchise Candidates Forum November Review and develop annual goals Possible meeting with WAVE December Prepare draft of year-end report Finalize the year s activity Review costs and needs and make recommendations on WATOA and NATOA memberships. Solicit input from Mayor and Council on next year s goals Page 8 of 8