USGSA Spring Meeting Minutes, March 6, 2014 Cory Fritzinger 14
USGSA Spring Meeting Nassau, Bahamas Thursday March 6, 2014 Lucayan Room 8:00am 3:10pm Call To Order: President, Gary MacDowell (Dollamur) called meeting to order 8:05am Welcome, quick look over agenda. Most importantly USGSA website and social media Mention of meeting with USAG By Laws Welcome of Guests Roll Call: Cory Fritzinger (GK) GK, Dollamur, Tumbl Trak, Deary s DGS, Stetson, Speith, GMR, Norberts, Resillite, AAI, Inside Gymnastics Alpha Factor Guest: Bill from Stetson 1. Speaking on Congress in Pittsburgh (mentioned that all information will be in the exhibitors kit and sent electronically) a. Brief Stetson history b. View of facility and layout in Pittsburgh (Hall B) c. Loading docks on city side d. Union Facility e. Carrier Options (Adcom, YRC Freight, Tazmanian) f. Airport is 25-30 minutes from Hotel. Must travel through tunnels (2) g. Consol Energy Center facility of the P&G Championships h. Floor Plan will come from Cheryl Jarrett and Erica at USAG (85,000-90,000 sq. ft.) The one shown holds around 350 booths and we have done on average 200 Projection of getting information out to everyone in May 8:28 Approval of Minutes from Congress in Hartford, CT Motion to approve John Deary Correction Steve Barnett was voted Director, not officer 2 nd Steve Barnett 8:30 - Treasurers Report - Brent Paulsen (Speith Anderson) Stacy Trying to stick with a specific date every year when membership dues need to be in Information out by December 1 and then due by January 31 st of the next year Motion to approve John Deary Second Shane Womack 8:36 Meeting with Cheryl Jarrett and Erica at USAG attended by Gary and Stacy Cheryl s comment wanted to be thanked by us for all their hard work 1. Attendance numbers skyrocketed last year in both National and Regional Congresses a. 2000 in Hartford 30% increase b. Compulsory workshops, non-members could attend 2. Key Note Speaker Grand opening reception idea on Wednesday evening 5-7pm a. During this Steve Penny will be giving a speech
b. Food/Beverage bar during this time? have not been given an answer on key note speaker yet 3. Changing the show hours to not start so early but maybe go later a. Not kicking out customers when the hall is still busy at the end of the day b. Push the issue we may lose the live lectures Once doors are open then you are responsible for your booth, choose to be there or not c. Asked their opinion about our booth in the hall allowing us to do this again d. Several vendors had problems with freight so there are now more options e. Would be willing to do a live link from our website to their course schedule Stacy is doing this f. They are welcome to Mega Raffle g. The schedule will be similar Wednesday through Saturday ending at 2pm Lunch hour to 3:15 4. Member club business forum on Wednesday from 2-6pm (Ballroom B) this overlaps with the Grand Opening reception (can we get an extra ½ hour) a. When we bring in someone to speak needs to go along with USAG message, we cover cost of speaker (concern that we get lost in the mix with the other 4 speakers) b. Do we want to sponsor the bar on Wednesday night? We handed out 250 drink tickets that night how do we monitor who all comes in and gets the ticket? Do we hand out at business forum? c. We will sponsor, wristbands vs. tickets, USGSA sponsor bar in program (Budget 7500 for drink tickets and entertainment) Motion by Steve Barnett Second by John Deary 5. Lynn asked that we be mindful of the schedule and following rules to make the weekends flow more easily 9:25 Updates in regards to mini-congress (Stacy) Registration sent out already Reg 1 San Jose, CA (Aug 15-17) Reg 2 Vancouver, WA (Aug 8-10) Reg 3 Frisco, TX (June 21-23) Reg 4 Coralville, IA (June 13015) Reg 5 Columbus, OH (Sept 12-14) Reg 6 Providence, RI (Aug 1-3) Reg 7/National Congress Pittsburgh, PA (Aug 20-24) Reg 8 Tampa, FL (June 20-22) Regional directors make all decisions on where the shows are located Pittsburgh is sold out Have not received numbers of coaches vs judges yet at mini-congresses 2015 Congress is in Indianapolis 9:37 Break 10:00 National Congress discussion points and new ideas Gary and Stacy 1. Mega Raffle a. Cash rewards brought people to hall, pushed people to booth i. 4 Drawings, $2,000, money in $100 dollar bills, b. People were using money for other reasons specifically college educations c. How do we have this money spent in the hall?
i. Mega Bucks ii. $200 deals, if it is not collected then it rolls to the next drawing? d. Recap of what we did last year i. Out of 2,000 emails that we received only 840 were good 1. Did the USGSA get the emails that were collected? ii. Drawing in booths were Gold Member donors e. Start promoting the mega raffle and rapid deals at the regional congresses and GymCon 2. Rapid Deals sessions a. No coupons in attendee packets b. Printed on Mega Raffle schedule which did go into packets c. Agreed to repeat 3. Coupons a. Coupons where they have to pay and get a discount were being thrown away b. Do we keep the coupons? Answer is yes, print 1,000, i. Motion that company that does coupons gets $500 stipend 1. Motion by John Deary 2. Second by Steve Barnett 3. 4. USGSA Booth a. 10x10 b. Staffing possibly getting students in marketing dept at local college to help i. Motion value not to exceed $500 ii. Motion to approve: Shane Womack iii. Second: Loren Dill iv. c. Laptops, not enough for people to get their information in. 3 ipad kiosks i. Mail champ free up to 2500 email addresses 5. Jerry Nelson a. People were feeding Jerry messages to read b. Also became too loud at times c. We have given him a detailed script. Now limited because of live lectures in the hall. d. Keep the same, letter from president to the vendors to push donations and encourage them by letting them know they get them back. 11:40 Break for Lunch 1:07pm Meeting reconvened 1. Social Media a. Facebook, Instagram, Twitter, You Tube, Google + b. Another outlet for our Mega Raffle and Rapid Deals i. Share the page and get it all out there c. Who is going to run this? What is the main objective of the social media sites? i. Build up membership of the USGSA ii. Bring people to congress d. Most importantly is that this is strictly used for USGSA purposes and not for personal gain of your company. e. Add in Inside Gymnastics magazine. i. Add needs to be approved and sent to Shane by March 11
ii. Links are in the add to Facebook and USGSA website iii. All members are listed iv. Mega Raffle June 2 the Mega Raffle comes out with all details on USGSA media pages v. Encourage members to email blast our add to all their customers 2. Food and Beverage a. Need more information from USAG b. And then we have the one event for Wednesday night during the Grand Opening c. Will have some food during the Grand Opening 3. New Board Positions a. Two members on the board from the same company b. Agreed throughout the group that there should not be more than one person from a company on the board add to the bylaws c. Position open on the board - looking for nominations i. Officially Nominate Shane Womack (Inside Gymnastics) Stacy Finnerty ii. Second John Deary d. Email out nominations for the positions 4. By Laws a. Possibility to hire a parliamentarian to go over By Laws i. Tighe King volunteered an attorney to go over By Laws to make revisions b. Out of date c. Nothing stating when adopted or amended i. What is our mission and purpose? 5. New Ideas a. Set rules on who all can be a member of the USGSA b. There is stated in the By Laws the requirements for eligibility c. Why do our members not want certain people to be members? i. 3 of 4 may not have met requirements but one did ii. What are the benefits of a new member? iii. What qualifications do they need in order to be members? 1. Committee will come up with 4-5 qualifications d. Form a committee to go over the By Laws and work on amending them. i. Volunteers: Tighe King, John Deary (chair), Scott Roth, Brent Paulson 1. John will contact Bob and Rebecca Mancino to see if they would be interested in helping with the revisions 2. April 11 th is the deadline to have information to the committee of what you would like to amend to the By Laws. e. Amend to be able to vote on new members at both the spring and fall meetings f. Can we sell our logo so that members can add them to the bottom of their websites? g. Put our flyer in coaches packets at regional congresses to promote the mega raffle at National Congress h. How do we go about getting the most emails possible? i. Budget $ for an ad in regional congress programs before the National Congress 3:10pm Motion to Conclude John Deary Second Gary MacDowell Call to Close