Cavalier King Charles Spaniel Club of B.C. CONSTITUTION & BY-LAWS

Cavalier King Charles Spaniel Club of B.C. CONSTITUTION & BY-LAWS Revised July 2013

Cavalier King Charles Spaniel Club of B.C. CONSTITUTION 1. The name of the Club shall be Cavalier King Charles Spaniel Club of B.C. 2. The purpose of the Club shall be: a) To preserve and protect purebred Cavalier King Charles Spaniels b) To promote responsible ownership of purebred Cavalier King Charles Spaniels c) To educate owners and the general public in all aspects of purebred dog ownership d) To encourage the study of the breed standard, scientific breeding, and the health and welfare of purebred dogs. e) To foster and encourage good sportsmanship by members at all times f) To organize Sanction Matches, Specialty Shows, Seminars, Obedience Trials, and Exhibitions to encourage interest in the Cavalier King Charles Spaniel. These events are to be held in accordance with the Rules & Regulations of the Canadian Kennel Club 3. The above purposes of the Society shall be carried out without purpose of gain for its members, and any profits or other accretions to the Society shall be used for promoting its purposes. 4. No Director or Officer shall be remunerated for being or acting as a Director or Officer, but a Director or Officer may be reimbursed for all expenses necessary and reasonably incurred by him while engaged in the affairs of the Society. 5. In the event of dissolution of the Society, other than for purposes of reorganization, whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof, nor any assets of the Club shall be distributed to any members of the Club. This provision is unalterable. 6. The area of operation of the Society shall be the Province of British Columbia, but nothing herein shall be deemed to delimit the area in which the members may seek to achieve their purposes. This provision is alterable in accordance with the Society Act. 7. This Constitution shall not be altered or added to except by Special Resolution. Paragraph 3, 4 and 7 of the Constitution are unalterable in accordance with the Society Act. 8. Funds or assets remaining after all debts have been paid shall be given or transferred equally between the Cavalier King Charles Spaniel Club of Canada Rescue Fund and the Cavalier King Charles Spaniel Club of Canada Health Fund, or, if this cannot be done, to another charitable donation for the benefit of dogs. This provision is alterable in accordance with the Society Act. Rev. July 2013 1

CONTENTS PAGE CONSTITUTION 1 CONTENTS 2 INTERPRETATIONS 4 SECTION 1 MEMBERSHIP 5 1.1 Membership Year 5 1.2 Eligibility 5 1.3 Types of Membership 5 1.4 Application for Membership 6 1.5 Approval of Membership 6 1.6 Termination of Membership 6 1.7 Voting Privileges 7 SECTION 2 MEETINGS 7 2.0 Introduction to Meetings 7 2.1 Annual General Meeting (AGM) 8 2.2 Special General Meeting (SGM) 8 2.3 Board of Directors Meeting 8 2.4 Special Board Meeting 9 2.5 General Meetings 9 2.6 Executive Meetings 9 SECTION 3 DIRECTORS AND OFFICERS 9 3.1 Board of Directors 9 3.2 Qualifications and Residence for Directors 10 3.3 Duties of Officers 10 3.4 Vacancies 10 3.5 Term of Office 11 3.6 Resignations 11 3.7 Removal from Office 11 3.8 Indemnification of Board Members and Officers 11 SECTION 4 FINANCES 11 4.1 Bank Account 11 4.2 Chequing and Signing Authority 11 4,3 Auditors 11 4.4 Filing Reports 12 4.5 Remuneration 12 Rev. July 2013 2

SECTION 5 FISCAL YEAR, VOTING, NOMINATIONS, ELECTIONS 12 5.1 Fiscal Year 12 5.2 Voting 12 5.3 Nominations and Conduct of Elections 13 5.4 Ballots 13 5.5 Return of Ballots 14 5.6 Voting Deadline 14 5.7 Counting of Ballots 14 SECTION 6 COMMITTEES 15 6.1 Standing Committee 15 6.2 Committee Appointments 15 6.3 Term of Office 15 6.4 Ad Hoc Committees 15 SECTION 7 DISCIPLINE 16 7.1 Discipline 16 7.2 Complaints Against A Club Member 16 7.3 Formal Discipline Hearing 16 7.4 Appeal of Disciplinary Action 17 7.5 Expulsion 17 SECTION 8 AMENDMENTS 18 SECTION 9 DISSOLUTION 18 SECTION 10 ORDER OF BUSINESS 18 10.1 Meetings of the Club 18 10.2 Rules of Order 18 10.3 Borrowing Powers 18 Rev. July 2013 3

CAVALIER KING CHARLES SPANIEL CLUB OF B.C BY-LAWS INTERPRETATIONS For the purposes of these By-Laws the following interpretations apply: Whenever the context requires, the singular shall include the plural, and the masculine shall include the feminine. Auditor includes a partnership of auditors, Board means the elected Board of Directors of the Club, Board Member means a member of the elected Board of Directors of the Club, By-Laws means the By-Laws of the Club, Cavalier King Charles Spaniel means a Cavalier King Charles Spaniel that is registered, or eligible for registration with The Canadian Kennel Club, Chair used in its usual sence means the Chairperson of the Board or when used in context with a committee means the Chairperson of the respective committee, Club means the Cavalier King Charles Spaniel Club of B.C., Complainant means any person who has laid a charge or complaint against another person, partnership, company or organization relative to contravention of these By-Laws or the rules, regulations, procedures and policies of the Club. Debar means that a person is prohibited from participating in any competition or other activities directed, sanctioned, sponsored, or authorized by the Club or the Canadian Kennel Club or held under the auspices or under any of its rules or regulations, to the extent and subject to terms imposed in any particular case, Defendant means any person, partnership, company or organization against whom or which a charge or complaint has been laid, relative to contravention of these By-Laws or the rules, regulations, procedures and policies of the Club, Director includes trustees, officer, member of an executive committee and a person occupying any such position by whatever name called, Expel means termination of membership in the Club and depriving the person so expelled from all privileges of the Club, Good Standing means All Members except a person who has failed to pay their current annual membership fee or any other subscription or debt due and owing by them to the Club and they are not in Good Standing as long as the debt remains unpaid. Member(s) mean single, family and Honorary Life Members who are in good standing and therefore eligible to vote, Person includes member, non-member, club, association or corporation, Privileges means the use of services rendered by the Club, Purebred Dog means a dog registered, or eligible for registration with The Canadian Kennel Club, Resident means a person whose principal residence is located in the Province of British Columbia, Sent means communications in a written format including mail, couriers, facsimiles, e-mails, personally delivered correspondence and other electronic written forms. Special Resolution is defined in the Society Act Section 1, Definitions and briefly means a motion passed by 75% of those voting and 14 days notice was provided to all members regarding the motion, Suspend means that a member is deprived for the period ordered of all privileges of the Club, Terminate Membership means that a member is deprived of the privileges accorded to members, Voting Member means a member of the Club who, by virtue of Section 1.3 of these By-Laws, is entitled to vote. Rev. July 2013 4

SECTION 1 MEMBERSHIP 1.1 MEMBERSHIP YEAR 1.2 ELIGIBILITY a) The Membership Year shall coincide with the Fiscal Year of the Club which shall begin January 1 st and end December 31 st each year. b) New Members accepted to the Club on or after September 1 st shall have their membership extended to December 31 st the following year. a) Any person who has attained the age of eighteen (18) years of age and owns a Cavalier King Charles Spaniel shall be eligible to join the Club upon payment of the prescribed dues. b) Persons having an interest in the Cavalier King Charles Spaniel are eligible to join as Associate or Junior Members. c) Every Member shall agree to uphold the Constitution and comply with these By-Laws. d) All accepted new membership applicants shall be Associate Members for their fist twelve months of membership and, if meeting the above requirements, convert automatically to Single or Family Memberships on the anniversary of their first year of membership. 1.3 TYPES OF MEMBERSHIP There shall be five (5) classes of Membership, three (3) of which are voting Members and they are Single, Family. and Honorary. a) Single Membership. Shall consist of one person who owns a Cavalier King Charles Spaniel. A Single Member shall have all the rights and privileges provided for them under the By-Laws, rules, regulations and policies of the Club. A Single Member shall be entitled to vote on Club business. b) Family Membership. Shall consist of two (2) adult persons, and children of that family under the age of eighteen (18) who own a Cavalier King Charles Spaniel. A Family Membership shall be entitled to one (1) vote on Club business. Should an individual in a Family Membership later desire to become a Single Member they must be eligible under a) above and submit the appropriate membership renewal form and fees. Years spent as a Family Membership shall apply to the Single Membership. c) Associate Membership. Shall be for adult individuals who do not own a Cavalier King Charles Spaniel or new members in their first year of membership. An Associate Membership carries no voting privileges. Such Members may apply to the Club for Single or Family Membership upon acquisition of a Cavalier King Charles Spaniel without additional fees for the current year. Years spent as an Associate Membership shall apply to the Single or Family Membership. d) Junior Membership. Individuals under the age of eighteen (18) years who have an interest in the Cavalier King Charles Spaniel may join the Club. A Junior Membership carries no voting privileges. Upon reaching eighteen (18) years a Junior Member may apply for Single or Associate Membership as appropriate without additional fees for the current year. Years spent as a Junior Membership shall apply to the new membership. Rev. July 2013 5

e) Honorary Life Membership. A candidate shall by unanimous vote of the Members present at a General Meeting be admitted as an Honorary Life Member with all the privileges of the Club including one (1) vote. Membership fees are waived. 1.4 APPLICATION FOR MEMBERSHIP a) Application for membership in the Club shall be on a form designated by the Club. The form shall be completed in its entirety, signed by the applicant and the sponsor and forwarded with the appropriate fee to the Club for consideration. If the sponsor is unable to sign the application form, written or verbal confirmation to the Membership Director shall be acceptable. b) All prospective Members must be sponsored by a Member in good standing of the Club. 1.5 APPROVAL OF MEMBERSHIP a) Upon receipt of an application the Membership Director shall present the application at the next General or Board Meeting and the details shall be included in the minutes. If within thirty (30) days of the meeting no objections have been received and the fee has been confirmed as paid, the applicant will be deemed to have been approved for membership in the Club. b) Any objections to an application must be submitted in writing to the Secretary. c) If an objection is received, it shall be tabled at the following General or Board Meeting and acceptance or rejection of the application voted upon at the meeting. d) Any applicant rejected for membership by the Club must be provided with a written explanation for their rejection. 1.6 TERMINATION OF MEMBERSHIP a) No claims. Any Member who shall cease to be a Member of the Club through resignation or otherwise shall from that day forward have no claim upon any of the property belonging to the Club. No refund of Membership Fees shall be provided upon cessation of membership. b) Resignation. A person shall cease to be a Member of the Club by delivering his resignation in writing to the Secretary of the Club, by mailing, delivering, or e-mailing to the address of the Club. c) Failure to renew. Any person who fails to renew their membership before March 1 St will forfeit their membership. d) Expulsion by the Club. A Member may be expelled by a Special Resolution of the Members passed at a General Meeting. The notice of Special Resolution for expulsion shall be accompanied by a brief statement of the reason for the proposed expulsion. The person who is the subject of the proposed resolution for expulsion shall be given the opportunity to be heard at the General Meeting before the specific resolution is put to a vote. Rev. July 2013 6

e) Affiliated Organizations. Membership will be automatically revoked as a result of deprivation, suspension, debarment, expulsion or termination of Canadian Kennel Club membership as imposed by the Canadian Kennel Club s Discipline Committee and/or reciprocal agreements with Canadian Kennel Club affiliated organizations. f) Good Standing. All Members are in good standing except a person who has failed to pay their current annual membership fee or any other subscription or debt due and owing by them to the Club and they are not in good standing as long as the debt remains unpaid. 1.7 VOTING PRIVILEGES a) Single, Family and Honorary Life Members in good standing are entitled to one (1) vote on all voting matters including the AGM, General Meetings, elections, special resolutions and referendums. b) Unless otherwise herein provided, or required by the Society Act a majority vote shall prevail. The Chair of any General Meeting shall not vote except in the case of a tie and in such case the Chair shall have the casting vote. c) At Board Meetings and Special Board Meetings members sitting on the Board of Directors are entitled to one (1) vote irrespective of the number of positions held. d) Persons applying for membership may attend a General Meeting but they may not vote. e) Voting by proxy is not permitted. f) An individual must be an associate member for one year prior to being granted voting privileges. 2.0 INTRODUCTION TO MEETINGS Rev. July 2013 7 SECTION 2 MEETINGS a) All Members of the Club shall have the right to attend any AGM, General Meeting, Special General Meeting or Board Meeting. b) Eligible members present at a meeting of Members is entitled to one (1) vote except Board Meetings where only Directors are entitled to one (1) vote. c) At all Meetings unless otherwise herein provided or required by the Society Act a majority vote shall prevail. The Chair of any Meeting shall not vote except in the case of a tie and in such case the Chair shall have the casting vote. Voting by proxy at any Meeting is not permitted. d) Voting is by show of hands unless Members decide otherwise. e) In all cases unless otherwise stipulated in these By-Laws, Robert s Rules of Order shall govern all meetings of the Members.

f) Notice of Meetings will include purpose, date, time and location and be sent to all Members. g) Non Members of the Club may attend meetings at the President s discretion. 2.1 ANNUAL GENERAL MEETING (AGM) a) The Annual General Meeting of the Club shall be held before March 1 St each year. b) A quorum shall constitute a minimum of five (5) Regular Members. c) The Annual General Meeting may be held on the same day as the Annual Specialty providing the Specialty occurs prior to March 1 st. d) Notice of Meeting to be sent fourteen (14) days prior to the meeting. e) The new officers shall assume their elected positions upon completion of New Business at the AGM. f) The amount of the Annual Dues shall be determined at the AGM. 2.2 SPECIAL GENERAL MEETING (SGM) a) Board called Meeting. The Board may call a Special General Meeting of the Club at any time. b) Requested Meeting. The Board shall be required to call a SGM upon the President receiving a written request from the Membership. Such request must stipulate the purpose of such meeting and must contain the signatures of a minimum of the lesser of ten percent (10%) of the Membership or three (3) Members. c) Notice. Shall be sent to all Members at least fourteen (14) days prior to the meeting. d) Quorum. Five (5) Members shall constitute a quorum. 2.3 BOARD OF DIRECTORS MEETING a) Purpose. All general policies and long range objectives of the Club may be established by the Board of Directors. b) Format. Board business may be conducted by meeting, mail, e-mail, electronic communications or conference calls through the Secretary. c) Any Member of the Club shall have the right to attend any regular meeting of the Board but they shall not vote. d) Notice. Fourteen (14) days notice is required for a Board Meeting. e) Quorum. Five (5) Members of the Board shall constitute a quorum. Rev. July 2013 8

2.4 SPECIAL BOARD MEETING a) The Chair or a majority of the Board shall have the authority to call a Special Meeting of the Board b) Notice. At least forty-eight (48) hours notice is required. Such notice to be delivered by telephone, e-mail or facsimile message. c) Quorum. Five Members of the Board shall constitute a quorum. d) Special Board Meeting business may be conducted by mail, e-mail, or conference calls through the Secretary. 2.5 GENERAL MEETINGS a) Purpose. Meetings of the Club shall be held at such time and place in accordance with the Club s requirements and shall be held as often as the business of the Club requires. b) Quorum not present. No business other than the election of a Chair and the adjournment or termination of the meeting shall be conducted at a General Meeting at a time when a quorum is not present. c) Quorum. A quorum is the majority of the Regular Members present with a minimum of five (5) Regular Members casting a vote. d) Voting. A Member in Good Standing present at a meeting is entitled to one (1) vote. e) Notice. Shall be sent to all Members at least fourteen days prior to the meeting. 2.6 EXECUTIVE MEETINGS a) Meetings of the Executive shall be called by the President when deemed necessary and at the President s discretion. b) Executive Club business may be conducted by mail, e-mail, or conference calls through the Secretary. 3.1 BOARD OF DIRECTORS Rev. July 2013 9 SECTION 3 DIRECTORS AND OFFICERS a) The Board of Directors shall be made up of officers of the Club (President, Vice-President, Secretary and Treasurer or combined Secretary/Treasurer), and Chairs of Standing Committees. At least one (1) Director shall reside in each of the electoral zones (BC Southwest and BC Interior and Yukon of the Canadian Kennel Club). b) The Executive of the Club shall consist of the President, Vice-President, Secretary and Treasurer or Secretary/Treasurer and the Immediate Past President. c) The Officers of the Club shall be the President, Vice-President, Secretary and Treasurer or Secretary/Treasurer.

3.2 QUALIFICATIONS AND RESIDENCE FOR OFFICERS AND DIRECTORS a) All Directors must ordinarily reside in the Area of Operation of the Club. b) All Directors must be Members of the Club in good standing. c) All Directors must be Single, Family or Honorary Life Members (Voting Members) of the Club. d) Any Member entitled to vote as per Section 1.3 herein may be nominated for office providing he has been a Member in Good Standing for at least one (1) year and has during the year prior to the election year participated in at least three (3) Club Meetings and two (2) of the Club s activities. These activities to include General Meetings, Specialties, Matches, Clinics, Seminars. e) Three (3) of the four (4) Officers of the Club including the President must be members of the Canadian Kennel Club in good standing. 3.3 DUTIES OF OFFICERS a) The President shall preside at meetings of the Club. The President shall be ex-officio member of all Committees except Elections, Discipline and Appeal Committees. b) The Vice-President shall carry out the duties of the President during his absence. c) The Secretary shall conduct the correspondence of the Club, issue Notice of Meetings of the Club and Directors, keep minutes of the Club and Directors, have custody of all records and documents of the Club except those required by the Treasurer, and maintain the register of Members in the absence of a Membership Chair. The Secretary shall be responsible for filing reports as described in Section 4.4 of the By-Laws. d) The Treasurer shall keep such financial records, including books of account, and receive all monies paid to the Club and be responsible for the deposit of same into whatever bank the Board may order and render financial statements to the Directors, Members and others when required and prepare submission to the AGM a statement of the financial position of the Club. e) Directors must act honestly and in good faith and in the best interests of the Club. 3.4 VACANCIES a) Should a vacancy occur on the Board the Membership or Board may as long as a quorum exists appoint a Member of the Club to fill the vacancy. b) Any Officer or Director so appointed shall serve the unexpired term of the Director or Officer he is replacing. Rev. July 2013 10

3.5 TERM OF OFFICE 3.6 RESIGNATIONS Officers shall be elected by majority vote at every second (2 nd ) AGM. Other Directors shall serve a term concurrent with the term of the Officers. The new Officers shall assume their elected positions upon completion of New Business at the AGM. The new Directors will then be appointed as per Section 6.1 b) of these By-Laws immediately prior to adjournment. Board Members may resign from Office by having sent the President or Secretary one (1) month s written notice of intent to do so and resignations shall take effect upon the expiration of notice. 3.7 REMOVAL FROM OFFICE a) The Members may by Special Resolution remove a Director before the expiration of their office and may elect a successor to serve the unexpired term of the Director he is replacing. b) A Board Member who is disciplined and subsequently denied privileges of Membership of the Club or the Canadian Kennel Club or is convicted of any charge of animal cruelty during their term in office shall resign the Board forthwith. Failure to provide such resignation shall result in the Board declaring the office vacant by a majority vote. 3.8 INDEMNIFICATION OF BOARD MEMBERS AND OFFICERS Subject to the Society Act every Board Member or Officer of the Club, their heirs, executors and administrators and estate and effects respectively, shall at all times, be indemnified and saved harmless subject to the provisions of all applicable statutes, out of the funds of the Club from and against any liability and all costs, charges and expenses that lie may sustain or incur in respect of any action, suite or proceeding that is proposed or commenced against them for or in respect of the proper execution of the duties of their office. For the purpose of this section, the term Officer shall be deemed to include the Members of the Discipline and Appeal Committees. 4.1 BANK ACCOUNT Rev. July 2013 11 SECTION 4 FINANCES The Club must have a separate and independent bank account in the name of the Cavalier King Charles Spaniel Club of B.C. 4.2 CHEQUING AND SIGNING AUTHORITY All cheques issued by the Club shall require the signature of the Treasurer as well as the signature of one other Officer (President, Vice-President, Secretary). In the event of two Members of a household being Officers of the Club these two Members shall not have joint signing authority. Any monies issued in excess of One Hundred Dollars ($100) must be approved by the Membership present at a General or Board Meeting. 4.3 AUDITORS The Directors at their discretion may appoint an auditor who shall audit the financial records for the preceding year and report to the AGM.

4.4 FILING REPORTS a) The Directors shall on behalf of the Club file all financial and other reports which are required by law. b) It shall be the responsibility of the Secretary to ensure that these reports are filed either by preparing the filing personally or by obtaining a copy from the person making the filing. 4.5 REMUNERATION In accordance with Article 4 of the Constitution no Director or Officer shall be remunerated for being or acting as a Director or Officer but a Director or Officer may be reimbursed for all expenses necessarily and reasonably incurred by them while engaged in the affairs of the Club. 5.1 FISCAL YEAR SECTION 5 FISCAL YEAR, VOTING, NOMINATIONS, ELECTIONS The Fiscal Year shall coincide with the Membership Year of the Club which shall begin January 1 st and end December 31 st each year. 5.2 VOTING a) An individual must be an associate member for one year prior to being granted voting privileges. b) In the case where an application for Membership is rejected by the Board but is approved on appeal by the Club in a General Meeting the individual s membership shall be deemed for the purposes of subparagraph a) above to have commenced when the Board first rejected the application for Membership. c) The right to vote may not be exercised by a member so long as any annual dues remain unpaid. d) Single, Family and Honorary Life Members in good standing are entitled to one (1) vote on all voting matters including the AGM, General Meetings, Special General Meetings, elections, petitions, Special Resolutions and referendums. e) Voting at all Meetings of Members is by show of hands, unless members decide otherwise. f) Voting for Officers shall be by secret ballot. g) Voting by proxy is not permitted. Rev. July 2013 12

5.3 NOMINATIONS AND CONDUCT OF ELECTIONS 5.4 BALLOTS a) A Nominating Committee Chair shall be appointed at the Annual General Meeting in the year of elections. 1) The Nominations Committee Chair shall select two additional Club Members in Good Standing with the Club, no more than one (1) of the three Committee members may be a Member of the current Board of Directors 2) shall nominate from among the eligible Members of the Club, one candidate for each office (President, Vice-president, Treasurer, and Secretary) and shall procure the written acceptance of each nominee so chosen. Candidates shall not be nominated for more than one office. The Nominating Committee shall first obtain the consent of a proposed candidate, prior to submitting that candidate s name, and shall distribute to each member of the Club, on or before the 30th day of September in that year, a notice which shall include the following: i) The full name of each candidate and the name of the region in which he resides; ii) a short synopsis of pertinent information relating to each candidate; and iii) notification that any eligible Member of the Club may, with the written consent of a potential candidate, nominate other or additional candidates for election to Officers of the Club, by submitting a written nomination (satisfying the requirements hereinafter mentioned) of that candidate to the Nominating Committee, on or before the close of nominations on the 31 st day of October of that year; iv) may conduct its business by electronic means (including fax or e-mail); b) If balloting is required, the provisions hereinafter mentioned with regard to balloting shall apply. a) In any case where balloting is required, the same shall be governed by the following provisions. b) The Nominating Committee shall send to each Member of the Club in Good Standing with the Club and entitled to vote at General Meetings of the Club, a Notice which shall: 1) include a ballot listing all of the nominees for each position in alphabetical order, with the name of the region in which they reside, together with a blank envelope, unmarked except for the word ballot, and a return envelope addressed to an independent non-club Member tabulator ( the Tabulator ) chosen by the Nominating Committee, and marked on the outside with the name of the voting Member. 2) contain the express stipulation, prominently displayed, that in order to be counted, ballots must be received by the Tabulator before midnight on 30 th of November. Rev. July 2013 13

5.5 RETURN OF BALLOTS So that the ballots may remain secret, each voter, after marking his ballot, shall seal it in that blank envelope which in turn shall be placed in the second envelope addressed to the Tabulator. The Tabulator shall record on a list, all ballots received, the name of the voting member who sent the same and the date and time of receipt, and shall hold all ballot envelopes unopened and with their seals unbroken until the time when ballots are to be counted as hereinafter mentioned, and each member shall be entitled to require the Tabulator to confirm whether or not that voting Member s envelope has been duly received by the Tabulator. 5.6 VOTING DEADLINE a) Ballots may be returned to the Tabulator by any means available, provided that: 1) The ballot is received by the 30 th of November, and 2) if there is interruption of normal mail service (such as a National mail strike), the Voting Deadline will be extended for a period of ten (10) days following resumption of normal mail service. 5.7 COUNTING OF BALLOTS a) On a day following the Voting Deadline, the Tabulator shall satisfy himself as to all matters relevant to the counting of the ballots, including the following: 1) that all ballots to be counted, were received on or before the Voting Deadline; 2) that only ballots received from Members in Good Standing and entitled to vote, will be counted. b) The Tabulator shall count the ballots ensuring that only those ballots received from Members entitled to vote are included, and report the results to the Nominating Committee. The person receiving the largest number of votes for each position shall be declared elected. c) If two (2) or more candidates receive the same number of votes, the Tabulator shall contact the Nominating Committee. The Nominating Committee will contact the tied candidates to ascertain if some of them are prepared to withdraw in favour of one of them (who shall be deemed the elected candidate). If an elected candidate cannot be determined by that process, the Tabulator shall report the matter to the Nominating Committee, which shall then determine a winner from among the tied candidates by chance, using the toss of a coin or other method of determination by chance, as the Nominating Committee may see fit. Rev. July 2013 14

SECTION 6 COMMITTEES 6.1 STANDING COMMITTEES Upon being elected, the Officers appoint the Chairs of the Standing Committees to advance the work of the Club in such matters as listed herein; i) Dog Shows ii) Obedience iii) Membership iv) Education v) Rescue vi) Hospitality a) Such committees shall always be subject to the final authority of the Board; b) Ad hoc committees may from time to time be appointed to aid with specific projects. 6.2 COMMITTEE APPOINTMENTS 6.3 TERM OF OFFICE Any committee appointment may be terminated by a majority vote of the Board upon written notice, and the Board may appoint a successor to the person whose services have been terminated. A committee Chair appointed by the Officers shall have a term of office of such duration as the Officers shall deem fit, provided that: a) it is understood that no committee (appointed by the Officers) shall have a term of office which is longer than that of the Officers which appointed it; and b) if no term of office is specified for a committee, the term of office of that committee shall be for the duration of the appointing Officers. The above provisions for the term of office of a committee are subject to any provisions of this Constitution and By-Laws. 6.4 AD HOC COMMITTEES a) The Discipline and Appeal Committees shall be appointed as per Section 7 if needed. b) An Ad Hoc Committee may be established by the President, by the Board or by passing a motion at a meeting for the establishment of a committee. c) The Committee shall be made up of volunteers from all Members. d) The Committee Chair may be appointed by the President or the Committee may appoint a Chair from its Members. This position does not grant a place on the Board. e) The Committee shall be dissolved upon completion of their assignment, upon agreement of a majority of the Committee Members or upon the direction of the Board. Rev. July 2013 15

SECTION 7 DISCIPLINE 7.1 DISCIPLINE Any Member of the Club who is suspended, debarred, deprived, expelled or whose membership has been terminated by the Canadian Kennel Club Discipline Committee, shall be suspended from the privileges of the Club for a like period. 7.2 COMPLAINTS AGAINST A CLUB MEMBER a) Any person, whether a Member of the Club or not, shall have the right to lay a complaint with regard to any matter relating to the By-Laws, Rules, Regulations, Procedures and/or Policies of the Club, including violations of the Code Of Ethics. A complaint must be made in writing to the Secretary of the CKCSCBC before it will be formally considered. b) The Board of Directors will request one of its members (e.g. Immediate Past President, Director, etc.) to review the complaint and will permit the member in question to respond in writing to the complaint. c) If the matter cannot be resolved satisfactorily, a formal discipline hearing will be called by the Board of Directors. Note: If the complaint involves the Secretary or President the Board will appoint another person or persons to perform the duties specified in their capacity. 7.3 FORMAL DISCIPLINE HEARING a) i) If a formal discipline hearing is required, the Board of Directors will appoint a three (3) person Disciplinary Committee, a Chair and two (2) other persons, all current full voting Club Members who are not Officers or Members of the Board of Directors, to form the Committee to conduct the hearing. ii) The hearing should be scheduled within three (3) months of the naming of the Discipline Committee. iii) The complainant and defendant will be notified at least thirty (30) days in advance when and where the hearing is to take place. iv) The President may impose a scheduled hearing when the principles of natural justice are best served by doing so. b) The Complainant and the Defendant, or their designate, at their own expense, have the right to be heard in person at the Discipline Hearing. d) A statement and evidence may be presented in writing by the Complainant and Defendant. Such written evidence must be delivered in person, by means of registered mail, courier or email to the Chair of the Discipline Hearing to be received at least one (1) week prior to the scheduled hearing. Rev. July 2013 16

e) The options available to the Discipline Committee are: Dismissal of the complaint Issue a warning, reprimand, suspension, expulsion, debarment, termination of Membership. f) Any vote on disciplinary action shall be by secret ballot. The Chair is entitled to vote. In the event of a tie, it shall be deemed that the complaint is dismissed. g) The Club Secretary will notify the Complainant and Defendant by registered letter of the decision (and reason for it) made by the Discipline Hearing Committee. The Secretary must also inform the Complainant and Defendant Member of the appeal process. 7.4 APPEAL OF DISCIPLINARY ACTION Any person subject to a decision of the Discipline Committee has the right to appeal the decision to the Board of Directors of the Club who will act as the Appeal Committee. 7.5 EXPULSION a) The Complainant or Defendant has thirty (30) days from the date the notice of the decision of the Discipline Committee to inform the Club Secretary in writing of the decision to appeal, and shall provide sufficient information of the grounds for the appeal to permit the Appeal Hearing to deal properly with the issues raised. b) The options available to the Discipline Appeal Committee are: To allow the appeal in whole or in part Set aside or vary the penalty imposed by the Discipline Committee Dismiss an appeal in whole or in part c) The Board of Directors, when functioning as the Discipline Appeal Committee, will have the appeal(s) as the only item(s) of business for its Meeting Agenda which must be held within two (2) months of receiving the appeal. d) A Quorum will consist of a majority of eligible Members voting. e) The Complainant and Defendant will be notified promptly by phone of the result of the appeal. The decision will be confirmed subsequently by registered letter from the Club Secretary. f) The result of the appeal will be announced at the next Club meeting and announced in the minutes. a) A Member may be expelled by a Special Resolution passed at a General Meeting. b) The notice of a Special Resolution for expulsion shall be accompanied by a brief statement of the reason or reasons for the proposed expulsion. c) The person who is the subject of the proposed resolution for expulsion shall be given an opportunity to be heard or provide a written statement at the General Meeting before the Special Resolution is put to a vote. d) Voting by proxy is not permitted. Rev. July 2013 17

SECTION 8 AMENDMENTS 8.1 AMENDMENTS 9.1 DISSOLUTION a) Amendments to the Constitution and By-Laws must pass by at least seventy-five percent (75%) of all votes cast. b) Amendments may be proposed by the Board, brought forth as a motion at a meeting or petitioned from the Members. The petition must contain the signatures of a minimum of the lesser of ten percent (10%) of the Membership or three (3) Members. c) Voting may be by mail ballot, e-mail or other written electronic communications with official ballots being sent to all Members at least three (3) weeks in advance and returned to the Secretary or designate no later than the day prior to the Special General Meeting (SGM). Alternately, if authorized by the Board of Directors and stated in the notice of the SGM, the voting may be conducted at the SGM as per Section 1.7 and 2.2. c) Voting by proxy is not permitted. Rev. July 2013 18 SECTION 9- DISSOLUTION a) The Club may be dissolved at any time by providing the Canadian Kennel Club written documentation signed by at least two-thirds (2/3) of the Members of the Club who are in favour of the decision. b) Voting by proxy is not permitted. 10.1 MEETINGS OF THE CLUB SECTION 10 ORDER OF BUSINESS The Order of Business for General Meetings [ items b) through i) may be changed at the pleasure of the Board] shall be as follows: 10.2 RULES OF ORDER a) Identification of Members b) Approval of Minutes of the previous General Meeting c) Correspondence d) Presentation of Financial Statement e) Reports of Chairs, Board Members, Committees f) Unfinished business g) New Business h) Report of Election of Officers and appointment of Board of Directors (if applicable) i) Adjournment Robert s Rules of Order shall govern all meetings of the Members. Additional Rules are provided in Section 2 of the By-Laws. 10.3 BORROWING POWERS The Society shall not exercise borrowing powers.

INDEX ITEM SECT PG Ad Hoc Committee 6.4 15 Affiliated Organizations 1.6 e) 7 Amendments to By-Laws 8.1 18 Annual Dues 2.1 f) 8 Annual General Meeting 2.1 a) 8 Appeal of Disciplinary Committee 7.4 17 Appeals Committee, Appointment 7.2 b) 16 Application for Membership 1.4 6 Approval of Membership 1.5 6 Associate Membership 1.3 c) 5 Auditors 4.3 11 Ballots, Counting 5.7 14 Ballots, Election 5.4 13 Ballots, Mailing 5.4 b)1 13 Ballots, Return 5.5 14 Bank Account 4.1 11 Board, Attendance by Members 2.0 a) 7 Board Authority 2.3 a) 8 Board Business 2.3 8 Board of Directors 3.1 9 Board of Directors Indemnification 3.8 11 Board of Directors Meeting 2.3 8 Board Members 3.1 a) 9 Board, Quorum 2.3 e) 8 Board, Removal from 3.7 11 Board, Residence 3.2 a) 10 Board, Resignation from 3.6 11 Board, Special Meeting 2.4 9 Board, Term of Office 3.5 11 Board Vacancy 3.4 10 Borrowing Powers 10.3 18 By-Laws Amendment 8.1 18 Canadian Kennel Club Requirement 3.2 e) 10 Chequing 4.2 11 Club Year 5.1 12 Committee, Ad Hoc 6.4 15 Committee, Appointment 6.2 15 Committee, Disciplinary 7.3 a) 16 Committee, Election 5.3 13 Committee, Standing 6.1 15 Committee, Terms of Office 6.3 15 Complaints 7.2 16 Conduct of Elections Committee 5.3 13 Complaints 7.2 16 Constitution 1 Directors and Officers 3.0 9 ITEM SECT PG Director s Residence 3.2 a) 10 Discipline 7.1 16 Discipline Committee 7.2 b) 16 Discipline Hearing 7.3 16 Dissolution 9.1 18 Dog Show Committee 6.1 i 15 Duties of Officers 3.3 10 Education Committee 6.1 iv 15 Elections 5.3 13 Eligibility 1.2 5 Executive of the Club 3.1 b) 9 Executive Meetings 2.6 9 Expulsion 7.5 17 Expulsion by the Club 1.6 d) 6 Failure to Renew 1.6 c) 6 Family Membership 1.3 b) 5 Filing Reports 4.4 12 Finances 4.0 11 Fiscal Year 5.1 12 General Meeting 2.5 9 General Meeting, Annual 2.1 8 General Meeting, Special 2.2 8 Good Standing 1.6 f) 7 Honorary Life Membership 1.3 e) 6 Hospitality Committee 6.1 vi 15 Indemnification of Board 3.8 11 Interpretations 4 Introduction to Meetings 2.0 7 Junior Membership 1.3 d) 5 Meetings, Annual General 2.1 8 Meetings, Board of Directors 2.3 8 Meetings, Executive 2.6 9 Meetings, General 2.5 9 Meetings, Special Board 2.4 9 Meetings, Special General 2.2 8 Membership 1.3 5 Membership Application 1.4 6 Membership Approval 1.5 6 Membership Categories 1.3 5 Membership Cessation 1.6 6 Membership Committee 6.1 iii 15 Membership Eligibility 1.2 5 Membership Expulsion 1.6 d) 6 Membership Fees 2.1 f) 8 Membership, Failure to Renew 1.6 c) 6 Membership Resignation 1.6 b) 6

ITEM SECT PG Membership revoked 1.6 e) 7 Membership, Termination 1.6 6 Membership Types 1.3 5 Membership Year 1.1 5 Nominations 5.3 13 Nominating Committee 5.3 a) 13 Notice for AGM 2.1 d) 8 Notice for Board of Directors 2.3 d) 8 Notice for General Meeting 2.5 e) 9 Notice for Special Board Meeting 2.4 b) 9 Notice for Special General Mtg. 2.2 c) 8 Obedience Committee 6.1 ii 15 Officers Duties 3.3 10 Officers Indemnification 3.8 11 Officers of the Club 3.1 c) 9 Order of Business 10 18 President Duties 3.3 a) 10 Proxy Voting 5.2 g) 12 Qualifications for Officers 3.2 10 Quorum for Annual General Mtg. 2.1 b) 8 Quorum for Board of Directors 2.3 e) 8 Quorum for General Meeting 2.5 c) 9 Quorum for Special General Mtg. 2.2 d) 8 Removal from Office 3.7 11 Remuneration 4.5 12 Residence of Officers 3.2 10 Resignation 1.6 b) 6 Resignation from Board 3.6 11 Robert s Rules of Order 10.2 18 Rules of Order 2.0 e) 7 Secretary Duties 3.3 c) 10 Signing Authority 4.2 11 Single Membership 1.3 a) 5 Special Board Meeting 2.4 9 Special General Meeting 2.2 8 Standing Committees 6.1 15 Tabulator 5.4 b)i 13 Terminating Membership 1.6 6 Term of Office 3.5 11 Treasurer Duties 3.3 d) 10 Types of Membership 1.3 5 Vacancies 3.4 10 Vice President Duties 3.3 b) 10 Voting 5.2 12 Voting Deadline 5.6 14 Voting at Meetings 2.0 d) 7 Voting for Officers 5.2 12 Rev. July 2013 1 ITEM SECT PG Voting, Privileges 1.7 7 Voting, Proxy 5.2 g) 12