COLLEGE OF DuPAGE Academic Committee Meeting April 17, 2018
NOTICE AND AGENDA BOARD OF TRUSTEES COMMITTEE MEETING THE ACADEMIC COMMITTEE OF THE BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT #502, COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS, WILL HOLD THE FOLLOWING COMMITTEE MEETING IN THE STUDENT SERVICES CENTER (SSC), ROOM SSC-2200, MAIN CAMPUS, 425 FAWELL BLVD., GLEN ELLYN, ILLINOIS: TUESDAY, APRIL 17, 2018 3:00 P.M. ~ ROOM SSC-2200 MEETING: ACADEMIC COMMITTEE OF THE BOARD AGENDA 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. COMMENTS BY COMMITTEE CHAIRMAN 4. PUBLIC COMMENT 5. FOR APPROVAL COMMITTEE MINUTES: March 13, 2018 Meeting Minutes 6. INFORMATION: Process Revisions To Address HLC Core Components 3.A & 4.A In Interim Monitoring Report, Due May 2018: Jim Benté, VP Planning & Institutional Effectiveness 7. INFORMATION: 2018-19 Faculty Hiring Update Dr. Donna Stewart, Interim VP Academic Affairs 8. COMMITTEE DISCUSSION 9. NEXT MEETING DATE Pathways Steering Committee Update Academic Affairs/Student Affairs Academic Advising Committee Update Student Affairs 10. ADJOURNMENT CHRISTINE FENNE, SECRETARY BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502, COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS Posted 4/13/18
THE ACADEMIC COMMITTEE OF THE BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT #502, COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS TUESDAY, MARCH 13, 2018 ACADEMIC COMMITTEE OF THE BOARD ~ SSC-2200 MINUTES HELD ON CAMPUS IN SSC-2200, GLEN ELLYN, IL 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE At 3:00 p.m., Chairman Bennett called to order the March 13, 2018 meeting of the Academic Committee of the College of DuPage Board of Trustees. Chairman Bennett asked Secretary Dowling to lead the Pledge of Allegiance. 2. OPENING ROLL CALL Chairman Bennett asked Secretary Dowling to call the Roll. Present: Cheryl Baunbach-Caplan, George Beck, Charles Bernstein, Carol Carlson-Nofsinger, Earl Dowling, Robert Hazard, Richard Jarman, Donna Stewart and Chairman Alan Bennett. Absent: Safia Khan. A quorum was present. Also Present: President Ann Rondeau, John Kness, James Benté, as well as staff members. 3. COMMENTS BY COMMITTEE CHAIRMAN Chairman Bennett noted first priority is that the May 15, 2018 report be completed on time and that the draft be completed by April 1, 2018. 4. PUBLIC COMMENT None. 5. Approval: Committee Minutes Chairman Bennett entertained a motion that the Academic Committee approves the Minutes of the following meeting: Academic Committee of the Board 3/13/18 Page 1
a. December 11, 2017. Robert Hazard moved and Donna Stewart seconded the motion. On roll call voting aye: Charles Bernstein, Carol Carlson-Nofsinger, Earl Dowling, Robert Hazard, Richard Jarman, Donna Stewart, Cheryl Baunbach-Caplan and Chairman Alan Bennett On roll call voting nay: None On roll call abstaining: George Beck Chairman Bennett declared the motion passed. 6. PRESENTATION: Status Report of Process Revisions to address HLC Core Components 3.A & 4.A in preparation of the report that is due in May of 2018 Course Outcomes/Active Course File Audit Results o Jim Benté, Vice President Planning & Institutional Effectiveness Jim Benté noted the Course Outcomes/Active Course File Audit Results were as follows: of 232 syllabi audited, nine (4.0 percent) had minor inconsistencies between the syllabi and the Active Course File learning objectives. Eight (3.5 percent) of the nine were adjunct faculty syllabi, and one (0.5 percent) was a full-time faculty syllabus. Jim Benté noted there were no specific instructions from the HLC regarding the report format, no criteria regarding acceptable and unacceptable results and no limitation in size of the report. Jim Benté noted that the draft report will be done by April 1, 2018 and that Donna Stewart s follow-up will be included in that report. Follow-up and solutions o Dr. Donna Stewart, Interim Vice President Academic Affairs Dr. Donna Stewart is pleased with the outcome of the audit. Dr. Stewart mentioned it was a very comprehensive effort. Dr. Stewart noted they will continue to work with the HLC Committee in looking for ways to continue to improve this outcome. Dr. Stewart met with CODAA and CODFA to discuss outcomes and will continue to move forward with the use of technology and new software that will enable auto fill. Lastly Dr. Stewart noted they will continue random sampling audits yearly. 7. UPDATE: Student/Program Assessment in preparation for HLC site visit to be conducted prior to September 2019 Dr. Richard Jarman, Professor and President Faculty Senate Academic Committee of the Board 3/13/18 Page 2
Dr. Jarman noted that there will be an all Faculty vote to approve the curriculum process, guide and revised general education outcomes. Once approved, they will begin implementing courses discipline by discipline. Assessment of co-curricular and extra-curricular activities is lacking. Steve Gustis and Chuck Steele met with Dr. Jarman to discuss how to improve student success. Dr. Rondeau asked Chairman Bennett for the floor to thank Dr. Jarman for his leadership in this effort. Dr. Rondeau noted that what happens in student life and career services does enhance the educational experience and growth of our students. Dr. Rondeau also wanted to assure Chairman Bennett that much discussion and dialogue has taken place between Earl Dowling and Dr. Stewart and that organizationally they are enhancing what is happening in the processes and looking at assessments. Charles Bernstein asked if there were any analytics we can use to show a correlation. James Benté said that we can do a regression analysis with student grades. He also noted that right now the Higher Learning Commission wants to see whether those activities are actually meeting what the College says they are meeting. Earl Dowling said the Pathways Committee is very interested in the connection outside the classroom with persistence and retention. Mr. Dowling noted that a number of faculty and employees of Student Affairs will be attending a summit to learn more about technology available. George Beck asked for clarification of what information they are trying to gather? Dr. Jarman said they are looking to see if student s who are enrolled in co-curricular and extra-curricular activities are more successful in the classroom. Earl Dowling said that students who attend New Student Orientation do better in the classroom and retention. Robert Hazard asked whether those students who attend New Student Orientation are more likely to succeed even without co-curricular or extra-curricular activities. Earl Dowling responded that those who attend New Student Orientation are more motivated. Cheryl Baunbach-Caplan stated that the Pathways to Engineering Academic Committee of the Board 3/13/18 Page 3
program has mandatory meetings which the students find very helpful. Dr. Jarman, Steve Gustis and Chuck Steele will continue to communicate going forward. 8. INFORMATION: 2018-19 Faculty Hiring Status Dr. Donna Stewart, Interim Vice President Academic Affairs Dr. Stewart stated that the search for 13 faculty members and 3 temporary faculty positions was underway. All position descriptions were complete and all were posted until January 18, 2018. Review process started middle of January and each position is at various stages of the process. Dr. Stewart noted a few enhancements to postings, committee training, common interviewing questions and a rubric to summarize and review candidates. The committees will forward the top three candidates to Dr. Stewart who will then review and interview the top candidate. Once Dr. Stewart completes her interview she will then forward to Dr. Rondeau for recommendation. After Dr. Rondeau approves the candidate it is sent to the Board of Trustees for their approval. Chairman Bennett noted that the Board of Trustees Chairman has provided your office with a report format with a series of questions and statements that you will be providing the Board with each recommendation. This should in turn avoid a repetition of the turn of events that took place in the last hiring cycle. Bob Hazard inquired as to whether these recommendations would be moved forward on a case-by-case basis or would they be compiling them. Dr. Stewart responded that because these candidates are being sought by other institutions as well that recommendations will move forward as they are reviewed. 9. CURRICULUM REVIEW: New AAS Program Dr. Donna Stewart, Interim Vice President Academic Affairs Dr. Donna Stewart provided background information regarding a new Dance Studio Production and Instruction degree program Dean Chuck Boone is seeking Board approval at the March 15, 2018 Meeting. Motion: Chairman Bennett entertained a motion that the Committee approve the Dance Studio Production and Instruction Degree Program. Richard Jarman moved and Robert Hazard seconded the motion. On roll call voting aye: George Beck, Charles Bernstein, Carol Academic Committee of the Board 3/13/18 Page 4
Carlson-Nofsinger, Earl Dowling, Robert Hazard, Richard Jarman, Donna Stewart, Cheryl Baunbach-Caplan and Chairman Alan Bennett On roll call voting nay: None Chairman Bennett declared the motion passed. 10. UPDATE: New Policy and Procedures 25-76: Assignment of Credit Hours James Benté, Vice President Planning and Institutional Effectiveness James Benté discussed new Board Policy 25-76: Assignment of Credit Hours. James Benté noted that because there were no procedures in place for this policy a new policy and procedure were drafted. The three main changes include: Course Type, Delivery Mode and Adherence to and Monitoring the process through the Curriculum Committees at the College. James Benté reported that this new policy and procedure has gone before the Instruction Committee and Shared Governance Committee and is unanimously backed by both. The policy is posted on the web for internal consumption for comment over the next 30 days will be put in place and be a part of the Interim Report that goes to the HLC in May. Chairman Bennett would like the Minutes to reflect the following statement: This set of Administrative Procedures conforms to the Federal Credit Hour Definitions as established in the Federal Register and the Higher Learning Commission Policy FDCR.A.10.020. 9. COMMITTEE DISCUSSION None. 10. NEXT MEETING DATE Chairman Bennett announced Mary Ann Millush will contact the members to determine availability for a meeting after the Spring break. Topics to include: Draft Report to HLC Pathways Steering Committee Update Academic Affairs/Student Affairs Academic Advising Committee Update Academic Affairs/Student Affairs Academic Committee of the Board 3/13/18 Page 5
11. ADJOURN At approximately 4:07 p.m., seeing no other business to come before the Committee, Chairman Bennett entertained a motion to adjourn. Richard Jarman moved and Cheryl Baunbach-Caplan seconded the motion. Chairman Bennett asked Secretary Dowling to call the Roll. On roll call voting aye: Cheryl Baunbach-Caplan, George Beck, Charles Bernstein, Carol Carlson-Nofsinger, Earl Dowling, Robert Hazard, Richard Jarman, Donna Stewart and Chairman Alan Bennett. On roll call voting nay: None Chairman Bennett declared the March 13, 2018 meeting of the Academic Committee of the College of DuPage Board of Trustees adjourned. Dated: April 17, 2018 Earl Dowling, Secretary Alan L. Bennett, Chairman Academic Committee of the Board 3/13/18 Page 6