CITY OF DUNNELLON CITY COUNCILWORKSHOP DATE TIME 530 pm PLACE City Hall 20750 River Dr Dunnell on FL34431 CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Green called the meeting to order at approximately530pm and led the Council in the Pledge of Allegiance He asked if any invitee or volunteer was present to open with prayer Marylin Welch provided the invocation ROLL CALL The following members answered present at roll call Walter Green Mayor Seat 1 Larry Winkler Councilman Seat 2 Chuck Dillon Councilman Seat 3 Valerie Hanchar Councilwoman Seat 4 Richard Hancock ViceMayor Seat 5 STAFF PRESENT Dawn Bowne Interim City ManagerCity Clerk Chief Mike McQuaig Police Dept Jan Smith Finance Dept Mandy Roberts Assistant City Clerk Teresa Malmberg Community Development LEGAL COUNSEL Andrew Hand Shepard Smith Cassady PROOF OF PUBLICATION Mrs Bowne announced for the record the agenda for this meetmg was posted on the City s website and City Hall bulletin board on Thursday December 29 2016 AGENDA ITEM NO 1 BOARD REPORTS Hugh Lochrane UAB Chair stated the January 16 meeting will need to be rescheduled due to the holiday He said it will be necessary for the board to meet in January to discuss finances for the first quarter and the expired terms of two 2 board members Council and staff engaged in bnef discussion regarding the 180 Avenue Road sewer project Mrs Bowne said once the final report is received a special joint meeting with Council and UAB will be scheduled to review the financial scope of the project AGENDA ITEM NO2 DUNNELLON BUSINESS ASSOCIATION REPORT There was no report
Page 2 AGENDA ITEM NO3 DUNNELLON CHAMBER OF COMMERCE REPORT There was no report AGENDA ITEM NO 4 RAINBOW SPRINGS ART COOPERATIVE GRAND OPENING ALCOHOL WAIVER REQUEST PZ1617022 TERESA MALMBERG Teresa Malmberg stated the Art Cooperative is planning a grand opening on January 20 2017 from400pm to 800pm and has requested an alcohol waiver in order to serve beer and wine at the event She said the alcohol use will be restricted to only the interior of the building Mrs Malmberg said City Code Sec 68 authorizes City Council to waive specific sections of the restrictions and prohibitions of this chapter AGENDA ITEM NO 5 RAINBOW SPRINGS FIRE STATION WATER MAIN EXTENSION AGREEMENT WITH MARION COUNTY FOR ASSUMING OWNERSHIP OF WATERLINE Mrs Bowne explained a request was received to expand the City s water system to the Rainbow Springs Fire Station due to well contamination issues She authorized Kimley Horn the City s engineer to review the construction submittal and make recommendation Mrs Bowne stated any expenses for the review will be covered by the County She discussed the KimleyHorn report with Council Mrs Bowne said the City Attorney recommended the City have an agreement with Marion County documenting when the City would take ownership of the waterline Mrs Bowne said when this issue was brought to her attention she had several lengthy conversations with Davis Dinkins She said he understands the City s process and protocol requiring Councils involvement before she would sign off on any of the permits Mrs Bowne said the concern is in the amount of time it takes to obtain a permit from FDOT She said the complex is on bottled water at the present time and they want to expedite this request She said her concern is once the City signs off on the FDOT permit as the utility owner we are basically saying we are going to own the line She said she felt uncomfortable signing any permits before obtaining authorization from Council or some type of agreement between City and the County She said Richard Grabbe Utilities Director expressed concern about the widening of US41 Mrs Bowne said she was assured by Mr Dinkins that FDOT is far enough in the process that the widening should not create any issues Mr Dinkins said the proposed waterline is designed to be consistent with FDOT future plans for the widening of US41 He said there will be language in the agreement addressing any potential issues He reiterated the timing issue with FDOT requiring the utility owner to be the permittee on the application and explained the process He said he
Page 3 discussed this with FDOT but has not heard back from them He said he personally believes that the permitting with FDEP will be significantly faster than with FDOT He suggested moving forward with obtaining authorization to apply with FDOT to get that review in process He said the City will be protected because you cannot legally begin construction without a FDEP permit Mrs Bowne suggested this may allow Council additional time to work out an agreement with the County identifying ownership of the waterline providing protection and indemnification before construction begins Councilman Dillon asked Mr Dinkins if there are fire hydrants in his design He said adding at least two fire hydrants would provide Rainbow Springs additional fire protection Mr Dinkins stated he believes there is only one proposed fire hydrant Mrs Bowne asked Councilman Dillon if this is something he is proposing and would the additional construction be paid for as part of the project by Marion County Councilman Dillon stated yes because it is a benefit to the residents of the County Mrs Bowne asked Councilman Dillon if this is a contingency that would affect his decision Councilman Dillon stated no it has no bearing on us although it would make sense because it would provide more fire protection Mrs Bowne stated she assumes the County would be open to the suggestion and would cover the additional cost Mrs Bowne asked if an agreement is not received from the County by Monday would Council authorize her to sign the FDOT permit only in order to start the process City Council and Attorney Hand were in agreement that Mrs Bowne should be authorized to sign the FDOT permit and withhold the FDEP permit until an agreement is finalized Council and staff engaged in brief discussion regarding installing additional fire hydrants and recommended Mr Dinkins consult with Mr Bryant AGENDA ITEM NO 6 PROPOSED BOARD APPOINTMENTS TERESA MALMBERG Mrs Malmberg reviewed the following Board Commission Appointment Worksheet
Page 4 BOARD COMMISSION APPOINTMENT WORKSHEET Council Workshop Dale 142017 Council Meeting Datet 192017 Current Applied for Nome Address Board Multiple Board Rests App Member Vacancies Business 01Yrs 1 James Burdlott 20324 E Penn Ave Yl Alt NA N Y 3 Pk nft Comniltdon Ci The city pktming commission mraish of fire members ptw two of elx0a members appointed by the dty council A mouktwm of two members and are olternale may be nort osidenf propsrly owo rr anda nen reskkmt business owner Nom resident property owtlers acrdor nosrresidenf business os must hero owed properly andor owned a business wifhin No city for three years prior to being eligible for said appoinim sign yn Recommended Action Appooe as Wll member on the Ilislodc Preservollen Board to fl1l Doris Magursky u ptred term effective 192017 thru 1 18 2 I o 3 4 Tracy Fero 20497 E Penn Ave Yj Mbr NA N Y 50 he PPlasming Cdlo aff al Sally Chesterfield 11937 Hole Street Yf Mbr NA Y N 10 11 2016 eau 10111 2019 Renew Appolnvnere as full bet on the T Beard efreahre 192017 thru 119 2019 Martin Moughan 14845 SW 112 Circle N NA N N Hc Pnsstrvalion Board effoeiw 1 9 017 mnr 1 92019 4 APpo nt m till membo on the Mary Ann Hinton 12078 Palmetto Court Yf Alt NA Y NA Louise Kenny 19970 Ibis Court N NA Y NA Planning C WHIOe to t01 Paul Caron s p6ad tern effeaive 192017 thru 213 2018 Appolm es i Alrcmate on the Planning CemMssloo to fill Mary Am ura pirsd term etfewl 1 92017 thru 112 2018 Mrs Malmberg provided an update on all City board vacancies Councilwoman Hanchar asked if the City offers any type of thank you or recognition of service to outgoing board members Mrs Malmberg stated we have not been doing anything formal although it would be a great idea for Council to recognize their service Councilman Winkler said Council has done this in the past AGENDA ITEM NO 7 PROPOSED APPLICATION FOR USDA GRANT AGREEMENT AGR201646 POLICE DEPARTMENT VEHICLES AND EQUIPMENT JAN SMITH Mrs Smith explained staff submitted a pre application for a USDA grant which successfully passed the review She said we now have the opportunity to apply for a grant from USDA for two 2 police vehicles and equipment a server and switch She presented staff with the actual application and said one of the grant requirements is to hold a public meeting to allow public input and discussion She said this can be an agenda item during the Council meeting on January 9 Mrs Smith said staff will be seeking a motion to move forward with the grant application She stated the total cost of the proposed project is 92 054 She said the grant will fund 69 040 75 and the City s match of24 014 25 will come from the Law Enforcement Forfeiture Reserve She stated the Forfeiture Reserve balance is 28 972 58 as of11 30 2016
Page 5 Mrs Smith further explained if the City is awarded the grant a proposed resolution would be presented to Council amending the FY 20162017 budget to transfer in reserves from the Law Enforcement Forfeiture Reserve to use as the City s 25 grant match Council and staff engaged in brief discussion and agreed to place this item on the regular agenda Walkon item Grant Agreement AGR201632 PDLE Justice Assistance Grant Contract No 2017 JAGCMARI249174 for Police Department Body Cameras Mrs Smith said the Police Department has been awarded a grant from the Florida Department of Law Enforcement Justice Assistance Grant Program for the purchase of 10 Prima Facie Body worn camera systems She said the grant award is in the amount of 8467 with no City match requirement She said the grant agreement requires the Mayor s signature and the fully executed grant agreement must be returned to FDLE no later than January 26 2017 AGENDA ITEM NO 8 RATIFY CHANGES TO MOTOROLA RADIO EQUIPMENT LEASE PURCHASE AGREEMENT LEA201605 Mrs Bowne explained following Council approval of the lease agreement at the December 12 2016 council meeting Attorney Hand found it necessary to make changes to the lease agreement She said Indemnification Section 14 was revised to provide the City with the necessary protections and limit the City s liability for potential claims Mrs Bowne said Attorney Hand worked with Motorola to make the corrections and Mayor Green sign the agreement She said the amended lease agreement is being presented to Council to ratify the changes AGENDA ITEM NO 9 PROPOSED PROCLAMATION PR02017 01 DUNNELLON SCHOOL CHOICE WEEK Mrs Bowne explained the proposed proclamation was requested via postal mail by the School Choice Week organization and can be placed on the consent agenda for Monday s Council meeting She stated no one would be present to accept AGENDA ITEM NO 10 RIVER CORRIDOR AND BLUE RUN PARK DISCUSSION VICE MAYOR HANCOCK ViceMayor Hancock recapped the actions the Rainbow River FactFinding Committee has taken since last fall He said in November 2016 the City forwarded a letter to all public partnersagencies expressing concerns with regard to excessive activity during
Page 6 peak season and the continued degradation of the river resource He stated he and Chief McQuaig have tried to outline the issues potential solutions and the need to work together as good partners to improve the conditions all along the river corridor ViceMayor Hancock said there are four 4 key items to focus on 1 Reduce commercial float activity during peak season 2 Complete a capacity studyfacility study 3 Provide law enforcement along the corridor during peak season 4 Establish a BiAnnual River Corridor Public Operating Policy Review He said if we keep this document in front of us it will help keep us focused on these elements He stated this requires the war of all agencies involved Councilman Dillon said he feels the City needs to be more aggressive and take an immediate approach with regard to Blue Run of Dunnellon Park Council and staff engaged in lengthy discussion regarding the parks and the issues ViceMayor Hancock said he will be working with Mrs Bowne to develop recommendations A copy of the document shared by ViceMayor Hancock is attached hereto and made a part ofthese minutes AGENDA ITEM NO 11 PUBLIC COMMENTS Comments were received from the following Art Fisher 11897 Ohio Street Virginia Saalman 11540 Camp Drive Sharon Oliver 20345 The Granada Mary Ann Hilton 12078 Palmetto Court Paul Marraffmo 19544 SW 82 Place Road AGENDA ITEM NO 12 COUNCIL COMMENTS Councilman Winkler praised the Planning Commission and thanked Brenda DArville Chair of the Planning Commission with regard to Publix Mayor Green stated he spoke to the owner of Wendy s and he also praised the Planning Commission and the City s departments AGENDA ITEM NO 13 CITY MANAGER COMMENTS Mrs Bowne reported on the following OpticalTel requested a meeting with staff to discuss Pease agreement Proposed development of property between Savea Lot Plaza and Brannen Bank Bob Rogers Building next to Gary s Carpet
Page 7 O US41 crosswalk Blue Run of Dunnellon Park compliance audit Cemetery pre construction meeting scheduled for January 13 2017 The meeting was adjourned at approximately 745 pm fwne C Interim City Manager Walter Green Mayor PVninutes councilws 20170104 doc
Note This document was shared by Councilman Hancock at the on January 4 2012 14 Council workshop talking points As you know in November 2016 the city forwarded a letter to all our public partners along the Rainbow River Corridor highlighting concerns around too much activity during peak season and continued degradation of the river resource Within that letter we noted the issues potential solutions and the need to work together as good partners to improve the conditions all along the river corridor Therefore I just wantto share with Council four main areas for reference to help accomplish the goals we identified in our initial letter l want to point out to Council that none of the proposed action items are new or any surprise In fact some folks will tell you they have been working on these issues for many years Based on all our research and discussions staff members and I feel these problems are not complex and that it is simply a matter of will power and that the three public parks and all the public agencies on the river can accomplish these action steps If we simply have the will to do SO Let me remind the Council that last January I wrote an article titled New Year Same Old Problems This was in reference to the failing to act on problems that had been festering for years Well this Council has shown the will to do something about those problems and we re making progress I believe the Rainbow River Corridor issues are this years headline and that by this time next year conditions along the river can be very different IF the three public parks have the will to do their part Dunnellon has publicly stated that we have the will and we want to do our part and we are asking our partners to join us And this is all we can do Each public park will decide for itself if they wish to be good stewards of the Rainbow River and good neighbors to all the folks in this area and how they will show this commitment through their actions These proposed action steps represent a starting guide as to what the primary goals are some suggestions to accomplish there and a reasonable time frame to do so Accomplishing these four basic goals will help protect the river resource and provide an enjoyable recreation experience for all river users and residents So its very simple where there is will there is a way