GUJARAT STATE ELECTRICITY CORPORATION LIMITED Gandhinagar Thermal Power Station, Gandhinagar 382041. Ph. 91-79-23215663 Fax: 91-79-23217673, e-mail: gtps@gebmail.com Website: www.gsecl.in CIN :U40100GJ1993SGCO19988 Removing of old UPVC/FRP/A.C sheets roof and providing & fixing new G.I.sheets on godowns at GTPS Tender Fee Paid Details (Tender Fee is Compulsary & There is no Exemption for Tender Fee ). SSI/NSIC firm also have to pay Tender Fee. Tender Fee Paid in DD. DD NO DTD. RS. EMD Paid : YES / NO EMD TO PAY BY D.D. : DD NO:, DATE EMD Paid By Bank Guarantee: Yes / No; Bank Guarantee No:, Date SSI/NSIC NOTARIZED COPY ATTECHED: YES / NO. FOR SUPPLY TENDER PLEASE MENTION TIN / CST. NUMBER:- 1) For supply tender party should invariably mentioned TIN / CST. NUMBER in their technical bid otherwise your offer will be ignored and price bid will not be opened. 2) PAN No. (Compulsory) Important Note: (1) Tenders submitted without tender fee and EMD (by DD / Bank Guarantee or latest valid & not more than 3 years old SSI / NSIC notarized copy) will not be accepted. (2) The Tender Fee & EMD in any other form and favour shall not be accepted. (Cheque is not accepted). This tender should be submitted duly signed without removing a single page, otherwise the tender is liable to be rejected. (3) Vendor registration with GSECL / Railways is compulsory required for submitting the Tender. (4) Relaxation/Exemption of EMD/SD :- As per Policy of Govt. of Gujarat exemption in Payment of EMD & relaxation in Payment of Performance Guarantee towards execution period (Security deposit ) and towards Guarantee / Warrantee period shall be given to the small, cottage & tiny industrial unit registered under small scale industries of Gujarat state and holding subsequent registration with CSPO / NSIC / DGS & D / registration certificates for the item under tender. While no exemption as well as relaxation i.e. tender fee, Earnest Money deposit (EMD) & Security deposit (S.D) shall be given to outside Gujarat base parties. Page 1
GUJARAT STATE ELECTRICITY CORPORATION LTD THERMAL POWER STATION, GANDHINAGAR-382 041. TENDER FOR THE Removing of old UPVC/FRP/A.C sheets roof and providing & fixing new G.I.sheets on godowns at GTPS RFQ No.:36389 SR. NO. INDEX PAGE NO 1 Tender Notice 2 Commercial Terms & Conditions with EMD Bank Guarantee and Form of SD & PG, Annexure (1 TO 15), Certificate -A, & Important Instruction 3 Technical Bid -- 4 Drawing -- 5 Price Bid (Online Only) -- Download by D.D. No. FOR TENDER FEES D.D. / Bank Guarantee NO. FOR EARNEST MONEY CHIEF ENGINEER (GEN) GSECL: GANDHINAGAR TPS Page 2
GUJARAT STATE ELECTRICITY CORPORATION LIMITED Gandhinagar Thermal Power Station, Gandhinagar 382041. Ph. 91-79-23215663 Fax: 91-79-23217673, e-mail: gtps@gebmail.com Website: www.gsecl.in CIN :U40100GJ1993SGCO19988 (A Successor Company of Gujarat Electricity Board) Sub : Removing of old UPVC/FRP/A.C sheets roof and providing & fixing new G.I.sheets on godowns at GTPS CE [Generation], Gandhinagar, TPS invites On-line Tenders (e-tendering) for the purchase of above subject item. Tender Papers & Specifications may be down loaded from Web site https://gsecl.nprocure.com (For view, down load and on line submission) and GUVNL / GSECL web sites www.gseb.com & www.gsecl.in (For view & down load only).tender fee may be paid along with submission of tender in EMD cover, for respective tender. All the relevant documents of tenders to be submitted physically will be received only by Registered Post A.D or Speed Post addressed to CHIEF ENGINEER (GENERATION), GUJARAT STATE ELECTRICITY CORPORATION LTD, THERMAL POWER STATION, GANDHINAGAR-382041. NO COURIER SERVICE OR HAND DELIVERY will be accepted. Tender No. Estimated Cost of the tender items. Tender Fees Amount (Non-Refundable) Earnest Money Deposit Amount (1%) Online [e-tendering ] tender/offer submission last date up to 17.00 hrs only [this is mandatory] Physical submission of all the relevant documents last date up to 14.00 hrs By RPAD or Speed Post only Date of opening of tender fee, EMD cover, Vendor Registration and technical bid physical as well as on line opening at 15.30 Hrs. Security Deposit (10 % of Contract Value) Validity of Rates Delivery period Rs.25,90,660/- Rs.1000/- Rs.25906/- AS PER TENDER NOTICE AS PER TENDER NOTICE AS PER TENDER NOTICE 10% OR 6% (as per Cl no.13 of Bid for supply at Tec bid) Of Order Value. Party should have to pay Security Deposit within 10 Days in the form of Bank Guarantee/Demand draft in favour of GSECL payable at Gandhinagar on receipt of Letter of Intent. 120 Days 06 MONTHS. Page 3
IMPORTANT: (1) All the relevant documents as per requirement of the Tender must also be submitted physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and time. All such documents should be strictly submitted by RPAD / speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained. (2) Any deviation found in Data / Details / Documents between on line offer (etendering) and physically submitted documents (Tender document fee, bidder, offer of the same bidder will not be considered and no any further communication in the matter will be entertained. Further bidders are requested to submit price bid (Part-II) on-line only and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price bid will be considered for evaluation. Further if the quantity quoted differs in the any of the technical bid forms and in price bid forms, it is discretion of CE(G) Committee GSECL to consider the quoted quantity. (3) It is mandatory for all the bidders to submit their tender documents by both forms viz. on line (e-tendering) and physically in schedule time. Also please note that Price bid be submitted on line only. Tender documents submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered. Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the CHIEF ENGINEER (GENERATION),GUAJARAT STATE ELECTRICITY CORPORATIONLTD., GANDHINAGAR THEMAL POWER STATION, GANDHINAGAR 3820 41 Gujarat. GSECL reserves the rights to reject any OR all tenders without assigning any reasons thereof. Download Tender Documents in (PDF Format) which consists of: Yours faithfully, Chief Engineer (Gen), GTPS. Part I Commercial Terms & Conditions Part II Schedule A indicating the Item description, quantities & terms. To view the PDF file please use Acrobat Reader soft ware which can be Downloaded from Adobe website. Part I Part II Commercial Terms & Conditions Schedule A & Annexure A Page 4
Sr. No Technical Bid Sub: Removing of old UPVC/FRP/A.C sheets roof and providing & fixing new G.I.sheets on godowns at GTPS PART-I : SUPPLY PORTION Description of Material Unit Qty. Reqd. GI CORRUGATED SHEET 22 GAUGE (0.80 MM THICK) approved 1 quality and required size as per site situation (Jindal or Tata make) PART-II : WORKS PORTION METRIC TON 22 2 3 4 5 6 7 Charges for fixing corrugated 0.80mm thick G.I.Sheets class-iii roofing 150mm overlap fixed with Galvanized Iron 'J'or 'L' hooks bolts and nuts 8 mm diameter & bitumen washers etc(galvanized Iron 'J'or 'L' hooks bolts and nuts & bitumen washers are to be brought by contractor). DISMENTALLING OF SHEET ROOFING INCLUDING RIDGES. DISMENTLED UNSERVICABLE MATERIAL TO BE DISPOSED AS DIRECTED BY E.I.C. Charges for refixing corrugated 0.80mm thick G.I/A.C.IUPVC.Sheets class-iii roofing 150mm overlap fixed with Galvanized Iron 'J'or 'L' hooks bolts and nuts 8 mm diameter etc complete with required J or L hooks & bitumen washers(galvanized Iron 'J'or 'L' hooks bolts and nuts & bitumen washers are to be brought by contractor) FIXING RIDGES OR HIPS 600 MM OVERALLIN G.I PLAIN SHEETS ROOFINGS WITH G.I. 'J' OR 'L' HOOKS, BOLTS AND NUTS 8 MM. DIA, BITUMEN WASHERS ETC COMPLETE (1 ) 0.80MM THICK SHEET PROVIDING CEMENT VATA (150X150 MM SIZE) QURTER ROUND IN C.M. (1:1) INCLUDING NEAT CEMENT FINISHING CURING ETC. MAKING GROOVE IN B.B.MASONARY WORK OF 150MM X 150MM SIZE WITHOUT DAMAGING ADJOINING SURFACE Square Meter 2700 Square Meter 2700 Square Meter 150 Running Meter Running Meter Running Meter 290 550 550 Note : Overall Lowest party will be considered for placement of order i.e considering supply & works part as a whole. Part/Partial offer for work or supply will not be considered. TECHNICAL SPECIFICATIONS:- SHEDULE-B1 (SUPPLY PORTION):- Item No: 1 G.I. corrugated sheet should be of Jindal or Tata make 0.80 mm thick(22gauge) class 3 of approved quality and required size as per site situation. Material should be got approved before b SHEDULE-B2 (WORK PORTION):- Item No:2 Charge for fixing corrugated 0.80mm thick G.I.Sheets class-iii roofing150mm overlap fixed with Galvanized Iron 'J'or 'L' hooks bolts Item includes Labor charge for fixing corrugated 0.80mm thick G.I.Sheets class-iii roofing 150mm overlap fixed with Galvanized Iron 'J'or 'L' hooks bolts and nuts 8 mmdiameter etc complete excluding the cost of purlins, rafters and trusses and G.I.sheets. Item No: 3 dismantling of sheet roofing including ridges, hips, valleys, gutters, etc.stacking of service Page 5
able materials with all lead and lift (A.C. Sheet roofing) 1.0. Workmanship: 1.1. The relevant specification of item No.20.1 (I) shall be followed except that the dismantling work of A.C. sheet roofing is to be done. 2.0. Mode of measurements & payment: 2.1. The relevant specification of item No.20.27 (I) shall be followed except that the A.C. Sheets roofing shall be measured in this item. 2.2. The rate shall be for a unit of one sq. Metre. Item No:4 Charges for refixing of removed good roof sheet with all lead and lift in Boiler area with iron J or L hooks, bolts & nuts 8mm dia with bitumen & G.I. limpet washersincluding150mm overlap all sides complete as directed by EIC. Required `J? or 'L' bolts, nuts and bitumen washers shall be brought by contractor at his own cost. As the work is to be carried out at any height so proper safety precautions shall be taken. The rate shall be for a unit of one sq. Metre. Item No: 5PROVIDING AND FIXING RIDGES AND HIPS IN ASBESTOS CEMENTSHEETS. ITEM INCLUDES PROVIDING AND FIXING RIDGES AND HIPS IN ASBESTOS CEMENTSHEETS DIA G.I. PLAINAND BITUMEN WASHERS COMPLETE (1) NORTH LIGHT ADJUSTABLE RIDGE Item No: 6 providing cement vata 150x150MM size quarter round in cement mortar 1:1including neat cement finishing watering etc.cement and sand to be used for this work shall be as per standards specified in Item of concrete and plastering work. Cement and sand mortar shall be in proportion of 1 part of cement and 1 parts of sand. All ingredients shall be mixed dry to form uniform mixing. Surface where vata is to be approved shall be roughened so as to give proper bond with applied mortar. Surface shall be cleaned and watered before work is started. Water shall be added to the dry mix in the required quantity to form workable paste. Cement water slurry shall be applied to the surface before mortar for water is applied.vata shall be finished smooth in shape. A sample of vata shall be prepared and got approved. Work shall be cured for minimum 10 days. Payment shall be made on actual running meters of vata provided based on unit rate quoted which shall be for all heights as per drawing. Item No: 7 making groove in B.B.Masonary work of 150mm x 150mm size without damaging adjoining surface including cutting reinforcement bars wherever necessary including scaffolding, throwing / staking the dismantled stuff within 500 M radius etc.complete as directed by E.I.C.Care shall be taken to see that adjoining surface or equipment in the area is not damaged. Payment shall be made for actual running meter of groove made as per drg. Or as directed at site. Terms & Conditions : Offer of Overall lowest party will be considered for placement oforder i.e. considering Supply and Works part as a whole. Part / partial offer for Supply or Works will not be considered.delivery period (Supply portion): Supply Portion: Order quantity to be supplied within 01(ONE) MONTHS from the Date of issue of P.O. Works Portion: 05(FIVE) MONTHS Payment Terms (Supply portion): Payment shall be made for the material supplied at 80 %, with 100% taxes and duties against within 30 days and balance 20% against S.R. Note within 45 days from the date of receipt of material at our site. Works Portion: Payment will be made as per actual quantity executed. SERVICE TAX : Service tax will be paid extra by GSECL at prevailing rate as applicable on works portion as per ServiceTax Notification No. 24/2012 dated 6th June, 2012 and30/2012 dated 20th June, 2012 issued by the Government and it is subject to provision of service tax registration no. and copy thereof. Solvency Certificate for 20% value of the estimated cost Page 6
Details of P.F. code No. from the appropriate provident fund authorities and details of P.F. paid to the employees for last six months. Certificate of separate provident fund account number. Submission of copy of Income tax PAN card. Income tax (TDS) will be deducted at source on works portion at prevailing rate and as per I.T. act. Labour Law compliances: The supplier shall comply with all applicable provision of Labour Laws related to Wages, Leaves, Provident fund,employees compensation act, Factory act, Contract labours (R&A) act etc SCOPE OF WORK 1.1 To execute the work under this contract, all arrangements like machinery, scaffolding, labours and materials, shall have to be arranged by contractor at his own cost. Also the contractor will arrange for cleaning and disposing of waste materials after completion of work. 1.2 Before quoting the rate, contractor shall inspect the site and shall aware himself about nature of work involved. 1.3 Any activity not specifically mentioned in the tender but necessary in the opinion of the EIC of work must be carried out for successful completion of job. 1.4 For erection work electricity and connection will be supplied free of cost by GSECL. NOTES : 1. This is being Supply & Work. Overall lowest will be considered for placement of order. 2. Service tax will be paid extra by GSECL at prevailing rate as applicable on works portion as per Service Tax Notification issued by the Government and it is subject to provision of service tax registration no. and copy thereof. 3. In case of supply portion party shall quote their VAT/TIN registration number along with its attested copy. If the same is not provided or the party is not registered then applicable purchase tax as per Gujarat VAT Act, 2003 will be deducted from party s bill and purchase tax so collected will be deposited directly to the State Government. 4. Service tax clause: The above estimated rates are exclusive of service tax hence same will be paid extra by GSECL at prevailing rate as applicable on works portion as per Service Tax Notification No:24/2012 dated 6th June 2012 and 30/2012 dated 20th June 2012 issued by Government and it is subjected to provision of service tax registration no and copy thereof. 5. VAT Clause: In case of supply portion, party shall quote their VAT/TIN registration number along with its attested copy. If the same is not provided or the party is not registered then applicable purchase tax as per Gujarat VAT Act, 2003 will be Page 7
deducted from party's bill and purchase tax so collected will be deposited directly to the state Government. BIDDER INSTRUCTIONS : (1) Bidder has to offer and supply the materials as per detail specifications only. (2) Bidder should quote rate and terms conditions in prescribed form only and duly signed (3) Bidder should attached complete literature /catalogue of offered item with technical-bid. Notes for Supplier: 1. The estimated cost of this tender is Rs.25,90,660/- 2. Please refer clauses of commercial terms for submission of EMD/SD and with following modification, The GSECL will accept the bank guarantees, if the guarantees are issued by following banks, (a) (b) All public sector banks Private bank authorized to take to undertake Government business which are (i)idbi Bank (ii) UTI Bank (Axis) (iii) HDFC Bank (iv) ICICI bank 3 Guarantee : Party shall have to submit guarantee certificate for a period of 12 months from the date of commissioning or 18 months from the date of dispatch of materials whichever is earlier against poor workmanship / faulty design and any manufacturing defects. 4 Performance Bank Guarantee (NOT APPLICABLE) : The supplier/contractor/party (i.e. tenderee) has to give 10% of order end cost as a Bank Guarantee with validity period of additional 01 (one) month i.e. more than actual Guarantee/Warranty period of 6/12/18/24/36/48/60 months (depending upon product) to safeguard Company s interest in case of any eventuality happening on the last day of the Guarantee/Warrantee period after office hours of the Bank or Bank holidays. 5 The GSECL reserves the right to reduce/enhance the tender quantity as per requirement at the time of finalization of tender. After inspection of material, the dispatch instruction will be given from Gandhinagar Thermal Power Station, Gujarat, and the other portion of clause No.29[c] of commercial terms & conditions will remain unchanged. 6 Delivery Period: 1 month for supply items & 5 months for works portion on receipt of material. 7 Penalty: Any delay that may take place in supply and / or erection, testing and commissioning activities beyond contractual cutoff date / stipulated period in the order shall be subjected to penalty (not liquidated damages) at the rate of ½% of the contract price / order price per week or part thereof subject to a maximum of 10% of the total contract value / order value (i.e. End cost including taxes & duties) and not on uncompleted portion. 8 Outside Gujarat material should come through RR sale at destination (i.e. GTPS).9 9 Payment Term : For Supply Portion 80% payment shall be made, with 100% taxes and duties against within 30 days and balance 20% against S.R. Note within 45 days from the date of receipt of material at our site. Page 8
For Work Portion : Net Payment will be released within 30 days after completion of work and submitting their relevant invoices 10. Supplier shall have to submit Invoice along with material to get C form wherever applicable. In short C form cannot be issued in absence of Invoice. 11. If required Suppler shall have to submit all the necessary documents like material Test certificate, other required test certificates, guarantee certificate, invoice etc alongwith supply as per the order terms. Without relevant required documents, further process of payment will not be initiated. 12. For Commercial terms & Condition (46 pages) clause Np.12 for security Deposit, Please read Security Deposit should be paid within 10 days after receipt of Letter of intent from this office instead of SD should be paid within 30 (Thirty) days after receipt of the order 13. SECURITY DEPOSIT : It shall be mandatory to submit 10% security deposit within 10 days from the date of issue of Letter of Intent before order placement. However it will be 6% for small, cottage & tiny industrial units of Gujarat state registered under Small scale industries of Gujarat State and holding Subsequent registration with CSPO/NSIC/DGD&D registration certificate for the item under tender. In case when successful bidder is not at all responding within notice period or withdraws his offer then his EMD shall be forfeited and he will not be allowed to participate in the tenders invited from the same office for the period of One year for that place from where tender is invited. 14. Purchase Agreement: The supplier shall have to enter into a Purchase Agreement with GSECL. This purchase Agreement has to be executed on Non-Judicial stamp paper of Rs. 100/- duly notarized. The cost of Non judicial stamp & Notary charges will be borne by supplier. Format for the Agreement is attached herewith.- The Purchase Agreement shall be signed by the authorized representative and have to produce documents as hereunder:- 1. If the authorized representative is from a partnership firm, then a certified copy of the registered partnership deed must be attached along with the signatures of other partners who have authorized the particular partner to execute and sign the agreement. 2. If it is a private or public limited firm, a copy of the resolution, authorizing the person to execute & sign the agreement on behalf of the firm, passed by the Board of Directors along with the Company s Seal must be attached with the agreement. 3. If it is a proprietary firm, then the proprietor himself should execute & sign the agreement and his full residential address must be available in the record document. Statutory evidence (Aadhar Card / Voter card) of the person signing the agreement should accompany the agreement. Upon submission Security Deposit against LOI and signing of Agreement, GSECL shall issue a detailed A/T / Purchase order incorporating various terms and conditions. You have to accept all the GSECL s terms and conditions without any deviations. I/We agree to supply the article noted above at the rates herein tendered by me/us subject to the condition of tender and supply above given at the tender inquiry which I/We have carefully read and which I/We have thoroughly understood and to which I/We agree. Page 9
I /We hereby agree to keep this offer open for 120 days after the returnable date of the tender and shall bound by communication of acceptance dispatched within the prescribed time. Date: Yours faithfully, Address: Company s Seal [Signature of tenderer] Page 10
(on Non-judicial stamp paper of Rs.100/- duly Notarized) A G R E E M E N T THIS AGREEMENT made on this. day of Two thousand BETWEEN.. (Name of the Company), having Registered Office at. and represented by. (Name and designation of the Authorized Officer (herein after called The Supplier, which expression where the context so requires or admits shall include his legal heir, administrators, executors, assignees and legal representatives) of the ONE PART. AND.. (Name of the Company), having Registered Office at. And represented by. (Name and designation of the Authorized Officer (here in after called The Purchaser / purchaser Company, which expression where the context so requires or admits shall include his administrators,executors, authorised person, assignees and legal representatives) of the OTHER PART. WHEREAS, the Supplier willingly submitted bids for the Tender No of the Purchaser company for supply of.. [Name of the material / items to be supplied by the Supplier] as specified and as per delivery instructions provided in the Acceptance of Tender (AT) / Letter of Acceptance (LOA) issued vide No. dtd. by the Purchaser company at the accepted respective prices or rates mentioned against the said items / materials. AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier for the supply for the total sum of Rs. (Rupees only) *including / excluding taxes upon the terms and subject to the conditions herein mentioned in the agreement. AND WHEREAS, a list is made out in the SCHEDULE hereunder written and all of which said documents of the Schedule are deemed to form part of this agreement and included in the expression the Supply wherever herein used, upon the terms and subject to the conditions hereinafter mentioned. NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND DECLARED THAT:- (1) The Supplier has accepted the Terms and Conditions set out in the Tender Notice No. dtd... as well as in the form of Acceptance of Tender (AT) /Letter of Acceptance (LOA) No..... dtd.. which will hold good & valid during the period of this Agreement. Page 11
(2) The supplier shall do and perform for all supplies and things mentioned and described in this agreement or which are implied therein or therefrom respectively or are reasonably necessary for the in-time and in manner supplies as mentioned and subject to the general / commercial terms & conditions and stipulations contained in this agreement. (3) In consideration of the due provision, executions, completion of the Supply, as agreed to by the Supplier as aforesaid, the Purchaser company hereby agrees to pay all the sums of money as and when they become due and payable to the supplier under the provisions of the agreement and such payment to be made at such times and in such manner as provided in the agreement. (4) In respect of the said Tender as per the terms & conditions of this Agreement, the Supplier has deposited amount in Cash or DD or has provided valid Bank Guarantee of Rs..... (Rupees.....only) with the Purchaser Company towards performance guarantee of execution period i.e. for security deposit of the supply material / items. (5) Upon breach by the Supplier of any of the conditions of this Agreement, the Purchaser Company may give a notice in writing to rescind, determine and put to an end to the A/T without prejudice to the right of the Purchaser company to claim damages for antecedent breaches thereof on the part of the Supplier and also to claim reasonable compensation /risk & cost purchase for the loss occasioned by the Purchaser Company due to failure of the Supplier to fulfill the Order as certified in writing by the Purchaser for which Certificate shall be conclusive evidence of the amount of such compensation payable by the Supplier to the Purchaser. (6) The Purchaser Company shall not be bound to take the whole or any part of the ordered quantity herein or therein mentioned in the LOA / AT and may cancel the contract at any time after giving ONE MONTH S NOTICE IN WRITING without compensating the Supplier. (7) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply during Guarantee /Warranty period including for the quantity mentioned in the repeat order, if any as per the terms & conditions of the LOA / AT. (8) Any Notice in connection with the Supply including the Notice for termination may be given by the Purchaser or any Authorized Officer for the said purpose as per the Commercial Terms & Conditions of the LOA / AT. (9) If subject to the circumstances beyond control i.e. Force Majeure conditions, the Supplier fails to deliver the materials, the same shall be governed as per the Tender Documents. (10) The agreed value, extent of supply, delivery dates,specifications, and other relevant matters may be altered by mutual agreement as per the policy of the purchaser Company and if so altered shall not be deemed or construed to mean or apply to affect or alter other general /commercial terms & conditions of the agreement and the agreement so altered or revised shall be and shall always be deemed to have been adhered subject to and without prejudice to said stipulation. (11) The following is the Schedule forming part of this agreement as provided herein above: Page 12
List of documents: 1. 2. 3. 4. 5. 6. 7. SCHEDULE In witness whereof the parties hereto have set their hands and seals this day, month and year first above written. Place: Date: 1. Signed, Sealed and delivered by : (Signature with Name, Designation & official seal / stamp) For and on behalf of M/s. (Supplier) (Complete Name, Address of the authorised person of the Supplier with Authority letter or Board s Resolution in case of company) In the presence of Name, full Address & Signatures: i) ii) 2. Signed, Sealed and Delivered by : (Signature with Name, Designation & official seal / Stamp) For and on behalf of (Purchaser), (Complete Name, Designation & Location / Address of the authorised officer as per DOP of the Purchaser Company) In the presence of Name, Full Address & Signature: i) ii) Page 13
EMD BANK GUARANTEE FORMAT FOR TENDER /ENQ. NO. (BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-) WHEREAS M/s. (Name and Address of the Firm) having their registered Office at (Address of the Firm s registered Office) (hereinafter called the Tenderer ) wish to participate in the Tender No. for of (supply / Erection / Supply &Erection / Work) for Gujarat State Electricity Corporation Limited and WHEREAS a Bank Guarantee for(hereinafter called the Beneficiary ) Rs. (Amount of EMD) valid till (mention here date of validity of this Guarantee which will be 4 (FOUR) months beyond initial validity of Tender s offer) which is required to be submitted by the Tenderer along with the Tender. We, (Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered Office at (Address of Bank s registered Office) hereby give this Bank Guarantee No. dated and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat State Electricity Corporation Limited or any Officer authorized by it in this behalf any amount not exceeding Rs. (amount of E.M.D.), (Rupees ) (in words) to the said Gujarat State Electricity Corporation Limited on behalf of the Tenderer. We, (Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within its validity or non-submission of Security Deposit by the Tenderer within one month from the date of tender or a part thereof has been accepted by the Gujarat State Electricity Corporation Limited would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashedwithin its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank upto and inclusive of (mention here the date of validity of Bank Guarantee) and shall not be terminable by notice or by Guarantor change in the constitution of the Bank or the Firm of Tenderer or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given, conceded with or without our knowledge or consent by or between the Tenderer and the Gujarat State Electricity Corporation Limited. Notwithstanding anything contrary contained in anylaw for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL) Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained hereinbefore our liability under this Guarantee is restricted to Rs. (amount of EMD) (Rupees (in words). Our Guarantee shall remain inforce till (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under. Page 14
Place : Date : Please mention here complete Postal Address of the Bank with Branch Code, TelephoneandFaxNos. Signature of the Bank s authorized Signatory with Official Round Seal. NAME OF DESIGNATED BANKS : 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the State Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank. Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. Page 15
ON STAMP PAPER OF Rs.100/- FORM OF BANKER S UNDERTAKING (For Performance Guarantees (PG) for Warrantee periodas per Commercial Terms and Conditions of Tender) We, Bank of hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. (in words) Rupees to the said Gujarat State Electricity Corporation Limited on behalf of M/s. who have entered into a contract for the supply / works specified below : P.O. (A/T) No. dated. This agreement shall be valid and binding on this Bank up to and inclusive of and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL) Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOT WITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs. (Rupees only). Our guarantee shall remain in force until (date of validity of the Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on or before (Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place : Date : Please mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of Bank s Authorized Signatory With Official Round Seal NAME OF DESIGNATED BANKS : 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the State Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank. Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. Page 16
ON STAMP PAPER OF Rs.100/- FORM OF BANKER S UNDERTAKING (For Performance Guarantees (PG) for supply period as per Commercial Terms and Conditions of Tender) We, Bank of hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. (in words) Rupees to the said Gujarat State Electricity Corporation Limited on behalf of M/s. who have entered into a contract for the supply / works specified below : L.O.A. No. dated. This agreement shall be valid and binding on this Bank up to and inclusive of and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL) Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOT WITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs. (Rupees only). Our guarantee shall remain in force until (date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place : Date : Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of Bank s Authorized Signatory with Official Round Seal NAME OF DESIGNATED BANKS : 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the State Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank. Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. Page 17
A B Guarantees issued by following banks will be accepted as SD/EMD on Permanent basis. 1. All Nationalized Banks including the Public Sector Bank-IDBI Bank Ltd. 2. Private Sector Banks - AXIS Bank, ICICI Bank and HDFC Bank Further Guarantees issued by following Banks will be accepted as SD/EMD for period up to March 31, 2017. The validity cut-off date is with respect to date of issue of Bank Guarantee irrespective of date of termination of Bank Guarantee. 1. Kotak Mahindra Bank 2. RBL Bank (The Ratnakar Bank Ltd) 3. IndusInd Bank 4. Karur Vysya bank 5. DCB Bank 6. FEDERAL Bank 7. SOUTH INDIAN Bank 8. The Kalupur Commercial Co-operative Bank Ltd. 9. Rajkot Nagarik Sahakari Bank Ltd. 10. The Mehsana Urban Co-Operative Bank Ltd. 11. Nutan Nagarik Sahakari Bank Ltd. 12. Dena Gujarat Gramin Bank 13. Saurashtra Gramin Bank Page 18
GUJARAT STATE ELECTRICITY CORPORATION LTD Thermal Power Station, Gandhinagar-382 041 1. (a) Full Name and Address : (b) Telephone No & Telegraphic Address : 2. Particulars of Registration as a Contractor and class in which Registered. : (a) In the Gujarat Elect. Corp. Ltd. : (b) In other Government Department. : 3. Reference to be made to (Name & Address) : 4. Previous experience in Railway, PWD and other works : 5. Any other information the contractor may Desire to give. Place : Date : Contact Person:- Address:- Telephone No.:- Mobile No.:- Fax No.:- E-Mail:- Web Site:- Note: Bidder has to fill following Details (It is Mandatory). Account Number Type of Account Bank Name Branch Name & Address Contact Number of The Branch IFSC NO. 1. True copies of testimonials may be attached but they will not be returned. 2. The SSI/NSIC will be accepted for exemption of EMD only and for supply of subjected material only, otherwise Tender/offer shall be ignored. The Xerox copy submitted for SSI/NSIC shall be notarized. I/we hereby agree for the terms & conditions laid down in Tender. All the bidders are requested to read and verify the documents of Conditions of Tender & Supply (i.e. 1 to 82) of GSECL, GTPS and confirm that all the above documents you have verified & certify as below. I/we hereby has read the above documents and agree for the Conditions of Tender & Supply (i.e. 1 to 82) of GSECL, GTPS and accordingly submitted my/our offer. Signature of Tenderer With Seal & Date Page 19
Sr. No. Description of materials With Details of Specifications PART-I: SUPPLY PORTION The Document has to be Viewed / Printed in Landscape Layout. PRICE BID Qty. Reqd. UOM Unit Ex. Work s in Rs. Insurance charges per Unit in Rs. Freight & Packing charges per Unit in Rs. Excise Duty Per Unit in Rs. Sales Tax Per Unit in Rs. Unit End Cost with sales Taxe in Rs. Unit End Cost with out sales Tax in Rs Total End Cost with sales Taxe in Rs. Total End Cost with out sales Taxe in Rs. 1 GI CORRUGATED SHEET 22 GAUGE (0.80 MM THICK) approved quality and required size as per site situation (Jindal or Tata make) PART-II : WORKS PORTION 22 METRIC TON 2 3 4 Charges for fixing corrugated 0.80mm thick G.I.Sheets class-iii roofing 150mm overlap fixed with Galvanized Iron 'J'or 'L' hooks bolts and nuts 8 mm diameter & bitumen washers etc(galvanized Iron 'J'or 'L' hooks bolts and nuts & bitumen washers are to be brought by contractor). DISMENTALLING OF SHEET ROOFING INCLUDING RIDGES. DISMENTLED UNSERVICABLE MATERIAL TO BE DISPOSED AS DIRECTED BY E.I.C. Charges for refixing corrugated 0.80mm thick G.I/A.C.IUPVC.Sheets class-iii roofing 150mm overlap fixed with Galvanized Iron 'J'or 'L' hooks bolts and nuts 8 mm diameter etc complete with required J or L hooks & bitumen washers(galvanized Iron 'J'or 'L' hooks bolts and nuts & bitumen washers are to be brought by contractor) 2700 2700 150 Square Meter Square Meter Square Meter Page 20
5 6 7 FIXING RIDGES OR HIPS 600 MM OVERALLIN G.I. SHEETS ROOFINGS WITH G.I. 'J' OR 'L' HOOKS, BOLTS AND NUTS 8 MM. DIA G.I. PLAIN AND BITUMEN WASHERS COMPLETE (1 ) 0.80MM THICK SHEET PROVIDING CEMENT VATA (150X150 MM SIZE) QURTER ROUND IN C.M. (1:1) INCLUDING NEAT CEMENT FINISHING CURING ETC. MAKING GROOVE IN B.B.MASONARY WORK OF 150MM X 150MM SIZE WITHOUT DAMAGING ADJOINING SURFACE 290 550 550 Running Meter Running Meter Running Meter Total of Part- I + Part-II = Rs.. Evaluation of lowest party will be carried out on the overall lowest i.e on total of Part-I + part-ii as above. Service tax will be paid Extra by GSECL at prevailing rate as applicable subject to Service tax registration number & copy thereof. Remarks: Tenderer should invariably furnish a Notarized copy of their valid BIS License (With all the enclosures of the BIS license) held by their firm using IS/ BIS mark, wherever applicable. I/We agree to supply the articles noted above at the rates herein tendered by me /us subject to the condition of Tender and supply of the Tender inquiry which I/ We have carefully read and which I/ We have thoroughly understood and to which I/ We agree. I/ We here by agree to keep this offer open for 120 days after the returnable date of the tenders and shall be bound by communication of acceptance Dispatched within the prescribed time. NOTE:-Party should have to pay Security Deposit in the form of Bank Guarantee/Demand Draft in favour of GSECL payable at Gandhinagar on receipt of Letter of Intent. DATE: Yours faithfully. (Signature of Tenderer) (With Company's Round Seal) Page 21
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