Social Monitoring Report Inception Report May 2013 VIE: GMS Ben Luc - Long Thanh Expressway Prepared by Thanglong Infrastructure Development for Vietnam Expressway Corporation and the Asian Development Bank.
NOTE In this report, "$" refers to US dollars This social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.
VIETNAM EXPRESSWAY CORPORATION Ben Luc Long Thanh Expressway project Inception report GMS BEN LUC - LONG THANH EXPRESSWAY TECHNICAL ASSISTANCE PROJECT INCEPTION REPORT RESETTLEMET PLAN MONITORING Thang Long Infrastructure Development (Infra-Thanglong) Page 1
VIETNAM EXPRESSWAY CORPORATION Technical Assistance for Ben Luc Long Thanh Expressway Project Inception Report GMS BEN LUC - LONG THANH EXPRESSWAY TECHNICAL ASSISTANCE PROJECT INCEPTION REPORT RESETTLEMET PLAN MONITORING The investor Vietnam Expressway Corporation Consultant representative Thanglong Infrastructure Development JSC. (Infra-Thanglong) Page 2
Technical Assistance for Ben Luc Long Thanh Expressway Project CONTENT Inception Report I. PROJECT INTRODUCTION... 5 1.1 Project summary... 5 1.2. Project implementation progress... 6 1.2.1 Overall Progress until now (May, 2013)... 6 1.2.2 Resettlement and relocation implementation progress... 7 1.3 Project impact scale and project impacts... 8 1.4. Some highlights for resettlement and compensation work... 11 1.4.1 The compensation payment has been conducted... 11 1.4.2 Deployment of Income Recovery Program Planning... 11 II. OBJECTIVES AND SCOPE OF INDEPENDENT MONITORING... 12 2.1 Objectives of resettlement monitoring... 12 2.2 The scope of consultant work... 12 III. TASKS AND MONITORING METHODS... 13 3.1. Semestral monitoring of resettlement plan... 13 3.1.1 Main activities:... 13 3.1.2 Report... 15 3.1.3 Monitoring methodology... 15 3.2. Monitoring and final evaluation... 17 IV. OUTPUTS AND IMPLEMENTATION PLAN... 17 4.1. Outputs... 17 4.2. Implementation plan... 18 4.3. Staff... 18 APPENDIX 1. EMA SAMPLE REPORT FORMS... 19 APPENDIX 2. IMPLEMENTATION PLAN FOR MONITORING PHASES AND REPORT SUBMISSION... 22 APPENDIX 3. RESETTLEMENT MONITORING REPORT... 23 Page 3
Technical Assistance for Ben Luc Long Thanh Expressway Project Inception Report LIST OF ABBREVIATIONS ADB APs DMS EMA EPMU GoV KEI-NEI PPTA PRA RF RP SES RP TOR URP VEC Asian Development Bank Affected Person Detailed Measurement Survey External Monitoring Agency Ben Luc Long Thanh Expressway Project Management Unit Vietnam Government Katahira & Engineers International Nippon Engineering Project Preparation Technical Assistance Participatory Rural Appraisal Resettlement Framework Resettlement Plan Socio-economic Survey Resettlement Plan Terms of Referrence Updated Resettlement Plan Vietnam Expressway Corporation Page 4
Technical Assistance for Ben Luc Long Thanh Expressway Project I. PROJECT INTRODUCTION Inception Report 1.1 Project summary Ben Luc - Long Thanh Expressway Project has an overall length of 58km. It traverses through 16 communes in 7 districts of 3 provinces. The start of the project is from My Yen commune and part of an access-road in Tan Buu commune, Ben Luc district, Long An province; then it goes through Binh Chanh, Tan Quy Tay, Hung Long and Da Phuoc communes in Binh Chanh district; Nhon Duc and Long Thoi Commune in Nha Be district, Binh Khanh commune in Can Gio district, Ho Chi Minh City; then goes through Vinh Thanh, Phuoc An communes in Nhon Trach district, Long Phuoc and Phuoc Thai communes in Long Thanh district, Dong Nai province. Table 1: Project scale No. Station Province and Beginning District End point point Length (m) Commune I Long An province 5.150,00 1 Ben Luc district Intersection 700,00 Tan Buu Km 0+000 Km 2+230 1.630,00 My Yen Km 4+020 Km 4+770 750.00 Phuoc Ly 2 Can Giuoc district Km 5+340 Km 6+720 1.380,00 Phuoc Ly Km 7+240 Km 7+380 140,00 Long Thuong Km 8+120 Km 9+120 1.000,00 Long Thuong II Ho Chi Minh city 24.590,00 Km 2+230 Km 4+020 1.790,00 Binh Chanh Km 4+770 Km 5+340 500,00 Binh Chanh 3 Binh Chanh district Km 6+720 Km 8+010 1.290,00 Tan Quy Tay Km 9+120 Km 12+670 3.550,00 Hung Long Km 12+670 Km 17+125 4.455,00 Da Phuoc 4 Nha Be district Km 17+125 Km 21+170 4.045,00 Nhon Duc Km 21+170 Km 23+600 2.430,00 Long Thoi 5 Can Gio district Km 23+600 Km 30+200 6.600,00 Binh Khanh III Dong Nai province 28.300,00 Km 30+200 Km 34+450 4.250,00 Phuoc Khanh 6 Nhon Trach district Km 34+450 Km 40+800 6.350,00 Vinh Thanh 7 Long Thanh district Km 40+800 Km 53+100 12.300,00 Phuoc An Km 53+100 Km 54+650 1.550,00 Long Phuoc Km 54+650 Km 58+537 3.887,00 Phuoc Thai Page 5
Technical Assistance for Ben Luc Long Thanh Expressway Project The land acquisition area along the route varies from 56m - 73m wide. Inception Report To minimize resettlement impacts as required by ADB s policy, the Road safety corridor provided by Decree No.11/2010/ND-CP will not be applicable for this project. Vietnam Expressway Corporation (VEC) is the implementing agency for implementation of the Project. Overall alignment Map The site clearance and resettlement activity is divided into 03 subprojects which have been assigned to Ho Chi Minh city, Long An and Dong Nai provinces for implementation. After that, each province continues decentralization to assign its districts to become sub-project investors for the implementation of site clearance and resettlement. 1.2. Project implementation progress - PPTA has started since 2009. - Technical design adjustment started in the end of 2011. - The site clearance and resettlement implementation plan was conducted from 2011 to 2014. - The construction is expected to start in the end of 2013 and complete in 2017. 1.2.1 Overall Progress until now (May, 2013) Because land acquisition and resettlement work has been decentralized and assigned to be the sub-project investor who directly implement resettlement. Accordingly, the land acquisition and resettlement of the project will be divided into 07 different progresses: Long An Ben Luc: the preparation for compensation payment to households is completed. The URP is waiting for the approval from ADB. Page 6
Technical Assistance for Ben Luc Long Thanh Expressway Project Inception Report Can Giuoc Advanced compensation has been paid to 165/227 affected households (72.69%). ERP has been submitted to EPMU in January and April, 2013 by KEI-NE and waiting for the approval from ADB.. b. Ho Chi Minh Binh Chanh has been conducting DMS and price valuation. The compensation payment is expected to start in Nov, 2013. Nha Be: Advanced compensation has been paid to 121/428 affected households (28.27%). Nha Be s URP was submitted to EPMU in Jan, 2013. ADB has required additional update to livelihood restoration in URP which will be submitted in June, 2013. Can Gio: Advanced compensation has been paid to 193/198 affected households (97/47%). URP has been submitted to EPMU in Oct, 2012 and Jan, 2013 by KEI-NE and waiting for the approval from ADB. c. Dong Nai Nhon Trach has been conducting DMS and price valuation. The compensation payment is expected to start in the end of 2013. Long Thanh has been conducting DMS and price valuation. The compensation payment is expected to start in the end of 2013. 1.2.2 Resettlement and relocation implementation progress a. Long An Ben Luc and Can Giuoc: have introduced 03 completed resettlement sites and available in the districts (02 sites in Ben Luc, 01 site in Can Giuoc) for resettlement options. b. Ho Chi Minh Can Gio and Nha Be have introduced 04 completed resettlement sites and available in the districts (03 sites in Can Gio and 01 site in Nha Be) for resettlement options. Binh Chanh has been reviewing the available resettlement sites in the district for resettlement selection. c. Dong Nai Nhon Trach and Long Thanh: The PPC has made decision to construct 04 resettlement sites (Long tho and Phu Thanh Vinh Tan in Nhon Trach district); Tan Hiep and Phuoc Thai in Long Thanh district) for resettlement. Page 7
Technical Assistance for Ben Luc Long Thanh Expressway Project 1.3 Project impact scale and project impacts Inception Report a. Impact scale according to resettlement piles The scope of the project land acquisition ranges from 56m and 73m width. b. Key project impacts Page 8
Ben Luc Long Thanh Expressway project Inception report Table 2: Summary of affected households due to subprojects NO. I 1 2 II 3 Province and District Long An province Ben Luc district Can Gioc district Ho Chi Minh city Binh Chanh district Commune The beginning point Chainage The end Length(m) point 5,150.00 Tan Buu Intersection 700.00 My Yen Km Km 0+000 2+230 1,630.00 Phuoc Ly Km Km 4+020 4+770 750.00 Phuoc Ly Km Km 5+340 6+720 1,380.00 Long Km Km Thuong 7+240 7+380 140.00 Long Km Km Thuong 8+120 9+120 1,000.00 24,590.00 Binh Km Km Chanh 2+230 4+020 1,790.00 Binh Km Km Chanh 4+770 5+340 500.00 Tan Quy Km Km 1,290.00 No. AHs No. relocate No. severely AHs No. Vulnerably AHs No. Slightly AHs 279 76 155 0 89 141 58 75 0 13 86 40 20 0 16 1089 344 274 38 471 Thang Long Infrastructure Development (Infra-Thanglong) Page 9 Page 9
Technical Assistance for Ben Luc Long Thanh Expressway Project Inception Report NO. 4 5 III 6 7 Province and District Nha Be district Can Gio district Dong Nai province Nhon Trach district Long Thanh district Chainage Commune The The beginning end Length(m) point point Tay 6+720 8+010 Hung Km Km Long 9+120 12+670 3,550.00 Da Phuoc Km Km 12+670 17+125 4,455.00 Nhon Duc Km Km 17+125 21+170 4,045.00 Long Thoi Km Km 21+170 23+600 2,430.00 Binh Km Km Khanh 23+600 30+200 Phuoc Khanh Vinh Thanh Phuoc An Long Phuoc Phuoc Thai Km 30+200 Km 34+450 Km 40+800 Km 53+100 Km 54+650 Km 34+450 Km 40+800 Km 53+100 Km 54+650 Km 58+537 No. AHs No. relocate No. severely AHs No. Vulnerably AHs No. Slightly AHs 364 134 142 41 138 6,600.00 198 15 119 8 42 28,300.00 4,250.00 101 6,350.00 12,300.00 1,550.00 3,887.00 320 365 At local verification stage Affected land managed by an organization 237 At local verification stage Page 10
Ben Luc Long Thanh Expressway project Inception report 1.4. Some highlights for resettlement and compensation work 1.4.1 The compensation payment has been conducted According to the Loan Agreement 2730-VIE, Appendix 5, Resettlement, Section 9 and 11: (9) The Borrower and VEC shall ensure that the RP is updated, on a district by district basis, upon completion of detailed designs and is submitted to ADB for review and concurrence. No land acquisition or site clearing shall commence until (a) the RP has been updated and agreed between VEC and ADB; and (b) provisions of such updated RP have been implemented. In case of differences between the Borrower s laws and regulations and the Safeguard Policy Statement, the Safeguard Policy Statement shall prevail. The Borrower shall ensure that VEC is responsible for internal monitoring of resettlement and will submit progress reports on resettlement activities to ADB on a quarterly basis, as part of the Project progress reports. (11) The Borrower shall ensure that VEC does not issue a notice of possession of site for any expressway section until its head of District Compensation and Site Clearance Committee has officially confirmed in writing that (a) payment has been fully disbursed to the affected persons and rehabilitation measures are in place as per the RP and its updates; (b) already-compensated affected persons have cleared the area in a timely manner; and (c) the area is free from any encumbrances In fact, Can Giuoc district in Long An province, Can Gio and Nha Be districts in Ho Chi Minh city have made advanced compensation payment for the affected households. However, the local people said that there was not any notice of ownership of the site, land acquisition, resettlement and relocation for affected households. This shows that that the local authorities have complied with Clause 11 of the agreement, which has not affected the ownership and relocation of affected households. 1.4.2 Deployment of Income Recovery Program Planning The income restoration plan has been carried out consultations at the third round for Long An and Dong Nai provinces and the second round for Ho Chi Minh city. The first round included consultation with local authorities, the second round conducted consultation with affected households and the third round reconsulted the local government to reaffirm the results of the first and second rounds. On this basis, the RP Consultant has been requested to provide the outline of income restoration program to the updated RP for submission to ADB for approval. Thang Long Infrastructure Development (Infra-Thanglong) Page 11
Technical Assistance for Ben Luc Long Thanh Expressway Project II. OBJECTIVES AND SCOPE OF INDEPENDENT MONITORING 2.1 Objectives of resettlement monitoring Inception Report The main objective of the independent resettlement monitoring is to review and assess periodically and independently (i) the achievement of the resettlement objectives; (ii) the changes in living standards and livelihoods; (iii) the restoration and/or improvement of the socio-economic conditions of the affected people; (iv) the effectiveness and sustainability of entitlements; and (v) the need for additional mitigation measures. The strategic lessons for policy development and future plans will be drawn from the monitoring and evaluation of resettlement. This can be done through the Research, Assessment and Implementation after resettlement that EMA will perform from 6-12 months after completion of resettlement work. 2.2 The scope of consultant work The consultant will carry out the resettlement independent monitoring for subprojects under the regulations outlined in the Resettlement Policy Framework (RF) of the projects approved by ADB and the Vietnam Government and the RP includes: a. Monitoring the implementation of resettlement (DMS, legality, compensation, compensation payment, assistance, resettlement, rehabilitation and life stabilization for affected households, consultation information, grievance redress, gender issues and others. b. Implement monitoring along the entire project route under resettlement impacts, including 7 affected districts and 19 communes in the provinces as in the table above. There are total 10 monitoring missions with the frequency of 3 months / 1 time. During the 10 monitoring missions, EMA will hold 100% sample survey of severely affected households (relocated households and households with loss of 10% or more of agricultural land / income level) and 20% of slightly affected households. c. Implement final monitoring and evaluation for the entire project after the completion of resettlement activities in 06 months Frequency of monitoring will be carried out every 3 month, starting from July 2013 to March 2016. The final monitoring and evaluation for the entire project within 06 months will be conducted after the completion of resettlement activities. A total of 11 consultants will carry out monitoring visits. Page 12
Technical Assistance for Ben Luc Long Thanh Expressway Project III. TASKS AND MONITORING METHODS Inception Report 3.1. Semestral monitoring of resettlement plan 3.1.1 Main activities: Main Activities: Resettlement External Monitoring activities are works relative to compliance monitoring during resettlement implementation, the main activities of the EMA will revolve around the following: a. Review existing baseline data and gather additional socio-economic information, as necessary, on sample AP households; b. Monitor updating and implementation of the RP; c. Identify any discrepancy between policy requirements and actual implementation of resettlement; d. Monitor the resolution of complaints and grievances of APs; e. Provide recommendations for improving resettlement updating and implementation; f. Review compliance with regard to use of ADB loan funds for land acquisition and resettlement; g. Issuing certification that each AP has received the full payment; and h. Post-Resettlement Implementation Evaluation Study. i. Review effectiveness of income restoration activities; monitor the extent that women participate in the resettlement consultations and benefit from income restoration programs; timeliness of disbursement of compensation and assistance; effectiveness of consultations (in terms of inclusiveness, timeliness and extent to which they provide opportunities for participation in decision making); appropriateness of replacement cost upon which compensation paid. Specific Issues: Specific to resettlement updating and implementation activities, the EMA will address specific issues such as the following: a. Public consultation and awareness of resettlement policy and entitlements; b. Preparation of affected and payment document (DMS form, Compensation document); c. Coordination of resettlement activities with construction schedule; Page 13
Technical Assistance for Ben Luc Long Thanh Expressway Project d. Land acquisition and transfer procedures; e. Construction/Rebuilding of replacement houses and structures on residual ROW or to new relocation sites (outside the ROW); Inception Report f. Level of satisfaction of APs with the provisions and implementation of the RP; g. Grievance redress mechanism (GRM) (documentation, process, resolution), and the extent to which the GRM is accessible and effective ; h. Effectiveness, impact and sustainability of entitlements and income restoration programs and the need for further improvement and mitigation measures; i. Impact and strategy for Gender, including the extent of the participation of women in resettlement activities such as consultations and income restoration measures as well as the extent to which livelihoods of women have been restored and/or improved. ; j. Extent to which the livelihoods and living standards of APs have been restored as well as extent to which the living standards and livelihoods of vulnerable APs have been improved; k. Resettlement impacts caused during construction activities; l. Participation of APs in scheduling, updating and implementing of RP; m. Competence, regularity, internal monitoring report; n. Allocation of government s fund for land budget, non-land assets, bonus for AHs; With regard to use of ADB loan funds for land acquisition and resettlement, the EMA will monitor and assess the following: a. Identify whether APs are covered under the RP and that they are all eligible for compensation, resettlement and rehabilitation assistance, irrespective of tenure status, social or economic standing, and any such factors that may discriminate against achieving the project objectives. Timing of disbursement of payment and documentation DMS and payments; b. Channeling of funds (if done transparently, efficiently and effectively); c. Compliance to use of loan funds (thru Second Generation Imprest Account or SGIA) which are limited to VEC providing funds for payments: (a) to Page 14
Technical Assistance for Ben Luc Long Thanh Expressway Project Inception Report project affected persons for land and other assets acquired to facilitate the construction of the HLD Expressway; (b) to AP for resettlement compensation and allowances as set out in the approved updated Project Resettlement Plan, and (c) for incremental expenses incurred by the City, Provincial and District Resettlement Committees necessary for the implementation of the approved updated RP (e.g., relocation site development, income restoration program); and d. Proper documentation on liquidation of any amount paid from any SGIA for land or other assets (a) a valid validation certificate issued by an independent valuer acceptable to both the Government and ADB; (b) the results of the detailed measurement survey (DMS) for the AP receiving the payment, signed as agreed by AP, setting out the assets to be acquired; (c) that receipt of payment is acknowledged by the AP. The EMA is also required to be present during disbursement of compensation to APs and to issue certification that each AP has received the full payment. 3.1.2 Report The consultant will prepare monitoring reports for each monitoring trip with the following contents: a. The process of updating and implementation of land acquisition and resettlement plan including any changes in the conditions of the RP; b. Identify issues and propose solutions to inform the implementation unit and solve issues according to schedule; c. Identify the specific issues of gender and ethnic minorities, as appropriate; d. Report on the progress of the implementation process of the next jobs and issues outlined in the previous reports, e. Audit the resettlement. EMA report form is attached. 3.1.3 Monitoring methodology 1. Compliance monitoring methods will be used in the summary as follows : a. Review of detailed measurement survey (DMS) documents to be able to establish a baseline for monitoring and evaluating project benefits. The EMA to check on a random basis the DMS process with APs from identification to agreement on DMS results. During the conduct of the DMS, the EMA will monitor the DMS process (based on the random sample survey) to determine and assess if DMS activities are being carried out in a participatory and transparent manner. Page 15
Technical Assistance for Ben Luc Long Thanh Expressway Project Inception Report b. Review of Socio-economic Survey (SES) baseline prepared during PPTA. If land acquisition does not occur for at least two years, EMA will carry out another SES. The SES data will be gathered at the individual as well as household level. A sample target should be set for percentage of vulnerable groups such as households headed by women, poor and landless, etc. A post resettlement survey will be carried out 01 year following completion of resettlement activities. Sampling will include 20% of severely affected APs as well as at least 10% of all other APs. The same APs interviewed during RP updating will be interviewed. Special attention will be paid to the inclusion of women, ethnic groups, the very poor, the landless and other vulnerable groups, with set questions for women and other target groups; and, the database disaggregates information by gender, vulnerability and ethnicity. With total number of survey households of about 1.500 households, each monitoring will conduct interviews for 150 affected households on the route. c. Participatory Rapid Appraisal (PRA), which will involve obtaining information, identifying existing or potential problems, and finding specific time-bound solutions through participatory means including: - Key informant interviews; - Focus group discussions on specific topics such as compensation payment, income restoration and relocation; - Community public meetings to discuss community losses, integration of resettled households in host communities or construction work employment; - Direct field observations, for example, of resettlement site development; - Structured and unstructured interviews of 20% marginally affected households and 100% of seriously affected households. The interviews should focus on affected women, ethnic minority, and other vulnerable groups to monitor and asses the progress the APs are making to restore their living standards; and, - In-depth case studies of problems are identified by internal or external monitoring and required special efforts to resolve. The PRA will follow good practice. d. Post-Resettlement Implementation will be carried out during the monitoring period. EMA will present the payment certificates for households at Page 16
Technical Assistance for Ben Luc Long Thanh Expressway Project Inception Report disbursement process. The EMA report will include the resettlement audits for every monitoring period. A report will be prepared and submitted to VEC and ADB for comments. Outline of the monitoring report is included in Appendix 2 3.2. Monitoring and final evaluation Between 6 to 12 months following completion of resettlement, the external resettlement monitoring consulting services will conduct an evaluation study to determine whether or not the objectives of resettlement have been achieved. The methodology for the evaluation study will be based mainly on a comparison of the socio-economic status of severely affected households prior to and following displacement. If the findings of the study would indicate that the objectives of the RP have not been achieved, the EM will propose appropriate additional measures to meet the RP objectives. Activities will include the following: a. Evaluate baseline data that was collected under the socio-economic survey to assess changes in: household income and expenditures, expenditure composition patters, primary and secondary occupations, borrowing amounts and debts patterns, materials conditions and possessions of consumer items, land area and tenure arrangements, school attendance of children, child malnutrition and general health, and distances to public services and infrastructure. b. Collect qualitative indicators on the APs' own assessment of changes in living standards before and after the project at households and community levels, which may be collected through open-ended questions, semistructured interviews, case-studies, or group discussions employing a range of PRA tools and methods. c. Verify with the APs that community services and resources damaged during construction works have been fully restored to their previous conditions and operational capacity. IV. OUTPUTS AND IMPLEMENTATION PLAN 4.1. Outputs The consultant will submit VEC and ADB reports including the Inception report, Semestral monitoring reports, Final evaluation reports and data collection and process. In particular: Table 4: Outputs from the Consultant based on TOR Page 17
Technical Assistance for Ben Luc Long Thanh Expressway Project Inception Report Number for each type No Reports Type. Vietname Total English se 1 Inception report 01 12 09 03 2 Semestral monitoring report 10 12x10 09x10 03x10 3 Final monitoring and evaluation 01 12 09 03 draft report 4 Final monitoring and evaluation 01 12 09 03 report Total 13 156 117 39 4.2. Implementation plan At the launch meeting between representatives of the PMU and the consultant unit (Infra-Thanglong) and Updating RP Unit reached a preliminary plan with some of the following contents: 1. EMA accelerate the completion of the draft inception report to submit to VEC and ADB on May 13, 2013. 2. As in written request to VEC by ADB on April 10, 2013 VEC, VEC needs to prepare additional TOR and implement the due diligence for the case of households who have received the compensation before the approved updated RP in Can Giuoc, Nha Be and Can Gio districts. The additional TOR will be conduted by the EMA then submitted to VEC on May 13, 2013. It is expected that the due diligence of the 03 districts will be completed before June 30, 2013. In addition, the plan to monitor the implementation phase is expected in Appendix 2. 4.3. Staff In agreement with the VEC, the Consultant unit will mobilize the Consultants to start work on May 08, 2013. HR consultants mobilized the specialists to perform the duties including the specialists named in the contract who are skilled and experienced in the field of resettlement and social surveys, including: - Sociology specialist / team leader Le Duc Huy - Resettlement Specialist Trinh To Anh - Gender / HIV / social development specialist Hoang Hoa - Income Restoration Specialist Dang Thi Ha Page 18
Ben Luc Long Thanh Expressway project Inception report APPENDIX 1. EMA SAMPLE REPORT FORMS 1. Project introduction (about project, resettlement impact scale) Project Background: Brief background, project area traversed by the project Scope of resettlement impacts: A summary table to show scope of land acquisition and resettlement impacts : number of total affected households, severely affected households (losing more than 10% of productive assets), relocating households, poor and vulnerable households. 2. Methodology Example: individual/group meetings with officials and APs; surveys; desk review (internal monitoring reports, aide-memoire/memorandum of understanding; resettlement audit) 3. Progress of RP updating and implementation, including any deviations from the provisions of the RP. This section should cover: consultation activities relocation, income restoration program, grievance redress, internal monitoring, project staffing, status of severely affected and vulnerable households, as applicable. 4. Use of Loan Funds for Land Acquisition and Resettlement a. Disbursement of payment to APs (*) On disbursement of compensation payment to APs, a table summarizing, number of APs, total amount of compensation, amount disbursed to APs, and percentage would provide a better understanding on the progress every monitoring period. Monitoring of disbursement schedule: No City/Provinc e Number of AHs /APs Total Compensated amount Compensated households/ APs Compensated amount Ratio of disbursement (6/4) Remarks 1 2 3 4 5 6 7 8 Thang Long Infrastructure Development (Infra-Thanglong) Page 19
Ben Luc Long Thanh Expressway project Inception report b. Resettlement audit includes all compensated amounts for land acquisition and resettlement. Summary of compensation: No City/ Province Approved compensated price Land Disbursement of Compensated amount Houses, structures Crops Allowances Total Remarks 5. Identification of problem issues and recommended solutions to inform implementing agencies and resolve issues in a timely manner. Sample table format: Project Area Specific Outstanding Issues (focus on APs request and complaints) Required Action Timing Responsible Group (i) (ii) * This table is proposed to make it simple and specific. 6. Identification of specific gender, vulnerability, and ethnic minorities issues, as relevant. a. Review of RP focusing on gender and vulnerability, and ethnic minorities b. Separate meetings held these groups, highlight issues, concerns, problems raised. 7. Report on progress of the follow-up of issues and problems identified in the previous reports. See sample table below. Reporting Period Specific Outstanding Issues (focus on APs request and Status (if resolved or not) Additional Notes Page 20
Ben Luc Long Thanh Expressway project Inception report complaints) 3 rd Qtr (i) To:... (ii) Note: When referring to previous EMA reports, please state paragraph/section numbers for easy reference. 8. List of persons meet (including, name of organization, date and venue of meeting. If AP, state address), questionnaires used (if applicable), photos, maps. 9. Documents mentioned in the EMA report ( e.g. resettlement audit) Page 21
Ben Luc Long Thanh Expressway project Inception report APPENDIX 2. IMPLEMENTATION PLAN FOR MONITORING PHASES AND REPORT SUBMISSION Phases Inception report Report for the 1 st phase Report for the 2 nd phase Report for the 3 rd phase Report for the 4 th phase Report for the 5 th phase Report for the 6 th phase Report for the 7 th phase Report for the 8 th phase Report for the 9 th phase Report for the 10 th phase Evaluation report Implementation schedule 5/2013 7/2013 10/2013 1/2014 4/2014 7/2014 10/2014 1/2015 4/2015 7/2015 10/2015 4/2016 Thang Long Infrastructure Development (Infra-Thanglong) Page 22 Page 22
Ben Luc Long Thanh Expressway project Inception report APPENDIX 3. RESETTLEMENT MONITORING REPORT FIELD SURVEY QUESTIONNAIRE FORM SAMPLE Code Impact type : 1 Unsignificant 2 Relocated 3 loss >=10% productive land Ben Luc Long Thanh Expressway project funded by the Asian Development Bank (ADB) and the Japan International Cooperation Agency (JICA) was approved through the resettlement and assistance policy at the Official Document No. 1656/TTg-KTN on Sept 20, 2011. The project was implemented in three provinces / cities: Long An, Ho Chi Minh City and Dong Nai. The objective of the survey is to determine whether the compensation, assistance and resettlement of affected households by the project complies with the approved Resettlement Plan and determined life restoration capacity of the affected households before and after resettlement. We would like to thank your participation. SOURCE DATA FROM Date: Village: Commune: District: Province: Surveyed by: 1. INFORMATION OF HOUSEHOLDS 1. First name and last name of the respondent:... Age:... Gender: Male 1 Female 2 Education:... Occupation:...Relationship with the household header:... 2. First name and last name of the househeader:... Age:... Gender: Male 1 Female 2 Education:... Occupation:... Address : 3. Members who live with the househeader ( >6 months):... Including: Male:... person(s) Female:... person(s) Number of person(s) with income:... person(s) Thang Long Infrastructure Development (Infra-Thanglong) Page 23
Ben Luc Long Thanh Expressway project Inception report 4. Characteristics of household ( can choose more than 01 option) No. Content Yes No 1. Households under preferential policy 2. Household has female househeader 3. Household has few members (1-2 members) 4. Household has the elderly 5. Household has the disabled 6. Poor households 7. Household has children under 14 years old 8. Others II. SOCIO-ECONOMIC CONDITIONS 5. Please list items which you have in your house Tên loại đồ dùng 1. Yes Tên loại đồ dùng 1. Yes 2. No 2. No 1Television 7. Expensive cabinet (01 million VND or more) 2. DVD and/or Video 8. Computer 3. Radio/cassette 9. Air conditioning 4. Motorcycles 10. Water heater 5. Phone / Mobile 11. Car/ Tractor 6. Refrigerator 12. Expensive farm equipment (01 million VND or more) 13. Others (in detail)... 6. House types: ( The investigator will observe the house type also) 1. Temporary house 4. 02 storey house 2. Level 4 house 5. More than 02 storey house 3. 01 storey house 6. Others 7. Water sources and their quality Page 24
Ben Luc Long Thanh Expressway project Inception report 1. Rainwater Water source Quality Good Normal Polluted Severely polluted Others ( in detail) 2. Diged well 3. Drilled well 4. Public tap 5. Purchased water 6. Tap water 7. Pond/river 8. Others III. INCOME AND EXPENDITURE 8. Estimated total expenditure of the average family in 01 month Total expenditure: million VND Expenses/month 1. Food: VND 2. Health: VND 3. Education: VND 4. Production: VND 5. Weddings and Funerals: VND 6. Shopping: VND 5. Others: VND 9. Estimated gross income of the family per month from all sources (agriculture, food, business, service etc.) Total income: million VND Investigator: If the respondent does not provide a specific figure for total income, asking if their income is about how much and write estimated number. 10. Investigators evaluated the economic level of the household in comparison with others Page 25
Ben Luc Long Thanh Expressway project Inception report 1. Poor 2. Average 3. Well-off IV.IMPACT TYPES 11. Impact types (Notice: 01 households can be impacted in many types) 1. Loss of Residential land a. Partly b. Relocated in place c. Relocated to other places 2. Loss of agricultural land (Percent of land loss: ) 3. Damage to houses and other buildings 4. Damage to public works 5. Damage to services and business trade 6. Damage to living facilities 7. Other damages (detail): 12. Does your family have assets in other places which are not affected by the project? 1. Yes Transfer to C 12.1 2. No Transfer to C 13 13.1 If yes, please list the specific assets No. Land type 1= Yes 2= No 1. Agricultural land 2. Ponds 3. Residential land 4. Business land 5. Forest land 6. Others: Page 26
Ben Luc Long Thanh Expressway project Inception report 13. If you have other shelter in other place, please identify the location? Village:.. Commune:.. District:. Distance to affected area: V. COMPENSATION AND RESETTLEMENT 14. Do you get access to project information? 1. Yes transfer to C 18.1 2. No transfer to C 19 14.1. If yes, which information sources do you get? 1. Leaflets 4. Local government 2. Notice board 5. Project staff 3. Public communication means 6. Village meeting (newspapers, radio etc.) 7. Other sources (in detail)... 15. Do you acknowledge all policies and benefits that you are entitled to? 1. Yes Transfer to C 19.1 2. No Transfer to C 20 15.1. If no, what are the reasons? 1. Unclear propaganda 3. Don t have anyone to ask 2. Not actively find information 4. Others 16. How did you spend compensation after land acquisition? 1- House building and or repairing 2- Land purchase 3- Shopping (please specify: ) 4- Business 5- Savings in bank 6- Investment in education for children 7. Others, please specify: _ 17. Do you have any plan for income replacement after agricultural land acquisition/ business loss? 1. Yes Transfer to C 19.1 2. No Transfer to C 22 17.1 If yes, indicate specific activities as follows: Page 27
Ben Luc Long Thanh Expressway project Inception report 1. Purchase new land for agricultural production 2. Business and trade 3. Handicraft 4. Job searching 5. Others, please specify:... 18. Do you get involved or know the following contents? No. Content Yes No 1. Pre-notice of DMS schedule to your family? 2. Participate in DMS/IOL of affected assets 3. Is the measurement of land and affected houses correct? 4. Review and sign on DMS 5. Retain 01 document of calculating compensation cost 6. Being discussed to select compensation options (for example, discussion of the compensation in cash or land for land, house for house options) 7. Review record of compensation cost 19. Are there any of your assets not inventoried? 1. Yes Transfer to C 23.1 2. No Transfer to C 24 If yes then what are they?... 20. Did you receive any compensation? 1. Yes Transfer to C 24.1 2. No Transfer to C 25 20.1 If yes, they are 1 Land compensation 2. Asset compensation 3. Other compensation (for trees, plantings etc. ) 21. When did you receive the compensation? 1. Before construction 2. During construction 3. After construction 22. Has your family received what kind of assistance? 1. Assistance for the rate of field loss 2. Assistance for crops and trees 3. Assistance for business 4. Assistance for vocational training 5. Assistance for transportation of materials Page 28
Ben Luc Long Thanh Expressway project Inception report 6. Assistance for job transformation 7. I have not received the compensation 8. No compensation at all 9. Others, please specify 23. Do you satisfy with the compensation cost? 1. Yes Transfer to C28 2. No Transfer to C27.1 27.1. If No, what are the reasons?...... 24. Does your family receive support from the local government to life stabilization? (this question for those who are displaced households or lost 10% or more of total land and assets or/and income sources) 1. Occupational training 2. Employment introduction/assistance 3. Support loands for production 4. Other supports VI. EVALUATION OF CHANGES (Only for semestral monitoring and evaluation and final monitoring reports) 25. What are your difficulties currently? 1. No difficulty 5. No land for production and business 2. Lack of job 6. Children can not go to school 3. Lack of interest 7. Lack of food 4. Lack of main laborers 8. Lack of shelters 9. Others, please specify 26. Has occupation of your family made any change from before to after the project? 1. Yes Transfer to C 29.1 2. No Transfer to C 30 26.1. If yes, what is the change? What is the occupation? 27. How your living standards change in comparison with situation before the project? 1. Better 2. No change 3. More difficult 37.1. If more difficult, what are the reasons? 28. Do you satisfy with new life/ new shelter? 1. Satisfied 2. Relatively satisfied 3. Don t satisfy Page 29
Ben Luc Long Thanh Expressway project Inception report 28.1. If don t satisfy, what are the reasons?......... 29. Do you have any grievance? 1. Yes Transfer to C33.1 2. No Transfer to C 34 29.1. If yes, has your grievance redressed? 1. Already 2. Have not yet How long is it?... MANY THANKS FOR YOUR ATTENDANCE Page 30