MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma July 11, 2016 The Union Board of Education met in regular session on Monday, July 11, 2016, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2015 as required by Title 25, Oklahoma Statutes, 301-314. The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA The meeting was called to order at 7:04 p.m. by Heather McAdams, president. The flag salute was led by Ms. McAdams. Mr. Ken Kinnear, Ms. Stacey Roemerman, Mr. Patrick Coyle, Mr. Jeff Bennett, and Ms. McAdams. Superintendent Dr. Kirt Hartzler, Associate Superintendent Dr. Kathy Dodd, Assistant Superintendent Charlie Bushyhead, Chief Information Officer Gretchen Haas-Bethell, Senior Executive Director of Human Resources Cindy Solomon, Executive Director of Elementary Education Sandi Calvin, Executive Director of Secondary Education Lisa Witcher, Executive Director of Student Achievement Todd Nelson, Executive Director of Instructional Technology Gart Morris, and others. Ms. Roemerman moved the Board approve the agenda as amended. Mr. Kinnear seconded the motion. CONSENT AGENDA Mr. Coyle requested a separate vote on item A-2, the minutes of the June 28, 2016, special meeting. Mr. Coyle moved for approval of items on the consent agenda as follows: Minutes of the June 13, 2016, regular meeting; Board Minutes 7-11-2016 1
Board Minutes 7-11-2016 2 Requests for out-of-state travel from the following: - Varsity debate team to the Speech and Debate Tournament in Grapevine, Texas, September 9-11, 2016; - Varsity debate team to the Speech and Debate Tournament in Addison, Texas, September 16-20, 2016; - Renegade Regiment marching band to the football game vs. Southlake Carroll at Carroll Stadium in Dallas, Texas, August 26-27, 2016; - Renegade Regiment to the Blue Springs HS Marching Band Invitational in Blue Springs, Missouri, Octobeer 1-2, 2016; - Renegade Regiment to Bands of America Super Regional Championship in St. Louis, Missouri, October 21-23, 2016; - Renegade Regiment to Bands of America Grand Nationals in Indianapolis, Indiana, November 9-13, 2016; - High School volleyball team to participate in the Rebel Volleyball Camp at the University of Nevada, Las Vegas, July 28-30, 2016. UMAC Facilities Use and License Agreements, and authorize Director of Facilities Sarah McBryde as the Superintendent s designee to sign the agreements; Renewal of the service agreement with ATMDepot for ATM service at the UMAC, and authorize the Superintendent or designee to Agreement with Cox Communications, Inc., for television broadcast rights for varsity football games in 2016, and authorize the Director of Athletics to Master Memorandum of Understanding with Kaiser Gemini Burgundy, LLC, to provide a mentoring program at Boevers, and authorize the Superintendent or designee to Master Memorandum of Understanding with the American Lung Association of Oklahoma to provide asthma education through the Open Airways curriculum for district students, and authorize the Superintendent or designee to Master Memorandum of Understanding with Friske Feet, LLC, dba Tippi Toes to provide a Community Education program, and authorize the Superintendent or designee to
Board Minutes 7-11-2016 3 Provider Service Agreement with Family & Children s Services to provide services districtwide, and authorize the Superintendent or designee to Memorandum of Understanding with Community Action Project of Tulsa County (CAP) as LEA for the Head Start program, and authorize the Superintendent or designee to Services Agreement with Community Action Project of Tulsa County (CAP) for the CareerAdvance SkillReady Pathway, and authorize the Superintendent or designee to Services Agreement with Community Action Project of Tulsa County (CAP) for the CareerAdvance ESL Pathway classes, and authorize the Superintendent or designee to Agreement with Kellogg & Sovereign for E-Rate Management Services in the amount of $15,940.00 from the general fund or Bond fund, and authorize the Superintendent or designee to Renewal of the Managed Portfolio Rider Agreement with Constellation NewEnergy Gas Division, LLC, and authorize the Director of Purchasing to execute the agreement and add additional qualifying third-party natural gas meters to the district s account during the 2016-2017 fiscal year; Ratification of contracts, agreements, and memorandums of understanding for the 2016-2017 fiscal year approved during the 2015-2016 fiscal year; Change in coverage for the Self-Insured Medical Indemnity Plan so medically necessary surgery for certain specified conditions of the jaw will be covered with an effective date back to January 1, 2015, and authorize the Senior Executive Director of Human Resources to sign the associated Summary Plan Description amendment and, further, that the Board authorize the payment of any claims pursuant to the change; Resignations and terminations of certified and/or support staff for the 2015-2016 school; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the 2015-2016 and 2016-2017 school years; Payment of a flat stipend of $100 for each attendee at New Teacher Induction; Declaration of equipment as surplus and authorize disposal of same through donation, sale to Natural Evolution, Inc., or sale to the public;
Change order #1 to Axis Builders, LLC, in the amount of $2,632.75 for additions to the Districtwide Cabinet Replacement project; Activity fund budgets, budget revisions, fundraising requests, and DonorsChoose donations for the 2016-2017 fiscal year; Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims #21606812 through #21607351 totaling $20,082,870.03, the release of payroll encumbrances for payment totaling ($17,209,105.91); Final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in fiscal year 2015-2016 #21500001 through #21607351 totaling $76,504.943.34. Ms. Roemerman seconded the motion. Mr. Coyle moved for approval of the minutes of the June 28, 2016, special meeting. Mr. Kinnear seconded the motion. Vote: Mr. Bennett aye; Ms. Roemerman abstain; Mr. Coyle abstain; Mr. Kinnear aye; Ms. McAdams aye. Motion carried. USPA REPORT UCTA REPORT SPECIAL RECOGNITION COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA USPA Vice President Mark Schenk expressed the members appreciation the stipend and the raise. Dr. Hartzler presented a certificate to Ms. Witcher from the Oklahoma State Department of Education recognizing Union High School as a 2015 High Performing School. Board Minutes 7-11-2016 4
BUSINESS AGENDA 1080-HOUR CALENDAR Dr. Hartzler recommended the Board approve the 2016-2017 school calendar based on the 1080-hour requirement. Mr. Kinnear moved for approval. Mr. Coyle seconded the motion. EMPLOYMENT OF ADMINISTRATORS Ms. Solomon recommended the Board affirm Armilea Trujillo as Assistant Principal Intern at the 6 th -7 th Grade Center effective June 13, 2016, and Jennifer Jackson as Assistant Principal Intern at the High School effective June 29, 2016, with salaries at the appropriate grade and step for years of experience for a 12-month contract, plus a 6% on-call stipend. Ms. Solomon recommended Shana Harris be promoted from Assistant Principal Intern to Assistant Principal at Boevers effective June 16, 2016, at the appropriate grade and step for years of experience for a 12-month contract, plus paid teacher retirement of seven percent (7%); paid health, dental, and disability insurance; paid life insurance policy of $80,000.00, 6% on-call stipend, and 20 days of vacation. Ms. Solomon recommended Jennifer McKnight be hired as Assistant Principal at McAuliffe effective June 29, 2016, at the appropriate grade and step for years of experience for a 12- month contract, plus paid teacher retirement of seven percent (7%); paid health, dental, and disability insurance; paid life insurance policy of $80,000.00, 6% on-call stipend, and 20 days of vacation. Mr. Bennett moved for approval. Ms. Roemerman seconded the motion. DISTRICTWIDE PAVING PROJECT Mr. Bushyhead recommended the Board accept the lowest responsible bid for the Districtwide Paving Project and award the contract to Keith Construction, LLC, in the amount of $330,251.00 from Bond funds. Mr. Coyle moved for approval. Mr. Bennett seconded the motion. Board Minutes 7-11-2016 5
NEW BUSINESS COMMENTS FROM THE AUDIENCE EXECUTIVE SESSION Dr. Hartzler reminded all of the Elementary 14 groundbreaking tomorrow. Mr. Kinnear moved the Board adjourn to Executive Session. Ms. Roemerman seconded the motion. The Board adjourned to Executive Session at 7:19 p.m. RETURN TO OPEN SESSION STATEMENT OF EXECUTIVE SESSION MINUTES ADJOURNMENT Ms. McAdams declared the Board had returned to Open Session at 8:34 p.m. Ms. McAdams noted that during Executive Session, the Board discussed only contract renewals for the Superintendent and Chief Financial Officer. No decisions were made and no action was taken. Mr. Roemerman moved to adjourn the meeting. Mr. Bennett seconded the motion. The meeting adjourned at 8:38 p.m. Beverly Thummel, Board Secretary Board Minutes 7-11-2016 6
Regular Meeting Board of Education Union Public Schools Minutes of the July 11, 2016, regular meeting were approved by a majority vote of the Union Board of Education on August 8, 2016. Jeff Bennett, Clerk Union Board of Education Board Minutes 7-11-2016 7