The Corporation of the Municipality of Sioux Lookout Agenda (Sioux Lookout Hydro Inc. Annual Shareholder Meeting) June 25, 2018 at 10:00 a.m. Council Chambers, Municipal Office 1. MEETING CALLED TO ORDER 2. CONFIRMATION OF AGENDA a) Introduction of Amendments to the Agenda Page b) Confirmation of Agenda THAT the Agenda for the of June 27, 2018, be approved, as presented. 3. DECLARATIONS OF PECUNIARY INTEREST 4. REVIEW/APPROVAL OF PREVIOUS MINUTES Motion to Approve Minutes: Minutes of the held June 27, 2017 - The Shareholder's portion of the Sioux Lookout Hydro Inc. Annual Shareholder's Meeting (These Minutes were also approved August 23, 2017 at the Regular August Council Meeting) 3-5 Special Council - 27 Jun 2017 (Sioux Lookout Hydro Inc. Annual Shareholder Meeting) - Minutes 5. ITEMS FOR DISCUSSION 1) Motion to Accept 2017 Year End Financial Statements that it has been presented with a copy of the financial statements of the Corporation for the financial period ended December 31, 2017, and that same are accepted. 2) Appointing Auditors for the 2018 Fiscal Year THAT BDO Canada LLP, Chartered Accountants, Dryden, Ontario, are hereby re-appointed the auditor of Sioux Lookout Hydro Inc. to hold office until the next annual meeting of the Shareholder or until its successors are appointed, at such remuneration as may be fixed by the Directors, the Directors being hereby authorized to fix such remuneration. 3) Motion to Receive Sioux Lookout Hydro Inc. Chair s Annual Report for 2017 Page 1 of 5
Special Council Agenda June 25, 2018 that it has been presented with a copy of the Chair s Annual Report for 2017, and that same is received. 4) Motion to Receive Sioux Lookout Hydro Inc. President/CEO s Annual Report for 2017 that it has been presented with a copy of the President/CEO's Annual Report for 2017, and that same is received. 5) Motion to Ratify Acts THAT all acts, contracts, by-laws, proceedings, appointments, elections and payments enacted, made, done and taken by the Directors and Officers since the last Annual General Meeting of the Shareholder of Sioux Lookout Hydro Inc. be and the same are hereby approved, ratified and confirmed. 6. MOTION TO MOVE TO CLOSED SESSION - None 7. CONFIRMATORY BY-LAW NO. 48-18 By-law No. 48-18 Confirm the Proceedings of the Council of The Corporation of the Municipality of Sioux Lookout THAT By-law No. 48-18, Being a By-law to Confirm the Proceedings of the Council of The Corporation of the Municipality of Sioux Lookout (June 25, 2018 ) be read a First, Second, and Third time, and passed. 8. MOTION TO ADJOURN SPECIAL COUNCIL MEETING AND TO RESUME Sioux Lookout Hydro Inc. Annual Shareholder's Meeting Page 2 of 5
The Corporation of the Municipality of Sioux Lookout Minutes : Sioux Lookout Hydro Inc. Annual Shareholder's Meeting June 27, 2017, at 10:00 AM (Start time of Council Portion of Meeting: 11 :10 AM) Municipal Office, Council Chambers Municipality of Sioux Lookout COUNCIL: COUNCIL REGRETS: STAFF: Mayor Doug Lawrance Cllr. Steven Forbes Cllr. Calvin Southall (arrived at 10:02 a.m.) Cllr. Joyce Timpson Ann Mitchell, Chief Administrative Officer Brian P. MacKinnon, Manager of Corporate Services/ Municipal Clerk Christy Mclntomney, Treasurer Sioux Lookout Hydro Inc.: Board: Board Regrets: Doug Squires, Chair Allan Howie Steven Forbes Barry King Jamie Wisnoski Deanne Kulchyski, President/CEO 1 MEETING CALLED TO ORDER Mayor Lawrance called the Meeting to order at 11 :10 a.m. 2 MOTION TO CONFIRM AGENDA THAT the Agenda for the of June 27, 2017, be approved as presented. 3 DECLARATIONS 4 REVIEW/APPROVAL OF PREVIOUS MINUTES Motion to Approve Minutes: Minutes of the held June 28, 2016 - the Shareholder's portion of the Sioux Lookout Hydro Inc. Annual Shareholder's Meeting (These Minutes were also approved August 24, 2016 at the Regular August Council Meeting) Page 3 of 5
June 27, 2017 Cllr. Calvin Southall THAT the Minutes of the June 28, 2016 - the Shareholder's portion of the Sioux Lookout Hydro Inc. Annual Shareholder's Meeting - which were approved by Council on August 24, 2016, are hereby ratified and confirmed by Council, as amended. 5 ITEMS FOR DISCUSSION AND ADOPTION OF ITEMS a) Motion to Accept 2016 Financial Statements that it has been presented with a copy of the financial statements of the Corporation for the financial period ended December 31, 2016, and that same are accepted. b) Motion to Appoint Auditor for 2017 THAT BOO Canada LLP is hereby re-appointed the auditor of Sioux Lookout Hydro Inc. to hold office until the next annual meeting of the Shareholder or until its successors are appointed, at such remuneration as may be fixed by the Directors being hereby authorized to fix such remuneration. c) Motion to Receive Sioux Lookout Hydro Inc. Chair's Annual Report for 2016 that it has been presented with a copy of the Chair's Annual Report for 2016, and that same is received. d) Motion to Receive Sioux Lookout Hydro Inc. PresidenUCEO's Annual Report for 2016 that it has been presented with a copy of the President/CE O's Annual Report for 2016, and that same is received. Page 4 of 5
June 27, 2017 e) Motion to Ratify Acts THAT all acts, contracts, by-laws, proceedings, appointments, elections and payments enacted, made, done and taken by the Directors and Officers since the last Annual General Meeting of the Shareholder of Sioux Lookout Hydro Inc. be and the same are hereby approved, ratified and confirmed. 6 MOTION TO MOVE TO CLOSED SESSION - None 7 RESOLUTIONS/BY-LAWS ARISING FROM CLOSED SESSION- None 8 BY-LAWS - None 9 CONFIRMATORY BY-LAW NO. 52-17 By-law No. 52-17 Being a By-law to Confirm the Proceedings of the Council of The Corporation of the Municipality of Sioux Lookout (Tuesday, June 26, 2017 - Sioux Lookout Hydro Inc. Annual Shareholder's Meeting) Cllr. Calvin Southall THAT By-law No. 52-17, Being a By-law to Confirm the Proceedings of the Council of The Corporation of the Municipality of Sioux Lookout (Tuesday, June 27, 2017 - Sioux Lookout Hydro Inc. Annual Shareholder's Meeting) be read a First, Second, and Third time, and passed. 10 MOTION TO ADJOURN SPECIAL COUNCIL MEETING AND TO RESUME Sioux Lookout Hydro Inc. Annual Shareholder's Meeting THAT the of June 27, 2017, be adjourned at 2:36 p.m. ADOPTED AS PRESENTED THIS lwenty-third DAY OF AUGUST, 2017. Doug Lawrance, Mayor Page 5 of 5