Members Present: Loy Kesner, Vice President Nancy Hahn Dixie Bean Rodney Barr Administrators Present: Barbara Whitecotton, Superintendent Kathy Hardy Others Present: Veeta Burgess Steven Williams Ben Parker Michelle Parker Sandra Cook Miranda Cook Glen Cook Opal Free Jean Flanagan Lisa Walker Trey Walker Lacey Walker Angela See Public Comments: I. Call to Order President Hardy County Schools Regular Board Meeting Hardy County Board of Education Office September 17, 2012 A., called the meeting to order at 6:00 p.m. B. Rodney Barr opened the meeting with prayer. C. Nancy Hahn led the group in the Pledge of Allegiance. D. Introductions were made around the room. E. Approval of Agenda A motion was made by Loy Kesner, seconded by Dixie Bean, to approve the agenda. Superintendent Whitecotton requested to amend the agenda to change the Physical Education/ Health teaching position to a long-term substitute teacher position. On the motion of Nancy Hahn, seconded by Rodney Barr, the Board approved to amend the agenda. On the motion of Loy Kesner, seconded by Dixie Bean, the Board approved the amended agenda.
Page 2 II. Presentation A. Recognition of AP Course Students Superintendent Whitecotton presented awards to the students that passed the AP courses. III. Consent Items A. Board Minutes September 4, 2012 B. Bank Reconciliation July 31, 2012 C. Treasurer s Report August 31, 2012 D. Cash and Investment Ledger August 31, 2012 E. Budget Journal Entry F. Check Register G. Invoices to be Approved H. Transportation Requests September 24, 2012 Celesta Miller Stonewall Resort Roanoke, WV September 26, 2012 Dan Junkins WVU Farm Morgantown, WV October 5, 2012 Roy Harper State FFA Forestry Field Day Contest Richmond, VA March 9, 2013 Micheline Williams MATHCOUNTS Sutton, WV A motion was made by Rodney Barr, seconded by Nancy Hahn, to approve consent items. On the motion of Loy Kesner, seconded by Rodney Barr, the Board approved to amend consent items to remove attachments 12, 13, and 14, for further discussion in executive session. On the motion of Rodney Barr, seconded by Nancy Hahn, the Board approved the amended consent items. IV. Unfinished Business A. EHHS/MHS Building Projects Bond Depository Site Plans Meeting Updates The Board discussed the deposit of the funds received from the bond sale. The financial advisor for the bond sales advised the funds be placed with the West Virginia Treasury. On the motion of Dixie Bean, seconded by Nancy Hahn, the Board approved the West Virginia State Treasury Department for bond depository. On the motion of Rodney Barr, seconded by Nancy Hahn, the Board approved to hold a Special Board meeting on October 11, 2012 at 12:00 p.m. for the sale of the school bonds for the EHHS/MHS facility projects.
Page 3 B. Child Nutrition Concerns Nancy Sisk Nancy Sisk, Child Nutrition Director, presented to the Board the new standards for food service. The new changes for this school year include: specific colors in vegetable choices reduction of meat servings use of whole grains at least fifty percent of the time low salt, low fat and a specific calorie count. V. New Business Hardy County Schools must meet these standards to receive reimbursement for meals. A. Approval of Financial Statement Veeta Burgess Veeta Burgess, Finance Director, presented the financial statement to the Board. The financial report resulted in a balanced budget. On the motion of Nancy Hahn, seconded by Loy Kesner, the Board approved the financial statement as presented. B. Student Accident Insurance Policy JFA Superintendent Whitecotton requested the Board review Student Accident Insurance Policy JFA for further discussion. C. Purchase of Maintenance Truck Steve Williams presented bids to the Board for a maintenance vehicle. On the motion of Nancy Hahn, seconded by Rodney Barr, the Board approved to accept the Superintendent s recommendation to purchase a three-quarter ton vehicle from state purchasing. D. Fundraiser Requests On the motion of Nancy Hahn, seconded by Rodney Barr, the Board approved fundraiser requests from each individual school as presented for the 2012-2013 school year. E. In County/Out of County Transfers No requests
Page 4 VI. Public Comments No public comments VII. Concerns A. Updates B. New Concerns Early arrival of EHHS students on campus VIII. Future Agenda Items Budget Workshop Date Superintendent s Goals for 2012-2013 School Building Authority Conference Update WESTEST 2 Results/AYP/School Improvement Request IX. Announcements October 1, 2012 Hardy County Board of Education Meeting 6:00 p.m. BOE X. Mission Statements/Accomplishments The Board congratulated and commended Michael Funkhouser for being recognized as West Virginia Teacher of the Year for 2013. Margaret Shriver congratulated EHHS for making AYP. Nancy Hahn recognized and thanked the community for their support of Michael Funkhouser as West Virginia Teacher of the Year for 2013. Rodney Barr thanked Celesta Miller and the ProStart students for the delicious food at the reception for Mr. Funkhouser. Dixie Bean thanked Avery Anderson, Eric Vidischak, and his students for the newspaper they publish, The Beacon. Loy Kesner commended Micheline Williams and Emily Sherman for singing the National Anthem at the reception for Mr. Funkhouser. Barbara Whitecotton commended and recognized the students who passed their AP tests. Ms. Whitecotton also thanked Libby Foltz and Debbie Branson for their assistance at the reception for Mr. Funkhouser. Kathy Hardy thanked Lauren Moyers and Christine Droppleman for helping when needed.
Page 5 On the motion of Loy Kesner, seconded by Nancy Hahn, the Board went into Executive Session at 9:05 p.m. Policy BDE, Item 2, Authorization A. The Board reconvened into regular session at 10:20 p.m. XI. Personnel Loy Kesner excused himself from executive session at 10:12 p.m. Mr. Kesner returned to executive session at 10:20 p.m. On the motion of Loy Kesner, seconded by Rodney Barr, the Board approved the following: Service Personnel Hiring: Carol S. Crites: Cook II, MIS and MHS, effective September 19, 2012 Professional Hirings: Bonnie S. Rogers: Director of Student Support and Instructional Services, effective September 24, 2012 Morgan Hill See: Substitute Teacher, effective September 21, 2012 Garry L. Moore: Substitute Teacher, pending background check Sharon L. Smith: Substitute Teacher Jared B. Wratchford: Substitute Teacher, pending certification and background check Shawn R. Champ: Long-Term Substitute Teacher, Physical Education/Health Teacher, K-8, EHEMS Extra-Curricular Professional Hirings: Michelle L. Holstein: Technology Coordinator, EHEMS Amanda M. Crorken: After School Detention Duty, EHEMS Christy L. Landes: Team Leader, Grade 3, MIS Madalene E. Vance: Team Leader, Grade 4, MIS Jamin P Hershberger: Team Leader, Grade 5, MIS Deanna L. Shirk: Team Leader, Grade 8, MMS Ronald K. DeMedici: Team Leader, Related Tech, MMS Ronald K. DeMedici: Technology Coordinatory, MMS Lori B. Evans: Mentor, Classroom Teacher, MES Athletic Hiring: Roxanne C. George: Assistant Volleyball Coach, MHS, pending certification Approved Volunteers: Malyndia F. Sager, Volunteer, EHEMS Holly D. Lockhart: Volunteer, EHEMS Stacia N. Arnold: Volunteer, EHEMS Dana M. Cosner: Volunteer, MES Ronnette R. Pope: Volunteer, MES
Minutes September 17, 2012 Page 6 Approved Resignations: Terry R. Hulver: Substitute Teacher Approved Postings: Team Coaching Assistant, Volleyball, MMS Guidance Counselor, ½ time position, MHS, 203 days Interventionist, MHS, 90 days, funded by Rural and Low Income Grant Reading Interventionist, MIS, 90 days, funded by Rural and Low Income Grant Reading Interventionist, EHEMS, 140 one-half days, funded by Rural and Low Income Grant After School Teachers, 2 positions, MMS, 90 days, funded by Rural and Low Income Grant On the motion of Rodney Barr, seconded by Nancy Hahn, the Board approved the following: Emergency Appointment of Professional Hiring: Sheena VanMeter: Interim Principal, MIS, pending acceptance 4-0 motion carried 1 abstain XII. Adjournment On the motion of Loy Kesner, seconded by Rodney Barr, the meeting adjourned at 10:24 p.m. Barbara Whitecotton, Secretary
Hardy County Schools Executive Session September 17, 2012 Members Present: Loy Kesner, Vice President Nancy Hahn Dixie Bean Rodney Barr Others Present: Barbara Whitecotton, Superintendent On the motion of Loy Kesner, seconded by Nancy Hahn, the Board went into Executive Session at 9:05 p.m. Policy BDE, Item 2, Authorization A. The Board reconvened into regular session at 10:20 p.m. Barbara Whitecotton, Secretary