DIVISIONAL LEVEL PURCHASE COMMITTEE TERMS AND CONDITIONS OF THE TENDER AND CONTRACT FOR 2016-17 Note: These conditions should be read very carefully by the tenderer while filling in their quotations. 1. The tenders should be submitted in a properly sealed envelope according to the directions given in the tender notice (separately for each subject). 2. The tenders submitted for more than one subject in a single envelop will not be accepted. 3. Tenderers shall submit their tenders in two parts in two different envelops as under:- a) Technical bid containing CDR, latest Tax Clearance Certificates, TIN, Unit Registration No, Authorized Dealership Certificates etc. b) Financial bid containing rates quoted against each item filled in the space provided in the official tender documents (or their Xerox copies) of different subjects. The financial bids of a tenderer shall be opened only if all the documents as mentioned in technical bid are found in order. 4. Each envelope containing the financial bid for various subjects should be superscribed with the subject name in bold letters. 5. The tenderer should explicitly mention the address of his Concern with telephone and mobile contact numbers and also the postal address with PIN Code. 6. The rates should not, under any circumstances be altered and the rates should be entered in words as well as in figures. Tenders should be filled in with ink. No tender filled in with pencil shall be considered. No overwriting shall be accepted. 7. The approved supplier shall be deemed to have carefully examined the conditions, specifications, size, make and drawings etc. of the equipment /chemicals/glassware to be supplied. In case of any doubt as to the meaning of any portion of these conditions or of the specifications, drawings etc. he shall obtain clarification before submission of tenders. 8. The successful tenderer shall not assign or sub-let his job or any part thereof to any other agency. 9. The supplies shall be strictly in conformity with the specifications. 10. The purchasing officer (concerned college Principal) or his duly authorized representative shall at any reasonable time have access to the suppliers premises to ascertain quality of goods. 11. If the goods supplied are other than those of the approved quality, make or brand /size, the purchasing officer shall out-rightly reject such goods. 12. The rejected articles shall be lifted back by the supplier within 07 days from the date of information of rejection at his own risk & cost. The institution shall in no case be responsible for any loss, shortage, damage that may occur to the rejected goods while on the premises. 13. The supplier shall be responsible for the proper packing so as to avoid any damage under normal conditions of transport e.g. rail, road or air and delivery of the material in good condition to the consignee at the destination. In the event of any
loss, damage, breakages or any shortage, the supplier shall be liable to make good such loss and shortage found at the checking/inspection of materials by the consignee. No extra cost on such account shall be admissible. 14. The contract of supply can be terminated at any time if the supplies are not made to the satisfaction of the department and within the stipulated time. 15. The tenderer should sign tender documents (Financial bid) on each page at the bottom in token of the acceptance of all the terms and conditions of the tender and the agreement. 16. The tender received without earnest money shall be rejected. The earnest money should he only in the form of CDR pledged to the Principal. S. P. College, Srinagar. Cheques/Cash/Money Order shall not be accepted. 17. The Successful tenderers shall have to execute an agreement in the prescribed form (Form 25) with the concerned College Principal within 10 days from the date of issuance of the Supply Order for the performance of the contract. The expenses of completing and stamping the agreement shall be paid by the supplier. 18. In case the approved suppliers fail to supply the goods of the prescribed specifications or deliver the goods within the specified period, the College shall reject the supply order with an intimation to DLPC for blacklisting the supplier. 19. The material shall be delivered FOR destination in perfect condition. The supplier, if he so desires, may insure the goods against damage by fire, flood, exposure to weather or otherwise unforeseen events. The insurance charges shall have to be borne by the supplier. 20. The payment due shall be payable by the purchasing officer only when the entire quantity ordered for has been delivered, inspected and finally accepted by the subject experts of the college.. 21. The contracts shall be subject to the jurisdiction of the courts falling in the jurisdiction of the concerned college. 22. The bank charges, if any shall have to be borne by the suppliers. 23. The successful tenderer shall supply the items to the respective colleges within a period of 30 days positively from the date of issuance of the supply order. 24. In case of failure to make supplies in full or part thereof within the delivery schedule, as stipulated in the supply order, the Chairman DLPC shall be authorized to forfeit the CDR and also to black-list the supplier for transactions in future. 25. The Purchase Committee reserves the right to confirm the rates quoted from the original manufacturer or their sole distributors. 26. The Tenders shall be opened on the 16 th of February 2016 at 11:30 AM and any or all tenderers can remain present during the tender opening meeting. In case of any eventuality on the fixed date, the process shall be completed on the next working day. Sd/- Chairman DLPC, Kashmir Division.
DETAILED TENDER Notice DLPC Kashmir Division Colleges 2016-17 For and on behalf of the Governor of Jammu & Kashmir wax sealed tenders affixed with revenue stamps worth Rs.5/= are invited from the Registered manufacturers/authorized dealers/public sector undertakings / Registered S.S.I units for the purchase of ISI and ISO certified products (of the brands as specified against the item) of science equipments/chemicals/glassware and other items for the use of Govt. Degree Colleges in Kashmir Division for the year 2016-17 as per the terms and conditions, technical specifications and schedules attached herewith. 1. The tender documents can be obtained from the office of the undersigned against a demand draft of Rs.2000/= pledged to the Principal, S.P.College, Sgr and payable at J&K Bank. 2. The tenders (separately for each subject) should reach the office of the Chairman DLPC Principal, S. P. College, Srinagar, wax sealed double envelop addressed to the Chairman, DLPC for Colleges (Higher Education) Kashmir division on or before 15.02.2016 upto 02.00 p.m after which no tender documents shall be entertained. The tenders shall be opened on 16.02.2016 at 10.30 a.m in presence of the intending tenderers or their representative which may desire to be present. 3. The tenders shall be accompanied with an earnest money of an amount of Rs.5000/= per subject in the shape of CDR pledged to the Principal, S.P.College, Srinagar. 4. The intending tenderers shall have to deposit earnest money in the Form mentioned in the annexed terms and conditions of the tender notice without which tenders shall not be considered. The earnest money shall be refunded to unsuccessful tenderers and the earnest money of those who fail to execute the supply order in accordance with the terms and conditions shall be forfeited. 5. The tenderers shall have to deposit the samples of the items tendered wherever asked for clearly depicting name of the item, its specification/composition/manufacturer name and rate quoted in the tender, etc. Wherever the brands have not been mentioned, rates for standard ISO/ISI certified products shall be considered for approval. The rates should be quoted for the type of equipment/chemicals specified in the list. 6. The approved rates shall remain in vogue till the next DLPC rates are notified. 7. The conditional tenders shall not be accepted. 8. The Purchase committee may reject any tender or any part of the tender without assigning any reason thereof. 9. Organizational profile, Authorized dealership certificate, Registration certificate and VAT/Tax clearance certificate should be enclosed with the tender document. (in the technical bid envelop). Sd/- Chairman DLPC
POINTS TO REMEMBER Please ensure 1. To submit technical bid and financial bid in two separate properly sealed envelopes correctly super-scribed. 2. To enclose CDR and other relevant certificates with technical bid 3. To quote net rates (inclusive of all taxes and rebates) of the items with correct specifications necessarily in the space provided in the tender document (or their Xerox copies) procured from the college. 4. To quote rates FOR (Free On Roads) to the respective colleges of Kashmir Divisions.