MEETING OF THE BOARD OF TRUSTEES SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT WEDNESDAY, OCTOBER 9, 2002 MINUTES The Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District met in regular session on Wednesday, October 9, 2002, in the Board Room of the Shasta College Administration Building. 1. CALL TO ORDER The meeting was called to order by Mrs. Patricia Hunn, Board President, at 7:09 p.m. 2. ROLL CALL Roll Call indicated the following: Trustees Present Mrs. Cheri A. Beck Mrs. Judi D. Beck Mrs. Patricia A. Hunn Mr. Harold J. Lucas Mr. Martin B. Myers Mr. Kendall S. Pierson Mrs. Rayola B. Pratt Mrs. Elizabeth Brown 3. FLAG SALUTE Mrs. Judi Beck led the flag salute for those attending the Board meeting. 4. APPROVAL OF THE MINUTES OF THE CAPI- TAL OUTLAY BOARD MEETING HELD SEP- TEMBER 11, 2002, AND THE REGULAR BOARD MEETINGS HELD SEP- TEMBER 11, 2002, AND SEPTEMBER 25,2002 5. INTRODUCTION OF SPECIAL GUESTS Mrs. Hunn asked for additions or corrections. It was moved by Mrs. Cheri Beck, seconded by Mrs. Pratt, and carried TO APPROVE THE MINUTES OF THE CAPITAL OUTLAY BOARD MEETING HELD SEP- TEMBER 11, 2002, AND THE REGULAR BOARD MEETINGS HELD SEPTEMBER 11, 2002, AND SEP- TEMBER 25, 2002. The ASB advisory vote was affirmative. There were no special guests.
MEETING OF THE BOARD OF TRUSTEES - 2 - OCTOBER 9, 2002 6. CALL FOR REQUESTS FROM THE AUDIENCE TO SPEAK TO ANY ITEM ON THE AGENDA 7.1 FACULTY ASSOCIATION REPORT 7.2 ACADEMIC SENATE REPORT 7.3 CLASSIFIED EMPLOY- EES ASSOCIATION Mrs. Hunn asked if there was anyone in the audience who wished to speak to any item on the agenda. There was no response. Joan Bosworth, Faculty Association President, welcomed Martin Myers to the Board, wishing him a successful tenure. She announced that the Faculty Association has just completed a successful Tentative Agreement with the District and both sides are very happy with the outcome. Catherine Anderson, Academic Senate President, welcomed Martin Myers in behalf of the Senate. The Academic Senate is presently working on a process to approve new academic programs. Sue Brix, President of CSEA, welcomed Martin Myers in behalf of CSEA. Ms. Brix asked that the following statement be part of the record: At the conclusion of the negotiation session last week, the administration told us they would be asking for direction from the Board tonight regarding our wage and benefit package. CSEA is asking for a 2% adjustment to our salary schedule, which will coincide with the salary schedule increase of the full-time certificated staff. The District is also covering the small increase in health benefits for certificated staff and CSEA believes the same offer should be given to the classified staff. This would cost the district around $45,000 over what they have originally offered. Recently, CSEA has worked with the District by waiving the 60-day rule for vacant classified positions and worked 4-10 hour days these past two summers to save on energy costs. CSEA wants to continue this good
MEETING OF THE BOARD OF TRUSTEES - 3 - OCTOBER 9, 2002 7.3 CLASSIFIED EMPLOY- EES ASSOCIATION (Continued) working relationship with the District and asks in return the District value the efforts of all staff. I want to thank Dr. Treadway for his years of effort in conveying the message that ALL staff at Shasta College contribute to the education of our students. It is CSEA s hope that the Board views the efforts of all staff equally important to the mission of the college and will support our request. Thank you for your consideration in this matter. 7.4 ASSOCIATED STUDENT BODY REPORT Mrs. Elizabeth Brown, ASB President, stated that the ASB is pleased that Martin Myers was chosen as the new Board Member. The ASB just had homecoming. It was a really close game and the ASB decorated the football field to make the game stand out as homecoming. The Shared Governance Luncheon is coming up soon. Mrs. Brown said she hoped to see all the Board Members there. 7.5 SUPERINTENDENT/ PRESIDENT S REPORT Dr. Douglas Treadway, Superintendent/President, reported that: The first meeting of the Bond Oversight Committee was held last night. Meetings will be held quarterly and minutes will be posted on the college website. Their annual report will be presented to the Board He has held meetings and conference calls with CSU Chico and UC Davis this month, as they continue to progress on program planning for the University Center. Dr. Treadway said he submitted a grant proposal, which was funded by the U.S. Office of Education, to provide staff and funds for program development for the University Center. The date of commencement has changed to Friday, May 23, 2003. This will alleviate the problem of instructors and students not being able to attend on Thursday night because of finals.
MEETING OF THE BOARD OF TRUSTEES - 4 - OCTOBER 9, 2002 7.5 SUPERINTENDENT/ PRESIDENT S REPORT (Continued) It will also be of great benefit to parents or family members who must travel here to attend the commencement ceremony. UC Chancellor Vanderhoef has been invited to be our commencement speaker. Dr. Treadway said he hosted the new Shasta County Superintendent of Schools, Carol Whitmer, for a lunch meeting. She is assisting us in putting together a report which will be titled: High School to College Connection: A Decade of Progress. This report will bring forth the latest data on high school completion rates and university transfer. The President said he attended faculty meetings of the Center for Business, Math, and Technology and the Center for Human Development. He also met with the Early Childhood Education faculty to discuss their new facility and program review activities. With W.G. Garland and Jeff Cooper, Dr. Treadway and his wife, Carole, hosted their annual new faculty reception at their home on September 28. There were 30 faculty and their family members in attendance. Dr. Treadway said he attended the NCCCF Symposium with Scott Thompson last week. They are bringing back a number of very good ideas and programs for the college Foundation. He was also very interested in the investments and planned giving portions of the conference. While in San Diego, Dr. Treadway visited U.S. International University and discussed with their President, possible cooperative programs as well as the transportation logistics program. Superintendent/President Treadway reported that he attended the State of the City luncheon in Anderson, opening ceremonies for Senior Games (Shasta College was a co-sponsor) and he was a speaker on Shasta College s Bond Measure A to Redding Newcomers. At the request of Dr. Treadway, Jeff Cooper reported on Project Welcome, a training program for teachers where we are partnering with Simpson College.
MEETING OF THE BOARD OF TRUSTEES - 5 - OCTOBER 9, 2002 7.6 BOARD MEMBERS REPORT 8.1 INFORMATIVE REPORT - CENTER FOR HUMAN DEVELOPMENT Mrs. Hunn asked if there were any Board Member reports. There were none. Jan Dinkel, Dean of the Center for Human Development, stated that the first Nurse Aide/Home Health Aide class completed the program in 1964. Since that time, approximately 1,300 persons have completed the program to enter the workforce. Faculty members Bobbie Foote and Lyndia McBroome highlighted the Nurse Aide/Home Health Aide program. Dr. Treadway led everyone in a round of applause, stating that this was an excellent program. 9-11 CONSENT AGENDA Dr. Treadway recommended approval of the Consent Agenda. It was moved by Mr. Lucas, seconded by Mr. Myers, and carried TO APPROVE THE CONSENT AGENDA, AS PRESENTED. The ASB advisory vote was affirmative. 12.1 ACCREDITATION MID- TERM REPORT Jeff Cooper, Vice President of Academic Affairs, distributed revised wording for Exhibit E, Page 7. It was moved by Mrs. Judi Beck, seconded by Mrs. Cheri Beck, and carried TO APPROVE THE ACCREDITA- TION MID-TERM REPORT, WITH THE AMEND- MENTS PRESENTED IN EXHIBIT E, AS WELL AS THE REVISION TO PAGE 7, DISTRIBUTED AT THE BOARD MEETING. The ASB advisory vote was affirmative. 12.2 FIRST READING OF BOARD POLICY ADDI- TIONS Dr. Treadway reported that the Board Policy additions were discussed at the Policy Committee meeting earlier this evening. The second reading of the proposed additions is scheduled for the Board s November 13, 2002, meeting.
MEETING OF THE BOARD OF TRUSTEES - 6 - OCTOBER 9, 2002 12.3 NOTICE TO AMEND THE CONFLICT OF INTEREST CODE AND SETTING OF A PUBLIC HEARING ON DECEMBER 11, 2002 12.4 CONSIDERATION OF SETTING BOARD MEET- ING ON JANUARY 15, 2003, IN LIEU OF JANU- ARY 8, 2003 12.5 CONSIDERATION OF GRANT APPLICATIONS TO THE NORTH/FAR NORTH REGIONAL CONSORTIUM 12.6 CONSIDERATION OF A GRANT APPLICATION TO THE R.C. BAKER FOUNDATION President Doug Treadway announced that the District intends to amend its Conflict of Interest Code. He recommended the Board set a public hearing. It was moved by Mrs. Cheri Beck, seconded by Mr. Pierson, and carried TO SET A PUBLIC HEARING ON THE PROPOSED AMENDMENTS TO THE CONFLICT OF INTEREST CODE, FOR DECEMBER 11, 2002. The ASB advisory vote was affirmative. Dr. Treadway, Superintendent/President, recommended approval. It was moved by Mr. Lucas, seconded by Mr. Pierson, and carried TO APPROVE SCHEDULING A JANUARY 15, 2003, BOARD MEETING, IN LIEU OF JANUARY 8, 2003. The ASB advisory vote was affirmative. Jeff Cooper, Vice President of Academic Affairs, recommended approval of the three grant applications to the North/Far North Regional Consortium. It was moved by Mrs. Cheri Beck, seconded by Mrs. Pratt, and carried TO RATIFY THE GRANT APPLICA- TIONS. The ASB advisory vote was affirmative. W.G. Garland, Vice President of Student Services and Cultural Diversity, recommended approval of the grant application. It was moved by Mrs. Pratt, seconded by Mr. Lucas, and carried TO RATIFY THE GRANT APPLICATION TO THE R.C. BAKER FOUNDATION. The ASB advisory vote was affirmative.
MEETING OF THE BOARD OF TRUSTEES - 7 - OCTOBER 9, 2002 12.7 CONSIDERATION OF A GRANT APPLICATION TO THE STATEWIDE DISCIPLINE/INDUSTRY COLLABORATIVE FOR FAMILY AND CON- SUMER SCIENCES 12.8 CONSIDERATION OF A GRANT APPLICATION TO THE SHASTA RE- GIONAL COMMUNITY FOUNDATION 12.9 CONSIDERATION OF GRANT AWARDS FROM THE U.S. DEPARTMENT OF EDUCATION 12.10 CONSIDERATION OF A GRANT AWARD FROM THE REGENTS OF THE UNIVERSITY OF CALI- FORNIA Mr. Cooper recommended approval. It was moved by Mr. Pierson, seconded by Mrs. Cheri Beck and carried TO RATIFY THE GRANT APPLICA- TION TO THE STATEWIDE DISCIPLINE/INDUSTRY COLLABORATIVE FOR FAMILY AND CONSUMER SCIENCES. The ASB advisory vote was affirmative. Vice President Jeff Cooper recommended approval. It was moved by Mrs. Pratt, seconded by Mrs. Cheri Beck, and carried TO RATIFY THE GRANT APPLICATION TO THE SHASTA REGIONAL COMMUNITY FOUN- DATION. The ASB advisory vote was affirmative. Vice President Cooper recommended approval. It was moved by Mr. Myers, seconded by Mrs. Cheri Beck, and carried TO RATIFY THE GRANT AWARDS FROM THE U.S. DEPARTMENT OF EDUCATION, AS PRESENTED. The ASB advisory vote was affirmative. Vice President W.G. Garland recommended approval. Mrs. Cheri Beck noted that this is a start-up award. She asked if Mr. Cooper will recommend continuation. Mr. Cooper stated that the college is committed to the Puente Project as a means of providing increased access to our classes and programs by an underserved population. They foresee the project continuing for a number of years to come. It was moved by Mr. Lucas, seconded by Mrs. Pratt, and carried TO RATIFY THE GRANT AWARD FROM THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, AS PRESENTED. The ASB advisory vote was affirmative.
MEETING OF THE BOARD OF TRUSTEES - 8 - OCTOBER 9, 2002 13.1 SABBATICAL LEAVE PROGRAM 2003-2004 13.2 STANDING REPORT CONSTRUCTION UP- DATE Dr. Treadway recommended approval. It was moved by Mr. Lucas, seconded by Mr. Pierson, and carried TO APPROVE THE SUPERINTENDENT/ PRESIDENT S RECOMMENDATION THAT THERE NOT BE A SABBATICAL LEAVE PROGRAM IN FIS- CAL YEAR 2003-2004. The ASB advisory vote was affirmative. Wayne Nadon, Project Manager, reviewed his construction update report. Ms. Peres, Vice President of Administrative Services, gave the following report: Regarding the Burney property, it is still in the permit phase. The county requested a flood plain analysis, which is being done by PACE. We have received approval from DSA for the building 300 roof extension. There is a meeting with the contractor tomorrow to establish the various construction dates. The company is ready to remove the track surface. We are contracting with the firm that did the analysis for us to provide an inspector during both the removal process and the recoating process to ensure it is done correctly this time. Ms. Peres said she is meeting with PACE and Southwestern tomorrow. No bids were received for the museum roof. All the roofing contractors in the area are extremely busy. PACE contacted several roofing firms and firmly believes we will be unable to get any bids if we went out again. PACE recommends that we have the roof patched to get through the rainy season and have it replaced in the Spring. The Fire Technology Classroom in the 2800 Building is complete and ready for use. Ellen Peres distributed a photograph of the fire technology classroom.
MEETING OF THE BOARD OF TRUSTEES - 9 - OCTOBER 9, 2002 13.2 STANDING REPORT CONSTRUCTION UP- DATE (Continued) 13.3 ACKNOWLEDGEMENT OF RECEIPT OF QUARTERLY FINANCIAL REPORT Ms. Peres said before the dismantling project of the Columbia School House began, it was tested for hazardous materials and the paint is lead-based. As a result, the college cannot do a regular dismantle and cannot give the building to another non-profit organization because of liability. If it is dismantled, it will need to be done professionally to comply with hazardous materials regulations. The museum board is concerned about getting rid of the building and is recommending the paint be encapsulated. Either option has the potential of being expensive and may not be appropriate for using the General Fund. The Museum does have some funds that were donated which could be used for either purpose. The administration is in the process of considering options and have been discussing possibilities with experts in that area. Ellen Peres, Vice President of Administrative Services, recommended approval. Regarding Items 4 and 5, Mrs. Pratt asked if there were any cutback details the Board should know about. Ms. Peres said when she presented the 2002-2003 budget to the Board, she indicated that the administration was cutting 3% from discretionary funds and only 90% of the budget would be given to the managers. The staff also has been cutting back on spending. It was moved by Mrs. Cheri Beck, seconded by Mrs. Judi Beck, and carried TO ACKNOWLEDGE RECEIPT OF THE QUARTERLY FINANCIAL REPORT. The ASB advisory vote was affirmative. 13.4 CONSIDERATION OF ACCEPTANCE OF CALI- FORNIA EARLY CHILD- HOOD MENTOR PRO- GRAM LETTER OF AGREEMENT WITH THE SAN FRANCISCO COM- MUNITY COLLEGE DIS- TRICT Mr. Cooper recommended approval. It was moved by Mr. Lucas, seconded by Mrs. Cheri Beck, and carried TO APPROVE THE LETTER OF AGREE- MENT, AS SUBMITTED. The ASB advisory vote was affirmative.
MEETING OF THE BOARD OF TRUSTEES - 10 - OCTOBER 9, 2002 13.5 CONSIDERATION OF ACCEPTANCE OF DO- NATIONS 14.1 BOARD CONFERENCE AND TRAVEL Ellen Peres recommended approval. It was moved by Mrs. Pratt, seconded by Mr. Lucas, and carried TO ACCEPT THE DONATIONS AS OFFERED, WITH THE APPROPRIATE LETTERS OF APPRECIA- TION. The ASB advisory vote was affirmative. Mrs. Hunn noted that Board Members Cheri Beck and Rayola Pratt were requesting approval of travel to the CCLC Annual Convention. It was moved by Mr. Pierson, seconded by Mrs. Pratt, and carried, with Mrs. Cheri Beck abstaining, TO APPROVE THE BOARD CONFERENCE AND TRAVEL RE- QUESTS. The ASB advisory vote was affirmative. 15.1 FUTURE BOARD MEET- ING DATES Mrs. Hunn announced the future Board Meeting dates as: October 23, 2002 (If Necessary) November 13, 2002 December 11, 2002 7:30-8:00 p.m. 8:00 p.m. Annual Organization Meeting of the Board of the Ivy B. Horr Revocable Trust Annual Organization Meeting of the Board of Trustees of the Shasta- Tehama-Trinity Joint Community College District 16. COMMENTS FROM IN- DIVIDUAL MEMBERS OF THE BOARD 17. COMMENTS FROM THE AUDIENCE There were no comments from individual members of the Board. There were no comments from the audience.
MEETING OF THE BOARD OF TRUSTEES - 11 - OCTOBER 9, 2002 18. DATE OF THE NEXT REGULAR BOARD MEETING 19. ADJOURN TO CLOSED SESSION 20. RECONVENE IN OPEN SESSION Mrs. Hunn announced the date of the next regular Board Meeting as Wednesday, November 13, 2002, at 7 p.m. in the Shasta College Board Room. Mrs. Hunn adjourned the meeting at 8:10 p.m., to Closed Session to discuss COLLECTIVE BARGAINING (Government Code 3549.1) Subdivision (d): Executive session of the public school employer or between the public school employer and its designated representative for the purpose of discussing its position regarding any matter within the scope of representation and instructing its designated representatives. Mrs. Hunn reconvened the meeting at 8:32 p.m. 21. ADJOURN Mrs. Patricia Hunn, Board President, adjourned the Board Meeting at 8:33 p.m. Respectfully submitted, Susan Vanderwerf Recorder