Study Session The Meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Woodward Technology Center, Room 141-142, on the main campus, on Tuesday, July 24, 2007, at 5:15 p.m. Chairperson Ted Biondo called the meeting to order. Roll Call The following members of the Board were present: Ms. Chris Beck Mr. Ted Biondo Ms. Katherine Kelley Ms. Nghi Le Mr. Ken Nelson Mr. Mike Olson Dr. Stephanie Raach Mr. Randy Schaefer Dr. Jack Becherer and Ms. Nancy Chamberlain were also present. Dr. Becherer briefed the Board of Trustees on discussions with Dr. Dennis Thompson regarding a joint venture in the Career Academy.? Possible program areas include manufacturing, healthcare careers, and culinary/hospitality? Mr. Keith Irons has also been involved in conversation as a representative of Rockford Area Ventures for the renovation of the Essex Building? Jefferson High School and Stenstrom Center for Career Education (SCCE) facilities were discussed as potential locations? Media will be present this evening in anticipation of this discussion? This is not vocational education for individuals who have academic problems o These career paths would have admission requirements, GPA minimums, etc. Mr. Ken Nelson indicated that he would be more likely to support SCCE than spend money on rent for a remodeled Essex building. Dr. Becherer explained that Mr. Keith Irons had stated that rent on the totally remodeled Essex would likely be attractive to the College. Dr. Stephanie Raach asked if data was available to support the choices of healthcare services and culinary arts. Dr. Becherer explained that Rock Valley College didn t have any say in what Rockford Public School District #205 wanted to offer their students. He further stated that if Hendricks builds the kitchen, we can run the programs. Dr. Becherer indicated that this topic will come under President s Comments for request of Board of Trustees support to further consider this development. Dr. Becherer distributed information pertaining to a recent national textbook cost study. He explained that a broad-based group on campus is being considered to develop some strategies to better serve students. Dr. Becherer noted that the Board of Trustees Teaching and Learning Committee should be receiving information from this group. Board of Trustees - Minutes of July 24, 2007 Page #1 of 7 pages
Recess On a motion by Mr. Mike Olson, seconded by Mr. Randy Schaefer and unanimous voice vote, the meeting was recessed at 5:54 p.m. Regular Meeting At 6:00 p.m. Chairperson Ted Biondo convened the regular meeting in WTC 117/119. Roll Call The following members of the Board were present: Ms. Chris Beck Mr. Ted Biondo Ms. Katherine Kelley Ms. Nghi Le Mr. Ken Nelson Mr. Mike Olson Dr. Stephanie Raach Mr. Randy Schaefer Dr. Jack Becherer, President; Ms. Suzanne Berger, Vice President of Institutional Advancement and Executive Vice President of the RVC Foundation; Ms. Nancy Chamberlain, Assistant to the President; Ms. Amy Diaz, Associate Vice President for Student Development; Mr. Pete Kostantacos, College Attorney; Mr. Chuck Martin, Managing Director of Human Resources; Mr. Mike Mastroianni, Associate Vice President, Outreach and Planning; and Mr. Sam Overton, Jr., Vice President of Administrative Services, were also present. Minutes On a motion by Mr. Mike Olson, seconded by Ms. Nghi Le, and unanimous voice vote, the minutes of June 26, 2007 were approved. Communications and Petitions There were no communications or petitions. Recognition of Visitors Dr. Becherer welcomed and introduced Dr. Peggy Bradford, Dean of Liberal Arts and Sciences. Board of Trustees - Minutes of July 24, 2007 Page #2 of 7 pages
General Presentations Fourth Quarter Financials Mr. Sam Overton, Jr., introduced Ms. Cynthia Haggard, the new Director of Financial Services, and provided a brief overview of the financials, noting that Rock Valley College had an operating surplus of $853,000 for FY 2007. Mr. Ken Nelson made brief remarks on behalf of the Finance and Facilities Committee. He noted that the ERC project was approximately $100,000 over budget, which is less than 1% of the total project cost. Mr. Ken Nelson commended Mr. Sam Overton, Jr., and his staff for another successful budget year. Initiative Update Mr. Mike Mastroianni provided an update Reports Vital Signs Vital signs were distributed to all of the Board members. President s Reports Board Report #6443 Claims Sheet #621 It is recommended that the Board of Trustees approve the claims sheet, from Datatel, dated June 29, 2007, totaling $1,594,794.22. Listing of Checks over $10,000: $ 36,365.00 Datatel $ 19,124.47 Ron Carlson Electric $ 20,743.79 Target Commercial Interiors $ 12,700.00 Uni-Systems $ 24,883.96 Blackhawk Energy Services $ 19,777.00 Illinois Public Risk Fund $ 32,690.00 ITG Solutions, Inc. $ 53,691.00 Johnson Controls $ 67,653.90 Scandroli Construction $ 311,248.85 Sjostrom Sons $ 11,000.00 Hocker Music, Inc. $ 55,043.15 LaSalle Bank $ 13,000.00 Postmaster $ 30,437.75 Target Commercial Interiors $ 25,222.12 Woodward Printing Services $ 41,650.00 CDL Training Serv. Consulting Board of Trustees - Minutes of July 24, 2007 Page #3 of 7 pages
$ 13,120.99 Constellation New Energy $ 48,352.03 Constellation New Energy $ 24,294.70 HMO Illinois $ 33,198.60 KIMCO $ 11,804.60 Mid-City Office Products $ 906,001.91 Total Approved on a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous roll call vote. Board Report #6444 Purchase Report #599 It is recommended that the Board of Trustees approve the marked items for purchase. $ 121,070.00 A. Castle Printech, DeKalb, IL $ 140,000.00 B. KIMCO Company, Norridge, IL $ 40,000.00 C. Morgan Building Maintenance, Belvidere, IL $ 1,533.85 D. Simplex Grinnell, Rockford, IL $ 5,353.27 E. Xerox, Rockford, IL $ 307,957.12 Total Approved on a motion by Mr. Ken Nelson, seconded by Mr. Mike Olson, and unanimous roll call vote. Board Report #6445 Personnel Report #586 It is recommended that the Board of Trustees acknowledge the items of personnel, as listed. The report was acknowledged and entered into the record. Board Report #6446 Notice of Additional Positions It is recommended that the Board of Trustees approve the recommendation to add the new positions for FY 2008, as suggested. Dr. Becherer outlined the new positions being added for FY08, explaining that these positions had been prioritized and were considered cost-neutral. Approved on a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous voice vote. Board Report #6447 Tuition Waiver for Honors Program It is recommended that the Board of Trustees approve waiving the in-district tuition only for the honors courses and/or honors sections of courses officially offered through the Rock Valley College Honors Program. Approved on a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous roll call vote. Board of Trustees - Minutes of July 24, 2007 Page #4 of 7 pages
Board Report #6448 Acceptance of Funds Adult Education Prevention and Alternative Program It is recommended that the Board of Trustees accept the additional $10,518.25 from the Winnebago County Board to continue the Adult Education Program at the Winnebago County Jail. Approved on a motion by Mr. Mike Olson, seconded by Dr. Stephanie Raach, and unanimous voice vote. Attorney s Reports Attorney s Report #185 Resolution for Temporary Appointment of Acting President Approved on a motion by Mr. Mike Olson, seconded by Ms. Nghi Le, and unanimous voice vote. ICCTA Report Dr. Becherer and Mr. Ted Biondo provided a brief reminder of the meeting to be held September 14 and 15. Student Trustee Report Student Trustee Nghi Le provided an update on Student activities during the summer and Welcome Week. Board Committee Reports Mr. Chris Beck provided and update from the Human Resources Committee. Mr. Randy Schaefer provided an update from the Teaching and Learning Committee. Both committees will meet again on September 11, 2007. There was no unfinished business. Unfinished Business New Business Dr. Becherer has been contacted by faculty officers with a request to consider beginning negotiations in fall 2007, instead of spring 2008. The Board consensus supports early discussions. There were no Trustee Comments. Trustee Comments Board of Trustees - Minutes of July 24, 2007 Page #5 of 7 pages
President s Comments Dr. Becherer informed the Board of Trustees of discussions with Dr. Dennis Thompson about the Career Academy as a joint venture of Rockford Public School District #205 and Rock Valley College. Dr. Becherer is requesting Board support of continuing discussions and research into defining such a joint venture. Possible programs include manufacturing, healthcare careers, and culinary arts.? This is a career pathway concept toward careers, not just job placement, with an emphasis on internships? Possible shared facilities may include Jefferson High School/Stenstrom Center for Career Education, or the remodeled Essex Building? Desired Accomplishments: o Preparing students for quality, well-paying jobs, focusing on career employment. o Providing assistance to industry by providing skilled workers? Disadvantages and advantages of both locations were discussed.? Research on similar models was discussed and will be further considered. Mr. Randy Schaefer commented that Rock Valley College is in a position to assist our manufacturing community. Mr. Ted Biondo stated that collaborative funding will be a consideration, but will contribute to the academic climate of the community. Timeline was anticipated as fall of 2009 for the inaugural class. Mr. Greg Wear and Dr. Ricky Streight will be assembling a Rock Valley College team who will provide quarterly report to the Board. Rockford Public School District 205 will also be assembling a team. The consensus of the Board supports further investigation and discussion. Dr. Becherer provided an update on responses to the Attorney General s Office regarding financial aid lending practices. Dr. Becherer announced that Mr. Shaun Kranish s case involving the Cherryvale Mall has been dismissed, which is a disappointment. Accolades: Accolades were distributed to the Board members. Announcements from Leadership Team? Ms. Suzanne Berger reported on the Foundation Event at Starlight on July 22, 2007, which was very successful for the first year.? Mr. Suzanne Berger reminded the Board of Trustees of the invitation to the Estelle M. Black Library dedication on August 9, from 4:00 6:30 p.m.? Ms. Amy Diaz presented an enrollment update o Fall headcount is down by 3.5% from last year o Fall credit hours are down by 2.5% from last year? Mr. Mike Mastroianni announced that the annual CLR meeting will be held August 2, at 1:00 p.m., at Tebala Shrine Temple? Mr. Chuck Martin reported that new faculty orientation will be held August 15, with approximately 15 new faculty members attending Board of Trustees - Minutes of July 24, 2007 Page #6 of 7 pages
? Mr. Chuck Martin indicated that fall conference will be held September 4, here at Rock Valley College Bengt Sjostrom Theatre. The theme for the conference will be Rock Valley College spirit. Adjourn to Closed Session On a motion by Dr. Stephanie Raach, seconded by Mr. Mike Olson, and unanimous roll call vote, the meeting adjourned at 7:05 p.m. to closed session. Reconvene Open Session The meeting reconvened at 8:30 p.m. No action was taken during closed session. Next Meeting The date of the next regularly scheduled meeting is Tuesday, August 28, 2007, beginning at 4:30 p.m. (business), with a Budget Hearing to begin at 6:00 p.m., in the WTC in Room 117/119. Adjournment On a motion by Mr. Mike Olson, seconded by Mr. Randy Schaefer, and unanimous voice vote, the meeting was adjourned at 8:31 p.m. Submitted by Nancy Chamberlain. Ms. Chris Beck, Secretary Mr. Ted Biondo, Chair Board of Trustees - Minutes of July 24, 2007 Page #7 of 7 pages