Attachment 3 - a MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD MILWAUKEE, WISCONSIN CALL TO ORDER The regular monthly meeting of the Milwaukee Area Technical College District Board was held in Open Session on Tuesday,, and called to order by Chairperson Dull at 4:03 p.m. in the Board Room, Room M210, at the Downtown Milwaukee Campus of Milwaukee Area Technical College. ITEM 1 a. ROLL CALL Present: Excused: Abdulhamid Ali; David Dull; Mark Foley; Ashanti Hamilton; Mary Isbister; Grace Maizonet (via telephone); Lisa Olson; Mary Scheibel and Ann Wilson. Ashanti Hamilton arrived at 4:04 p.m.; Ann Wilson arrived at 4:25 p.m. None. ITEM 1 b. ITEM 2. ITEM 3. COMPLIANCE WITH THE OPEN MEETINGS LAW Chairperson Dull indicated that proper notice of the meeting had been given in compliance with the Wisconsin Open Meetings Law. COMMENTS FROM THE PUBLIC Dorothy Dean, member of the public, expressed appreciation for the college s responsiveness to the public comments regarding handicapped accessibility as well as the reallocation of $600,000 to renovate restrooms at Oak Creek Campus. Ms. Dean read a statement President Bush made at the signing of ADA into law. APPROVAL OF MINUTES C-1 Regular Board Meeting: October 24, 2017 It was moved by Ms. Isbister, seconded by Mr. Hamilton, to approve the minutes of the Regular Board Meeting: October 24, 2017.
Page 2 ITEM 4. approved. APPROVAL OF CONSENT AGENDA ITEMS a. Bills October 2017 b. Financial Report October 2017 c. Human Resources Report d. Procurement Report e. Quarterly Affirmative Report ITEM 5. It was moved by Mr. Foley, seconded by Mr. Ali, to approve the Consent Agenda. approved. BOARD ACTION ITEMS Items 5 a. Resolution (F0030-11-17) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes, Series 2017-2018F of Milwaukee Area Technical College District, Wisconsin. It was moved by Mr. Foley, seconded by Ms. Maizonet, to approve Resolution (F0030-11-17) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes, Series 2017-2018F of Milwaukee Area Technical College District, Wisconsin. Mr. Keith Kolb, Robert W. Baird & Co., distributed and reviewed the Final Pricing Summary for the $1,500,000 General Obligation Promissory Notes, Series 2017-2018F. approved, the roll call vote being as follows: Ayes: Noes: Foley, Hamilton, Isbister, Maizonet, Olson, Scheibel, Ali and Dull - 8 None. 5 b. Resolution (F0031-11-17) Authorizing the Issuance of $1,500,000 General Obligation Promissory Notes, Series 2017-2018G of Milwaukee Area Technical College District, Wisconsin.
Page 3 It was moved by Mr. Foley, seconded by Ms. Maizonet, to approve Resolution (F0031-11-17) Authorizing the Issuance of $1,500,000 General Obligation Promissory Notes, Series 2017-2018G of Milwaukee Area Technical College District, Wisconsin. approved, the roll call vote being as follows: Ayes: Noes: Hamilton, Isbister, Maizonet, Olson, Scheibel, Ali, Foley and Dull 8 None. 5 c. Resolution (F0032-11-17) to Approve FY2016-2017 Comprehensive Annual Financial Report It was moved by Mr. Foley, seconded by Mr. Hamilton to approve Resolution (F0032-11-17) to Approve FY2016-2017 Comprehensive Annual Financial Report. John Knepel, Partner, Baker Tilly, presented summary of the unmodified audit opinion of Baker Tilly regarding the Comprehensive Annual Financial Report, the Single Audit Report and Auditor s Communication to Those Charged with Governance and Management as fairly presented in accordance with accounting and reporting standards. MATC received the highest level of assurance from a CPA Firm regarding financial statements. approved. 5 d. Approval of Single Audit Report. It was moved by Mr. Foley, seconded by Mr. Ali, to approve Approval of Single Audit Report. approved. 5 e. Approval of Auditor s Communication to Those Charged with Governance and Management. It was moved by Mr. Foley, seconded by Mr. Ali, to approve Approval of Auditor s Communication to Those Charged with Governance and Management. approved.
Page 4 ITEM 6. POLICY APPROVAL 6 a. Policy B0107-1 Post-Employment Benefits Trust (OPEB)-Statement of Investment Policy, Objectives and Guidelines. ITEM 7 It was moved by Mr. Foley, seconded by Mr. Ali to approve Policy B0107-1-Post-Employment Benefits Trust (OPEB)-Statement of Investment Policy, Objectives and Guidelines. Chris Merker and Mike Klein, Robert W. Baird & Co. presented the item as information. Approved. POLICY REVIEW 7 a. Policy A0107 Procedures for District Board Meetings/Public Hearings 7 b. Suspension of Policies A0111 and A0111-A Ms. Falkenberg reviewed Policy A0107 Procedures for District Board Meetings/Public Hearings and Suspension of Policies A0111 and A0111-A. Some of the discussions by the board included: Policy provides for chairperson s sole permission to place items on the agenda. This concerned some members of the board. The phrase committee chairperson should be replaced with Chairperson in the document on page 3 if Committee of the Whole is adopted. Language in the policy should be changed: motion to move the question, a second or two thirds of the vote should be replaced with a second and two thirds of the vote on page 8. Structure of an ad hoc committee. Suggestion to distribute an annual calendar of agenda items.
Page 5 ITEM 8 REPORTS 8 a. Chairperson s Report Mr. Dull: Announced the Winter WTC-DBA Meeting is scheduled for January 25-27, 2018 in Eau Claire, WI and Chippewa Valley Technical College. Reminded the board winter commencement will take place on Friday, December 15 at the Miller High Life Theater and that he will be attending with Directors Foley, Hamilton, Isbister, Maizonet, Olson and Scheibel. Mentioned there are 38 MATC student gingerbread entries on display at the Milwaukee Public Market from December 2-13. Commented on his experience at the AACC Guided Pathways conference and distributed the book Redesigning America s Community Colleges to each board member. Announced the board will hold a retreat on Friday, February 16 from 12 4 p.m. and the focus topic is Guided Pathways. Drew attention of the board to the monthly media report at their places. 8 b. President s Report Dr. Martin: Reported she attended the Bucks Apprenticeship Event on November 15, and noted that 200 out of the 800 apprentices who worked on the arena were from MATC. Deb Richards, Instructional Chair Apprenticeship & HVAC at MATC, was mentioned at the luncheon and honored at the Bucks game that evening. Stated our annual Gingerbread House display at Milwaukee Public Market is a visible part of MATC signature Culinary Arts program. A new twist this year was entries of replicas of the new Bucks arena and Miller Park. The Brewers Community Foundation and the Milwaukee Bucks have donated funds to the MATC Foundation s scholarship program as part of this new partnership. Announced MATC s soft launch of The Adult Promise, focusing on residents living and working in the 53206 zip code. Reported on her trip to Washington, DC to attend the Guided Pathways (AACC) conference and how the college will be part of the second cohort of this AACC initiative.
Page 6 Asked Ms. Falkenberg to give a brief report on the Salary Compensation Update. Ms. Falkenberg reported that the study is on schedule and that the consulting team was working on reviewing the submitted JDQs. A more comprehensive update will be given in December. 8 c. District Student Senate Report Ms. Paschke reported on the following: District Student Government approved the following clubs: Deaf Culture, Ham Radio/Electronics Club, Sisters Club and Campus Ministry International (CMI). District Student Government is conducting an informative investigation on the healthcare access for students and have tabled the topic for the next DSS meeting on December 8 at the Oak Creek Campus. MATC Campuses are teaming up for the holidays. Oak Creek with Mequon Campus and West Allis with Milwaukee. Oak Creek and Mequon s Winter Gala is December 7 at Mequon. Milwaukee and West Allis holiday party, which includes Breakfast with Santa is December 9 at Milwaukee Campus. Criminal Justice and Fire Science clubs are hosting a blood drive on December 5 from 11:00 a.m. through 3:00 p.m. in the Main Lecture Hall at Oak Creek. 8 d. Milwaukee PBS General Manager s Report Mr. Zachary reported on the following: PBS and CBS fired talk and news personality Charlie Rose when the media organizations learned of accusations of sexual misconduct. Rose s long running PBS series was dropped and no longer appears on Milwaukee PBS. Milwaukee PBS Washington based attorney will file an application with the FCC which, if approved, will allow Milwaukee PBS to increase its broadcast transmission power. The Corporation for Public Broadcasting (CPB) notified many stations, including ours, that we will receive a smaller than expected community service grant this year due in part to a change in computation of pledge thank you gifts. That s because the CPB is now mandating that stations follow the IRS method for fair market value. Milwaukee PBS enjoyed a substantial revenue in the form of bequests. Since July 1, we ve received $465,638.
Page 7 The annual Milwaukee PBS Mittens and More Drive was especially successful this year due to an increase in donations from community partners. This year we were able to donate over 13,000 items up from just under 5000 mittens last year. Milwaukee PBS is holding its annual on air December pledge, which runs to December 10. Our goal is $327,000. Tavis Smiley is coming to Milwaukee with a one man presentation based on his New York Times best-seller about the final year in the life of Martin Luther King. Death of a King will be presented January 21, 2018 at the Riverside Theater. John McGivern s successful Around the Corner series launches its seventh season on January 11, 2018 at 7:00 p.m. Ahead of the launch, we re hosting a premier of episode one (which is Milwaukee-centric) on Monday, January 8 th. The screening will be held in MATC s C Auditorium. We are in the final seven weeks of the major campaign to notify viewers that on January 8, 2018 they ll need to rescan their remotes if they watch Milwaukee PBS over the air. 8 e. Legislative Matters Report Rob Marchant, Michael Best, distributed a MATC Legislative Update to the board and reported on the following updates: Foster Care Task Force Legislative Package. The Assembly is set to announce a package of bills aimed at improving the foster care system and the lives of foster youth. One proposal under consideration is tuition remission for foster youth. Campus Carry/Constitutional Carry. Senate Bill 169 is scheduled for a committee vote on September 19 th and will be amended. Passed Senate committee 3-2 and is available for scheduling in the Senate. The bill was amended to retain the gun free school zone law, with some exceptions. The earliest the Senate can vote on the bill is January. The Assembly is not expected to act unless the bill passes the Senate first. Assembly Bill 540/Senate Bill 444 (Kleefisch/Johnson) The bill would require technical college and licensed private driver school commercial motor vehicle driver education courses to provide instructions in the recognition and prevention of human trafficking. 8 f. Annual Procurement/Construction Services Summary Laura Moore, Procurement Manager, briefly presented the Annual Procurement/Construction Services Summary.
Page 8 8 g. Audit Advisory Committee Report Mr. Foley presented an update on the Audit Advisory Committee Report with updates from Brian Kubik, Manager Internal Audit, on his findings from his risk assessment for the period of January through June. Mr. Hamilton departed the meeting at 6:00 p.m. ITEM 9. BOARD MONITORING 9 a. Quality Review Process (QRP) Dietetic Technician Nancy Vrabec, Heidi Katte and Tom Walsh presented the item as information, commenting briefly on such highlights as Service Learning Experiences and Community Connections; Mobile Nutrition Classroom Initiative and plans such as increasing program enrollment and retention by providing in person program orientations. 9 b. Enrollment Update ITEM 10. Mr. Craig and Ms. Bray presented the Enrollment Update as a PowerPoint presentation on FTE Enrollment YTD Fall and Spring Semesters Summary. OLD BUSINESS ACTION ITEM 10 a. Facilities Update ITEM 11. Ms. Falkenberg presented the item with a brief update based on public comments over the past few months, on the remodeling of the restrooms at Oak Creek Campus. NEW BUSINESS 11 a. Board Retreat February 16, 2018 from 12:00 4:00 p.m. ITEM 12. Future Agenda Items/Events 12 a. Board Meeting Tuesday, December 19, 2017, 4:00 p.m. Downtown Milwaukee Campus, Board Room (M210)
Page 9 12 b. Winter Commencement, Friday, December 15, 2017 6:00 p.m. at Miller High Life Theater (aka Milwaukee Theater) 12 c. ACCT Legislative Summit February 11-14, 2018 Washington, DC 12 d. Board Calendar ITEM 13. Adjournment The meeting adjourned at 6:54 p.m. Respectfully submitted, Gwendolyn Z. Green On behalf of Board Secretary * This meeting may be conducted in part by telephone. Telephone speakers will be available to allow the public to hear those parts of the proceedings that are open to the public. ** may be taken on any agenda item, whether designated as an action item or not. Agenda items may be moved into Closed Session for discussion when it becomes apparent that a Closed Session is appropriate under Section 19.85 of the Wisconsin Statutes. The board may return into Open Session to take action on any item discussed in Closed Session. *** It is anticipated that this item may be discussed in Closed Session pursuant to Sections 19.85(1)(c) and (e) of the Wisconsin Statutes. Reasonable accommodations are available through the ADA Office for individuals who need assistance. Please call 414-297-6610 to schedule services at least 48 hours prior to the meeting.