SECTION I: CALL TO ORDER Opening Colloquy KEYSTONE ACADEMY CHARTER SCHOOL 6649 Tulip Street Philadelphia, PA 19135 BOARD OF TRUSTEES MEETING DECEMBER 17, 2015 MINUTES This Board of Trustees meeting of the Keystone Academy Charter School Board of Trustees is hereby called to Order. The time is 7:19 pm. My name is Gretchen Alston. I am the President of this Board of Trustees and I will facilitate this meeting. This is a public meeting of the Board of Trustees of the Keystone Academy Charter School that was properly advertised pursuant to the Pennsylvania Sunshine Act. The public meeting schedule is posted at the school and on the website in the monthly calendar. All members of the public are welcome, to sit and listen to the Board of Trustees conduct its business tonight. Members of the public who have registered with the Administrative office to participate in public comment by 5pm on the day before this scheduled meeting may participate in public comment. At this time, I would ask that executive administration submit the list of commenters to our legal counsel. Comments will be limited to three minutes unless the Board decides to grant additional time. At this time, I will ask that Roll Call be taken. A. Roll Call by Gretchen Alston: Gretchen Alston President Fred Phelps Vice President Alma Diggs - Treasurer Marie McCarthy Secretary Tina Peterson Member Christine Godfrey Member Board Members Present: Gretchen Alston Alma Diggs Marie McCarthy Tina Peterson Christine Godfrey GA FP CN By Invitation: Non-Board Members P Present: Dr. Claudia Lyles Daniel H. Saidel, Esq. Michael Thomson, Santilli & Thomson Michael Danyo, Finance Santilli & Thomson PAGE 1 OF 7
Board Members Absent: Fred Phelps B. Approval of Agenda Resolution 01 Approval of the December 17, 2015 Agenda School hereby approves the December 17, 2015 Agenda. C. Approval of Minutes Resolution 02 Approval of October 15, 2015 Minutes of Meeting School hereby approves the Minutes of the October 15, 2015 meeting of the Board of Trustees of Keystone Academy Charter School. D. Reports Resolution 03 Acceptance of the Report of Dr. Claudia Lyles, CEO School hereby accepts the report of Dr. Claudia Lyles, CEO and hereby incorporates into these minutes by reference the written report and the documents presented by Dr. Claudia Lyles to the board. Resolution 04 Acceptance of the October Treasury Report of Michael Danyo of Santilli and Thomson School hereby reviews and accepts the Financial Report of Michael Danyo and hereby incorporates into these minutes by reference the financial statements and the documents presented by Michael Danyo to the board; and FURTHER RESOLVED, the Board of Trustees of Keystone Academy Charter School accepts the October 2015 Treasury Report in the amount of $252,533.07 presented by Michael Danyo. PAGE 2 OF 7
Resolution 05 Acceptance of the November Treasury Report of Michael Danyo of Santilli and Thomson School hereby reviews and accepts the November 2015 Financial Report of Michael Danyo and hereby incorporates into these minutes by reference the financial statements and the documents presented by Michael Danyo to the board; and FURTHER RESOLVED, the Board of Trustees of Keystone Academy Charter School accepts the November Treasury Report in the amount of $218,154.02 presented by Michael Danyo. L Resolution 06 Acceptance of the Finance/Audit Committee Report of Mrs. Gretchen Alston School hereby accepts the report of Finance/Audit Committee made by Mrs. Gretchen Alston and hereby incorporates into these minutes by reference the written report and the documents presented to the board. G. Alston reviewed with the board the Finance/Audit Committee reviewed of the audit and the proposed financing of the Longshore school site. E. Contracts Resolution 07 Approval of Speech and Language Contract By: Dr. Lyles RESOLVED that the Board of Trustees approves a contract with Newton Speech Pathology, LLC for the provision of speech and language therapy at $80.00/hr., for twenty-four (24) hrs./wk., retroactive to November 9, 2015. F. Holiday Bonuses Resolution 08 2015-16 Employee Holiday Bonuses By: Dr. Claudia Lyles School hereby approves of 2015-16 Holiday Bonuses to staff at the net rate of $100.00 each. PAGE 3 OF 7
G. PERSONNEL Resolution 09 Extracurricular Compensation and Approval of 2016 Musical By: Dr. Claudia Lyles RESOLVED that the Board of Trustees approves payment to the following teachers to produce the 2016 Musical Wizard of Oz at a rate of $25/hr. for a total of one hundred eighty six (186) hours and for a total amount of $4650.00. 1) Dennis Hancock 2) Jennifer Schaaf 3) Kerri Flood 4) Deborah Jones-Miller Resolution 10 Approval of Temporary Position Change and Salary Adjustment By: Dr. Lyles RESOLVED that the Board of Trustees approves a temporary change in position for Pamela Thomas from Building Aide, to Teacher retroactive to December 7, 2015 at a prorated salary of $38,000.00. (Child care leave) Resolution 11 Acceptance of Resignation By: Dr. Lyles RESOLVED that the Board of Trustees accepts the resignation of Jean Morriset, Technology Coordinator, effective December 18, 2015. H. 2015-16 Academic Calendar Adjustment Resolution 12 2015-16 Calendar Adjustment By: Dr. Lyles RESOLVED that the Board of Trustees retroactively approves an adjustment to the 2015-16 Academic Calendar changing December 8, 2015 from a school day to a day of Professional Development. PAGE 4 OF 7
I. Federal and State Criminal and Child Abuse Background Checks Resolution 13 Completed the Required Federal and State Criminal and Child Abuse Background Checks By: Dr. Lyles RESOLVED that the Board of Trustees has advised and confirmed that the Keystone Academy Charter School has records confirming that all employees have completed the required federal and state criminal and child abuse background checks, and it is FURTHER RESOLVED that the Board President is authorized and directed to execute an affidavit to be submitted to the Philadelphia School District if so required, to show the School has complied with this requirement of law. J. Leases Resolution 14 6649 Tulip Street Lease By: Daniel H. Saidel, Esq. School (the School ) hereby approves of the lease for the property located at 6649 Tulip Street, Philadelphia, PA by and between the School and V&V Management Solutions, Inc. as presented (the Lease ); FUTHER RESOLVED, Dr. Claudia Lyles, CEO or any officer of this Board of Trustees is authorized and directed to negotiate the terms and conditions of the Lease and any document or delegate any task necessary to effect this resolution in consultation with Santilli & Thomson and Daniel H. Saidel, School Solicitor; and FURTHER RESOLVED, Dr. Claudia Lyles, CEO or any officer of this Board is directed and authorized to execute the Lease and any other document necessary to effect this resolution in consultation with Daniel H. Saidel, School Solicitor. By Roll Call Vote: Gretchen Alston President YES Fred Phelps Vice President YES Alma Diggs - Treasurer YES Marie McCarthy Secretary YES Tina Peterson Member YES Christine Godfrey Member YES PAGE 5 OF 7
TG Resolution 15 4521 Longshore Avenue, Tax Parcel ID #77-822-1000 Lease By: Daniel H. Saidel, Esq. School (the School ) hereby approves of the lease for the property located at 4521 Longshore Avenue, Tax Parcel ID #77-822-1000, Philadelphia, PA by and between the School and Keystone Foundation as presented (the Lease ); FUTHER RESOLVED, Dr. Claudia Lyles, CEO or any officer of this Board of Trustees is authorized and directed to negotiate the terms and conditions of the Lease and any document or delegate any task necessary to effect this resolution in consultation with Santilli & Thomson and Daniel H. Saidel, School Solicitor; and FURTHER RESOLVED, Dr. Claudia Lyles, CEO or any officer of this Board is directed and authorized to execute the Lease and any other document necessary to effect this resolution in consultation with Daniel H. Saidel, School Solicitor. By Roll Call Vote: Gretchen Alston President YES Fred Phelps Vice President YES Alma Diggs - Treasurer YES Marie McCarthy Secretary YES Tina Peterson Member YES Christine Godfrey Member YES Community Comment Community Comment Colloquy (General Counsel) Good Evening, my name is Daniel H. Saidel, with Sand & Saidel, PC, and General Counsel to the Keystone Academy Charter School Board of Trustees. Will you please state your name for our records? You will have three minutes to address the Board of Trustees. Any documents or communications that you might supplement your comment with should be submitted to me. I will keep the time and notify the board when three minutes have elapsed. This Board may choose not to comment, question or respond in any way to your public comment. I will begin the time now. Who What PAGE 6 OF 7
Lisa Mora Discussed Student Issues K. DISCUSSION AND ANNOUNCEMENTS a. THE BOARD OF TRUSTEES IS ACCEPTING APPLICATIONS TO FILL A PARENT VACANCY. NOTIFICATION OF THE VACANCY AND THE APPLICATION PROCESS WAS PLACED ON THE SCHOOL WEBSITE ON NOVEMBER 9, 2015. WRITTEN NOTICES WERE SENT HOME WITH ALL STUDENTS ON NOVEMBER 12. INTERESTED CANDIDATES WERE ASKED TO SUBMIT THE NECESSARY DOCUMENTS TO THE SCHOOL OFFICE BY DECEMBER 1, 2015. TO DATE, THE SCHOOL HAS NOT RECEIVED ANY INQUIRIES OR DOCUMENTS FROM PARENTS FOR THE POSITION. A REQUEST FOR PARENT PARTICIPATION WILL BE SENT TO PARENTS ON DECEMBER 18, 2015. b. THE NEXT REGULARLY SCHEDULED KEYSTONE ACADEMY CHARTER SCHOOL BOARD OF TRUSTEES MEETING IS TO BE HELD ON JANUARY 21, 2016. ADJOURNMENT PAGE 7 OF 7