Maple Grove City Council Meeting Meeting Minutes Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7:30 p.m. on February 2, 2015 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers LeAnn Sargent, Karen Jaeger, Phil Leith, and Erik Johnson. Absent was none. Present also were Al Madsen, City Administrator; Dick Edwards, Community Development Director, Ken Ashfeld, Public Works Director/City Engineer; and George Hoff, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the City in the Pledge of Allegiance. Additions or Deletions to the Agenda Mayor Steffenson asked if there were any additions and/or deletions to the Consent Agenda to which Al Madsen stated the following: Item Amended to the Agenda None Item Amended to the Consent Agenda None Item Added to the Agenda None Item Removed from the Consent Agenda for Discussion 3E. Lake Quality Commission 2015 Work Program 3J. Lake Quality Commission Appointments Consent Items The following Consent Items were presented for Council s approval:
Page 2 MINUTES A. Regular Meeting SCHOOLS AND CONFERENCES No Items to Present. PERSONNEL ITEMS B. Police Captain Appointment and Recruitment Approval for Police Sergeant Motion to approve the promotion of Adam Lindquist to the position of Police Captain, at an annual salary of $99,954.40 (13.5D), effective on February 17, 2015 subject to a 12 month probationary period, and to begin the recruitment process for the vacant position of Police Sergeant that will result from this promotion. C. Recruitment Approval for the New North Metro Range Manager Position Motion to authorize the recruitment for the new North Metro Range Manager position in the Police Department. COMMUNITY DEVELOPMENT ITEMS D. Youngstedts Car Wash PUD Development Stage Plan Motion direct the City Attorney to draft a resolution approving the PUD Development Stage Plan of Youngstedt s Car Wash, subject to the following: 1. The Preliminary Plat shall be amended to incorporate the balance of the City-owned property as an outlot. 2. The Landscape Plan shall be amended to show no more than 20% of any one species of overstory tree. 3. The applicant addressing to the satisfaction of the City any remaining applicable comments contained in memorandum from the Deputy Fire Marshal, Superintendent of Parks and Planning and Assistant City Engineer, dated January 7, 9 and 12, 2015 respectfully.
Page 3 The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. ENGINEERING ITEMS E. Lake Quality Commission 2015 Work Program This item was removed by Councilmember Jaeger for discussion. F. Appointment to Arbor Committee Motion to approve the appointment of Adam Bedard to the Arbor Committee for a term to expire December 31, 2017. G. Sureties Motion to approve the surety actions as identified on the Council Action Form. H. I-494 Third Lane Project No. 14-13 MnDOT Agreement Number 06677 Preliminary Engineering and Agency Relocation Agreement - Resolution No. 15-003 Motion to adopt Resolution No. 15-003 approving Preliminary Engineering and Agency Relocation Agreement, MnDOT Agreement Number 06677, and authorizing Mayor and City Clerk to execute Agreement Number 06677. I. 2015 Street Rehabilitation Program - Resolution Nos. 15-011 and 15-012 Motion to adopt Resolution No. 15-011 establishing Rosemary Woods/Highpointe Hill/Tuckaweye Area Street Rehabilitation Project No. 15-01 and ordering feasibility report. Motion to adopt Resolution No. 15-012 establishing Timber Bay/Rolling Prairie/Steven Meyer Area Street Rehabilitation Project No. 15-02 and ordering feasibility report.
Page 4 J. Lake Quality Commission Appointments This item was removed by Councilmember Jaeger for discussion. ADMINISTRATIVE ITEMS K. Chapter 16, Article V, Sections 16-171 thru 16-177. Permit fees - Ordinance No. 15-03 Motion to adopt Ordinance No. 15-03 amending City Code Chapter 16, Article V, Sections 16-171 thru 16-177 regarding building, plumbing, mechanical, and electrical permit fees. Motion to adopt Summary Ordinance No. 15-03 amending City Code to reduce publication costs. L. Findings of Fact on MT. Fuji Restaurant of NY LLC dba MT. Fuji - Resolution No. 15-009 Motion to adopt Resolution No. 15-009 making findings, conclusion, and decision imposing a civil penalty of $2,000 and a two (2) day suspension on MT. Fuji Restaurant of NY LLC dba MT. Fuji, 7904 Main St. N., Maple Grove, Minnesota. M. Special City Council Meeting February 17, 2015 Motion to approve a special City Council meeting at 6:30 p.m. on Tuesday, February 17, 2015, at the Maple Grove Government Center. CLAIMS N. Motion to approve the claims as listed: City: $1,038,773.79 Purchasing Card: $0 Motion by Councilmember Sargent, seconded by Councilmember Leith, to approve the Consent Items as amended, removing item 3E (Lake Quality Commission 2015 Work Program) and 3J (Lake Quality Commission Appointments). Upon call of the motion by Mayor
Page 5 Steffenson, there were five ayes and no nays. Motion carried. Consideration of Items Pulled from the Agenda The following items were pulled from the Consent Agenda. Regarding Item 3E (Lake Quality Commission 2015 Work Program), Councilmember Jaeger thanked the Lakes Quality Commission for the great work they were doing for the City. Motion by Mayor Steffenson, seconded by Councilmember Jaeger, to approve the Lake Quality Commission 2015 Work Program. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3J (Lake Quality Commission Appointments), Councilmember Jaeger thanked Dan Vogtman and Zachary Saulter for their willingness to serve on the Lake Quality Commission. Motion by Mayor Steffenson, seconded by Councilmember Jaeger, to approve the appointment of Dan Vogtman as Commissioner-at-Large to the Lake Quality Commission for a term to expire December 31, 2017. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special Business Open Forum 7:30 p.m. Public Hearing Motion by Mayor Steffenson, seconded by Councilmember Jaeger, to approve the appointment of Zachary Saulter as Commissioner-at-Large to the Lake Quality Commission with a term to expire December 31, 2017. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. There were no open forum issues brought before the Council at this meeting. Community Development Director Dick Edwards explained the Council approves the allocation of CDBG funds on an annual basis. It was noted 70% of the funds must be used for low income people. He reviewed the proposed allocation details for 2015 and recommended approval.
Page 6 2015 CDBG Funds Allocation Plan Resolution No. 15-010 Motion by Councilmember Leith, seconded by Councilmember Sargent, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:36 p.m. and asked if anyone would like to address this issue. Jon Burkhow, Home Program, introduced himself to the Council and appreciated their continued support. Valerie Anderson, Coordinator for the Home Program, also thanked the Council for their funding. She discussed several seniors in the community who have been positively impacted by the volunteer and affordable services provided by the Home Program. Motion by Councilmember Sargent, seconded by Councilmember Jaeger, to close the public hearing at 7:39 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Sargent, seconded by Councilmember Jaeger, to approve adopting Resolution No. 15-010 approving the 2015 CDBG Funds Allocation Plan. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report On Upcoming Community Development Items Report on Upcoming Engineering Items Security Update from Maple Grove Community Development Director Edwards discussed the Skye 2 nd Phase noting this project would begin in the spring of 2015. Director of Public Works/City Engineer Ashfeld updated the Council regarding the following: The 494/94 project would be having an Open House at the Maple Grove Community Center on Wednesday, March 4 th from 5:00 p.m. to 7:00 p.m. Sargent Pobuda provided the Council with a security update from the Maple Grove Police Department. He explained there would continue to be a uniformed presence at each Council
Page 7 Police Department Al Madsen, City Administrator Items Added to the Agenda meeting. He discussed other safeguarding measures that were in place at City Hall. Mr. Madsen explained that the Council has his Monday report if there are any questions. Councilmember Jaeger discussed the Grand Opening of the new basketball courts at the Junior High. She noted the Government Center was dedicated on February 10, 2001 and provided the Council with a brief history of the City s previous public buildings. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Sargent, to adjourn to the regular City Council meeting on February 17, 2015 at 6:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 7:48 p.m. by Mayor Steffenson. Respectfully submitted, Alan A. Madsen City Administrator