MINUTES OF THE ST. CHARLES PARK DISTRICT BOARD MEETING HELD ON JULY 26, 2016 The St. Charles Park District Board met at Norris Recreation Center on Tuesday, July 26, 2016 at 6:31pm. President Bob Carne called the meeting to order, and the Secretary called the roll. Members present were: Members absent were: Others present were: Bob Carne, Trish Beckjord, Jean Cabel, Brian Charles, Jim Cooke, Karrsten Goettel and Bob Thomson None Director or Parks & Recreation Holly Cabel, Superintendent of Parks & Planning Laura Rudow, Superintendent of Recreation Jeff Greenwald, Superintendent of Finance & Administration Cathy Camm, Golf Course Manager & PGA Golf Pro Ron Skubisz, Public Relations & Marketing Manager Erika Young, Assistant Superintendent of Recreation for the Norris Recreation Center Andrea Masoncup, Membership Services Supervisor Rachel Schumacher, Administrative Assistant Candy Boulay; Guest: Carol Glemza Consent Agenda: Mr. Cooke moved and Ms. Beckjord seconded that the St. Charles Park District Board approve Consent Agenda Items and A) the minutes of the Regular Board Meeting and Executive Session of July 12, 2016; B) miscellaneous bills and refunds paid between June 1-30, 2016; Corporate Fund - $205,750.33; Recreation Fund - $68,391.19; Audit Fund - $18,160.00; Liability Insurance - $55.00; Revenue Facilities - $114,373.11; Norris Recreation Center - $6,992.22; Capital - $212,218.10. The motion carried by the following roll call vote: Ayes Beckjord, Cabel, Carne, Charles, Cooke, Goettel, Thomson; Nays None Amended Budget and Appropriation Ordinance Superintendent of Finance & Administration Cathy Camm reviewed the Amended Budget and Appropriation Ordinance. Mrs. Camm stated: the amended budget has been on display for a minimum of 30 days and advertised in a local newspaper publication. Mr. Cooke moved and Mr. Goettel seconded approval of Ordinance 2016-7-01, the Amended Budget and Appropriation Ordinance for the Fiscal Year beginning January 1, 2016 and ending December 31, 2016. The motion carried by the following roll call vote: Ayes Beckjord, Cabel, Carne, Charles, Cooke, Goettel, Thomson; Nays None
Page 2 Board Meeting Minutes July 26, 2016 2016 Community Survey Director Cabel reviewed a draft Community Survey. Board members offered input into questions on the survey. Director Cabel requested commissioners send her additional questions and comments by the end of the week. This item will be brought to the next Board Meeting. Norris Recreation Center Update Assistant Superintendent of Recreation for the Norris Recreation Center Andrea Masoncup and Membership Services Supervisor Rachel Schumacher attended the meeting to provide an update on Norris Recreation Center. Ms. Masoncup stated there were some recent improvements to the center such as cleaning up of front desk area, painting and new signage. Other items which have been addressed are marketing and communication with users. Mr. Thomson stated there have been concerns related to high school students using the adult locker rooms. Ms. Masoncup stated the school and park district would be meeting to review solutions for several items including parking, ADA accessibility and fans for the locker rooms. The phone system is being updated. An open house will take place on October 1, 2016 from 9-1 am. Mr. Carne stated the facility should have the same standards as other park district facilities. Andrea Masoncup and Rachel Schumacher left the meeting at 7:21 p.m. Monthly Usage Reports for River View Miniature Golf Course, Otter Cove Aquatic Park and Swanson Pool Superintendent of Recreation Jeff Greenwald reviewed the Monthly Usage Reports for the recreational facilities. Mr. Greenwald stated: attendance numbers have been good thus far; June has been very busy; opening concession figures have been good. Mr. Charles asked what the projected attendance would be if a new amenity were added to Otter Cove Aquatic Park. Mr. Greenwald stated: a new amenity may increase numbers but weather is what drives attendance. Attendance at Conference and Training Mr. Cooke moved and Mr. Charles seconded approval of the following staff to attend listed conferences. All conferences are budgeted 2016 expenses. The motion passed unanimously. Jeff Greenwald, Superintendent of Recreation to attend Athletic Business Conference in Orlando, Fla, November 16-19 Meg Jourdan Messerich, Assist. Superintendent of Recreation to attend IAAPA in Orlando, Fla, November 13-16 Jen Bruggeman, Assist. Superintendent of Recreation to attend Athletic Business Conference in Orlando, Fla, November 16-19
Page 3 Board Meeting Minutes July 26, 2016 Rosie Fasching, Aquatics Supervisor to attend World Water Park Conference in New Orleans, LA, October 11-14 Steve Gard, Aquatics Supervisor to attend World Water Park Conference in New Orleans, LA, October 11-14 Golf Update Golf Course Manager & PGA Golf Pro Ron Skubisz provided a golf update. Mr. Skubisz invited Board members to the course this Friday to try out a golf board. Mr. Skubisz congratulated Mr. Charles on winning the recent City Championship. Special Reports Bob Thomson stated he recently attended a Fox Valley Special Recreation Meeting. The final strategic plan was passed. Mr. Thomson asked if there were any new benefit changes for employees; Director Cabel stated renewal recently took place. Carol Glemza reminded Board members about the upcoming History Museum event taking place this weekend. Jim Cooke stated the Park Foundation recently met. Director Cabel stated the proposed downtown art center concept is being postponed. Trish Beckjord stated the Downtown St. Charles Partnership is working on branding; the Chairity Event is doing well; there are good sponsorships coming in for Jazz Weekend; all five venues are completely booked for the STC Live events. Trish Beckjord stated the River Corridor Foundation will be doing a presentation at the Downtown St. Charles Partnership in August and hope to solicit comments from the partnership; the focus will be on the whole plan. The Government Services Meeting approved a feasibility study. Improvements to the Bob Leonard Walkway and a wind sculpture are being proposed. The Bob Leonard 5K Color Run will take place this weekend. Karrsten Goettel stated a Housing Meeting will take place in August. Director Cabel provided an update on the renovations at Baker Community Center; there are two phases; the building will be closed for a short period of time; this will be advertised to the general public.
Page 4 Board Meeting Minutes July 26, 2016 Correspondence Director Cabel shared favorable comments she received from a resident in Hunt Club regarding Arborist Dave Svitak. The resident stated Mr. Svitak took time with him to explain work; he was very helpful and friendly. Director Cabel stated she received positive feedback regarding the professionalism of the lifeguards at Otter Cove Aquatic Park. Mr. Carne asked if staff were informed when their coworkers received compliments regarding their performance; staff should be recognized for their efforts. Directors Report Director Cabel stated the 2 for 1 coupon for the aquatic facilities reached 26,000. Director Cabel stated the Concert in the Park event this Thursday will feature the band 7 th Heaven, which is a very popular concert. Director Cabel mentioned the Animal Encounters event taking place at Primrose Farm this Saturday from 1-4 pm. Commissioner Comments Trish Beckjord thanked staff for the tour of the Norris Recreation Center. Bob Carne requested the information featured in each week s Friday Update, which is e mailed to commissioners, be sent shared with the public on Thursdays to create awareness of weekend events. Bob Carne stated he recently spoke with staff member Percy Williams and mentioned he is a very positive, energetic person and is a great representative of the park district. Bob Carne asked that statements recently expressed by aldermen related to the Active River Project be addressed. Director Cabel stated these concerns have been addressed by staff. Trish Beckjord suggested another joint meeting be held with City staff to further address any questions. Bob Carne stated he was pleased to see users utilizing the sand volleyball courts at Primrose Farm. Bob Carne stated revenue sponsorship opportunities should be explored; staff should look at private grants. Bob Carne stated cross promotion at facilities is important.
Page 5 Board Meeting Minutes July 26, 2016 Bob Carne gave kudos to Public Relations & Marketing Manager Erika Young and photographer Mike Frankowski related to district photos. Mr. Carne stated the opportunity to sell photos through the Park Foundation would be a great fundraising opportunity. Mrs. Young stated this project is in the works and should be completed this year. Bob Carne asked if the marketing department has the capacity to do advertising related to the recent Pokémon trend. Brian Charles asked if it was possible to sell sunscreen at the aquatic facilities. Director Cabel stated sunscreen used to be offered along with a couple other non-consumable items, but this is no longer an option. Brian Charles congratulated IT Manager M. Spencer Reed on the recent Wi-Fi project at Pottawatomie Golf Course. Karrsten Goettel stated the recent triathlon was very well attended. Karrsten Goettel stated he recently visited Golden, Colorado where there were downtown tubing opportunities; the river amenity really made a difference to the downtown area. Bob Thomson stated the recent Fox Valley Special Recreation Association s Day in the Park went very well; kudos to Superintendent of Parks & Planning Laura Rudow for having a safety plan in place in the event of a storm. Mr. Thomson stated he received compliments on the beauty of Pottawatomie Park. Other Business There was no further or other business, so, upon motion duly made, seconded, and carried, the meeting adjourned at 8:45 p.m. Secretary