1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Housing & Redevelopment Authority Roseville City Hall Council Chambers, 2660 Civic Center Drive Minutes Monday, January 19, 2010 at 6:00 p.m. 1. Call to Order Chair Maschka called to order the regular meeting of the Housing & Redevelopment Authority (HRA) in and for the City of Roseville at approximately 6:00 p.m. Presentations a. Presentation on new Minnesota Housing Finance Agency (MHFA) Loan Programs Chuck Callendar Mr. Callendar presented an overview of current MHFA loan programs, standard eligible energy items required to be completed by a contractor to qualify for this loan program, rebate qualifications and requirements, income guidelines, and other general provisions. 2. Roll Call Present: Excused: Staff Present: Councilmember Pust sought clarification, and Mr. Callendar confirmed that the federal tax credit program was a completely separate program from MHFA programs; but advised that a home owner could be eligible for rebates from both programs. Members Bill Majerus; Kelly Quam; Tammy Pust; Member Bill Masche; and Chair Dean Maschka. Members Vicki Lee and Susan Elkins. Executive Director Pat Trudgeon. 2. Motion: Member Majerus moved, seconded by Member Pust to approve the Regular HRA Meeting Minutes of November 17, 2009 as presented. Ayes: 5 Nays: 0 Abstentions: 1 (Pust) Motion carried. 4. Announcements, Agenda Adjustments, Correspondence, and Comments 6. Community/Citizen Comments None. 7. Consent Agenda Executive Director Patrick Trudgeon briefly reviewed Consent Agenda items. a. Adoption of contracts for fiscal, staff and executive director services between the HRA and the City of Roseville for 2010 (HF0089) Approving the service contract with the City of Roseville for providing financial and accounting services in the amount of $5,775 prorated quarterly for 2010; Approving the service contract with the City of Roseville for administrative staff support services for $13,892 prorated quarterly for 2010; Approving the service contract with the City of Roseville for staff support services (Housing Program Coordinator) for $62,466 prorated quarterly for 2010; and Approving the service contract with the City of Roseville for staff support services (Executive Director) for $20,370, prorated quarterly.
HRA Meeting Minutes Tuesday, January 19, 2010 Page 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 b. Adoption of contract for Housing Resource Center Services for 2010 with the Greater Metropolitan Housing Corporation for the Housing Resource Center in 2010 in the amount of $30,000 c. Acceptance of HRC Monthly Reports for November and December 2009 d. Acceptance of Abatement Reports for November and December 2009 e. Affirm continuation of Stephen Bubul, Kennedy Graven, as RHRA Attorney f. Affirm continuation of Sheila Stowell as Recording Secretary for the RHRA at the rate of $23.00/hour. g. Approve payment of legal services bill to Kennedy Graven per contract requirements h. Final Income and Expanse Statements for 2009 Discussion of Consent Agenda items included clarifying GMAC and abatement program numbers, including clarifying that the report for the GMAC North Metro report was exclusive to Roseville; comparisons for the construction consultation report from 2008 to 2009, including those cumulative numbers and how they were broken into monthly fees; use of the program as a result of the economy, with applications and closed loans being disappointing at this time, however, noting that consultations were tracking higher in 2009 than in 2008. Mr. Trudgeon suggested, and HRA members concurred by consensus, that the HRC be invited to make a presentation to the HRA for their benefit and to allow dialogue between the two groups; and also to provide advertising for the public on the offerings of the HRC. Further discussion included a discussion on abatement reimbursements through Ramsey County property tax payments, and staff s work with the City s Finance Department to track paid assessments for future reports. Motion: Member Majerus moved, seconded by Member Pust to approve the Consent Agenda as presented. Ayes: 5 Nays: 0 Motion carried. 8. Public Hearings None. 9. Presentations Member Pust ensured that, due to a scheduling conflict with tonight s meeting and her need to leave early, a quorum was present for additional action items on tonight s agenda. Mr. Trudgeon confirmed that a quorum was present. Member Pust left at this time, approximately 6:45 p.m. b. City of Roseville Park Master Plan Presentation Parks and Recreation Director Lonnie Brokke introduced Citizen Facilitator Richard J. Jake Jacobson of the 28-member Citizen Advisory Team (CAT) convened in September of 2009 for a ten (10) month review of the Roseville Parks and Recreation System to process situational discussions, receive community input, and facilitate professional findings. Mr. Brokke, and Mr. Jacobson, presented a summary of activities to-date by a Power Point presentation, also available on the City s website; and thanked Roseville citizens for their input to-date. Mr. Jacobson reviewed the efforts to-date in creating an up-to-date Master Plan for the Roseville Parks and Recreation System, including background and reference information gathered over the first few months of the CAT; information gathering from various community meetings and sources; park planning history since the first Master Plan was developed in
HRA Meeting Minutes Tuesday, January 19, 2010 Page 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 9. Action/Discussion Items the1960 s with updates provided over the years; and development of this Master Plan as a direct outcome of the Imagine Roseville 2025 community visioning process in serving vital community functions, framing future investments and community-defined goals, and shaping the City s Parks and Recreation System over the next twenty (20) years. Mr. Brokke and Mr. Jacobson addressed the purpose of the process in engaging the community to establish or reinforce standards, to anticipate future needs, and noted the broad-range of community interests represented by the CAP; and addressed input received from more than 1,000 questionnaires received to-date; the upcoming second Community Meeting scheduled on February 10, 2010 at the Roseville Skating Center from 7:00 9:30 p.m., and encouraged the public to attend; Sector Listening Sessions underway allowing for more in-depth discussions with individuals representing groups, associations, and specific neighborhoods connected to park facilities and recreation programs; and attendance at other Citizen Advisory meetings. Preliminary findings of the questionnaires received to-date indicate that neighborhood-scaled parks were meeting the needs of the Roseville community for the most part, except in the southwest part of the community that was not being reasonably served, which proved consistent with the findings of the Comprehensive Plan Update. Mr. Jacobson and Mr. Brokke encouraged the public to visit www.cityofroseville.com and link to the questionnaire, or view the upcoming meeting schedule, or to contact Lonnie Brokke by phone direct at 651/792-7101. Mr. Brokke noted that the planning process has become more than just parks and recreation, but about the community and integration of various areas through connectivity and gathering places. Mr. Brokke advised that, once public input is received, Technical Advisory Team advisors comprised of City Department Heads, City Manager Malinen, Moundsview and Roseville School District representatives, Watershed District representatives; the Minnesota Parks and Recreation Association; surrounding community representatives, as well as business community representatives, would then weigh into the process. Another preliminary outcome indicated the correlation of housing values with their proximity to well-maintained community parks and the converse when parks were not well-maintained. Discussion included initial discussions related to inter-organizational parks (i.e., senior housing with parks and/or a community center in one location, citing the Edinburgh model in Edina, MN); meetings held to date and planned in the future with School Districts for the Master Planning process; meetings in a box used at several school meetings for additional outreach; and recognizing the missing element of arts and cultural amenities in parks. Chair Maschka thanked Mr. Brokke and Mr. Jacobson for their presentation. Mr. Trudgeon noted that a questionnaire was available in tonight s agenda packet for those Board members not yet having completed one. a. Approval of Bylaws and Election of Officers of the Housing & Redevelopment Authority in and for the City of Roseville for 2010 Motion: Member Majerus moved, seconded by Member Quam adopted HRA Resolution No. 36 entitled, Resolution of the Board of Commissioners of the Housing and Redevelopment Authority in and for the City of Roseville, MN, appointing Officers and Adopting By-Laws for 2010; with the slate of officers approved as they currently stood.
HRA Meeting Minutes Tuesday, January 19, 2010 Page 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 Chair: Dean Maschka Vice Chair: Bill Majerus Secretary: Kelly Quam Executive Director: Patrick Trudgeon Ayes: 4 Nays: 0 Motion carried. b. 2010 RHRA Work Plan Mr. Trudgeon reviewed the proposed RHRA 2010 Work Plan by item, highlighting areas of interest and noting that each respective item was highlighted as to their status (i.e., ongoing, pending, proposed) and were in no particular priority order at this time and would be refined in the future. Discussion of Members included recognizing the role of the HRA in the Parks and Recreation Master Plan process and development, with staff noting that both he and Housing Coordinator Kelsey were involved in the Technical Advisory Team mentioned by Mr. Brokke and that they would be providing periodic updates, as well as seeking input from HRA Members at their preference at any time. Further discussion included several potential future parkland areas, including the Fairview Community Center and Owasso School site that could become a park or combination project of tomes type; and including information on the MHFA loan program information in the HRA section of the upcoming City newsletter. Member Quam noted the need to include a category for affordable daycare options in the community for young families, to include that information as a real asset in the community. Mr. Trudgeon duly noted that suggestion. Motion: Member Majerus moved, seconded by Member Masche approved the 2010 RHRA Work Plan (HF0090) as presented. Ayes: 4 Nays: 0 Motion carried. Mr. Trudgeon advised that staff would provide a quarterly update on the 2010 Work Plan in the future. 10. Information Reports & Other Business (Verbal Reports by Staff and Board Members): a. Discuss Home and Garden Fair In the absence of Housing Coordinator Kelsey, Mr. Trudgeon presented a synopsis of the upcoming Living Smarter Home and Garden Fair, scheduled for Saturday, February 20, 2010 from 9:00 a.m. to 3:00 p.m. at the Fairview Community Center. Mr. Trudgeon advised that this free event was well-accepted last year, and anticipated greater interest this year; and provided brief information on sponsors, vendors, and information/presentations/workshops available at this year s fair. Mr. Trudgeon referred the public to www.livingsmarter.org for more detailed information, a list of the great opportunities and ideas available. Mr. Trudgeon identified this year s sponsors, who make the event possible; confirmed that the event was very family-oriented with specific activities and prizes available in the Kid Zone; and noted that the event was committed to exceeding last year s 96 97% zero waste event in keeping with the green and sustainability emphasis.
HRA Meeting Minutes Tuesday, January 19, 2010 Page 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Mr. Trudgeon thanked this year s sponsors for their commitment to making the event possible, in spite of the economic situation. Mr. Trudgeon distributed a sign up sheet for Board members to designate their preferred time for manning the HRA booth. b. 2010 HRA Levy Mr. Trudgeon advised that the City Council had approved the HRA levy as previously requested and presented; and advised that staff anticipated having the 2009 final figures available at the February HRA meeting. Mr. Trudgeon thanked Councilmember Pust for her efforts in supporting the HRA at the City Council level, by justifying the needs presented by the HRA, when competing against other levy needs and constraints. c. Board & Staff Reports Chair Maschka advised that he and Member Masche (??) had been coordinating with several other interested parties on a potential joint housing development project, and hoped to have more information available for presentation to the HRA later this year. 12. Adjournment for Local Development Corporation Annual Meeting (agenda attached) The meeting was adjourned at approximately 7:10 p.m. Next Regular Meeting: February 16, 2010, City Council Chambers at 6:00 p.m.