City of Manassas, Virginia Fire and Rescue Committee Meeting AGENDA 1. Call to Order - 6:00 p.m. Chairman Marc T. Aveni Fire and Rescue Committee - Regular Agenda City Hall 9027 Center Street Second Floor Conference Room Thursday, November 08, 2018 2. Determination of Quorum 3. Approval of Meeting Minutes 3.1 Approval of October 11, 2018 Meeting Minutes FRC Minutes October 11, 2018 4. Chairperson's Report 5. City of 's Report 6. 's Report 7. Greater Manassas Volunteer Rescue Squad's Report 8. Unfinished Business 8.1 Standing Committee Reports a. Consolidated Logistics b. Health and Safety c. Quality Assurance Fire and Rescue Committee Fire and Rescue Committee - Regular Agenda November 08, 2018 Page 1 1
d. System Protocol e. Training Committee - REPORT DUE (Battalion Chief Jerry Smith) f. Strategic Plan g. Information Technology Ad Hoc Group h. NIMS Update Agenda Statement: Standing Committees Standing and Sub Committee Listing 8.2 Incident Reporting Update (Deputy Chief Lupton) Agenda Statement: Incident Reporting 8.3 Fire Rescue Station 521 Update (Chief Clemons) Agenda Statement: Station 521 Update 8.4 Ambulance Driver Program (Deputy Chief Lupton) Agenda Statement: Ambulance Driver Program 8.5 Hose Load (SOP 2.40), Revision (Deputy Chief Lupton) Agenda Statement: SOP 2.40 Hose Load Revision SOP 2.40 Hose Load Revisions_Oct 2018 9. New Business 9.1 SOP 2.63 Pre-Incident Planning Revision (Staff: Deputy Chief Todd E. Lupton) Agenda Statement: SOP 2.63 PrePlan Revision 9.2 CMFRD Supplemental Staffing of MVFC Agenda Statement: CMFRD Supplemental Staffing 9.3 2019 Fire and Rescue Committee Meeting Calendar Agenda Statement: 2019 Meeting Schedule 10. Closed Meeting 11. Adjournment Appendix Fire and Rescue Committee Fire and Rescue Committee - Regular Agenda November 08, 2018 Page 2 2
Fuel Report (September 2018) Appendix Cover Page Fuel Report October 2018 Fire and Rescue Committee Fire and Rescue Committee - Regular Agenda November 08, 2018 Page 3 3
CITY OF MANASSAS FIRE AND RESCUE COMMITTEE Meeting Minutes October 11, 2018 CALL TO ORDER ROLL CALL Present: Guest Speakers: Others Present: Absent: 6:00pm Councilman Marc T. Aveni (Chairman), Chief Rob Clemons, Deputy Chief Todd Lupton, President David McAndrew, Chief Gary Orndoff, Chief Nancy Orndoff and President Pete Rockx Battalion Chief Mark P. Nary, Brenda Cogdell (Risk Management), Vinny Gallo (Safety Officer) Melissa Heiderman None DETERMINATION OF QUORUM Chairman Aveni determined quorum is present. APPROVAL OF MINUTES (3.1) CHIEF CLEMONS MOVED to approve the minutes of the September 13, 2018 meeting; Deputy Chief Lupton seconded the motion. Roll Call Vote: AYES Chief Clemons, Deputy Chief Lupton, President McAndrew, Chief G. Orndoff, Chief N. Orndoff and President Rockx. MOTION CARRIED (6/0) CHAIPERSON S REPORT Chairman Aveni welcomed everyone to the meeting. He reported that he and his wife had a nice time at the annual MVFC Installation Banquet. The FRC annual report to City Council went well. Chairman Aveni introduced Ms. Brenda Cogdell, City Risk Management, and Mr. Vinny Gallo, City Safety Officer. MANASSAS FIRE AND RESCUE DEPARTMENT S REPORT Chief Clemons thanked everyone who participated in the CMFRD s 10 Year Anniversary Picnic. The CMFRD Executive Leadership Team will be visiting the IAFC Headquarters at the end of October for their annual leadership retreat. Chief Clemons represented Fire and Rescue during the City s first Leadership Academy which began in mid September. Fire and Rescue Committee Minutes of the October 11, 2018 Meeting Page 1 4
The Cancer Prevention Task Force held is first set of trainings in late September. Training focused on how to clean and decontaminate gear. Everyone, thus far, seems receptive to the procedures and recommendations. The task force will continue to meet and make recommendations. Captain Andy Carver is working closely with Deputy Chief Lupton and staff at Manassas Regional Airport to develop the City s ARFF program. Staff conducted another successful Operation Staying Alive; this year s program was held during the annual Fall Jubilee. Staff expected to draw a larger walk up crowd from the jubilee. While attendance was not at the expected levels, approximately 190 people were trained in hands only CPR. Chief Clemons thanked NBC 4 and FOX 5 for producing segments on the event and the Fall Jubilee. Emergency Preparedness staff actively monitored Hurricane Florence. It was downgraded and the course re routed. Apparatus Maintenance costs through September 11, 2018 were $11,198. MANASSAS VOLUNTEER FIRE COMPANY S REPORT President McAndrew reported that the MVFC Open House was held last weekend in cooperation with GMVRS, and in conjunction with the Fall Jubilee. He stated that they will continue to host this event on the same date/time as the jubilee. Parking is an issue each year, but MVFC will continue to find creative ways to address it. Chief Nancy Orndoff added that 15 pints of blood were donated during the blood drive at the Open House. There are six new members with applications in. He stated that fingerprinting has become an issue again; it was added that some members are making two or three trips to get fingerprints done. There was a brief discussion of this issue; more information will be provided offline. The Board of Directors approved replacement of the station s bay doors; this project will be contracted out. GREATER MANASSAS VOLUNTEER RESCUE SQUAD S REPORT President Rockx reported that staffing continues to be a concern. Last month, GMVRS lost three drivers for various reasons. An alternate staffing plan is being drafted, recognizing few people and recognizing that members cannot staff how they used to. This plan will be presented next month. Seven applications are currently in progress. During last month s Board meeting, members were not happy with the proposed Ambulance Driver Program. The issues that the Board believes will negatively impact GMVRS ability to staff and cut members loose to drive were discussed. New bylaws were adopted by membership last month; it was a complete overhaul of the current bylaws. The Board was hoping the overhaul would improve readability, engage Junior and Auxiliary squads, and add accountability measures for Officers and Members. President Rockx and Captain Fox will be presenting to the OHS EMT class tomorrow. They will discuss the Junior program at GMVRS and job opportunities in the field. Congresswoman Fire and Rescue Committee Minutes of the October 11, 2018 Meeting Page 2 5
Comstock s office reached out to GMVRS about potentially acknowledging years of service. Chairman Aveni asked that GMVRS please keep the FRC updated. Chief Orndoff noted that GMVRS is hosting a blood drive every other month. The goal in September was 24 units and they received 34. This weekend there will be a HIPPA and Infection Control class. Monthly CPR for citizens and members will be held November 2 nd. NEW BUSINESS (skipped ahead in agenda to accommodate guests) (9.2) Ambulance Driver Program Deputy Chief Lupton, Ms. Cogdell, and Mr. Gallo stated that questions about the driving age prompted them to look into the driver packets. The Training Committee worked on updating the packets and sent them to Risk Management for comment. CMFRD and Risk Management have met several times to discuss recommendations. Ms. Cogdell stated that while she understands concerns from fire and rescue, she does not want to risk safety. Mentors, Roadway Condition Familiarization, and Non Emergency Driving and Emergency Response were the issues focused on at this meeting. The group compromised on some issues but will meet offline to finalize. UNFINISHED BUSINESS (8.1) Standing Committees o A. Consolidated Logistics (BC Mark Nary) Battalion Chief Nary reported that the next round of PPE ordering will be coming up in the near future. The process for storing custodial supplies has changed; supplies are now being delivered directly to both stations and stored there. o o o C. Quality Assurance Deputy Chief Lupton distributed the most recent Quality Assurance report. G. Information Technology Update (BC Mark Nary) Battalion Chief Nary reported that as of today, ESO software has been installed on all MDCs. Test incidents were sent to Intermedix prior to CAD integration; a secondary test will be sent after integration. It appears CAD integration was successful, but may need a few adjustments. Training will be November 15 17, times have not yet been announced. The tentative go live date is December 1 st. Deputy Chief Lupton recognized BC Nary for his efforts. H. NIMS Robb Hoffower contacted Melissa Heiderman prior to the meeting; there are no changes to the compliance rates for the list he has. (8.2) Incident Reporting Deputy Chief Lupton stated that the list of outstanding reports was emailed to members. There are no significant issues to report. (8.3) Fire Station 521 Update Fire and Rescue Committee Minutes of the October 11, 2018 Meeting Page 3 6
Chief Clemons gave an update on the progress of new Station 521. City Council approved the additional funding request of $3.25 million. Construction documents are being worked on. Samaha has reconvened the team and will update the timeline. (8.4) Use of XRay Crew (SOP 2.3) Revision (8.4) CHIEF G. ORNDOFF MOVED to approve the revised SOP 2.3 Use of XRay Crew; President McAndrew seconded the motion. Roll Call Vote: AYES Chief G. Orndoff, President McAndrew, Chief Clemons, Deputy Chief Lupton, Chief N. Orndoff and President Rockx. MOTION CARRIED (6/0) NEW BUSINESS (9.1) SOP 2.63 Pre Incident Planning Revision Deputy Chief Lupton asked that this item be removed from the agenda. (9.3) FY2020 Budget Preparations Chief Clemons reviewed the FY2020 budget calendar. (9.4) Committee Changes, added at the meeting (9.4a) DEPUTY CHIEF LUPTON MOVED to approve the following changes to the FRC Standing and Sub Committee listing: Committee Organization Action Name Ladder Truck Spec CMFRD Add Todd Lupton Ladder Truck Spec CMFRD Add David Halman Ladder Truck Spec CMFRD Add Brian Placon Ladder Truck Spec CMFRD Add Mike Nazionale Ladder Truck Spec CMFRD Add Jamie Jewett Ladder Truck Spec CMFRD Add Justin Laidler Ladder Truck Spec CMFRD Add Justin Hruneni, Alternate Chief Clemons seconded the motion. Roll Call Vote: AYES Deputy Chief Lupton, Chief Clemons, President McAndrew, Chief G. Orndoff, Chief N. Orndoff and President Rockx. MOTION CARRIED (6/0) (9.4b) DEPUTY CHIEF LUPTON MOVED to approve the following changes to the FRC Standing and Sub Committee listing: Committee Organization Action Name Rescue Engine Spec CMFRD Add Todd Lupton Rescue Engine Spec CMFRD Add David Halman Rescue Engine Spec CMFRD Add Adam Potter Rescue Engine Spec CMFRD Add Jason Campbell Rescue Engine Spec CMFRD Add Jason Scott Rescue Engine Spec CMFRD Add Dustin Clay, Alternate Fire and Rescue Committee Minutes of the October 11, 2018 Meeting Page 4 7
Chief Clemons seconded the motion. Roll Call Vote: AYES Deputy Chief Lupton, Chief Clemons, President McAndrew, Chief G. Orndoff, Chief N. Orndoff and President Rockx. MOTION CARRIED (6/0) (9.5) Hose Load SOP, Revisions, added at the meeting Chief G. Orndoff distributed the revised Hose Load SOP for a 30 day review. ADJOURNMENT and CLOSING COMMENTS ADJOURNED: 7:34 PM Minutes prepared by: Melissa A. Heiderman, Administrative Coordinator Abbreviations: FRC Fire and Rescue Committee GMVRS Greater Manassas Volunteer Rescue Squad MFRD MVFC VDFP Virginia Department of Fire Programs PWC Prince William County URS Uniform Rank Structure OMD Operational Medical Director Fire and Rescue Committee Minutes of the October 11, 2018 Meeting Page 5 8
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: November 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 10 minutes Standing Committees Committee Listing and Monthly Reports Monthly Ordinance #O-2010-14, Section 60-6.e, gives the Fire and Rescue Committee authority to establish standing committees and technical sub-committees. The following have been formed by the FRC, and shall be acknowledged as such: Quality Assurance System Protocol Health and Safety Training NIMS Consolidated Logistics Strategic Planning Information Technology Ad Hoc Manassas Fire and Rescue Committee RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: Reports are due from the following committees and/or standing updates: Training Committee DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Councilman Marc T. Aveni, Chairman [Melissa Heiderman, Administrative Coordinator, 703.257.8458] 9 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
CITY OF MANASSAS FIRE AND RESCUE COMMITTEE Standing and Sub Committees Health and Safety Kevin Franzello, Battalion Chief (Chair) TO BE DETERMINED Amos Akers, Lieutenant Ian Pleet, Firefighter Peter Stein, Firefighter Nancy Orndoff, Chief Gabriella Burnette, EMT Greater Manassas Volunteer Rescue Squad Greater Manassas Volunteer Rescue Squad Quality Assurance Matt Fox, Captain (Chair) Eva Rose, Medic/Firefighter Ben Page, Medic/Firefighter Valerie Kusterbeck, Medic/Firefighter John Sakevich, Lieutenant Gabriella Burnette, EMT Brandon Cox, Firefighter Gary Orndoff, Chief Dr. Danielle Pesce Greater Manassas Volunteer Rescue Squad Greater Manassas Volunteer Rescue Squad Operational Medical Director System Protocol Matt Fox, Captain (Chair) Valerie Kusterbeck, Medic/Firefighter Nancy Orndoff, Chief TBD Dr. Danielle Pesce Greater Manassas Volunteer Rescue Squad Operational Medical Director 10 As of October 11, 2018
Training Jerry Smith, Battalion Chief (Chair) David Halman, Captain Gary Orndoff, Chief Jason Kendrick, Assistant Chief Adam Sampiller, EMT Nancy Orndoff, Chief Greater Manassas Volunteer Rescue Squad Greater Manassas Volunteer Rescue Squad CONSOLIDATED LOGISTICS Mark Nary, Battalion Chief (Chair) Zach Grinder, EMT AJ Shillingburg, Firefighter Greater Manassas Volunteer Rescue Squad STRATEGIC PLANNING SUB-COMMITTEE Rob Clemons, Chief (Chair) Todd Lupton, Deputy Chief Nancy Orndoff, Chief Pete Rockx, President Gary Orndoff, Chief David McAndrew, President James Hartnett, Fire Marshal Greater Manassas Volunteer Rescue Squad Greater Manassas Volunteer Rescue Squad Recruitment and Retention Rob Clemons (Chair) Matt Fox Cailean Roche Randy Cusick Leo Carbone Debbie Colby Mark Failer Greater Manassas Volunteer Rescue Squad Greater Manassas Volunteer Rescue Squad 11 As of October 11, 2018
Information Technology and Management (Apr 2017) Mark Nary, Battalion Chief - Chair Dave Burns, Director Drew McRoberts, EMT Terry Norling, Firefighter Mark Failer, Firefighter Greater Manassas Volunteer Rescue Squad Greater Manassas Volunteer Rescue Squad Ladder Truck Specification Workgroup (Aug 2018) Todd Lupton David Halman Brian Placon Mike Nazionale Jamie Jewett Justin Laider Jason Kendrick AJ Shillingburg Justin Hruneni, Alternate Rescue Engine Specification Workgroup (Aug 2018) Todd Lupton David Halman Adam Potter Jason Campbell Jason Scott Gary Orndoff Curt Huntington Dustin Clay, Alternate 12 As of October 11, 2018
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: November 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 5 minutes Incident Reporting Monthly There has been an issue with units responding on emergency incidents but not completing incident reports. These reports are legal documents, accounts of what happened at an incident; they are often requested by the citizen/business that was affected. City of Manassas Fire and Rescue RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Update only Deputy Chief Todd Lupton (703) 257-8458 13 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: November 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 10 minutes FS 521 Update Monthly New Fire Station 521 (CIP P-022) is moving forward. City Staff has been working with the architect on land and building design. An advisory group has also been established to help address member inquiries and comments. RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: Chief Clemons was asked to provide an update on the project status to the FRC each month until completion of the project. A community meeting was held on March 21, 2017 at Round Elementary School. A community meeting was held on July 19, 2017 at City Hall. Due diligence began in July 2017. In September 2017, the Planning Commission approved Comprehensive Plan Amendment #2018-01, which found the proposed Dumfries Road location consistent with the City Comprehensive Plan. Land Sale was completed in October 2017. Sign is now on display at site. Building design concept presented to City Council and then during a community town hall meeting in February 2018. Update given to City Council at work session on September 12, 2018. DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Chief Rob Clemons (703) 257-8465 14 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: November 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 20 minutes Ambulance Driver Program October 11, 2018 The Ambulance Driver Program is being revised. Risk Management has recommended some changes; Brenda Cogdell, City Risk Manager has been invited to the meeting to discuss these recommendations. RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: Recommendations will need to be discussed prior to the new packet being approved. Revised (draft) packet will be distributed at the meeting. DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Deputy Chief Todd E. Lupton (703) 257-8458 15 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: November 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 10 minutes Hose Load (SOP 2.40) Revision July 2010 SOP 2.40 concerning the process for packing attack lines on fire apparatus is being revised. The last revision was in 2010. The draft policy was distributed for review at the October meeting. RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Deputy Chief Todd E. Lupton (703) 257-8458 16 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
17
18
19
20
21
22
23
24
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: November 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 10 minutes Pre-Incident Planning (SOP 2.63) Revision August 2013 SOP 2.63 concerning the standardized process for the preparation and display of pre-incident plan documents and information is being revised. The last revision was in 2013. The draft policy will be distributed for review. RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Deputy Chief Todd E. Lupton (703) 257-8458 25 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: November 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 10 minutes CMFRD Supplemental Staffing N/A Effective November 19, 2018 CMFRD will no longer supply supplemental staffing to MVFC if it causes overtime. A letter was delivered to MVFC leadership on November 1 st notifying MVFC of this decision and explaining the reasons behind it. RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: Information Only DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Chief Clemons (703) 257-8458 26 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: November 8, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 5 minutes Approval of 2019 Fire and Rescue Committee Meeting Schedule N/A The 2019 schedule for FRC meeting dates, agenda topic due date and agenda packet distribution date needs to be approved. Fire and Rescue Committee RECOMMENDATION: X Approve Disapprove Reviewed See Comments COMMENTS: Calendar to be distributed at, or before, the meeting. DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Councilman Marc T. Aveni, Chairman [Melissa Heiderman, Administrative Assistant, 703.257.8458] 27 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
CITY OF MANASSAS FIRE AND RESCUE COMMITTEE APPENDIX Appendix A: Fuel Report (October 2018) 28
29
30