THE DISTRICT TWO RESOLUTION

THE DISTRICT TWO RESOLUTION District Two of the National Association of Parliamentarians District of Columbia, Kentucky, Maryland, Virginia, West Virginia, Europe, and the Middle East Look toward Your Future at the District Two Conference by Mary Jo Neil and Wanda M. Sims, RP Enhance your career as a parliamentarian by attending the National Association of Parliamentarians District Two Conference, A Brighter Future Awaits You. The conference will be held October 5-7, 2012, at the Hilton Washington DC North/Gaithersburg, in Gaithersburg, Maryland. Plan ahead, and take advantage of the early bird registration fee of $200.00, which will be available through Wednesday, September 5, 2012. (After September 5, 2012, the registration fee is $225.00.) The fee includes workshop materials and five meals during the conference reception on Friday; breakfast, lunch, and dinner on Saturday; and breakfast on Sunday. Hotel reservations must be made directly with the hotel (800-445-8667) no later than Wednesday, September 12, 2012. (continued on page 6) Volume 5, No. 2 July 2012 Inside This Issue Item Page Director s Column 2 District of Columbia Update 3 Kentucky Update 4 Coming Events 6 Meet the NAP District Directors 7 In Memoriam 7 Member Benefits Survey 7 Reinstatement 8 News Story on General Robert 8 Registration Examination 8 New Member Data 8 New Registered Parliamentarian 9 New Members 9 Have You Heard? Scottsdale is the Place for Stars by Jason V. Morgan, RP The stars are always so much brighter out West, and Shooting for the Stars has never been easier. Aim high and register today for the 2012 National Association of Parliamentarians (NAP) Training Conference, Shooting for the Stars, August 24-26, 2012, in Scottsdale, Arizona. Some of District Two s finest stars will appear in Scottsdale, including: Darlene T. Allen, PRP (DC), District Two Director and NAP Board District Director Representative ( Shining or Shooting Stars: The Parliamentary Prequel ); Thomas J. Balch, PRP [VA (MD)], co-author of the 11 th edition of Robert s Rules of Order Newly Revised and NAP Parliamentarian ( Electronic Meetings Under RONR ); (continued on page 5)

Page 2 The District Two Resolution July 2012 From the Director s Desk by Darlene T. Allen, PRP Greetings! I hope this issue of The District Two Resolution finds you in good spirits and keeping cool despite the record-setting temperatures. Some of you are preparing to attend the National Association of Parliamentarians Training Conference in Scottsdale, Arizona. You will find the article written by Jason Morgan, RP, quite helpful. If you won t be joining us in Arizona, then we ll meet up at the District Two Conference. The conference will be held October 5-7, 2012, in Gaithersburg, Maryland. Conference cocoordinators, Mary Jo Neil and Wanda M. Sims, RP, have provided important information in this newsletter. The theme of the conference, A Brighter Future Awaits You, is an adaptation from the suggestion sent in by Frank E. Guthrie, RP. In keeping with NAP President Maurice S. Henderson s theme of Starring Excellence, the district theme during 2011-13 will be Raising the Standard, Achieving Excellence. The efforts to achieve excellence begin with unit study. The Membership Extension and Retention Committee (MERC), which is comprised of the NAP vice-president and the eight district directors, has set the following goals: 1. Increase membership retention by 1% from 2011; 2. Increase new members by 10% over 2011; 3. Identify viable areas for chartering as a state/unit by July 31, 2012; Darlene T. Allen, PRP, District Two Director 4. Publicize the unit and association awards program early; and 5. Conduct an all-member electronic survey with a goal of 500 responses. In addition to the MERC goals, each state association has indentified internal goals and is working to achieve them. For example, goals such as revising all governing documents, identifying possible membership leads/sources, and growing the leadership pool of candidates to hold unit and state offices are being reviewed. As district director, I have attended the annual meetings/conventions of the District of Columbia, Kentucky, Maryland, and Virginia Associations. We have many hard working, dedicated and knowledgeable members working to keep parliamentary procedure viable in their states. Continue the good work, and let s meet at the District Two Conference to keep the parliamentary procedure fire burning in our district!

July 2012 The District Two Resolution Page 3 The luncheon speaker was T. Paige Johnson, PRP, who spoke on the topic, Designing the President 2012. Mr. Balch presented the afternoon workshop entitled, Notable Changes in the 11th Edition of RONR. Following the DCAP Annual Convention, the president appointed Peola H. McCaskill, PRP-R, as Parliamentarian and Loretta Tillery as Historian. Standing left to right are: First Vice President Ferial S. Bishop, PRP; President Margaret Smith Perkins; and Immediate Past President Rosalie H. Stroman, PRP. District of Columbia Association of Parliamentarians by Margaret Smith Perkins The District of Columbia Association of Parliamentarians (DCAP) held its 43 rd Annual Convention on Saturday, March 17, 2012, at the Naval District of Washington Catering and Conference Center. Fifty members and guests were in attendance. President Rosalie H. Stroman, PRP, chaired the convention. The agenda items included reports from officers, committees, and the four units. During the meeting, Thomas J. Burke Balch, PRP, Parliamentarian of the National Association of Parliamentarians, gave greetings and updates from the organization. The following individuals were elected as officers for the 2012-2014 biennium: Margaret Smith Perkins, President; Ferial S. Bishop, PRP, First Vice President; Marjorie D. Vaughan, RP, Second Vice President; Susan Eads Role, RP, Recording Secretary; Rose L. Acker McIver, Corresponding Secretary; and Wanda M. Sims, RP, Treasurer. Mr. Balch installed the newly elected officers and presented each officer a parliamentary item representative of her position. The DCAP Executive Committee (EC) met by teleconference on April 2, 2012. The following committee chairmen were approved by the EC: Ms. Sims, RP Budget and Finance Committee; Maggalean W. Weston Bylaws Committee; Mona Y. Calhoun, PRP Education and Registration Committee; Ms. Vaughan, RP Membership Committee; Barbara C. Miller Public Relations Committee; Mrs. Bishop, PRP DCAP Convention Committee; Dianne Dunn Parliamentary Law Day Committee; and Betty M. Adams Audit Committee. The EC also approved Ronald J. Dupart as editor of Liaison. The DCAP Board of Directors held its first meeting on Monday, May 7, 2012, at the Juanita E.Thornton/Shepherd Park Library in Washington, D.C. Members of the District of Columbia Association of Parliamentarians attend the annual convention s business session.

Page 4 The District Two Resolution July 2012 Kentucky Association of Parliamentarians by Mary J. Mullins, PRP-R The Mary Mullins Research Unit of Registered Parliamentarians (MMRURP) and the Kentucky Association of Parliamentarians (KAP) partnered with the Past President s Leadership Council (PPLC), Jefferson County, Kentucky, in sponsoring a one-day parliamentary law workshop on May 19, 2012. The event was held at the Jewish Hospital Medical Center Southwest in Louisville, Kentucky. Members of the three organizations served as hostesses, and Mary J. Mullins, PRP-R, presided throughout the workshop. Twenty-six persons from across the state attended and greatly enjoyed a day of learning on various subjects contained in the 11 th edition of Robert s Rules of Order Newly Revised, including: Learning More (with material on regular, special and adjourned Workshop presenters pictured left to right are: Mary J. Mullins, PRP-R; Jo Stratton, PRP-R; Ruth S. Ryan, PRP; and Martha H. Poe, PRP-R. Presenter Martha H. Poe, PRP-R, addresses the parliamentary law workshop attendees regarding motion expertise. meetings; voting; and nominations and elections), presented by Ms. Mullins, PRP-R, President of MMRURP and President of PPLC; Summing Up: Minutes, presented by Jo Stratton, PRP-R; Boards/Committees The Handling of Their Recommendations and historical information regarding General Henry M. Robert, presented by Ruth S. Ryan, PRP, President of KAP; and Updating Motion Expertise, presented by Martha H. Poe, PRP-R. A very informative question and answer period followed the presentations, and folders containing copies of information from the presentations and on the three sponsoring organizations were presented to all attendees. Educational materials from the National Association of Parliamentarians were available for purchase.

July 2012 The District Two Resolution Page 5 Have You Heard? Scottsdale is the Place for Stars (continued from page 1) Ferial S. Bishop, PRP (DC), First Vice President of the District of Columbia Association of Parliamentarians (DCAP) ( Committees: The Foundation of an Organization ); James (Jim) Jones, PRP (IL), NAP Board Director-at-Large, and Loretta Tillery, [MD (DC)] NAP Communications Committee member and Historian of the DCAP ( Board Star Power ); Ruth S. Ryan, PRP (KY), President of the Kentucky Association of Parliamentarians ( Requests and Inquiries ); and Colette C. Trohan, PRP (MD) ( Mi Casa es Su Casa Really! ). The 2012 NAP Training Conference, sponsored by the Arizona State Association of Parliamentarians, is a bargain at only $300.00 ($150.00 for full-time students). Conference attendees will be able to choose from more than two dozen parliamentary procedure workshops during the three-day conference. In addition, five meals are included in the registration package. Purchased à la carte, the fee for all of these educational and networking opportunities would exceed $600.00, but you can get it all for half that price! With so much available, everyone in District Two can benefit by Shooting for the Stars this summer. Are you getting ready to take NAP s Registration Examination to become a registered parliamentarian (RP)? If so, plan to attend the preparation session for the examination at 8:00 AM on Thursday, August 23, 2012, the day before the NAP Training Conference begins. Are you more ambitious than the average RP? There are fewer than three dozen active professional registered parliamentarians (PRPs) living in District Two. Show your commitment to the study and practice of parliamentary law by joining this elite group of professionals by preparing to take the Professional Qualifying Course (PQC). As a PRP, you will have earned the highest level of NAP accreditation and be able to participate in NAP s professional referral service. Plan to attend a series of two preparation sessions for the PQC at 7:00 PM on Thursday, August 23, 2012, and at 9:00 AM on Friday, August 24, 2012. Already a PRP? Attend the NAP Training Conference to continue building your knowledge and honing your skills, all while networking with colleagues. PRPs must pass the Professional Recertification Course (PRC) every six years. The preparation sessions mentioned above are also designed to assist current PRPs who are planning to take the PRC. Are you a retired PRP? Then please plan to attend and share your knowledge and experience with others in the NAP community. Think back to all the support you received from mentors and colleagues throughout the years. Why did they do it? Because helping others develop as parliamentarians is fun and rewarding. The individuals who will be Shooting for the Stars this summer are among the most committed and motivated members of NAP. Be there for them so that they can be there for others for the future. The 2012 NAP Training Conference registration packet is available online at http://tinyurl.com/2012naptc. It includes additional details, including the costs for meals that are not included in the registration fee and hotel reservation information. For additional information about the NAP Training Conference, contact Frank T. Fitzgerald, PRP, frankttfitz@aol.com, 928-771-9261 (h), 619-838-9551(c).

Page 6 The District Two Resolution July 2012 Look toward Your Future at the District Two Conference (continued from page 1) Room rates are: $89.00 plus tax per night (single and double); $99.00 plus tax per night (triple); and $109.00 plus tax per night (quad). If you are looking to join the ranks of registered parliamentarians, the National Association of Parliamentarians Registration Examination will be administered on Friday, October 5, 2012, at 4:30 PM. The cost is $150.00, and your completed application form, which can be obtained online at http://tinyurl.com/nap-rp-exam, must be postmarked at least 40 days prior to the examination (i.e., on or before Sunday, August 26, 2012). Your future will begin at a welcoming reception on Friday, October 5, 2012, at 7:00 PM, where you will have an opportunity to meet, mingle, and network with your colleagues from District Two. On the following two days of the conference (Saturday, October 6, 2012, and the morning of Sunday, October 7, 2012), four workshops geared toward improving your skills and marketing yourself in the field will be offered. In addition to providing a forum for educational workshops, the conference is being held to elect a district director for the 2013-2015 term and conduct any other business that may properly come before the assembly. The District Two Conference will be a stimulating learning experience and allow you to grow as a parliamentarian. A Brighter Future Awaits You in your parliamentary career, so make plans now to attend the conference. PLEASE NOTE: The conference registration form accompanies this newsletter as a separate document. Please complete the form and mail it with your check or money order as indicated on the form. District Two Conference Co-coordinators Wanda M. Sims, RP, (left) and Mary Jo Neil (right) flank District Two Director Darlene T. Allen, PRP. Coming Events August 24-26, 2012 2012 National Association of Parliamentarians Training Conference Hyatt Regency Scottsdale Resort and Spa at Gainey Ranch 7500 East Doubletree Ranch Road Scottsdale, AZ September 10, 2012, 6:45 PM Board of Directors Meeting District of Columbia Association of Parliamentarians Juanita E.Thornton/Shepherd Park Library Room A 7420 Georgia Avenue, NW Washington, DC October 5-7, 2012 District Two Conference National Association of Parliamentarians Hilton Washington DC North/Gaithersburg 620 Perry Parkway Gaithersburg, MD continued on page 9

July 2012 The District Two Resolution Page 7 Meet the 2011-2013 NAP District Directors by Darlene T. Allen, PRP At the 38 th Biennial Convention of the National Association of Parliamentarians (NAP) in September 2011, the delegates adopted a bylaws revision that excluded all standing committee chairmen and six of the eight district directors from the NAP Board of Directors. The two district directors to serve on the board were to be elected by the district directors from among themselves. The district directors elected the directors of Districts Two and Five to represent them on the board for the 2011-2013 biennium. Member Benefits Survey As of July 1, 2012, there were 504 respondents to the National Association of Parliamentarians (NAP) Member Benefits Survey. The following table contains a breakdown of those respondents by NAP District. As of the beginning of the month, District Two led the districts with the greatest number of respondents 18.3% of all respondents. If you have not already done so, you may still answer the survey, which is available at http://parliamentarians.org. NAP District % of Respondents Two (DC, KY, MD, VA, WV, Europe, Middle East) 18.3% Three (AL, FL, GA, MS, NC, SC, TN, PR, VI, Africa, Caribbean) 16.5% Six (AR, LA, NM, OK, TX, AS, AU, Central America, GU, MX, Oceania, South America) 15.1% District Directors: Front row -- Marcella L. Morrison, PRP (Four), Darlene T. Allen, PRP (Two), Emma A. Faulk, PRP (Three), and Alison Wallis, PRP (Six); Back row -- George Mervosh, III, PRP (One), Jacqueline Marazzi, PRP (Eight), Vera Chernecki, PRP (Five), and Weldon L. Merritt, PRP (Seven). In Memoriam Lozalia B. Jones, Virginia Jean E. Martin, District of Columbia Edna Jean McCaslin, Maryland Anne Mitchem-Davis, District of Columbia Sarah Stewart, West Virginia Seven (AK, CO, ID, MT, OR, WA, WY, AB, BC, YT) 14.3% Five (IA, KS, MN, MO, NE, ND, SD, MB, NU, SK) 13.7% Eight (AZ, CA, HI, NV, UT, NP, Asia) 9.8% Four (IL, IN, MI, OH, WI, ON) 7.8% One (CT, DE, MA, ME, NH, NJ, NY, PA, RI, VT, NB, NL, NS, QC) 4.6%

Page 8 The District Two Resolution July 2012 Reinstatement Pass the word it is not too late to reinstate your membership for 2012. Members who did not renew their membership by March 1, 2012, can be reinstated by submitting a reinstatement form, which may be obtained online at http://parliamentarians.org/doccenter.php?id =32, with the reinstatement fee of $15.00 and your dues payment to National Association of Parliamentarians (NAP) headquarters. You can contact NAP headquarters for more information: 888-627-2929 or hq@nap2.org. 2012 District Two Membership Forfeitures Total members before March 1, 2012: 453 Total members after March 1, 2012: 389 Number of memberships forfeited: 64 Percentage of memberships forfeited: 14.1% Members reinstated as of July 2012: 10 General Robert Is Featured on WAMU Did you know that General Henry M. Robert is buried at Arlington National Cemetery? Listen to a WAMU 88.5 American University Radio news story and read a brief article regarding General Robert online at http://wamu.org/programs/metro_connectio n/11/11/18/roberts_rules_the_man_who_so ught_order_from_chaos. Registration Examination The National Association of Parliamentarians (NAP) Registration Examination will continue to be conducted on the 10 th edition of Robert s Rules of Order Newly Revised (RONR) through December 31, 2012. NAP s Registration and Membership Examiners Committee expects that the examination will be based on the 11 th edition of RONR beginning on January 1, 2013. New Member Data NAP State 2011 New 2012 New Member 2012 New Members Association Members Goal (10% Increase) to Date DCAP 15 17 11 KAP 1 2 0 MAP 23 26 5 VSAP 18 20 5 WVAP 3 4 7

July 2012 The District Two Resolution Page 9 New Registered Parliamentarian Congratulations to District Two s newest registered parliamentarian! Barbara C. Miller, RP [MD (DC)] New Members Welcome to District Two! The undisputed best way to learn and grow your parliamentary knowledge is to take advantage of the educational opportunities available through unit study, state association meetings, the District Two Conference, and the National Association of Parliamentarians Training Conference. Sharon Anderson (DC) Barbara Braswell (MD) Richard Buller (VA) Richard Chaffin (VA) Sandra Cook (DC) Steven Cook (DC) MaLynda Hill (DC) Thad Jones (VA) Daphne King (VA) Steven Latchaw (MD) Patricia Lee (WV) Evette Lesesne (DC) Richard Lorette (VA) Patrick Martin (WV) Pamela McCoy (WV) Robert McGlotten (DC) Orlando McGruder (DC) Jacob Nichols (WV) Susan Peevy (MD) Russell Quash, Jr. (DC) Terri Reasor (WV) Marilyn Steele (DC) Keith Stith (DC) Jacqueline Taylor (MD) Cora Teel (WV) Patricia Walker (WV) Joyce Watson (MD) Geraldine Whitley (DC) Coming Events (continued from page 6) October 27, 2012 Parliamentary Law Day District of Columbia Association of Parliamentarians Naval District of Washington Catering and Conference Center Washington Navy Yard M and 6 th Streets, SE Washington, DC November 12, 2012 MAP Annual Meeting Chartwell Golf & Country Club 1 Chartwell Drive Severna Park, MD November 13, 2012, 11:00 AM 2:00 PM KAP Board of Directors Meeting Community Room Jewish Hospital Medical Center Southwest 9700 Stonestreet Road Louisville, KY March 16, 2013 44 th Annual Convention District of Columbia Association of Parliamentarians Naval District of Washington Catering and Conference Center Washington Navy Yard M and 6 th Streets, SE Washington, DC September 6-9, 2013 39 th Biennial Convention National Association of Parliamentarians Hilton Portland & Executive Tower 921 SW Sixth Avenue Portland, OR

Darlene T. Allen, PRP District Two Director 202-583-6429 allendarlenet@msn.com District Two is on the Web at: http://parliamentarians.org/district2.php. The District Two Resolution Volume 5, No. 2 July 2012 Susan Eads Role, RP Editor Marjorie D. Vaughan, RP Assistant Editor Editorial Committee Betty F. Tunstall, PRP Loretta Tillery Susan Eads Role, RP Editor The District Two Resolution 238 10 th Street, SE Washington, DC 20003-2117