VILLAGE OF GLENDALE 30 Village Square Glendale, OH 45246 Minutes - Regular Council Meeting, July 7, 2008 Mayor Hubbard called the Council to order at 7:20 pm. and led all assembled in the Pledge of Allegiance. It was determined by the Mayor, and confirmed by the Clerk Treasurer, that a Quorum of the Council was present. With a number of Glendale residents in attendance, the Village officers attendance was as follows: Joseph Hubbard Mayor Present Monica Alles-White Council Present Debbie Grueninger Council Present Alan Hoeweler Council Present Jenny Kilgore Council Present William Aronstein Council Present Ralph Hoop Council Present W. Charles Ehlers Clerk Treasurer Present Walter Cordes Village Administrator Present David Warman Police Chief Present Acting Chief Cook Fire Chief Present Michael Honerlaw Solicitor Present 1. Approval of the Agenda Dr. Aronstein moved for approval of the Agenda, and Mr. Hoeweler seconded the motion. The Agenda was approved by unanimous voice vote. Mayor Hubbard recognized the passing of Ms. Mary Brock and Ms. Norma Martin. 2. Approval of the Minutes of the June regular meeting Mr. Hoop moved for approval of the minutes of the June meeting, and Mrs. Kilgore seconded the motion. The motion to approve the minutes passed unanimously. 3. New Business Ordinance 2008-28 Appointing Volunteer Glendale Firefighters Ms. Alles-White moved for approval of Ordinance 2008-28, and Ms. Grueninger seconded the motion. Ms. Alles-White moved to dispense with the three reads, and Mr. Hoeweler seconded that motion. The motion to dispense with the three reads passed by unanimous voice vote, as did the motion.
4. Old business Ordinance 2008-18; Adjusting the building permit fees; third of three reads As there was no discussion regarding Ordinance 2008-18; Adjusting the building permit fees; third of three reads the Mayor declared completion of the third reading. Mr. Hoeweler moved for approval of the Ordinance, and Mrs. Kilgore seconded the motion. The motion passed by unanimous voice vote. 5. Public presentations There were no public presentations. 6. New business Ordinance 2008-22; Renewing liability insurance; Ohio Government Plan Mr. Hoop moved for approval of the Ordinance, and Mrs. Kilgore seconded the motion. Mr. Hoop moved to dispense with the three reads, and Ms. Grueninger seconded that motion. Mr. Cordes explained that he and Ms. DePeel have worked with the public entities pool and that insurance through that group is approximately one half cost of insurance through a private insurance company. Mr. Cordes affirmed that there is an audit of the Village buildings every other year to determine appropriate insurance levels. Mr. Cordes confirmed that he would check whether the insurance covers flood damage. The motion to dispense with the three reads passed by unanimous voice vote, as did the motion. Ordinance 2008-23; Officer Sheldon Rox End probation and step increase Dr. Aronstein moved for approval of the Ordinance and Mr. Hoeweler seconded the motion. Mrs. Kilgore moved to dispense with the three reads, and Ms. Alles-White seconded that motion. Dr. Aronstein noted that Officer Rox is an outstanding patrolman. The motion to dispense with the three reads passed by unanimous voice vote, as did the motion. Ordinance 2008-24; Payment of VPGI bills Mr. Hoeweler moved for approval of the Ordinance, and Ms. Alles-White seconded the motion. Ms. Alles-White moved to dispense with the three reads, and Mr. Hoeweler seconded the motion. Mr. Cordes stated that although the bill was slightly larger than anticipated because of the stolen pump, the pump will be paid for by insurance. The motion to dispense with the three reads passed by unanimous voice vote, as did the motion. Resolution 08-10; Replacing expiring 8.9 Property Tax Mils Mr. Hoop moved for approval of the Resolution, and Mrs. Kilgore seconded the motion. Mr. Hoop moved to dispense with the three reads, and Mrs. Kilgore seconded that motion. Dr. Aronstein explained that the Finance Committee meets as a Committee of the whole Council. Council has worked diligently to plan capital and yearly expenditures over next 5 years and takes this levy recommendation very seriously. Dr. Aronstein explained that the Council holds no greater power than the power to tax and that the power to tax is the power to destroy. Dr. Aronstein further noted that Council does not
impose this tax, but rather only makes a recommendation; it is the voters who will adopt or fail to adopt the levy. The Committee is recommending an 8.5 mil because the Committee s analysis shows that amount is needed to maintain current level of services. The Committee believes that this is a responsible and well reasoned recommendation. Dr. Aronstein credited Mr. Cordes and Ms. DePeel with providing planning and budgets. The motion to dispense with three reads and the resolution passed by unanimous voice vote. Ordinance 2008-25; Appointing Acting Fire Chief with compensation Mr. Hoop moved for approval of the Ordinance, and Mrs. Kilgore seconded the motion. Ms. Alles-White moved to dispense with the three reads and Dr. Aronstein seconded the motion. The motion to dispense with three reads and the ordinance passed by unanimous voice vote. Ordinance 2008-26; Establishing a summer utility discount program Dr. Aronstein moved for approval of the Ordinance, and Mr. Hoop seconded the motion. Ms. Alles-White moved to dispense with the three reads and Mrs. Kilgore seconded the motion. Mr. Hoeweler stated that when someone puts water into the sewer, they need to have it covered by a charge. Mr. Hoeweler stated that residents should have a meter to measure irrigation water separately. Dr. Aronstein stated that the intention of the Ordinance is to encourage village residents to water trees and shrubs appropriately. Dr. Aronstein stated that the believes that while Mr. Hoeweler s suggestions are notable, the Committee investigated the separate meter option, but knowing that summer is upon us now, the only way to do this now is to use the discount factor. Mrs. Grueninger stated that the decision to offer the discount program was not arrived at easily. Ms. Alles-White noted that this discount program is for yard irrigation and not for pools. The motion to dispense with three reads and the ordinance passed by unanimous voice vote. Ordinance 2008-27; Unpaid Bills, lien Mrs. Kilgore moved for approval of the Ordinance, and Mr. Hoop seconded the motion. Dr. Aronstein moved to dispense with the three reads, and Mr. Hoeweler seconded the motion. Mr. Honerlaw stated that this Ordinance allows the Village to place a lien against properties in order to collect utility fees due for vacant homes or homes going into foreclosure. Mr. Hoop asked whether this applies specifically to those properties listed in the Ordinance, and Mr. Honerlaw affirmed that it does. The motion to dispense with three reads and the ordinance passed by unanimous voice vote. Application of Landmark Group, LLC for transfer of liquor license from Iron Horse Restaurant Company, LLC Clerk Treasurer Ehlers presented the Application of Landmark Group, LLC for transfer of liquor license from Iron Horse Restaurant Company, LLC. No objections to the transfer of the liquor license were raised. As such, Clerk Treasurer Ehlers will forward the appropriate documentation to the Ohio Division of Liquor Control. 7. Mayor s Report (Hubbard) Mayor Hubbard attended the Hamilton county green summit at Cincinnati State. Mayor Hubbard stated that the Village should proceed with home pickup recycling and that the
world is working to become green by being good stewards of our resources. Mayor Hubbard attended a meeting at Mr. Wick Achs house regarding the Erickson development, and Maple Knoll feels that the development will have a negative affect on their business. Mr. Ach, chairman of the board of Maple Knoll, is concerned about the negative affect Erickson will have on their business. Mr. Cordes met with Evendale regarding the Erickson development, is gathering data from Mr. Meeks, and will meet again with Evendale. The discussions with Evendale primarily concern the establishment of a joint economic development district on the Landmark property. Mayor Hubbard also attended the awards ceremony at Glendale Elementary on June 5 th to present the mayor s citizen award. Mayor Hubbard attended Mayor Macke s retirement party, during which Mayor Macke was presented with proclamation from local mayors. Mayor Hubbard noted that the RV parking law passed court test. Mr. Honerlaw explained that the police cited a resident for parking a RV in the front yard. Magistrate Smith concluded that ordinance was constitutional and that the resident violated ordinance. Because the resident parked the RV at that location prior to enactment of the ordinance, he established a nonconforming use and would have one year from date of enactment of the ordinance to remove the RV. Mayor Hubbard attended the Glendale Chamber of Commerce meeting. The Chamber discussed proposals and design opportunities for the Village Square. Mayor Hubbard attended the Mayors conference in Columbus. The lieutenant governor spoke regarding what the state is doing for businesses. The June car show had 100 exhibitors -- a record. Mayor Hubbard presented the Mayor s Trophy to a 1963 jaguar XJE in mint condition and shown by the original owner. 8. Committee Reports Finance (Aronstein) The Finance Committee met June 10 th and 24 th to discuss the Village s financial plan and the upcoming levy. The Finance Committee will meet again July 16 th at 6:00 pm. Fire/Emergency Preparation (Alles-White) The Fire Committee met June 3 rd and heard the Mayor s report from neighboring communities. The report recommended paying all officers a stipend and a new command structure consisting of one chief, one assistant chief, and 3 captains. The new Chief will work with the Mayor and Council to develop a vision and purpose for the Fire Department. Acting Chief Cook presented the fire run records from June. He state that construction at the firehouse is underway and is proceeding well. Mrs. Kilgore noted that the day room looked very nice, and Mr. Cordes stated that construction should be complete Wednesday. Mayor Hubbard asked Acting Chief Cook to forward the weekly summaries to all council members. Ms. Alles-White noted that the advertisement for the new fire chief is still running and the last day for receiving application is July 14 th. Laws Claims, & Miscellaneous (Aronstein) Laws, Claims, and Miscellaneous did not meet in June. Police (Grueninger)
The Police Committee did not meet in June. Chief Warman reported that the police department had a SWAT callout on June 22. The situation ended in a peaceful manner, with the subject arrested for inducing panic and assault. Chief Warman thanked the Hamilton County SWAT team and the Glendale officers for their assistance. Chief Warman stated that the rape awareness seminar will be held on September 27 th at 10am. Finally, Officer Walsh completed the sidewalk check for brush. Chief Warman explained that the notices sent to residents regarding sidewalk brush are not tickets, but rather, are simply notices asking residents to clear their sidewalks of overgrown brush. Public Buildings & Historic Preservation (Hoop) The Public Buildings & Historic Preservation Committee did not meet in June. Mr. Cordes noted that the town halls lighting project is complete. Recreation (Hoop) Mr. Hoop stated that car show and concert on the square was excellent. Those attending were not just from the Village, but also from those outside the community. Mr. Hoop attended the GYS meeting, where the board was actively engaged in planning for next year. GYS is investigating having a professional basketball player present a clinic in the future. The HWB concerts on the green continue to be well received, and the Shakespear production will occur August 3 rd. The Street Fail will be held on September 27 th, and GHP is working to coordinate a bus tour with street fair. Finally, the HWB house tour will be December 6 th. Streets, Public Improvements, and Lights (Kilgore) The Streets, Public Improvements, and Lights Committee met on June 24 at 6:00 pm. Mrs. Kilgore reported the following: On May 9 th, Mayor Hubbard, Mr Cordes, our village administrator, and I met with Sharonville s Mayor Lovett and Director of Safety Services Ted Mack, as we had committed during the April 28 th meeting. We shared the concerns expressed by residents; these can be found documented in the committee meeting summary of the April 28 th meeting which has been posted on the glendaleohio.org website. * and I would recommend to any resident who has not yet done so, to sign up for the village web serve. This takes only a quick & easy visit to the website, after which she or he would be informed via email, of the village activities and calendar as well as council committee meetings. A Streets, Public Improvements, & Lights Committee Meeting was scheduled and posted to be held on June 24 th for the purpose of sharing with residents the outcome of the May 9 th meeting with Sharonville officials concerning Sharonville s Northern Lights Development. The concerns expressed by the residents and the remediations proposed by Sharonville s mayor & administrator were reviewed as documented in the Draft Summary of the Streets, Public Improvements, & Lights Committee Meeting posted on the Glendale website June 25 th. In addition those present discussed: safety concerns regarding placement of a sidewalk running north/south on Lippleman at Lippleman & Greenwood Avenues stop sign placement to discourage non-resident cut through traffic on Greenwood Avenue enhanced leader lines to define traffic flow egress to Lippleman Avenue bus & truck effects on roadway, curb, & shoulder at the intersection of Lippleman & Greenwood Avenues
The committee unanimously recommended that the Mayor communicate to Sharonville our interest regarding its improvements to the intersection at Lippleman & Greenwood Avenues - emphasizing convention center traffic to be routed north on Lippleman Avenue to Kemper Road and the development of Clinton Avenue. In an effort to communicate accurately and in a timely manner to the residents who live along the Lippleman/Greenwood corridor and were not able to attend the June 24 th committee meeting, a letter from the Mayor outlining what we know & what has been done in their behalf was hand delivered on the afternoon of Sunday, June 29 th. Most of the residents were home, I answered questions and explained the process thus far as I understood it; for those who were not home, the information was left in the mailbox. Most are aware that they purchased property along a village border, adjacent to another municipality s commercial district, and are reasonably concerned about the future impact of the Northern Lights project - that includes an expansion of Sharonville s Convention Center - will have on their quality of life and property values. I received one follow-up call from a resident-property owner on Rowley Court who had not been home on the afternoon of the 29 th asking for clarification and pressing council to take action prohibiting additional traffic on Glendale roadways and requiring the installation of any powerlines along Lippleman in Glendale to be underground. There are two important items to be addressed in the near future in committee; one is signage identifying the business districts. Tomorrow, July 8 th, the Chamber meets at the depot at 8:30am. Currently they are discussing how to better promote business and encourage new businesses and signage is part of that discussion. The other is recycling for which research and discussion have begun and we need to meet to make a determination regarding what village/resident utility. Mr. Cordes stated that Mr. Hafner is continuing to review sidewalks. Mr. Cordes is working on a grant to repair Sharon Road from the railroad tracks to Morse Avenue. Utilities (Grueninger for Hoeweler) Ms. Grueninger reported that the Utilities committee met and discussed the sewage fee cap ordinance. After extensive evaluation of various options by Mr. Cordes, Ms. DePeel, ATS, and the Committee, the Committee recommended a sewage cap ordinance capping sewage fees for the October billing cycle at 130% of the April billing cycle. Schools (Muntz) There was no school report. 9. Miscellaneous Business and Reports Approval of the 2009 Estimated Budget. Mr. Ehlers reported that a public meeting regarding the 2009 Estimated Budget was held July 7 th, 2008 at 6:30 pm. Mr. Ehlers presented the Estimated Budget to Council for approval. Dr. Aronstein moved for approval of the Budget, and Mr. Hoeweler seconded the motion. The motion passed by unanimous voice vote. Report from the Clerk/Treasurer Clerk/Treasurer Ehlers presented the June financial reports for the review and approval of Council. Mrs. Kilgore moved for approval of the financial reports, and Mr. Hoeweler seconded the motion. The motion was approved by unanimous voice vote. 10. Approval of Expenditures a. 1600 General Fund b. 310 Enterprise Fund Mr. Hoeweler moved, and Mr. Hoop seconded, that Ordinances 1600 and 310 for the payment of certain bills be adopted. Mr. Hoop questioned the bank charges and the
$20,000 for cleaning, root cutting and videoing the sewer lines. Mr. Cordes explained the charges to Council, and the motion carried by unanimous voice vote. 11. Adjournment Ms. Alles-White moved, and Dr. Aronstein seconded, that the July 7, 2008 Regular Meeting of the Glendale Village Council be adjourned. The motion carried unanimously, and Mayor Hubbard adjourned the meeting at 8:47 pm. Attest: Mayor Joseph C. Hubbard Clerk/Treasurer, W. Charles Ehlers