फ न/Ph: +91-33-2401 4132-36 फ़ क स/Fax: +91-33-2401 0553 व बस इट/Website: http://igmkolkata.spmcil.com ई-म ल/E-mail: calmint@spmcil.com भ रत सरक र टकस ल INDIA GOVERNMENT MINT (भ रत प रततभ तत म द रण तथ म द र तनम ण तनगम तलतमट ड क एक इक ई) (A Unit of Security Printing and Minting Corporation of India Limited) (तमतनरत न, श र ण -I स प एसई / A Mini Ratna, Category-I CPSE) आईएसओ 9001:2008 एव 14001:2004 प रम तणत क पन / An ISO 9001:2008 & ISO 14001:2004 Certified Company भ रत सरक र क प ण स व तमत व ध न / Wholly Owned by Government of India अल प र / Alipore, क लक त / Kolkata - 700 053 Corporate Identity Number (CIN): U22213DL2006GOI144763 TENDER DOCUMENT FOR PROCUREMENT OF TC DIE & PUNCH Not Transferable Security Classification: Non - Security Tender No. 54/PT- 104(16-17)/6000008781 Dated: 17.12.2016 This Tender Document Contains 24 Pages. Document is given to: M/s Address Details of contact person in IGM, Kolkata regarding this tender: (Shri. B. Basak) Officer (Materials) For and on the behalf of GENERAL MANAGER India Government Mint, Alipore, Kolkata 700053 West Bengal Ph.No.033-24014938 FAX: (+) 91-33-2401-0553 email: calmint@spmcil.com
SECTION I: NOTICE INVITING TENDER (NIT) NOTICE INVITING NATIONAL COMPETITIVE BIDDING Tender No. 54/PT- 104(16-17)/6000008781 Dated: 17.12.2016 India Government Mint (A unit of SPMCIL), Alipore, Kolkata 700 053, invites sealed tenders from eligible and qualified tenderers for supply of following goods: Sl. No. Description Qty Earnest Money Deposit 1 1 Re TC Die and Punch for SAK 125 32 SET 2 1 Re TC Die and Punch for SAK 160 95 SET Rs. 53,503/- (Rupees Fifty Three Thousand 3 2 Rs TC Die and Punch for SAK 125 28 SET Five Hundred Three Only) 4 2 Rs TC Die and Punch for SAK 160 64 SET Type Of Tender (Two/Three Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) Date of sale of tender document Price of the tender document Three Bid system with PQB, Techno-Commercial & Financial Bid i.e. Single Stage (Three packets) National Competitive Bidding. From 21.02.2017 to 07.04.2017 during office hours Rs.500/- (Rupees Five Hundred only) Place of sale of tender document IG Mint, Kolkata - 700 053 Closing date and time for receipt of tenders 07.04.2017 up to 3.00 PM Place of receipt of tenders IG Mint, Kolkata - 700053 Date and time of PQB / Techno-Commercial Bid / Price 1) 07.04.2017 at 3.30 PM for PQB Bid opening 2) For Techno-Commercial Bid: will be intimated later on, to those firms who qualify in PQB. 3) For Financial Bid: - will be intimated later on, to those firms who qualify in Techno-Commercial Bid. Place of opening of tenders IG Mint, Kolkata - 700053 Nominated Person/ Designation to Receive Bulky Tenders (Clause 21.1 of GIT) Shri B. Basak, Officer (Materials) 1. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 2. Tender documents may be purchased on payment of non-refundable fee of Rs.500/- (Rupees Five Hundred Only) per set in the form of Account Payee Demand Draft / Banker s cheque / Pay order, drawn on a scheduled commercial bank in India, in favor of India Government Mint, Kolkata ( A Unit of SPMCIL) Payable at Kolkata. 3. EMD in the form of account payee Demand Draft/ Bankers Cheque /Fixed Deposit Receipt in favour of the India Government Mint, Kolkata (A unit of SPMCIL) is to be furnished along-with Technical Bid from any Scheduled Commercial Bank otherwise the tender will not be considered and will be liable to be rejected. 4. If requested, the tender documents will be mailed by registered post/speed post to the tenderers, for which extra expenditure per set will be Rs.100/-. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 5. Tenderer may also download the tender documents from our website http://igmkolkata.spmcil.com and www.spmcil.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. Page - 2 - of 24
6. Tenderers shall ensure that their tenders duly sealed and signed, complete in all respects, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. The General Manager, India Government Mint, Alipore, Kolkata, Pin 700 053 (INDIA) 7. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organization the tenders will be sold/received/opened on the next working day at the appointed time. 8. The Tender documents are not transferable. 9. No Conditional Tender shall be accepted. OFFICER (MATERIALS) FOR GENERAL MANAGER INDIA GOVERNMENT MINT, ALIPORE, KOLKATA 700 053 Page - 3 - of 24
Part I: General Instructions Applicable to all Types of Tenders SECTION II: General Instructions to Tenderers (GIT) Part - I Please refer to our website for further details: http://www.spmcil.com/spmcil/uploaddocument/git.pdf Page - 4 - of 24
SECTION III: Special Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sl. No. GIT Clause Topic SIT Provision No. 1 4 Eligible Goods and Services (Origin of All goods and related services to be supplied under this contract shall have their origin in India. Goods) 2 11.2 Tender Currency Bidders must quote in Indian Rupees only. Supplier has to quote within two decimal places. Quotation with price quoted beyond two decimal places is ignored. 3 14 Firm Price/ Variable Price Variable Price is not applicable, so firms are requested to quote Firm Price only. 4 18 EMD In addition, for MSME firms, the tenderers who are currently registered and, also, will continue to remain registered during the tender validity period with District Industries, Centers or Khadi and village Industries board or Coir Board or NSIC or Directorate of Handicrafts and Handlooms or any other body specified by Ministry of Micro, Small & Medium Industry under MSME are exempted from payment of earnest money. In case the tenderer falls in these categories, it should furnish certified copy of its valid registration details (with NSIC or any other body as stated above). 5 19 Tender Validity The tender should be valid for a period of 180 days from the date of opening of tender. 6 20.4 Number of Copies of A tenderer shall submit two copies of its tender marking them Tenders to be submitted 7 20.8 Signing and Sealing of Tender as Original and Duplicate. Tender will consist of Three bid system (PQB, Techno- Commercial bid & Financial bid). Pre Qualification Bid, Technocommercial Bid and Price Bid are to be submitted in three separate double sealed envelopes on or before the due date of submission of tender. It may noted that the price is not to be quoted either in the Pre- qualification Bid or Technocommercial Bid. It shall only be quoted in Price Bid. Nonadherence to this shall make tender liable for rejection. The envelopes containing bids shall be super scribed as Pre- Qualification Bid, Techno- Commercial Bid and Price Bid as the case may be for Procurement of TC Die & Punch for SAK 125 & SAK 160. The sealed envelopes shall again be put in another sealed cover and should be super scribed as Pre- Qualification Bid, Techno- Commercial Bid and Price Bid due on 07.04.2017 up to 3.00 PM (IST). Late tender shall not be accepted. Tenderers shall submit their offers only on prescribed form. Tenders shall be submitted in parts as below : Page - 5 - of 24
Part I : PQB (i) Containing un priced tender consisting of experience, past performance, capacity/ capability related data, financial standing data, declaration etc. as specified under Section IX in this tender document. (ii) EMD (iii) Tender document fee. (iv) Manufacturer s authorization letter if the bidder is not Manufacturer. Part II : Technical Bid a. The tenderer shall submit detailed technical offer as per technical specifications given in Section VII and list of requirement given in Section VI of this tender document. b. The tenderer has to submit acceptance of all section of the tender document (GIT, SIT, GCC & SCC), quality control requirement, tender form, questionnaire etc. Part III : Price Bid The tenderer shall quote price strictly as per the proforma given in Section XI of this tender document. 8 21.2 Taxes & Duties If the tenderer fails to include taxes & duties in the tender, no claim thereof will be considered by the purchaser afterwards. Income Tax, TDS shall be borne by the tenderer. 9 32 Conversion of Tender currencies to Indian Not Applicable Rupees 10 35.2 Additional Factors for Evaluation MSE registered firms are exempted from paying the cost of tender document. Tenderers have to quote for minimum 25% of the total quantity i.e. 55 SETs or else their Quotation will be summarily rejected. 11 35.3 Price Preference Price Preference to MSE is applicable vide Ministry of Micro Small and Medium Enterprises letter no D.O.21(1)/2011-MA dated 25.04.2012 and NSIC letter no. NSIC/HO/BD/66/PPP/14-15 dated 23.01.2015.In tenders participating MSEs quoting price within price band of L1+15 percent shall also be allowed to supply a portion up to 20% of requirement by bringing down their price to L1 price where L1 is non MSEs. 12 43 Parallel Contracts IGM, Kolkata reserves its right to conclude Parallel contracts, with more than one bidder (for the same tender). The Parallel Contracts would be concluded as given below subject to alternate bidder matching the Prices with lowest bidder. i) The lowest bidder L1 should be awarded at least 60% of the total contract value or his spare supply capacity, whichever is lower. The ratio of splitting given above is approximate and may be subject to limitation of order quantity. ii) For the rest of the contract quantity the lowest rate accepted will be counter offered to L2 party. On acceptance of the counter offer, order will be placed on L2 party for 40% of the proposed quantity/ value or the spare supply capacity of the L2 bidder, whichever is lower, and so on to other tenderers. In case of non acceptance of counter offer by L2 party, similar offer shall be given to L3 and L4 and so on. Page - 6 - of 24
iii) In case of splitting in two and three it shall be done in the ratio of 70:30, 50:30:20 respectively. 13 50.2 Pre-qualification Bidding This is a three bid tender. Initially the first packet containing PQB would be opened and evaluation would be done as per Qualification Criteria mentioned in Section IX. There after the rest of tender would be handled as a two bid system for only those bidders who qualify in PQB. 14 51.3 Pre-Production Samples Not Applicable. Page - 7 - of 24
SECTION IV: General Conditions of Contract (GCC) Part I: General Conditions of Contract applicable to all types of Tenders Please refer to our website for further details: http://www.spmcil.com/spmcil/uploaddocument/gcc.pdf Page - 8 - of 24
SECTION V: SPECIAL CONDITIONS OF CONTRACT (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/substitute/supplement the corresponding (GCC) Clause. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl. No. GCC Clause Topic SCC Provision No. 1. 8 Packing Items should be suitably packed. The packing should be weather proof and should be made water proof to prevent damage during transit. The supplier will also be responsible for unloading and stacking at Mint Store as instructed by the competent authority. 2. 8 Marking Consignee : General Manager India Government Mint, Alipore, Kolkata 700 053 3. 10 Delivery Schedule Order No : Packing No : Net Weight : Gross Weight : Item must be delivered within three (03) months from the date of issue of Mint Notification of Award of Contract. 4 11 Transportation Transportation cost from factory to IGM Kolkata will be the responsibility of supplier. 5. 11.3 Shipping Not Applicable. Arrangement 6. 12 Insurance All the transit insurance shall be arranged by the supplier with the Indian Insurance companies which will be to the account of the supplier. 7. 13 Spare Parts Not Applicable. 8. 14 Incidental Services 9. 15 Distribution & Dispatch Not Applicable. The supplier shall mark the package on three sides with the following with indelible paint of proper quality : a) Contract number and date b) Brief description of goods including quantity c) Packing list reference number d) Consignee s name and full address e) Supplier s name and address The Supplier shall make separate packages for the consignee whose address is mentioned below : Page - 9 - of 24
GENERAL MANAGER INDIA GOVERNMENT MINT, KOLKATA (A UNIT OF SPMCIL) ALIPORE, KOLKATA - 700053. PHONE NO. 033-24014938 FAX : 033-2401-0553 Email: calmint@spmcil.com 10. 16 Warranty Warranty of 12 months against any manufacturing defect from the date of receipt of the item in Mint premises. 11. 19.3 Option Clause 12. 22 Terms of Payment The purchaser reserves the right to increase the ordered quantity by 25% at any time, on same terms and condition till final delivery date of the contract, by giving reasonable notice even though the quantity ordered initially has been supplied in full before the last date of the delivery period. 100% payment within 30 days after full receipt, acceptance, approva of concerned authority and subject to submission of bill in triplicate along with advance money receipt. The vendor should provide their e-mail id with their bill, for intimation of payment. Payment will be made by e-payment only & for the purpose of e- payment kindly ensures to submit the following information of your Bank details along with Quotation: I. Applicant (Remitter) Details: Account Title, Debit Account No., Account Type: Current /Saving / Cash Credit etc., II. Beneficiary Details: Beneficiary Name, Credit Account No., Centre (Location), Name of Bank along with Address & Branch Code. III. Account Type: IFSC Code, MICR Code, Email I.D. and Mobile Number of the beneficiary. All the documents would be sent to The General manager, India Government Mint, Kolkata. For the transaction through RTGS, the firm may submit the A/c No. MICR code & name of Bank, Branch name, IFSC code, Account type etc. 13. 24 LD If the supplier fails to deliver any or all of the goods or fails to perform the services within the time frame(s) incorporated in the contract, India Govt. Mint, Kolkata shall, without prejudice to other rights and remedies available to India Govt. Mint, Kolkata under the contract, deduct from the contract price, as liquidated damages, a sum equivalent to the 0.5% percent of the delivered price of the delayed goods and/ or services for each week of delay or part thereof until actual delivery or performance, subject to a maximum deduction of the 10% of the delayed goods or services contract price(s). During the above mentioned delayed period of supply and / or performance, the conditions incorporated under GCC shall also apply. Page - 10 - of 24
SECTION VI: LIST OF REQUIREMENTS Sl. No. Description Qty Earnest Money Deposit 1 1 Re TC Die and Punch for SAK 125 32 SET 2 1 Re TC Die and Punch for SAK 160 95 SET Rs. 53,503/- (Rupees Fifty Three Thousand 3 2 Rs TC Die and Punch for SAK 125 28 SET Five Hundred Three Only) 4 2 Rs TC Die and Punch for SAK 160 64 SET Page - 11 - of 24
SECTION VII : TECHNICAL SPECIFICATIONS TC DIES and PUNCHES for Re. 1(22.0 mm Dia.) FSS Blank cutting to be used at SAK-125.Item should be as per Drawing. No.-E/296/2.DIMESNIONS and MATERIAL SPECIFICATION should strictly be as per Drawing. TC DIES and PUNCHES for Re. 1(22.0 mm Dia.)FSS Blank cutting to be used at SAK-160.Item should be as per Drawing. No.-E/298/1 and E/299/1.DIMENSIONS and MATERIAL SPECIFICATION should strictly be as per Drawing. TC DIES and PUNCHES for Rs. 2(25.0 mm Dia.)FSS Blank cutting to be used at SAK-125.Item should be as per Drawing. No.-E/211/3. DIMENSIONS and MATERIAL SPECIFICATION should strictly be as per Drawing. TC DIES and PUNCHES for Rs. 2(25.0 mm Dia.)FSS Blank cutting to be used at SAK-160.Item should be as per Drawing. No.-E/297/1.DIMENSIONS and MATERIAL SPECIFICATION should strictly be as per Drawing. Page - 12 - of 24
SECTION VIII : Quality Control Requirements Quality of TC Die & Punch: Free from all technical defects, in compliance with our Technical Specification given SECTION VII. i) Goods supplied not in conformity with tender specification will be treated as goods not supplied at all and supplier shall take supplied material not confirming to order specification back within 15 days. Goods shall be delivered by the supplier in accordance with the terms and conditions specified in the contract failing which expenses of keeping goods at purchaser s premises may be levied on supplier. ii) Delivery date will be calculated from the date goods are received in acceptable quality in accordance with technical specification. Page - 13 - of 24
SECTION IX : Qualification / Eligibility Criteria The bidder should meet the following qualification criteria: 1. Experience & Past Performance:- Bidder Firm must have manufactured and supplied at least 66 sets of similar TC Dies and Punches in any one year during last five years ending 31.03.2016. 2. Capability-Equipment & Manufacturing Facilities: - The Bidder Firm must have an annual capacity to manufacture and supply at least 66 Set of similar TC Dies & Punches. 3.. Financial Standing: - a. Average Annual Turnover of the Bidder firm during last three financial years ending 31.03.2016 should be more than Rs.8.02 lakh. b. Bidder Firm should not have suffered any financial loss for more than one financial year during the last three financial years ending 31.03.2016. c. The net worth of the firm should not have eroded by more than 30% in the last three financial years ending 31.03.2016. 4. The Policy circular no. 1(2)(1)/2016-MA dated 10th March 2016 of Ministry of Micro, Small & Medium Enterprises has been issued pertaining to relaxation of norms for Startups and Micro & Small Enterprises in Public Procurement on Prior Experience- Prior Turnover criteria. In exercise of Para 16 of Public Procurement Policy for Micro and Small Enterprises Order 2012, it is clarified that all Central Ministries/ Departments/ Central Public Sector Undertakings may relax condition of prior turnover and prior experience with respect to Micro and Small Enterprises in all public procurements subject to meeting of quality and technical specifications. Hence, the condition of Prior Turnover and prior experience with respect to Micro and Small Enterprises is relaxed for this tender accordingly. Note:- All experience, past performance and capacity/capability related data should be certified by the authorized signatory of the bidder firm. All financial standing data should be certified by certified accountant s e.g., Chartered Accountants (CA) in India and Certified Public Accountant/Chartered Accountants of other countries. Bidder to furnish stipulated documents in support of fulfillment of essential qualifying criteria. Non-submission of documents may lead to rejection of offer. Page - 14 - of 24
SECTION X : TENDER FORM Date: To The General Manager, India Government Mint, (A Unit of SPMCIL), Wholly owned by Government of India Alipore, KOLKATA - 700053. Ref: Your Tender document No. Dated: We, the undersigned have examined the above mentioned tender enquiry document, including amendment No. dated (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver (description of goods and services) in conformity with your above referred document for the sum of Rs. (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC Clause 6, read with modification, if any, in SECTION -V - Special Conditions of Contract, for due performance of the contract. We agree to keep our tender valid for acceptance for a period up to, as required in the GIT Clause 19, read with modification, if any in Section-III - Special Instructions to Tenderers or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry Dated this date of For and on behalf of (With seal) Signature Name In the capacity of (DULY AUTHORISED TO SIGN THE BID) Page - 15 - of 24
SECTION XI: PRICE SCHEDULE A price schedule appropriate to the nature of goods/services to be attached here PROCUREMENT OF TC Die & Punch: Sl. No. Description 1. Basic Cost of TC DIE & PUNCH. (as per Section VI & VII of Tender Enquiry) Price (in Rupees)/No. 2. Excise Duty, if applicable (%) 3. Packing charges 4. Insurance & Freight: Up to IGM, Kolkata 5. CST/VAT, if applicable 6. Any other Taxes and duties, Octroi, if applicable 7. Total Cost of supply (door delivery basis) in figures 8. Total Cost of supply (door delivery basis) in words Important: No price to be indicated in the format which is to be enclosed along with PQB (Part I), Techno-commercial Tender (Part II) However, Price Bid (Part III) which contains prices should be in this Performa only and to be enclosed in a sealed cover separately. The sealed Price-Bid duly super scribed as Price Bid (Part III) should be enclosed to the Techno-commercial bid of the Tender... Signature of the tenderer with designation with seal Page - 16 - of 24
SECTION XII : QUESTIONNAIRE The tenderer should furnish specific answers to all the questions/issues mentioned below. In case a question/issue does not apply to a tenderer, the same should be answered with the remark not applicable. Wherever necessary applicable, the tenderer shall enclose certified copy as documentary proof/evidence to substantiate the corresponding statement. In case a tenderer furnishes a wrong or evasive answer against any of the under-mentioned question/issues, its tender will be liable to be ignored. 1. Brief description and of goods and services offered: 2. Offer is valid for acceptance up to: 3. Your permanent Income Tax A/C No. as allotted by the Income Tax Authority of Government of India: Please attach certified copy of your latest/current Income Tax clearance certificate issued by the above authority. 4. Status : a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi and/or the National Small Industries Corporation (NSIC), New Delhi, and/or the present India Government Mint, Kolkata and/or the Directorate of Industries of the concerned State Government for the goods quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit imposed on your registration. b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act? Please attach certified cop(s) of your registration status etc. in case your answer(s) to above queries is in affirmative. 5. Please indicate name & full address of your Banker(s) : 6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/Deptt. of Government of India or by any State Govt.. (Signature with date).. (Full name, designation & address of the person duly authorized to sign on behalf of the tenderer) For and on behalf of.. (Name, address and stamp of the tendering firm) Page - 17 - of 24
SECTION XIII : Bank Guarantee Form for EMD Whereas (here in after called the Tenderer ) has submitted its quotation dated for the supply of (here in after called the Tender ) Against India Govt. Mint, Kolkata s tender enquiry No... know all persons by these presents that we..of.. (here in after called the Bank ) Having our registered office at.. are bound unto (here in after called India Govt. Mint, Kolkata ) in the sum of.. for which payment will and truly to be made to the said India Govt. Mint, Kolkata, the bank binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said Bank this...day of..20 The conditions of this obligation are (a) If the Tenderer withdraws of amends, impairs or derogates from the tender in any respect within the period of validity of this tender. (b) If the tenderer having been notified of the acceptance of his tender by India Govt. Mint, Kolkata during the period of its validity:- (i) Fails or refuses to furnish the performance security for the due performance of the contract. (ii) Fails or refuses to accept / execute the contract. We undertake to pay India Govt. Mint, Kolkata up to the above amount upon receipt of its first written demand, without India Govt. Mint, Kolkata having to substantiate its demand, provided that in its demand India Govt. Mint, Kolkata will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition(s). This guarantee will remain in force for a period of forty five days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date... (Signature of the authorized officer of the Bank) ` Name and designation of the officer Seal, name & address of the Bank and address of the Branch. Page - 18 - of 24
SECTION XIV : Manufacturer s Authorization Form To The General Manager, India Government Mint, (A Unit of SPMCIL), Wholly owned by Government of India Alipore, KOLKATA - 700053. Dear Sirs, Ref. Your Tender document No.., dated. We,., who are proven and reputable manufacturers of (name and description of the goods offered in the tender) having factories at., hereby authorize Messrs... (name and address of the agent) to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred tender enquiry documents for the above goods manufactured by us. We further confirm that no supplier or firm or individual other than Messrs.... (name and address of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred tender enquiry documents for the above goods manufactured by us. We also hereby extend our full warranty, as applicable as per clause of the General Conditions of Contract read with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by the above firm against this tender document. Yours faithfully,...... [signature with date, name and designation] for and on behalf of Messrs [name & address of the manufacturers] Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by a person competent and having the power of attorney to legally bind the manufacturer. Page - 19 - of 24
SECTION XV : Bank Guarantee Form for Performance Security *Insert: Bank s name, and address of the issuing branch or officer+ Beneficiary:.. *Insert: name and address of India Govt. Mint, Kolkata+ Date:. PERFORMANCE GURANTEE No.:.. WHEREAS. (name and address of the supplier) (hereinafter called the supplier ) has undertaken, in pursuance of contract no. dated. to supply (description of goods and services) (herein after called the contract ). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay India Govt. Mint, Kolkata up to the above amount upon receipt of its first written demand, without India Govt. Mint, Kolkata having to substantiate its demand. This Guarantee will remain in force for a period of sixty days after the currency of this contract and any demand in respect thereof should reach the Bank not later than the above date.. (Signature with date of the authorized officer of the Bank).. Name and designation of the officer. Seal, name & address of the Bank and address of the Branch. Name and designation of the officer.. Seal, name & address of the Bank and address of the Branch Page - 20 - of 24
SECTION XVI : CONTRACT FORM The General Manager, India Government Mint, (A Unit of SPMCIL), Wholly owned by Government of India Alipore KOLKATA - 700053. Contact No. dated This in continuation to this office Notification of Award No. dated 1. Name & address of the Supplier : 2. India Government Mint, Kolkata s Tender document No. dated and subsequent Amendment No. dated (if any), issued by India Government Mint, Kolkata 3. Supplier s Tender No. dated and subsequent communication(s) No. dated (if any), exchanged between the supplier and India Government Mint, Kolkata with this tender. 4. In addition to this Contract Form, the following documents etc. which are included in the documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract : (i) General Conditions of Contract; (ii) Special Conditions of Contract; (iii) List of Requirements; (iv) Technical Specifications; (v) Quality Control Requirements; (vi) Tender Form furnished by the supplier; (vii) Price Schedule(s) furnished by the supplier in its tender; (viii) Manufacturers Authorization Form (if applicable for this tender); (ix) India Government Mint, Kolkata s Notification of Award Note: The words and expressions used in this contract shall have the same meaning as are respectively assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under Clause 1 of Section II - General Instructions to Tenderers of India Government Mint, Kolkata s Tender document shall also apply to this contract. 5. Some terms, conditions, stipulations etc. out of the above referred documents are reproduced below for ready reference : (i) under : Brief particulars of the goods and services which shall be supplied/provided by the supplier are as Schedule No. Brief description of goods/services Accounting unit Quantity to be supplied Unit Price (in Rs.) Total Price Page - 21 - of 24
Any other additional services (if applicable) and cost thereof : Total value (in figure) (in words) ii) iii) iv) Delivery schedule Details of Performance Security Quality Control (a) Mode(s), stage9s) and place(s) of conducting inspections and tests (b) Designation and address of India Govt. Mint s Inspection Officer v) Destination and despatch instructions vi) Consignee, including port consignee, if any vii) Warranty Clause viii) Payment terms ix) Paying authority. (Signature, name and address of India Government Mint, Kolkata s authorized official) For and on behalf of. Received and accepted this contract.. (Signature, name and address of the supplier s executive duly authorized to sign on behalf of the supplier) For and on behalf of (Name and address of the supplier). (Seal of the supplier) Date: Place: Page - 22 - of 24
SECTION XVII : Letter of Authority for attending a Bid Opening To The General Manager, India Government Mint, (A Unit of SPMCIL), Wholly owned by Government of India Alipore, KOLKATA - 700053. Subject: Authorization for attending bid opening on in the Tender of. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures I. II. Alternate Representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not produced. Page - 23 - of 24
SECTION XVIII : Proforma of Bills for payments Name and address of the firm Bill No. dated. Purchase order. No.. Dated Name and Address of the Consignee.. S. no. Authority for Purchase Description of Stores Number of Quantity Rate Rs. p. Price per Rs. p. Amount total 1. C.S.T/sales tax amount 2. Freight (if applicable) 3. Excise Duty (if applicable) 4. Packing and forwarding charges (if applicable) 5. Others (please specify) 6. PVC amount (with calculation sheet enclosed) 7. (-) deduction/ Discount 8. Net amount payable (in words Rs.) Despatch detail RR No. other proof of despatch.. Dated. (enclosed) Inspection Certificate No...Dated...(enclosed) Income Tax Clearance Certificate No...Dated...(enclosed) Modvat Certificate No...(enclosed) Excise Duty Gate pass...(enclosed) Place and Date Received Rs...(Rupees)... I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of the supplier for claiming that payment has been fulfilled as required under the contract. Revenue Stamp Signature and Stamp of supplier Page - 24 - of 24