USD #393 Board of Education Regular Meeting Solomon High School Library 7:00 PM Solomon, Ks. 67480 July 10, 2017 Members Present: Brad Homman, President, Tallie Baetz, Todd Brungardt, Carrie Herbel, Andrea McCook, Justin Zerbe. Administration and Staff Present:, Superintendent, Dean Ann Zsamba, Clerk of the Board. Guests: Keith Blackbern, Maria Kutina, HTK Architects, Dustin Avey, Piper Jaffray, Bryson Homman, Brandy Gray, Arden Peterson, Michelle Palmgren, Whitney Palmgren, Cole Henry, Ashley Tonn, Coby Fiske, Shelby Noggle, Ted Long Ashley Kohman entered at 7:13PM. President Brad Homman called the regular meeting of USD #393 Board of Education to order at 7:00 PM in the high school library. Todd Brungardt led the audience in reciting the pledge of allegiance and Tallie Baetz recited the district mission statement. Justin Zerbe moved to approve the agenda as amended by adding the hiring of Joanna Gray-Reese as Elementary Secretary. Tallie Baetz seconded the motion. Motion carried. 6 0. President Homman opened the floor for nominations of president. Todd Brungardt moved to nominate Brad Homman and that nominations cease. Justin Zerbe seconded the motion. A unanimous ballot was cast for Brad Homman as president for the 17-18 school year. Justin Zerbe moved to nominate Andrea McCook as vice president and that nominations cease. Tallie Baetz seconded the motion. A unanimous ballot was cast for Andrea McCook as vice president for the 17-18 school year. Todd Brungardt moved the Denise Miller be reappointed as the Government Relations Representative for the board. Tallie Baetz seconded the motion. Motion carried. 6 0. Mrs. Brandy Gray, Future Business Leaders of America sponsor and Bryson Homman took the floor. Bryson presented pictures and shared their experiences at the recent national FBLA conference in Anaheim, Ca., where Bryson competed in the sales category. Bryson was awarded 3 rd place in this national competition against 98 competitors from all over the USA. Bryson commented that he was grateful to be able to plant seeds to grow the local chapter and to Leave a Legacy for upcoming Solomon High School Students. He thanked the board for their support. Arden Peterson was introduced to the board. Mr. Peterson presented his concerns with the proposed building project. The board thanked him for his comments. Justin Zerbe moved to approve the bills and financial statements as presented. Andrea McCook seconded the motion. Motion carried. 6-0. 18-7 Brad Homman read the items included in the consent agenda: CONSENT AGENDA - 5 Minutes A. APPROVAL OF MINUTES OF JUNE 12, 2017 AND SPECIAL MEETING JUNE 26, 2017 a. Approve the minutes from the Board of Education meeting that was held on June 12 TH and 26 TH B. POLICY OF TIME, DATE, AND PLACE FOR REGULAR BOARD MEETINGS a. The present policy says the meetings will be held the second Monday of each month, 7:00 p.m., in the HS library. By K.S.A. 72-8205, this needs to be set annually by resolution.. C. SPECIAL APPOINTMENTS a. In accordance with Kansas laws, the Board shall make the following appointments at the July organizational meeting.
POSITION Clerk Acting Clerk Records Custodian Treasurer Federal Program Director KPERS Agent Food Service Determining Officer District Hearing Officer Health Insurance Contact Compulsory Attendance Officers Homeless Coordinator Freedom of Information Officer Compliance Coordinator Title VI, VII, IX, Section 504 Activity Account Administrators Title I Director Attorney District Wellness Coordinator NAME DeanAnn Zsamba Beth Duryea DeanAnn Zsamba Becky Mathews DeanAnn Zsamba and Beth Duryea Nick Owen, Shalon Worcester DeanAnn Zsamba Nick Owen, Shalon Worcester Ted Long, K-12 Counselor Nick Owen, Shalon Worcester Shalon Worcester Vic Jacobson Kelly Coup D. APPROVAL OF RESOLUTIONS AUTHORIZING THE PRINCIPALS TO OVERSEE ALL GATE RECEIPTS AND OTHER FUNDS WHICH ARE DEPOSITED INTO THE ACTIVITY FUND a. Resolutions as per K.S.A. 72-8208a E. RESOLUTIONS AUTHORIZING PETTY CASH FUNDS b. In accordance with K.S.A. 72-8208, the Board may authorize Petty Cash Funds to be used for making expenditures for school district purchases in emergencies. i. Unified School District Office $1500.00 F. DESIGNATION OF THE ABILENE REFLECTOR CHRONICLE AS THE OFFICIAL NEWSPAPER FOR DISTRICT LEGAL PUBLICATIONS (per K.S.A. 64-101 et. seq.) G. DESIGNATION OF MINIMUM HOURS FOR THE 2017-18 SCHOOL YEAR a. As per K.S.A. 72-1106, I recommend designating the 1,116 hour system as opposed to the 180 day school year to provide us flexibility. H. APPROVAL OF RESOLUTION FOR PAYMENT OF BILLS BEFORE BOARD MEETINGS a. K.S.A. 12-105b makes it legal to pay bills before a board meeting if there is a penalty for late payment or a discount for early payment. This is mainly for utility bills and the like. See resolution for full detail. I. DESIGNATE THE OFFICIAL DEPOSITORIES FOR ALL DISTRICT FUNDS a. In accordance with K.S.A. 9-1401, designate: Solomon State Bank as depository for district funds.
J. RESOLUTION TO RESCIND ALL BOARD ACTIONS DURING 2016-2017 WHICH DID NOT BECOME WRITTEN BOARD POLICY AND APPROVE ALL CURRENT WRITTEN POLICIES FOR 2017-2018 #393-18-2 Be it resolved that all policy statements found in the minutes of this board of education prior to June 30, 2017, be rescinded, and that the board of education adopt the policy manual (or written policies) as presented and recommended by the superintendent of schools, to govern this school district during the 2017-2018 school year, subject to periodic review, amendment, and revision by the board of education. K. ESTABLISH MILEAGE RATE TO CORRESPOND WITH FEDERAL AND STATE RECOMMMENDATIONS L. Resolution TO ESTABLISH A HOME RULE M. WAIVE GENERAL ACCEPTED ACCOUNTING PRINCIPLES (GAAP) AS RECOMMENDED BY THE KANSAS STATE DEPARTMENT OF EDUCATION N. SET PRICE FOR COPIES a. To establish the cost of copies at $0.25/copy for persons requesting copies from the district. O. SET SUBSTITUTE TEACHER PAY a. Approve Substitute pay at $95 full day and $47.50 for half day. P. APPROVE GRANTS a. $500 from Kansas Farm Bureau to Solomon FFA b. $2000 from Mahaska Bottling to Solomon Jr/Sr High School c. $4000 from Dickinson County Area United Way for After School Program Q. APPROVE OUT OF STATE TRIP FOR FFA OFFICER RETREAT TO KANSAS CITY, MO R. APPROVE RESIGNATIONS Cathy LePage, HS Cheer Sponsor, Kylie Lee, High School Secretary Justin Zerbe moved to approve the consent agenda as presented. Andrea McCook seconded the motion. Motion carried. 6-0. Superintendent Coup reviewed his report. He advised that a focus group of 15 district patrons attended the meeting on Sunday, July 9. He stated that many questions were asked and it was a good exchange of information and ideas. Mr. Coup advised that all of the material provided at the focus meeting was posted on the district website as well as a link for patrons to ask individual questions. He stated that the capital outlay projects are progressing carpet is being installed, painting of classrooms is underway and a very deep clean is happening. Bus inspection is scheduled for July 18. Discussion followed. Principals reports were posted in the dropbox for board review. Brad Homman, Recreation Commission representative, advised that ball would finish up this week and the Mustang Tournament will be hosted here this weekend.
Superintendent Coup reviewed the Parent s As Teachers report and reminded all that PAT will be able to provide services for children 0 5. Dustin Avey, Piper-Jaffray, Bond Consultants was introduced to the board. He reviewed the recent legislative changes as they relate to state aid for bond payments. Mr. Avey reviewed the current district valuation and projected growth as well as current interest rates. He also reviewed the required steps and timeline necessary for this question to be on the November, 2017 election. Discussion followed. Justin Zerbe moved to adopt the following resolution: RESOLUTION NO. 393-18-1 A RESOLUTION AUTHORIZING AND PROVIDING FOR THE CALLING OF A BOND ELECTION IN UNIFIED SCHOOL DISTRICT NO. 393, DICKINSON COUNTY, KANSAS (SOLOMON) FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED ELECTORS OF THE DISTRICT THE QUESTION OF ISSUING GENERAL OBLIGATION BONDS OF THE DISTRICT; AUTHORIZING APPLICATION TO THE STATE BOARD OF EDUCATION FOR THE AUTHORITY TO CALL THE BOND ELECTION AND FOR CAPITAL IMPROVEMENT STATE AID; AND PROVIDING FOR THE GIVING OF NOTICE OF THE BOND ELECTION. WHEREAS, K.S.A. 72-6761 authorizes the board of education of any unified school district to determine it necessary to purchase or improve a site or sites, or to acquire, construct, equip, furnish, repair, remodel or make additions to any building or buildings used for school district purposes and to issue general obligation bonds of the district to pay the costs thereof provided that the question of issuing such general obligation bonds is submitted to the electors of the district and a majority of the electors voting on such proposition authorizes the issuance of the general obligation bonds; and WHEREAS, the Board of Education (the "Board") of Unified School District No. 393, Dickinson County, Kansas (Solomon) (the "District"), deems it advisable to authorize and provide for the calling of a bond election in the District for the purpose of submitting to the qualified electors of the District the question of issuing general obligation bonds of the District to pay the costs of certain school building improvements; and WHEREAS, K.S.A. 75-2315 et seq., as amended, provides in substance that the District may apply to the State Board of Education for authority to call and hold an election to authorize the issuance of bonds of the District in excess of the amount which the District may issue under the provisions of K.S.A. 72-6761, for the purposes set forth therein; and WHEREAS, K.S.A. 75-23 l 9(b )( 4) provides that prior to such bond election the District shall apply
to the State Board of Education in order to be eligible for future potential capital improvement state aid payments on such bonds, and the Board deems it advisable to make such application; and WHEREAS, in order to authorize such general obligation bonds, it is deemed advisable to call a bond election in the District to be held on November 7, 2017. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT NO. 393, DICKINSON COUNTY, KANSAS (SOLOMON): Section 1. It is hereby deemed necessary and advisable to: (a) construct, furnish and equip additions to the existing campus for new classrooms, kitchen, cafeteria and storage areas, and demolish the existing elemental)' school building; (b) renovate, furnish and equip existing areas for new classrooms, shop class, STEM lab, band room and office space; ( c) construct, furnish, and equip improvements to existing District facilities for enhanced safety and security, increased educational and operational efficiencies, infrastructure, parking, building, technology, playground, track, and HV AC improvements, and ADA and other code compliance; (d) construct, furnish and equip a new bus storage facility and JLN\502997. 70004\ELECDOCS (07-06-17) demolish the existing structure; (e) make all other necessary improvements appurtenant thereto; and (f) pay the costs of issuance and interest on said general obligation bonds during construction of the project (the "Project''), at an estimated cost of $10,980,000. Section 2. In order to pay the costs of the Project, it is necessary to issue general obligation bonds (the "Bonds") of the District in an amount not to exceed $10,980,000. The Bonds shall be issued if a majority of the qualified electors of the District voting on the proposition shall vote in favor thereof at a bond election to be held in the District for that purpose. Section 3. It is hereby authorized, ordered and directed that a bond election shall be and is hereby called to be held in the District on November 7, 2017, and will be established by action of the Board after approval thereof by the State Board of Education (the "Election"), at which time there shall be submitted to the qualified electors of the District the following proposition: Shall the following be adopted? Shall Unified School District No. 393, Dickinson County, Kansas (Solomon), issue general obligation bonds in an amount not to exceed $10,980,000, to pay the costs to: (a) construct, furnish and equip additions to the existing campus for new classrooms, kitchen, cafeteria and storage areas, and demolish the existing elementary school building; (b) renovate, furnish and equip existing areas for new classrooms, shop class, STEM lab, band room and office space; ( c) construct, furnish, and equip improvements to existing District facilities for enhanced safety and security, increased educational and operational efficiencies, infrastructure, parking, building, technology, playground, track, and HV AC improvements, and ADA and other code compliance; (d) construct, furnish and equip a new bus storage facility and demolish the existing structure; (e) make all other necessary improvements appurtenant thereto; and (f) pay the costs of issuance and interest on said
general obligation bonds during construction of the project; all pursuant to the provisions of K.S.A. 10-101 et seq., K.S.A. 25-2018(t), K.S.A. 72-6761, and K.S.A. 75-2315 et seq.? Section 4. The vote at the Election, if approved by the State Board of Education, shall be by ballot, and the proposition stated above shall be printed on the ballot, together with voting instructions as provided by law. The Bonds authorized by the Election may be issued to reimburse expenditures made on or after the date which is 60 days before the date of this Resolution, pursuant to Treasury Regulation 1.150-2. Section 5. The County Clerk shall give notice of the Election as provided by law by publishing a Notice of Bond Election in substantially the form attached hereto as Exhibit A once each week for two (2) consecutive weeks in a newspaper of general circulation in the District, with the first publication to be not less than twenty-one (21) days prior to the date of the bond election, and the last publication being not more than ninety (90) days prior to the date of the Election. Section 6. Prior to submitting the proposition to the electors of the District, the Board shall apply to the State Board of Education for authority to issue the Bonds in excess of the statutory limitation on bonded debt applicable to the District (the "Debt Limit") and to call and hold an election to issue the Bonds in excess of the Debt Limit. The Board shall also apply to the State Board of Education for future potential capital improvement state aid payments on the Bonds. Notice of filing the application with the State Board of Education shall be given to the electors of the District by publication one time in a newspaper of general circulation in the District as provided by law. JLN\502997.70004\ELECDOCS (07.06-17) 2 Section 7. The Board hereby elects to omit the mandatory contract provisions prescribed by the Kansas Department of Administration in form DA-l 46a, as amended, from any contract relating to services rendered in connection with the authorization and issuance of the Bonds, from any contract for the sale of any of the Bonds, and from any contracts for or related to the investment of the proceeds of the Bonds, provided, however that this election does not authorize the omission from any such contract the provisions of K.S.A. 72-8201a or 72-8201 b, as amended. Section 8. the Board. This Resolution shall take effect and be in full force from and after its adoption by the board. Todd Brungardt seconded the motion. Motion carried. 6 0. This question will be voted on by the registered voters of the district at the November 7, 2017 election.
Justin Zerbe moved to adopt the following recommended and reviewed board policies from KASB: DFAC Federal Fiscal Compliance, GAN Travel Reimbursement, JGCA Local Wellness Policy, JGHB Vending Machines and other Automated Play Machines. Tallie Baetz seconded the motion. Motion carried. 6 0. Mr. Coup presented the proposed high school handbook. Discussion followed. Andrea McCook moved to adopt the handbook as presented. Justin Zerbe seconded the motion. Motion carried. 6-0. Carrie Herbel moved to adopt textbook fees as $60.00 for students who qualify as full pay students, $40.00 for reduced pay and no fee for those that qualify for free lunch as per the current National School Lunch Guidelines. Justin Zerbe seconded the motion. Motion carried. 6 0. Superintendent Coup presented quotes to purchase Chromebooks for current 7 th grade students and current Sophomore students. Discussion followed. Justin Zerbe moved to accept the quote from Two Trees Technologies for $13,944 plus covers. Andrea McCook seconded the motion. Motion carried. 6 0. Mr. Coup advised that five candidates were interviewed for the elementary secretary position vacated by Becky Mathews who accepted the secondary secretary position. Justin Zerbe moved to hire Joanna Gray Reese as elementary secretary at an hourly wage of $12.00 per hour plus benefits. Carrie Herbel seconded the motion. Motion carried. 6 0. Future dates and topics reviewed August 14, 2017 Regular board of education meeting, July 31 and August 1 Enrollment, August 15 In-service for teachers, August 23 First day of school for students. Brad Homman, President Dean Ann Zsamba, Clerk of the Board The next regular meeting for USD #393 Board of Education will be on Monday, August 14 at 7:00 PM in the high school library.