MINUTES TEHACHAPI CITY COUNCIL REGULAR MEETING, TEHACHAPI REDEVELOPMENT AGENCY REGULAR MEETING, TEHACHAPI PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND TEHACHAPI CITY FINANCING CORPORATION REGULAR MEETING BeeKay Theatre 110 South Green Street Monday, December 21, 2009 6:00 P.M. NOTE: Sm, Be, Ve, Gr and Re are abbreviations for Council Members Smith, Beckham, Vernon, Grimes and Reed, respectively. For example, Gr/Sm denotes Council Member Grimes made the motion and Council Member Smith seconded it. The abbreviation Ab means absent, Abd abstained, Ns noes, and NAT no action taken. CALL TO ORDER Meeting called to order by Mayor Vernon at 6:00 pm. ROLL CALL Roll call by City Clerk Denise Jones. Present: Absent: Mayor Vernon, Mayor Pro-Tem Smith, Council Members Grimes, Reed, Beckham. None. INVOCATION By Ron Barker. PLEDGE TO FLAG Led by Mayor Pro-Tem Smith. CONSENT AGENDA Approved consent agenda subject to removal of items *6 and *15 by Council Member Beckham. Approved The Consent Calendar Subject To Removal Of Items *6 & *15 AUDIENCE ORAL COMMUNICATIONS 1. General public comments regarding matters not listed as an agenda item were received from: a. Craig Britton, city resident, thanked city for green curb in front of
business and putting property markers back on his property. b. Susan Wiggins commended city for snow plows and street sweeper being out immediately after storm. c. Kandi Smith, Tehachapi Flower Shop, thanked council and is impressed with efforts to help small downtown businesses. City is safe and clean. d. Lesa Cyr, downtown business owner, thanked Main Street and city for putting on Old Tyme Christmas. e. Charles White commented on importance of amenities provided by grants such as the bike path and how fortunate we are to have staff that can secure those grants. He also presented a gift of candy for council members and department heads from Heritage League. f. Paula Makin thanked city for activities and town spirit. 2. A moment was observed in honor of Darrell Hildebrand from Kern COG. 3. Mayor Vernon and Chief Kermode present a certificate of appreciation to Mayra Leach. 4. Jon Bergstrom presented Leadership Tehachapi program proposal. Council Member Beckham inquired about Mr. Bergstrom s background. Council members Smith and Grimes endorsed program. Mayor Vernon referred matter to staff. CITY CLERK REPORTS *5. ALL ORDINANCES SCHEDULED FOR INTRODUCTION OR ADOPTION AT THIS MEETING SHALL BE READ BY TITLE ONLY. *6. Minutes for the Tehachapi City Council, Tehachapi Redevelopment Agency, Tehachapi Public Financing Authority, and the Tehachapi City Financing Authority regular meeting on 10/19/09 THIS ITEM WAS REMOVED BY COUNCIL MEMBER BECKHAM TO INQUIRE ABOUT AN AUDIT OF THE RDA WHICH WAS NOT RELATED TO THE MINUTES; APPROVED AND FILED. All Ord. Read By Title Only. Approved & Filed. Be/Sm Ayes All FINANCE DIRECTOR REPORTS *7. Disbursements, bills, and claims for 11/03/2009 12/21/2009 AUTHORIZED PAYMENTS. *8. City of Tehachapi Treasurer s Report November 2009 RECEIVED AND FILED. Authorized Payments Received & Filed
*9. Resolution No. 41-09 authorizes the City Manager to sign and execute documents for the Federal Transit Administration, Section 5311 Grant for operating assistance and capital acquisitions for the city s Dial-A-Ride transit service. ADOPTED RESOLUTION NO. 41-09 AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE DOCUMENTS FOR THE FEDERAL TRANSIT ADMINISTRATION, SECTION 5311 GRANT AND REPEALING RESOLUTION NO. 03-06. Adopted Resolution No. 41-09 Authorizing The City Manager To Sign & Execute Documents For The F.T.A., Section 5311 Grant & Repealing Resolution No. 03-06 AIRPORT MANAGER REPORTS *10. Noncommercial Hangar ground lease between the City of Tehachapi and Reginald Pulley for Hangar 22W APPROVED NONCOMMERCIAL HANGAR GROUND LEASE BETWEEN THE CITY OF TEHACHAPI AND REGINALD PULLEY FOR HANGAR 22W. *11. Tiedown rental agreement between the City of Tehachapi and Matt Espiau for TD-9 APPROVED TIEDOWN AGREEMENT BETWEEN THE CITY OF TEHACHAPI AND MATT ESPIAU FOR TD-9 12. At the City Council Meeting on July 7, 2009, Council referred the matter of renaming the Tehachapi Municipal Airport to the Airport Commission. Their recommendation regarding this issue is being presented TOM GLASGOW PRESENTED REPORT; APPROVED RECOMMENDATION NOT TO RENAME TEHACHAPI MUNICIPAL AIRPORT. Approved Noncommercial Hangar Ground Lease Between C.O.T. & Reginald Pulley For Hangar 22W Approved Tiedown Agreement Between C.O.T. & Matt Espiau For TD-9 Approved Recommendation Not To Rename Tehachapi Municipal Airport Gr/Re Ayes All UTILITY MANAGER REPORTS 13. Resolution 42-09 would authorize the City Manager, or Mayor to sign and file the financial assistance application to the State Water Resources Control Board for funding for upgrades and improvements to bring the city s treated waste water to the tertiary level JON CURRY PRESENTED REPORT; COUNCIL MEMBER BECKHAM ASKED A QUESTION ABOUT CHLORAMINES IN THE CITY S FRESHWATER SYSTEM; COUNCIL MEMBER SMITH INQUIRED ABOUT DESIGN STATUS AND COMBINING FUNDS; ADOPTED RESOLUTION 42-09 APPROVING THE FILING OF FINANCIAL ASSISTANCE APPLICATIONS FOR THE STATE WATER RESOURCES CONTROL BOARD S CLEAN WATER PROGRAM Adopted Resolution 42-09 Approving The Filing Of Financial Assistance Applications For The State Water Resources Control Board s Clean Water Program Sm/Re Ayes All COMMUNITY DEVELOPMENT DIRECTOR REPORTS 14. PUBLIC HEARING - Discuss the project recommended for 2010-2011 round of CDBG funding along with other potential CDBG Adopted Res. No. 40-09 In Selecting The Tehachapi Boulevard Streetscape
projects. Staff s recommendation for Fiscal Year 2010-2011 CDBG funding cycle project consists of installing streetscape and pedestrian amenity improvements along the Southside of Tehachapi Boulevard commencing from Robinson Street easterly to Hayes Street. PUBLIC HEARING OPENED AT 6:35 PM; NO WRITTEN CORRESPONDENCE RECEIVED; DAVID JAMES PRESENTED REPORT; CRAIG BRITTON, CITY RESIDENT, ASKED WHO DECIDES WHICH PROJECTS WILL BE DONE AND IN WHAT ORDER; DAVID BUTLER, CITY RESIDENT, ASKED FOR MORE DETAILS ABOUT PROJECT; COUNCIL MEMBER BECKHAM COMMENTED ON PROJECT ON RAILROAD PROPERTY TO WHICH COUNCIL MEMBERS SMITH AND GRIMES RESPONDED; PUBLIC HEARING CLOSED AT 6:54 PM - ADOPTED RESOLUTION NO. 40-09 IN SELECTING THE TEHACHAPI BOULEVARD STREETSCAPE PROJECT FOR THE FISCAL YEAR 2010-2011 CDBG ALLOCATION AND REPROGRAMMING FISCAL YEAR 2009-2010 CDBG ALLOCATION TOWARDS THE TEHACHAPI STREETSCAPE PROJECT AND REQUESTING THE ADVANCEMENT OF FISCAL YEAR 2011-2012 AND FISCAL YEAR 2012-2013 CDBG ALLOCATION TOWARDS THE TEHACHAPI BOULEVARD STREETSCAPE PROJECT. Project For The Fiscal Year 2010-2011 CDBG Allocation & Reprogramming Fiscal Year 2009-2010 CDBG Allocation Towards The Tehachapi Streetscape Project & Requesting The Advancement Of Fiscal Year 2011-2012 & Fiscal Year 2012-2013 CDBG Allocation Towards The Tehachapi Boulevard Streetscape Project Re/Sm Ayes All CAPITAL PROJECTS MANAGER *15. Notice of Completion for the Depot THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA BY COUNCIL MEMBER BECKHAM TO ASK IF THE PROJECT WAS COMPLETED AND WHAT WAS THE TOTAL COST; COUNCIL MEMBER SMITH REQUESTED A LETTER OF APPRECIATION BE SENT TO ASPEN BUILDERS; APPROVED THE NOTICE OF COMPLETION FOR THE UNION PACIFIC DEPOT RESTORATION PROJECT AND DIRECT STAFF TO RECORD SAME. Approved The Notice Of Completion For The Union Pacific Depot Restoration Project & Direct Staff To Record Same Sm/Gr Ayes All CITY ATTORNEY REPORTS 16. Recently, issues have arisen regarding payment of Council Member expenses when traveling to meetings, conferences, or other functions. The City Manager has requested a report on the existing travel policies maintained by the City. This discusses the policies for Council Member travel and does not discuss travel by employees ALL COUNCIL MEMBERS COMMENTED ON CURRENT CITY TRAVEL POLICY AND RECOMMENDED CHANGES AND DIRECTED MATTER BACK TO STAFF FOR FURTHER REVIEW; CARL GERHICKE COMMENTED ON OTHER ORGANIZATIONS TRAVEL POLICIES; RECEIVED REPORT AND DIRECTED STAFF TO CONTINUE REVIEW OF TRAVEL POLICIES. Received Report & Directed Staff To Continue Review Of Travel Policies
CITY MANAGER REPORTS 17. Report to Council regarding current activities and programs VERBAL REPORT Received Report COUNCIL MEMBER REQUESTS *18. Approval for Council Member Ed Grimes to attend the Association of California Cities Allied with Prisons Conference on Tuesday, January 19, 2010, in Sacramento to represent the City of Tehachapi APPROVED THE ATTENDANCE OF COUNCIL MEMBER GRIMES AT THE ACCAP CONFERENCE Approved The Attendance Of Council Member Grimes At The ACCAP Conference COUNCIL MEMBER ANNOUNCEMENTS OR REPORTS 1. Council Member Reed introduced Bat. Chief Mark McDowell representing KCFD and commented on museum tour, KCAC meeting in Ridgecrest and wish everyone a merry Christmas. 2. Council Member Grimes commented on the good and bad times of 2009. He is also very thankful for everything we have and wished everyone peace, goodwill and a merry Christmas. 3. Council Member Beckham commented on course for preparation for emergencies that he attended. 4. Council Member Smith wished everyone a merry Christmas. 5. Mayor Vernon commented on successful year and appreciates Greg Garrett s leadership. Thanked community for participation at meeting and staff and council members for hard work. Reminded everyone to be grateful for armed forces and wished everyone a merry Christmas. CLOSED SESSION 1. Approval of closed session minutes on November 2, 2009. Approved Minutes of November 2, 2009 Sm/Ve Ayes all 2. Conference with legal counsel regarding possible initiation of litigation per Government Code Section 54956.9(c). 3. Conference with legal counsel regarding claim filed by Richard Williford per Government Code Section 54956.9(b). 4. Conference with legal counsel regarding threat of litigation from Freedom from Religion Foundation per Government Code Section
54956.9(b). 5. Conference with legal counsel regarding claim filed by Lee Trlica per Government Code Section 54956.9(b). 6. Conference with legal counsel regarding claim filed by Robert A. Cummings per Government Code Section 54956.9(b). 7. Conference with real property negotiator (city manager) regarding price and terms of payment for sale of Hangar 20E owned by Ken Hetge per Government Code Section 54956.8. ADJOURNMENT The City Council/Boards adjourned at 8:15 pm to a Tehachapi City Council, Tehachapi Redevelopment Agency, Tehachapi Public Financing Authority and Tehachapi City Financing Corporation Regular Meeting to be held on Monday, January 4, 2010, at 6:00p.m. Approved this 4th day Of January, 2010. DENISE JONES City Clerk, City of Tehachapi LINDA VERNON Mayor, City of Tehachapi