MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma September 11, 2017 The Union Board of Education met in regular session on Monday, September 11, 2017, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2016 as required by Title 25, Oklahoma Statutes, 301-314. The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:00 p.m. by Stacey Roemerman, president. The flag salute was led by the AFJROTC cadets. Mr. Ken Kinnear, Ms. Heather McAdams, Ms. Lisa Ford, Mr. Jeff Bennett, and Ms. Roemerman. Superintendent Dr. Kirt Hartzler, Chief Financial Officer Dr. Trish Williams, Associate Superintendent Dr. Kathy Dodd, Assistant Superintendent Charlie Bushyhead, Chief Communications Officer Chris Payne, Executive Director of Human Resources Jay Loegering, Senior Executive Director of Federal Programs Jackie White, Senior Executive Director of Teaching and Learning Todd Nelson, Executive Director of Instructional Technology Gart Morris, Director of Construction Services Fred Isaacs, and others. Ms. McAdams moved the Board approve the agenda as posted. Ms. Ford seconded the Ms. Roemerman noted items J, Contract with Nexus Productions, and K, Fundraising agreement with Raising Cane s, would be pulled from the agenda. She further noted there would be a separate vote on item Q due to a correction making the total expenditure in excess of $50,000.00, and on item BB, Declaration of Surplus Items. Ms. McAdams moved for approval of items on the consent agenda as follows: Minutes of the August 14, 2017, regular meeting; Board Minutes 9-11-2017 1 Consent Agenda Attachment A
Board Minutes 9-11-2017 2 Requests for out-of-state travel from the following: - High School marching band to compete in the Bands of America Regional Championship in Indianapolis, Indiana, October 20-22, 2017; - High School marching band to compete in the Bands of America National Championship in Indianapolis, Indiana, November 8-12, 2017; UMAC Facilities Use and License Agreements, and authorize Facilities Coordinator Whitney Rose as the Superintendent s designee to sign the agreements; Advertising agreements with Tulsa Tech and Tulsa Teachers Credit Union for advertising in and around the UMAC and Tuttle Stadium, and authorize the Superintendent or designee to execute the agreements; Master Memorandum of Understanding with Left Foot Studio Foundation for an after-school soccer program at Clark and other community schools, and authorize the Superintendent or designee to execute the agreement; Memorandum of Understanding with the Oklahoma State Department of Health: Center for Advancement of Wellness for the FITNESSGRAM initiative at elementary sites, and authorize the Director of Athletics to execute the agreement; Agreement with Teaching Strategies, LLC, in the amount of $23,023.00 from Bond funds for the purchase of an additional 24-month subscription for Early Childhood GOLD online assessments for all four-year-old students at 12 elementary sites, and authorize the Superintendent or designee to execute the agreement; Memorandum of Understanding with the Tulsa City- County Health Department for the Making Proud Choices curriculum, and authorize the Superintendent or designee to execute the agreement; Agreement with Real Inspiration, Inc., in the amount of $2,700.00 from activity funds for a speaker for the sophomore assembly March 9, 2018, and authorize the Superintendent or designee to execute the agreement; Contract with Nexus Productions withdrawn; Fundraising agreement with Raising Cane s withdrawn; Renewals of Master Memoranda of Understanding and Participating Addenda, and authorize the Superintendent or designee to execute the renewals and addenda; IEP Service Agreements with Tulsa Public Schools for the transfer of four (4) hearing-impaired students, and authorize the Director of Special Services and the Senior Executive Director of Federal Programs to execute the agreements;
Board Minutes 9-11-2017 3 Master Memorandum of Understanding with the Albert Schweitzer Fellowship for the Carrera Program and authorize the Superintendent or designee to execute the agreement; Participating Addendum with CREOKS Behavioral Health Services for the Carrera program, and authorize the Superintendent or designee to execute the agreement; Participating Addenda with Ocean Dental for Carrera students and homeless students, and authorize the Superintendent or designee to execute the addenda; Renewal of the agreement with istock for online access to clipart and photo images in the amount of $1,999.00 and addition of the agreement for Getty Images audio clips in the amount of $2,500.00 for a total of $4,499.00 from the general fund, and authorize the Superintendent or designee to execute the agreement(s); Correction in the contract pricing for Blackboard Connect that was approved August 14, 2017, from $151,342.67 to $154,596.00; Custodial Services agreement with CAP Tulsa for the CAP Tulsa Briarglen location, and authorize the Superintendent or designee to execute the agreement; Amended agreement with Eastern Oklahoma Orthopedic Center, Inc., for athletic trainers to reflect an additional $10,000.00 paid annually into the district s advertising fund, and authorize the Superintendent or designee to execute the agreement; Resignations and terminations of certified and/or support staff for the 2016-2017 and the 2017-2018 school years; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the 2016-2017 and the 2017-2018 school years; Payment of a stipend to selected retired teacher(s)/administrator(s), after services are rendered, to provide outreach to students from the Class of 2017 for the purpose of facilitating the students meeting credit requirements needed to graduate; Donations from The Kula Foundation (for the Red Robin Loyalty Program) of $11.25 to Boevers Elementary and $6.62 to Moore Elementary; Donation of a new 900 Interseries lawnmower motor valued at $300.00 from Briggs and Stratton to the Alternative School; Change order #3 to Airco Services, Inc., in the amount of $4,265.00 for additions to the Districtwide RTU project; Resolution authorizing the CFO/Director of Treasury and Financial Reporting/Director of Accounting to issue, transfer, and purchase non-payable warrants and/or
investments as necessary to pay the District s current obligations, including payroll, on a timely basis and to purchase said warrants as investments from other District funds and investments; Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims #21801441 through #21802036 totaling $1,670,690.75, the release of payroll encumbrances for payment totaling $88,074,851.57, and approval of supplemental PO list #21801732 through #21802228 totaling $241,553.96. Ms. Ford seconded the USPA REPORT UCTA REPORT SPECIAL PRESENTATION Ms. McAdams moved for the declaration of equipment as surplus and authorize disposal of same through donation, sale to Natural Evolution, Inc., or sale to the public. Mr. Kinnear seconded the Vote: Motion carried. Mr. Bennett aye; Ms. McAdams aye; Ms. Ford abstain; Mr. Kinnear aye; Ms. Roemerman aye. Mr. Kinnear moved to approve the agreement with PeopleAdmin in the amount of $50,948.00 from Bond funds for a 24-month subscription providing implementation, training, and software license(s) for PeopleAdmin TalentEd Records, and authorize the Executive Director of Human Resources to sign the associated agreements and make payment under the agreement. Ms. McAdams seconded the UCTA president Deena Churchill noted they continue to be concerned about class sizes, and they have received many positive comments about the start of school. Mr. Tim Lyons, President and CEO of Tulsa Teachers Credit Union, and Georgia Steele, TTCU Relationship Management Director, presented a $10,500.00 check as the latest installment for the TTCU Visa Check Card. Mr. Lyons noted they have given $1 million to area school district over the ten years the program has been in effect. Board Minutes 9-11-2017 4
Dr. Hartzler expressed his appreciation to TTCU and to Georgia and Dennis Steele for being such great partners of the district. COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA BUSINESS AGENDA MOU WITH TULSA COMMUNITY COLLEGE NEW MONTHLY PREMIUM RATES FOR THE PPO PLAN Ms. Witcher recommended the Board approve a Memorandum of Understanding with Tulsa Community College for the Early College High School program. Ms. McAdams moved for approval. Mr. Bennett seconded the Mr. Loegering recommended the Board approve new monthly premium rates for employee/retiree, Board members, and COBRA participants for the district s self-insured PPO Medical Indemnity Plan effective January 1, 2018, and authorize the Executive Director of Human Resources to sign the associated contracts and authorize the issuance of POs and payment thereof. Mr. Kinnear moved for approval. Mr. Bennett seconded the COMMUNITY HEALTH CONNECTION MEDICAL CLINIC CONSTRUCTION Mr. Isaacs recommended the Board approve an agreement with KKT Architects in the amount of $500,000.00 from the building fund for architectural programming, design, and construction administration services for the construction of the Community Health Connection Medical Clinic. Ms. McAdams moved for approval. Mr. Kinnear seconded the All voted aye motion carried. Board Minutes 9-11-2017 5
ESTIMATE OF NEEDS BUDGET REVISIONS NEW BUSINESS COMMENTS FROM THE AUDIENCE ADJOURNMENT Dr. Williams recommended the Board approve the Estimate of Needs document for the 2017-2018 fiscal year and authorize the Board members to sign the final document. Ms. Ford moved for approval. Mr. Kinnear seconded the Dr. Williams recommended the Board approve the General, Building, and Child Nutrition Fund operational budgets for the 2017-2018 fiscal year as outlined on the Statements of Revenues, Expenditures, and Fund Balances. Mr. Kinnear moved for approval. Ms. McAdams seconded the Ms. Ford moved to adjourn the meeting. Ms. McAdams seconded the The meeting adjourned at 7:36 p.m. Beverly Thummel, Board Secretary Board Minutes 9-11-2017 6
Regular Meeting Board of Education Union Public Schools Minutes of the September 11, 2017, regular meeting were approved by a majority vote of the Union Board of Education on October 9, 2017. Ken Kinnear, Clerk Union Board of Education Board Minutes 9-11-2017 7