MINUTES The Brandon City Council met in regular session at 6:00 p.m. on August 6, 2018 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Dana Clark, Barb Fish, Chuck Parsons, Tim Wakefield Jr. and Mayor Larry Beesley. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma; Police Chief, Dave Kull; Park Superintendent, Devin Coughlin; Golf Pro, Zane Swenson and Public Works Director, Rollie Hoeke. Absent: Jo Hausman. Alderwoman Fish moved Alderman Parsons seconded to approve the agenda. Motion carried. Alderman Parsons moved Alderwoman Clark seconded to approve the minutes of the July 12, 2018 briefing meeting; July 16, 2018 regular meeting and the minutes of the July 30, 2018 special meeting. Motion carried. Alderwoman Clark moved Alderman Parsons seconded to approve the following claims. Motion carried. VENDOR DESCRIPTION AMOUNT A-1 Septic Tank Various Dept Supplies 300.00 AAA Cleaning & Painting GC Professional Services 1,600.00 AE2S Professional Services 13,950.00 AFLAC July Premiums 1,282.25 All Star Pro Golf Inc Pro Shop Resale 166.42 AM & S Trucks Transit Repairs 2,585.43 Argus Leader Media Publications 2,367.28 Argus Leader Media GC Supplies 24.00 Autobody Specialists Inc Police Repairs 145.60 Avera McKennan Hospital EAP Contract 2,462.40 Avera Medical Group Professional Services 52.50 Beal Distributing Inc GC Resale 4,009.20 Beck Motor Company Police Vehicle 32,536.00 Best Western Ramkota Hotel Travel Expense 103.00 Blaine's Service Various Dept Supplies 21.95 Brandon Golf Course ACH Refunds 910.15 Brandon Lumber Company Various Dept Supplies 220.04 Brandon Volunteer Fire Dept Half of Annual Contribution 104,351.50 Brock White Company Street Supplies 11,563.95 BV Fire Department Rental of Building 100.00 BV Media Group Publications 311.88 BV Ministerial Association Prayer Breakfast 75.00 BV School District Fuel 4,627.83 BX Civil & Construction Inc Street Supplies 3,655.31 Cardmember Services Various Dept Supplies 2,363.09 Century Business Products Software Maintenance 1,140.00
Chesterman Company GC Resale 2,784.01 Coffee Cup Fuel 95.04 Constant Rock Art GC Improvements 81.00 Corson Village Sanitary District July Refund 1,046.65 Dakota Beverage GC Resale 6,246.05 Dakota Fluid Power Inc Street Repairs 178.33 Dakota Supply Group Water Supplies 51.60 Delta Dental of SD August Premiums 2,923.40 DirecTV Utilities 43.95 DPC Industries Inc Water Supplies 303.75 Ecolab Inc GC Supplies 280.57 Ecolab Pest Elimination Professional Services 310.72 EnviroMaster Inc GC Supplies 105.00 Express Way Fuel 429.88 Fastenal Company Various Dept Supplies 839.41 Fit My Feet Police Supplies 152.99 Fleetpride Inc Street Supplies 184.34 Frisbee Plumbing & Heating GC Repairs 76.53 Girton Adams Company GC Supplies 204.75 Graham Tire Police Supplies 2,128.32 Hawkins Water Treatment Water & Pool Supplies 7,210.50 Innovative Office Solutions LLC Various Dept Supplies 657.32 Interlakes Community Action June Bus Expense 12,340.78 Jane Freeman GC Refund 1,065.00 Jensen Electric Inc Water Repairs 516.41 Johnson Brothers Famous Brands GC Resale 2,080.91 Lacey Rentals Inc Rentals 440.00 Law Enforcement Targets Inc Police Supplies 35.96 Lawson Products Inc Street Supplies 551.00 Manley Tire & Oil Park Supplies 21.02 Menards GC Supplies 452.60 Midwest Turf & Irrigation GC Repairs 416.61 Minnehaha Community Water Corp Utilities 85.75 Minnehaha County Info Tech Dept Police Software 559.44 Modern Woodmen of America August Premiums 1,406.56 Myrl & Roy's Paving Street Repairs 13,944.98 Nike USA Inc Pro Shop Resale 137.98 Northwest Tire Inc Street Supplies 1,840.00 Olson's Pest Technicians Professional Services 500.00 Overhead Door Police Supplies 1,377.55 P & W Golf Supply GC Supplies 94.90 Palisades Oil Company Fuel 3,150.60 Palisades Propane Inc Street Repairs 150.26 Pepsi Beverage Company GC Resale 860.38 Petty Cash Various Dept Supplies 34.56 Phil Youngdale Summer Rec Driver 130.00 PING Pro Shop Resale 305.77 Pizza Ranch GC Resale 514.96
Reiter Enterprises GC Rentals 4,824.00 Republic National Distributing GC Resale 807.01 R-Signs Water Supplies 220.00 SD Department of Revenue Water Testing 225.00 SD One Call Utilities 160.16 SD Public Assurance Alliance Insurance 623.17 SD Unemployment Insurance Division 2nd Quarter Contribution 1,190.87 Sigler Fire Equipment GC Supplies 60.00 Sioux Falls Humane Society June Animal Control 436.82 Sioux Falls Rubber Stamp Works Engineer Supplies 16.45 Sioux Falls Utilities June WW Discharge 102,193.10 Sioux Valley Energy Utilities 35,753.50 SiteOne Landscape Supply GC Supplies 355.55 Southern Glazer's of SD GC Resale 934.58 Stacy McManus Snow Supplies 46.42 Stockwell Engineers Professional Services 26,575.20 Streicher's Police Supplies 161.96 Sure Test Professional Services 290.40 Sysco Lincoln GC Resale 2,718.24 Thomson West City Admin Supplies 203.38 Titleist Pro Shop Resale 4,020.38 Traffic Solutions Inc Park Supplies 2,082.00 Tyler Technologies Software Maintenance 510.41 Ultramax Police Supplies 861.00 Verizon Wireless Utilities 1,106.17 Vogel Motors Various Dept Supplies 941.00 Wellmark BCBS August Premiums 46,712.95 Xcel Energy Utilities 1,893.29 Zabel Steel Street Supplies 157.31 Zimco Supply GC Supplies 3,563.60 Total Claims 499,916.79 Payroll Claims City Administration July 26, 2018 Payroll 3,773.74 Finance Officer July 26, 2018 Payroll 3,471.93 Government Buildings July 26, 2018 Payroll 138.52 Police July 26, 2018 Payroll 20,337.98 Building Inspections July 26, 2018 Payroll 3,151.44 Engineer July 26, 2018 Payroll 827.46 Street Department July 26, 2018 Payroll 6,415.84 Summer Rec July 26, 2018 Payroll 3,173.21 Pool July 26, 2018 Payroll 16,237.70 Park Department July 26, 2018 Payroll 8,879.67 Chamber of Commerce July 26, 2018 Payroll 1,370.38 Water Department July 26, 2018 Payroll 8,020.92 Sewer Department July 26, 2018 Payroll 3,665.27 Golf Course Grounds July 26, 2018 Payroll 10,187.24 Golf Course Lounge July 26, 2018 Payroll 6,409.82
Golf Course Pro Shop July 26, 2018 Payroll 7,342.64 Golf Course Community Room July 26, 2018 Payroll 1,942.57 941 Payroll Taxes July 26, 2018 Payroll 30,146.49 Office of Child Support Enforcement July 26, 2018 Payroll 76.15 SD Retirement System Supplemental July 26, 2018 Payroll 925.00 TASC Flex Plan July 26, 2018 Payroll 1,371.28 Accounts Management July 26, 2018 Payroll 75.00 SD Retirement System July Contribution 21,581.30 Direct Pay Reimbursement Direct Pay Reimbursement 183.50 Alderwoman Fish moved Alderman Parsons seconded to approve the consent calendar which contained the following item: a plat of Brenden Addition Tract 2. Motion carried. ORDINANCE #566 A public hearing was held, as advertised, to consider changes to Chapter 15, Zoning Ordinance. Alderwoman Fish moved Alderwoman Clark seconded to give first reading to Ordinance #566: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SOUTH DAKOTA REVISING CHAPTER 15 OF THE BRANDON MUNICIPAL CODE (ZONING ORDINANCE). A roll call vote showed Clark, Fish, Parsons and Wakefield aye. Motion carried. 5K RUN/WALK A request was received by the Bottoms Up Pink Ladies to hold a 5K Run/Walk in the Brandon Industrial Park area on October 27, 2018. Alderwoman moved Fish moved Alderman Wakefield seconded to approve the request as presented. Motion carried. Peggy Mercado, 620 S. Lakota Avenue, was present for discussion. Peggy had concerns with the Golf Course and the air conditioner in the Community Room not keeping up when weddings are held and the electrical circuits not being properly marked in the electrical panel. DEMOLITION OF CONCESSION BUILDING ON HOLE #1 The Golf Course Committee report was heard. Kelly Eilers, Golf Course Superintendent, was present for discussion. Kelly requested that the concession building on hole #1 be demolished, by City Staff. Alderman Parsons moved Alderman Wakefield seconded to approve City Staff to demolish the concession building on hole #1. Motion carried. COMMUNITY ROOM AIR CONDITIONING Zane, Golf Pro, gave an update on the Community Room air conditioning. Krier & Blain came out to look at it, they suggested 3 units and air curtains be installed. Currently waiting on bid. Will also include updating the electrical box as it relates to marking the circuits. PROPOSAL FOR 4 TRASH PUMP Kelly Eilers, Golf Course Superintendent, was present for discussion. Need to replace the 4 trash pump currently not working at the Golf Course. Currently are renting a pump until final bids are received. Alderman Parsons moved Alderwoman Fish seconded to allow the pump rental to continue and to explore alternatives for the power supply. Motion carried.
Following further discussion, it was determined it would be cheaper to purchase a new trash pump and avoid the charges for renting. Alderman Parsons amended his motion, to go ahead and purchase a new 4 trash pump from Bierschbach Equipment & Supply in the amount of $2,395.00, Alderwoman Clark seconded. Motion carried. PURCHASE PROPOSAL FOR TRACTOR & AERATOR Kelly Eilers, Golf Course Superintendent, was present for discussion. Kelly would like to purchase a new utility tractor and aerifier for the Golf Course. Alderman Parsons moved Alderwoman Fish seconded to approve the purchase of a 52hp tractor from John Deere in the amount of $32,800.00 with financing option available; and an aerifier from Midwest Turf & Irrigation in the amount of $27,477.00 and look into financing options. Motion carried. HIRE ADDITIONAL STAFF Alderman Parsons moved Alderman Wakefield seconded to approve the following part-time staff for the Golf Course. Motion carried. Cart Attendant: Aiden Carson, $8.85 per hour FIRE DEPARTMENT REQUEST FOR FUNDS The Police Committee report was heard. A request was received from the Brandon Volunteer Fire Department for the second first installment of $46,486.50 and the first half of the additional funds in the amount of $57,865.00 for vehicles and equipment. Alderwoman Fish moved Alderwoman Clark seconded to approve the request for funds as presented. Motion carried. PROMOTION OF SARGENT WADE ELSE Police Chief Dave Kull was present to seek approval of the promotion of Sargent Wade Else to Lieutenant. Alderwoman Clark moved Alderwoman Fish seconded to approve the promotion of Wade Else to Lieutenant, and that his pay be raised from Line 47, $37.01 to Line 49, $38.09. Motion carried. FIREWORKS ORDINANCE CHAPTER 7-1 Discussion was held on the current Fireworks Ordinance, and resident concerns with the allowing of aerial fireworks within the city limits of Brandon. Alderman Clark spoke about resident concerns she heard, and to put safety first. Alderman Wakefield had requests from residents to ban all fireworks within the city limits of Brandon. TJ Cameron, 2417 E. Lopez Lane, owner of Brandon Fireworks, was present for discussion. Concerns with how to enforce any Ordinance, no matter how it is written. City Attorney Lisa Marso will look into possible language changes to the current Ordinance, and bring ideas to the City Council at a future meeting. Jim Irby, 905 E. Maywood Street, was present for discussion. Jim has concerns with how to educate the public on any Ordinance, and the enforcement. No action taken at this time. SURPLUS 36 ATHLETIC FIELD LIGHTS The Park & Recreation Committee report was heard. Alderwoman Fish moved Alderman Parsons seconded to declare 36 athletic field lights as surplus. Motion carried. Alderman
Wakefield, Alderwoman Fish and Alderwoman Clark were appointed as the appraisal committee. The appraisal was $501.00, therefore bids required. SURPLUS SKATEBOARD PARK EQUIPMENT Alderwoman Fish moved Alderman Parsons seconded to declare the skateboard park equipment as surplus. Motion carried. Alderman Parsons, Alderwoman Fish and Alderwoman Clark were appointed as the appraisal committee. The appraisal was over $500, per piece of equipment, therefore bids required. FACEBOOK POLICY The Administration Committee report was heard. Alderman Wakefield discussed the City of Brandon s Facebook page does not allow public comments to be seen by other members of the public, residents feel their First Amendment rights are being infringed. City Attorney Lisa Marso explained that the City of Brandon s Facebook page was set up as a way to provide notices to the public, and not a public comment site; First Amendment rights are violated when the public is allowed to comment and then those comments are deleted. TJ Cameron, 2417 E. Lopez Lane, was present for discussion. Shawn Neisteadt, 721 E. Magnolia Drive, was present for discussion. Alderman Wakefield discussed having more employees whom have access to the City of Brandon s Facebook page, have them go through training with the City Attorney, to help monitor and respond to public comments. Alderman Parsons and Alderwoman Fish would like to keep it as is, for public information only, but see how other cities handle their Facebook pages. APPOINT CITY ENGINEER Mayor Beesley removed Jon Brown, Stockwell Engineers, as the appointed City Engineer. Alderman Parsons moved Alderman Wakefield seconded to appoint Tami Jansma as the City Engineer. Motion carried. APPOINT TAMI JANSMA AS ALTERNATE REPRESENTATIVE TO THE MPO Mayor Beesley made recommendation to appoint Tami Jansma as the Alternate Representative to the MPO. Alderman Parsons moved Alderman Wakefield seconded to approve Mayor Beesley s appointment of Tami Jansma as the Alternate Representative to the MPO. Motion carried. AUTHORIZING CITY ENGINEER TO SOLICIT ENGINEERING PROPOSALS Discussion held on authorizing the City Engineer to solicit engineering proposals. No action taken at this time. ORDINANCE #567 SUPPLEMENTAL 2018 BUDGET Alderwoman Clark moved Alderman Wakefield seconded to give first reading to Ordinance #567: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SOUTH DAKOTA PROVIDING FOR A SUPPLEMENTAL APPROPRIATION FOR THE FISCAL YEAR 2018. A roll call vote showed Clark, Fish, Parsons and Wakefield aye. Motion carried.
GIS PRESENTATION Marcus Hasselhoff, GIS Intern, was present for discussion. Marcus gave a presentation on the projects he has been working on this summer - transportation map, transportation assessment map, slurry seal map, ash tree map, Parks & Recreation map, 3D map of Brandon were all presented. Paul Sanow, 1616 S. Locust Avenue, was present for discussion. Colby Peterson, 1309 W. Meadowbrook Trail, was present for discussion. DISCUSSION ON A FUTURE CITY HALL Discussion held on possibly putting money in the 2019 budget for a space assessment study. Paul Sanow, 1616 S. Locust Avenue, was present for discussion. IMPROVEMENTS TO CITY HALL Discussion held on the current City Hall, as far as improvements/maintenance needed. No action taken. BRANDON DEVELOPMENT COMMITTEE MINUTES & APPOINTMENT Alderman Parsons moved Alderwoman Fish seconded to appoint John Koupal to the Brandon Development Committee. Motion carried. Alderman Parsons gave an update on the recent meetings of the Brandon Development Committee. SURPLUS OF CANOPY & SHED Alderwoman Clark moved Alderman Parsons seconded to declare the canopy and shed as surplus, each valued at $200, so no bid required. Motion carried. Mayor Beesley appointed Alderwoman Fish, Alderman Parsons and Alderman Wakefield as the appraisal committee for the canopy. Mayor Beesley appointed Alderman Wakefield, Alderwoman Fish and Alderwoman Clark as the appraisal committee for the shed. Both were valued under $500 each, so no bid required. TRAFFIC STUDY PRESENTION FOR THE BLUFFS The Street Committee report was heard. Tom Sohrweide, SEH, was present for discussion. Tom gave an update on the traffic study prepared by SEH for the intersection of W. Holly Blvd. and S. Sandstone Avenue. Recommendations made to maintain stop light at Heritage Road, maintain stop sign at S. Sandstone, stripe S. Sandstone Avenue, install a dedicated left hand turn lane and right hand turn lane on S. Sandstone Avenue, monitor traffic demands along W. Holly Blvd. to determine when to expand the roadway to 4 lanes. Concerns with the varying speed limits along W. Holly Blvd. No action taken. BLOCK PARTY REQUEST A request was received from AJ Menden, 1801 W. Thomas Circle, to barricade W. Thomas Circle on August 24, 2018 from 6:00pm to 10:00pm for a block party. Brenda Thornton, 1800 W. Thomas Circle, was present for discussion. Alderwoman Clark moved Alderman Parsons seconded to approve the block party application as presented. Motion carried.
MANAGEMENT AGREEMENT WITH ICAP An agreement was received from ICAP, for the Brandon City Transit. Alderman Parsons moved Alderwoman Clark seconded to approve the agreement as presented. Motion carried. RICE/HOLLY CORRIDOR STUDY Discussion held on the Rice Street/Holly Blvd. corridor study, with the City of Sioux Falls and Minnehaha County. EXTENSION OF W. MEADOWBROOK TRAIL Discussion held on the possible condemnation of land for the extension of W. Meadowbrook Trail. This would provide an alternate way out of the Eagle Creek Development. Paul Ode, 1401 W. Creekside Drive, was present for discussion. Paul s family owns the property in question. Kami Gladis, 1320 W. Meadowbrook Trail, was present for discussion. Kami has concerns with there being only one way in and out of the Eagle Creek Development. 2018 SLURRY SEAL PROGRAM The 2018 Slurry Seal project is scheduled to begin August 9. WARNING SIREN AND POLE PURCHASE/INSTALLATION Rollie Hoeke, Public Works Director, would like to purchase a warning siren for Corson, the Rovang Industrial Park and Corson Industrial Park. Alderman Wakefield moved Alderwoman Clark seconded to approve the purchase of the new warning siren, to include post installation and power feed at a cost of $23,519.57. Motion carried. PARK STREET/MAPLE STREET CORRIDOR AGREEMENT Alderwoman Clark moved Alderman Wakefield seconded to approve the agreement between the City of Brandon, City of Sioux Falls and Minnehaha County. Motion carried. DJ Buthe, Minnehaha County Highway Superintendent, was present for discussion. AC UNIT FOR THE WATER TREATMENT PLANT Alderman Wakefield moved Alderwoman Clark seconded to approve the purchase and installation of an air conditioner for the electrical room of the Water Treatment Plant from Prairie Sons at a cost of $8,740.00. Motion carried. Company Bid Amount Brandon Plumbing $8,775.53 Climate Systems $17,500.00 Prairie Sons, Inc. $8,740.00 Rollie Hoeke, Public Works Director, gave an update on the status of Well #6, that went down over the past weekend. Should be up and running by noon on August 7, 2018. Penny Paclik, 101 N. Splitrock Blvd. was present for discussion. TJ Cameron, 2417 E. Lopez Lane, was present for discussion.
GREASE TRAP INSPECTION The Water & Sewer Committee report was heard. Rollie Hoeke, Public Works Director, was present to discuss the grease trap inspection process and changes necessary to implement a process of maintaining these inspections. Lisa Marso, City Attorney, will look at developing an Ordinance for grease trap inspections, etc. SEWER MAIN CLEANING & INSPECTION TETON & RUSHMORE Rollie Hoeke, Public Works Director, was present for discussion. Records were presented on the sewer main cleaning and inspections done on Teton & Rushmore. Alderwoman Clark spoke on behalf of Adam Clark, 1320 E. Rushmore Drive, and concerns with sewer backups and that the City continues to monitor the sewer lines in the area. Penny Paclik, 101 N. Splitrock Blvd, was present for discussion. WATER DEVELOPMENT COMMITTEE REPORT Following are the recommendations from the Water Development Committee: *Let bids for Well #8. *Piping from Well#6-7 to the Treatment Plant. *Testing for Well #9 in Aspen Park, not to exceed $100,000.00. *Move forward with looping. *Water Towers are in design stage, no further action needed at this time. *Move forward with the original contract with AE2S. *Replace the Green Sand Media with the IMAR or equivalent media. At 9:52 p.m. Alderman Wakefield moved Alderwoman Fish seconded to go into executive session to discuss personnel SDCL 1-25-2. Motion carried. At 10:15 p.m. Mayor Beesley declared the executive session ended. At 10:15 p.m. on a motion by Alderman Parsons seconded by Alderwoman Clark the meeting was adjourned. Melissa Labahn Municipal Recording Clerk Larry D. Beesley Mayor