IN THE OFFICE OF THE VALLEY COUNTY BOARD OF COMMISSIONERS CASCADE, IDAHO PRESENT: GORDON L. CRUICKSHANK (CHAIRMAN) ELTING G. HASBROUCK (COMMISSIONER) BILL WILLEY (COMMISSIONER) DOUGLAS MILLER (CLERK) Meeting called to order by Chairman Cruickshank at 9:06 a.m. Treasurer, Glenna Young led the Pledge of Allegiance. Chairman Cruickshank advised that there needed to be an Executive Session per I.C.67-2345 (1)(b)-Personnel added to the agenda and under the Commissioners discussion there needed to be an addition of the Service Level Agreement for Electronic Transaction and Access for Valley County Recreation Department to accept Credit Cards. Commissioner Hasbrouck made a motion to approve the agenda with the additions for. Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed to approve the agenda as amended for. Deputy Auditor, Kathryn Bomberger presented to the Commissioners the Claims, Board Order Claims and Junior College Certificate of Residency. Commissioner Hasbrouck made a motion to approve the Claims and Board Order Claims as presented totaling $141,661.00 and also Junior College Certificate of Residency for Brenda Huaman, Alejandro Montes, Marilyn Trippe, Pauline Moison, Tanner Borgeson, Camille Botello, Jeremy Currie, Bethany Danner, Cole Morton, Keith Richards, Christian Wonenberg, Molly Dixon and Paitlyn Fredrick. Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed to approve the Claims and Board Order Claims totaling $141,661.00 as well as Junior College Certificate of Residency applications. Page 1
Assessor, June Fullmer informed the Commissioners that the occupancy sub rolls have been completed. She reported that a new sales program was installed at the Assessor s Office and the appraisers are completing the building permits. Clerk, Douglas Miller reported that the Clerk s Office has been preparing for the November 4, 2014, elections. He reported that Court Clerk Supervisor, Deb Perry will be having a retirement party on October 30, 2014. Treasurer, Glenna Young presented to the Commissioners that the Treasurer s office was the pilot office for the Idaho State Tax Commission tax program. She reported that the office is preparing to send out tax notices and the goal is to have the notices sent out by November 6, 2014. Glenna presented the agreement for the Recreation Department to begin accepting credit cards for snowmobile registration. She explained that she has all the equipment for Recreation Director, Larry Laxson to be able to utilize the unit in the field to sell snowmobile registrations. Anne Guarino with the Building Department presented a spreadsheet to show the Commissioners that there have been 183 building permits issued for 2014. She reported that the Building Department has collected $173,447.37 in revenue for issuing building permits in 2014 compared to $150,014.63 in 2013. Court Services Director, Skip Clapp informed the Commissioners that the security door at the McCall Annex should be installed by October 31, 2014. He reported that there are two juveniles at the Valley County Juvenile Detention Center and there will be another juvenile from the Idaho Department of Juvenile Corrections to be staged at the detention center beginning October 29, 2014. He reported that Owyhee County will be conducting a site visit of the juvenile detention center on October 28, 2014. Skip explained that he is still attempting to develop an inpatient treatment program at the Valley County Juvenile Detention Center and reported that Idaho Department of Health & Welfare would have to conduct a site visit. Commissioner Hasbrouck discussed that the Mental Health Board is working on getting funding for transportation for mental health patients. Human Resource Director, Ken Arment reported that one Deputy Court Clerk position has been filled and he reported that there will be another position in the Court Clerk s office. He informed that there will be an internal posting for the Deputy Recorder position. Ken advised that the Maintenance Technician position has been filled. Ken explained that New York Life has meet with county employees to discuss life insurance options. He reported that AFLAC would be conducting meetings with employees in the near future. Ken advised that he would be notifying employees about the ICRMP discount program and the requirements that must be completed. He reported that Board of Community Guardians will be meeting on October 28, 2014. Ken presented that he is still compiling evaluation forms for the Commissioners to review and would like to develop an evaluation plan for the Elected Officials and Department Heads to review. Commissioner Hasbrouck asked about the process of storing Human Resource files? Ken explained that he is making sure that the system that is in place is in compliance. Information Technology Director, David Crawford reported that the phone issue related to static interference at the Courthouse has been repaired. He reported that the connection into the Page 2
Emergency Operation Center Building has been completed. He reported that he has been fixing some minor issues at the McCall Annex. Recreation Director, Larry Laxson informed the Commissioners that Adam s County has committed $6,000 to the snowmobile grooming program. He reported that Adam s County will be addressing the Valley County Fat Tire ordinance. He stated that he attended the Forest Service award banquet in Ogden, Utah. The award was for improving and promoting recreation opportunities in Valley County. Larry presented to the Commissioners photos of the possible expansion at Wellington Recreation Park. He reported that at the Snow Mobile Advisory Board meeting it was discussed to change the locks on the grooming buildings. He reported that he will be attending the ISSA convention in Kellogg, Idaho, on October 29, 2014. He reported that the Recreation meeting is scheduled for November 11, 2014 but because of the holiday it might needed to be moved. Larry advised that he still has two openings for the Snow Groomers. Chairman Cruickshank presented the Commissioner meeting minutes from October 20, 2014. Commissioner Willey made a motion to approve the Commissioner meeting minutes from. Commissioner Hasbrouck seconded the motion. No further discussion, all in favor. Motion passed to approve the Commissioner meeting minutes from October 20, 2014. Chairman Cruickshank presented the American Best Communities Grant Support Letter. Commissioner Willey made a motion to have the Commissioners create a support letter for the American Best Communities Grant and submit to the McCall Chamber of Commerce. Chairman Cruickshank seconded the motion. No further discussion, all in favor. Motion passed to create a support letter for the American Best Communities grant and have the Commissioners submit to the McCall Chamber of Commerce. Chairman Cruickshank presented the amended Snow Removal Agreement with Fly Construction. Commissioner Hasbrouck made a motion to sign the amended agreement which would null and void the prior agreement that was signed on October 14, 2014. Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed to sign the amended agreement with Fly Construction for snow removal at the McCall Annex. Chairman Cruickshank opened the discussion regarding a replacement for Mr. Frank Eld on the Central District Health Board. Commissioner Hasbrouck informed the Commissioners that he would be willing to be the replacement for Mr. Frank Eld. Commissioner Hasbrouck advised that he would like to step down from the RC&D board and would like one of the another Commissioners to participate on the RC&D board. Commissioner Willey informed the Commissioners that he would be willing to attend the RC&D board and become the Valley County Representative. Chairman Cruickshank advised that the Commissioners need to submit Commissioner Hasbrouck s nomination to the Central District Health Board and the three other counties would need to approve the appointment. Chairman Cruickshank discussed the Potlatch Road Research project. Chairman Cruickshank stated that he spoke with Mr. Ken Postma with Cabin Creek Enterprises. Mr. Postma was not interested in volunteering his time to the project and believed that he should be compensated for the work that would be conducted. Chairman Cruickshank believed that the Commissioners should consider hiring Mr. Ken Postma. Commissioner Hasbrouck made a motion to expend Page 3
up to $2,000 for Cabin Creek Enterprises to conduct research on the Potlatch area. Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed to expend up to $2,000 in order for Cabin Creek Enterprises to conduct research on the roads at Potlatch. Chairman Cruickshank advised that the Commissioners would be going into closed hearing for Indigent/Charity at 10:36 a.m. The recording was started with 10:56 a.m. displayed on the recorder. Mr. Jay Kiiha presented the County s case with 11:19 a.m. displayed on the recorder. Mr. Brian Nickels submitted his rebuttal with 11:39 a.m. displayed on the recorder. Mr. Nickels submitted his closing statement with 11:51 a.m. displayed on the recorder. Mr. Kiiha chose not to issue a closing statement with 11:51 a.m. displayed on the recorder. Commissioner Willey made a motion to close the hearing, to take the matter under advisement and that a decision would be rendered within thirty days. Commissioner Hasbrouck seconded the motion. No further discussion, all in favor. Motion passed to close the hearing, to take the matter under advisement and render a decision within thirty days. Indigent Hearing concluded at 11:36 a.m. Chairman Cruickshank advised that the Commissioners would be going back into Indigent/Charity at 11:38 a.m. Chairman Cruickshank brought the Commissioners out of Indigent at 11:50 a.m. Decision after Indigent 15-CM085 15-BK050-2 Request for Denial Request for County Indigent Lien /New Application Commissioners adjourned for lunch at 11:50 a.m. Commissioners returned from lunch at 1:25 p.m Ronda Bishop with the Boise National Forest presented the Annual Operating Plan between the Idaho Department of Recreation, Valley County and Boise National Forest Service for the Snowmobile Trail Grooming Program Unit# 43b, 43c and 43d. Ronda advised that the operating plan was reviewed numerous times and modifications were made. She explained that the annual operating plan that was presented is the final plan. Chairman Cruickshank advised that it appears that all snow groomers need to go through avalanche training and asked if the training has been scheduled? Larry informed the Commissioners that the snow groomers would be attending specific avalanche training. Chairman Cruickshank expressed a concern that if Page 4
there is an individual who is riding has not attended avalanche training; they would not be able to ride in area where there is a possibility of an avalanche. Commissioner Hasbrouck made a motion to have the Commissioners sign the Annual Operating Plan between Valley County and the Boise National Forest Service. Commissioner Willey seconded the motion. No further discussion, all in favor. Motion passed to have the Commissioners sign the FY 2015 Annual Operating Plan for the Snowmobile Trail Grooming Program Unit #43b, 43c and 43d with Idaho Department of Parks and Recreation, Valley County and Boise National Forest Service. Ronda informed the Commissioners that the projects on High Valley would be scoped early December 2014 or in January 2015. She reported that there are no proposed timber sales for the winter. She reported that Larry Laxson and Mark Bingman would be working on signage for Cougar Rock. Larry advised that there needs to be signs on all of the trailheads. Ronda advised that Sandy Bigman is the new National Environmental Policy Act Coordinator in Cascade, Idaho. She reported that the Forest Service will be putting in for some trail maintenance grants. She will present a report to the Commissioners a list of trails that had been maintained with grant funding. Ronda advised that the additional draft of the additional miles of snowmobile trails has been postponed. She explained that there will be 239 miles and the 15.6 miles combined for the NEPA process. It was felt that it would be more beneficial to postpone the 15.6 of additional miles and conduct a NEPA for the 239 miles plus the 15.6 proposed miles. Road Superintendent, Curtis Bennett presented the Road Maintenance agreement from Yellowpine to Stibnite with Midas Gold. Commissioner Willey made a motion to have the Chairman sign the Road Maintenance agreement with Midas Gold. Commissioner Hasbrouck seconded the motion. No further discussion, all in favor. Motion passed to have the Chairman sign the Road Maintenance agreement with Midas Gold from Yellowpine to Stibnite. Curtis informed the Commissioners that he attended two grant workshops last week and he would be working on applying for grants that are in line with the travel maintenance plan. Solid Waste Manager, Ralph McKenzie presented to the Commissioners an estimated cost of moving Dispatch to the Emergency Operation Center. The approximate cost would be $62,750. It was decided that there will be a walkthrough of the EOC building on November 10, 2014, and the Dispatch area to discuss. Commissioner Hasbrouck made a motion to go into Executive Session per IC 67-2345(1)(b) Personnel at 2:35 p.m. Commissioner Willey seconded the motion. All Commissioners voted aye to go into Executive Session. Commissioners went into Executive Session at 2:35 p.m. Commissioners were out of Executive Session at 2:56 p.m. The decision after executive session was to allow the creation of a Senior Court Clerk position. Commissioners adjourned the meeting at 2:57 p.m. Page 5
Attest: Gordon Cruickshank, Chairman Douglas A. Miller, Clerk Page 6