CALL WORK SESSION TO ORDER: City of Flowery Branch Council Meeting Minutes November 16, 2017 City of Flowery Branch City Hall 5517 Main Street, Flowery Branch GA, 30542 Mayor Miller called the meeting to order at 6:03 p.m. PRESENT: Mayor Mike Miller and Council Member Chris Mundy, Council Member Mary Jones, Council Member Fred Richards, Council Member Monica Beatty and Council Member Joe Anglin Also present were City Manager Bill Andrew, City Clerk Melissa McCain, City Planner Rich Atkinson, Police Chief David Spillers and Attorney Ron Bennett PLEDGE OF ALLEGIANCE: Mayor Miller led the Pledge of Allegiance. PUBLIC HEARING: HEARING 1 & 2 Ordinance 538 - Annexation of 5385 McEver Rd, Flowery Branch, GA 30542 - SKF USA, Inc. City Planner Rich Atkinson advised that in 2012 the City entered into an annexation agreement that granted sewer to SKF with annexation to occur within five (5) years of the agreement. Continuing, Planner Atkinson advised that the zoning would be changed from Hall County I-2 (Industrial) to Flowery Branch M-2 (Industrial). There are no proposed changes to the site, the building or the overall use so no conditions are being submitted or requested. Ordinance 539 - Rezoning of 5385 McEver Rd, Flowery Branch, GA 30542 to Flowery Branch M-2 (Heavy Industrial). Discussed concurrent with Ordinance 538 above. PUBLIC COMMENTS: Ed Lezaj Newberry Point Drive, Flowery Branch, Ga. 30542 Mr. Lezaj inquired on the tax revenue from the annexation of this property. Mayor Miller advised that those figures have not yet been calculated but that staff will check on the numbers.
Page 2 of 6 ADJOURN PUBLIC HEARING 1 & 2 Mayor Miller closed the first two public hearings at 6:07 p.m. PUBLIC HEARING 3 Ordinance 425A amending the Code of Ordinances Part II, Code of Ordinances, Chapter 26, Environment, Article II, Flowery Branch Soil Erosion and Sedimentation Control Planner Atkinson reviewed the amendment and advised that the Environmental Protection Department (EPD) audit revealed that the City was in need of updating our current soil and erosion code. The proposed changes are at the direction of the EPD. ADJOURN PUBLIC HEARING 3 Mayor Miller closed the public hearing at 6:09 p.m. UNFINISHED BUSINESS - WORK SESSION: There was no unfinished business. NEW BUSINESS -WORK SESSION: Ordinance 538 - Annexation of 5385 McEver Rd, Flowery Branch, GA 30542 - SKF USA, Inc. There was no further discussion. Ordinance 539 - Rezoning of 5385 McEver Rd, Flowery Branch, GA 30542 to Flowery Branch M-2 (Heavy Industrial). There was no further discussion. Ordinance 425A amending the Code of Ordinances Part II, Code of Ordinances, Chapter 26, Environment, Article II, Flowery Branch Soil Erosion and Sedimentation Control There was no further discussion. November 2, 2017 Meeting Minutes Clerk McCain advised that there were no changes. Contract -Tyler for Planning and Community Development permitting software.
Page 3 of 6 Planner Atkinson advised that this request was for a module add-on to the City Financial Software. The addition would allow the building department to use the same program as the rest of the staff and include the following: Permitting Development Review Code Enforcement Inspections Business License Planner Atkinson advised that the current software, Tidemark, is antiquated and not user friendly. The current cost for Tidemark is $3,250 the new cost is $5,325 annually. Further, Planner Atkinson advised that there is an initial set up fee of $18,000 which could be transferred from Special Projects/Development Review to New Financial Software. Consider a contract submitted by CPL to create a stormwater master plan. Planner Atkinson reviewed the contract and noted that the EPD requires the City to develop a wastewater master plan in accordance with the requirements of the City s municipal storm sewer system permit. Continuing, Planner Atkinson advised that the cost is $36,704 with the funds coming from the Capital Improvement Plan budget. Resolution no. 17-010 the addition of a new fee entitled, Irrigation Meter with a cost of $2,000 plus any and all applicable administration fees. Planner Atkinson reviewed the resolution and advised that the EPD requires that the City include the option for a private citizen to purchase an irrigation meter. This resolution will satisfy the EPD requirement. DEPARTMENT REPORTS: City Manager Councilman Anglin asked for an update on the Cantrell Road Culvert. Manager Andrew advised that the initial proposal included sidewalks on both sides of the road, so it is being refigured with a sidewalk on a single side. City Clerk No report City Planner No report Attorney Report No report Council Report No report
Page 4 of 6 ADJOURNMENT WORK SESSION: Mayor Miller adjourned the Work Session at 6:32 p.m. CALL VOTING SESSION TO ORDER: VOTING SESSION Mayor Miller called the Voting Session to order at 6:32 p.m. PUBLIC COMMENTS: - There were no public comments. CONSENT AGENDA: November 2, 2017 Meeting Minutes Per Diem - Mayor There was a motion made to approve the Consent Agenda with the Tyler Contract and the Stormwater Contract removed for a separate vote. SECOND: Council Member Mary Jones UNFINISHED BUSINESS - VOTING SESSION: - There was no unfinished business. NEW BUSINESS - VOTING SESSION: Consider the First Reading of Ordinance 538 - Annexation of 5385 McEver Rd, Flowery Branch, GA 30542 - SKF USA, Inc. Attorney Bennett read the caption to Ordinance 538. There was a motion made to approve the first reading of Ordinance 538- Annexation of 5385 McEver Road. MOTION: Council Member Chris Mundy SECOND: Council Member Fred Richards
Page 5 of 6 First Reading of Ordinance 539 - Rezoning of 5385 McEver Rd, Flowery Branch, GA 30542 to Flowery Branch M-2 (Heavy Industrial). Attorney Bennett read the caption to Ordinance 539. There was a motion made to approve the first reading of Ordinance 539 - rezoning of 5385 McEver Road. SECOND: Council Member Mary Jones First Reading of Ordinance 425A amending the Code of Ordinances Part II, Code of Ordinances, Chapter 26, Environment, Article II, Flowery Branch Soil Erosion and Sedimentation Control Attorney Bennett read the caption to Ordinance 425A. There was a motion made to approve the first reading of Ordinance 425A amending Chapter 26, Article II Flowery Branch Soil Erosion and Sedimentation Control. MOTION: Council Member Joe Anglin SECOND: Council Member Chris Mundy Resolution no. 17-010 the addition of a new fee entitled, Irrigation Meter with a cost of $2,000 plus any and all applicable administration fees. Attorney Bennett read the caption to Resolution 17-010. There was a motion made to approve resolution 17-010. SECOND: Council Member Chris Mundy
Page 6 of 6 Contract -Tyler for Planning and Community Development permitting software. There was a motion made to approve the contract with Tyler Software for planning permitting software. MOTION: Council Member Joe Anglin SECOND: Council Member Fred Richards Contract submitted by CPL to create a stormwater master plan. There was a motion made to approve the contract with Clark, Patterson and Lee for the creation of a stormwater master plan. MOTION: Council Member Chris Mundy SECOND: Council Member Joe Anglin EXECUTIVE SESSION: There was no Executive Session. ADJOURNMENT: There was a motion made to adjourn at 6:40 p.m. SECOND: Council Member Chris Mundy