AGENDA Personnel Committee October 22, 2018 7:00 PM I. COMMUNICATIONS II. RESOLUTIONS, MOTIONS AND NOTICES 1. Resolution adopting the 2019 Health Insurance Rates including the proposal to move retirees into the Blue PPO2 Plan 2. Resolution authorizing service agreement with SIEBA, LTD on behalf of the Chemung County Personnel Department 3. Resolution re-creating position of Caretaker (Chemung County Fairgrounds) on behalf of the Chemung County Department of Buildings and Grounds 4. Resolution re-creating Clerk position on behalf of the Chemung County Probaiton Department 5. Resolution re-creating position as contained in the Staffing Plan for the Chemung County Health Department 6. Resolution creating Supervisor of Fiscal Services-Airport on behalf of the Chemung County Treasurer (Abolishing Administrative Assistant position) III. OLD BUSINESS IV. NEW BUSINESS V. ADJOURNMENT
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution adopting the 2019 Health Insurance Rates including the proposal to move retirees into the Blue PPO2 Plan Resolution #: 01 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): CREATION: Date/Time: Department: 10/11/2018 4:11:42 PM County Executive APPROVALS: Date/Time: Approval: Department: 10/12/20184:17 PM Approved Budget and Research 10/12/20184:29 PM Approved County Executive 10/15/20182:13 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Insurance_rates_2019.pdf Health Insurance rates Exhibit Item # 1
Item # 1
Item # 1
Item # 1
Item # 1
Item # 1
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing service agreement with SIEBA, LTD on behalf of the Chemung County Personnel Department Resolution #: 02 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): Resolution authorizing service agreement between the County of Chemung and SIEBA, LTD (Amendment 1) Term of the agreement 1/1/19-12/31/2020. Annual administrative fee of $150; and, a minimum monthly administrative fee of $75 ($3.70 per participant). The only change is increase of $.05 per participant administrative fee. The last contract (2017-2018) also increase by $.05 per participant. In 2018, we had approximately 58 employees enroll so the increase in cost is minimal. Vendor/Provider SIEBA, LTD Term 1/1/19-12/31/2020 Total Amount Prior Amount Local Share State Share Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 10/11/2018 11:00:22 AM County Executive APPROVALS: Date/Time: Approval: Department: 10/12/20184:17 PM Approved Budget and Research 10/15/201811:15 AM Approved County Executive 10/15/20182:35 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: 997_Flex_Service_Amend_1_2019.doc Agreement Cover Memo Item # 2
CHEMUNG COUNTY GOVERNMENT Flexible Benefit Plan Administrative Service Agreement AMENDMENT NO. 1 The Service Agreement between the CHEMUNG COUNTY GOVERNMENT and SIEBA, LTD. dated December 15, 2014, shall be amended as follows: Article 4 Term of Agreement The term of this agreement shall commence as of January 1, 2019, and shall continue until December 31, 2020. Article 5 Compensation of SIEBA a) There will be an annual administrative fee of $150.00 billable at the beginning of this agreement. Thereafter, this agreement will automatically renew for successive one-year terms. b) The Contract Holder shall pay to SIEBA the amounts described below per covered participant unit per month for the services provided by SIEBA as claims administrator with a minimum monthly administration fee of $75.00. January 1, 2019 December 31, 2020 $ 3.70 All other aspects of the agreement remain in effect as acknowledged in the January 1, 2015 contract. IN WITNESS WHEREOF, the parties have duly executed this agreement on, 2018. CHEMUNG COUNTY GOVERNMENT SIEBA, LTD. Item # 2
September 4, 2018 Yvonne Drake CHEMUNG COUNTY GOVERNMENT PO Box 588 Elmira, NY 14902-0588 Dear Yvonne: Thank you for the opportunity to continue providing our administrative services to your organization. You will find enclosed the changes to our current contract in the form of Amendment No. 2 to the Administrative Service Agreement between CHEMUNG COUNTY GOVERNMENT and SIEBA, LTD. For your convenience, we have enclosed two signed originals of the Amendment. Please have the Amendment signed by the appropriate person, retain one copy for your files and return the second in the enclosed envelope. Kindly contact me should you have any questions. We appreciate your trust and wish you and your business much success. Very truly yours, Donna Lynn Prikazsky Benefits Manager DLP/bfc Enclosures SIEBA, LTD., 111 Grant Ave, Suite 100 PO Box 5000, Endicott, New York 13761-5000 607-786-3003 FAX # 607-786-3378 Item # 2
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution re-creating position of Caretaker (Chemung County Fairgrounds) on behalf of the Chemung County Department of Buildings and Grounds Resolution #: 03 Slip Type: SEQRA status State Mandated PERSONNEL False Explain action needed or Position requested (justification): Incumbent retiring as of December 31, 2018. New position effective January 1, 2019. The Salary/Grade and Schedule is dependent upon a new hire or transfer. The range is Caretaker Schedule A-1 Grade 9-A $21.05-$30.42 (transfer) or Caretaker Schedule A-2 Grade 9-A Entry $16.69 (new hire) Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: see summary Range: Budget Account Number: 10-7110-7110 50100.01 Funds Available? Yes Reinbursment / Federal: 0 Due to: Retirement Reinbursment / State: 0 Due to (Other): CREATION: Date/Time: Department: 10/5/2018 12:47:27 PM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 10/12/20184:17 PM Approved Budget and Research 10/15/201811:15 AM Approved County Executive 10/15/20182:43 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 3
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution re-creating Clerk position on behalf of the Chemung County Probaiton Department Resolution #: 04 Slip Type: SEQRA status State Mandated PERSONNEL False Explain action needed or Position requested (justification): Position needs to be re-created due to a departmental promotion. Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: Grade 3 Range: $12.31-$23.10 per hour Budget Account Number: 10-3140-3140-50100 Funds Available? Yes Reinbursment / Federal: Due to: Promotion Reinbursment / State: 12% Due to (Other): CREATION: Date/Time: Department: 9/24/2018 3:24:12 PM Probation Department APPROVALS: Date/Time: Approval: Department: 10/12/20184:20 PM Approved Budget and Research 10/15/201811:16 AM Approved County Executive 10/15/20182:22 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 4
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution re-creating position as contained in the Staffing Plan for the Chemung County Health Department Resolution #: 05 Slip Type: SEQRA status State Mandated PERSONNEL False Explain action needed or Position requested (justification): The following position is requested for re-creation in the Health Department's Staffing Plan: 1 Public Health Sanitarian, full-time (Environmental Health Services) (Prior resolution number 18-425) Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: CSEA - Grade 13 Range: $22.50 Budget Account Number: 10-4010-4010-50100 Funds Available? Yes Reinbursment / Federal: 0 Due to: Resignation Reinbursment / State: 85 Due to (Other): CREATION: Date/Time: Department: 10/12/2018 4:10:57 PM Health Department APPROVALS: Date/Time: Approval: Department: 10/12/2018 4:18 PM Approved Budget and Research 10/15/2018 11:15 AM Approved County Executive 10/15/2018 2:24 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 5
CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution creating Supervisor of Fiscal Services-Airport on behalf of the Chemung County Treasurer (Abolishing Administrative Assistant position) Resolution #: 06 Slip Type: SEQRA status State Mandated PERSONNEL False Explain action needed or Position requested (justification): With the growth in complexity of the airport operation it was determined that that department needed its own fiscal person. The position was temporarily held by the Administrative Assistant to the Treasurer. The duties have since been classified by Civil Service and classified as Supervisor of Fiscal Services-Airport. Increase in salary from $53,026 to $59,860. New Position Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: SR-8 Range: $59,860 Budget Account Number: 10-1325-50100 Funds Available? Yes Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): CREATION: Date/Time: Department: 9/11/2018 1:27:24 PM County Treasurer APPROVALS: Date/Time: Approval: Department: 9/13/2018 7:55 AM Approved Budget and Research 9/13/2018 2:31 PM Approved County Executive 10/16/2018 3:00 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Civil Service Commission ruling Airport_Fiscal_Services_Supervisor.pdf Exhibit Item # 6
Item # 6
Item # 6
Item # 6
Item # 6
Item # 6
Item # 6