BOARD OF COMMISSIONERS PORT OF NEW ORLEANS MINUTES OF THE BUDGET COMMITTEE MEETING JULY 21, 2014 A MEETING OF THE BUDGET COMMITTEE OF THE BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS, HELD IN THE PRESENTATION ROOM ON THE 4 TH FLOOR AT ITS OFFICES AT 1350 PORT OF NEW ORLEANS PLACE, NEW ORLEANS, LOUISIANA, WAS CALLED TO ORDER BY COMMITTEE CHAIRMAN SCOTT H. COOPER AT 1:44 P.M. ON MONDAY, JULY 21, 2014. COMMITTEE MEMBERS PRESENT: MEMBER ABSENT: STAFF: GUESTS: Scott H. Cooper, Committee Chairman Gregory R. Rusovich, Member (via conference call) William T. Bergeron, Member Michael W. Kearney, Member Robert R. Barkerding, Jr., Member Laney J. Chouest, Member Daniel F. Packer, Jr., Member G. LaGrange, President & Chief Executive Officer P. Gallwey, Chief Operating Officer B. Gussoni, Executive Counsel D. Keller, Director, Port Development J. Ruckert, Director, Finance & Information Technology P. Zimmermann, Director, Operations S. Fauria, Director, Information Technology Department M. Rubino, Staff Attorney W. Stokes, Executive Secretary N. Lopez, Legal Department H. Fontenot, Paralegal B. Ethridge, Business Development D. Zemo, Coastal Cargo M. Haeuser, Coastal Cargo T. Wartele, Coastal Cargo J. Holt, Government Consultants R. Kelly, City Business Page 1 of 18
A. Determination of Quorum and Call to Order Committee Chairman Cooper determined the existence of a quorum and called the meeting to order at 1:44 P.M. B. Public Comment Committee Chairman Cooper called for public comment, but there was none. C. Briefing and Discussion Items 1. Review of June, 2014 Financial Statement. Mr. Ruckert briefed the committee regarding the June, 2014, financial statement, which is the fiscal year end statement. He distributed a report detailing the financial information, a copy of which is made part of these minutes. He announced that the revenue for June was better than for the month of May. He also stated that the revenue for Fiscal Year 2014 was another record year, breaking the Fiscal Year 2013 previous record. After discussion, the committee indicated it would recommend acceptance of this month's financial statement to the Board at its next scheduled regular meeting. 2. Briefing on and Discussion of a Resolution Confirming to Auditors the Board s Compliance with Applicable Laws and Accounting Principles as set out in the Louisiana Compliance Questionnaire. Mr. Ruckert briefed the committee on the Louisiana Compliance Questionnaire. He said the questionnaire was required by the state legislative auditor as part of the year end audit by Postlethwaite & Netterville. The questionnaire confirms to Postlethwaite & Netterville that the Board was in compliance with all applicable state laws and that proper financial and accounting principles were followed. After discussion, the committee indicated it would recommend approval of this resolution to the Board at its next scheduled regular meeting. D. Adjournment There being no further business to come before the committee, Committee Chairman Cooper adjourned the meeting at 2:00 P.M. Page 2 of 18
BOARD OF COMMISSIONERS PORT OF NEW ORLEANS MINUTES OF THE PLANNING AND ENGINEERING COMMITTEE MEETING JULY 21, 2014 A MEETING OF THE PLANNING AND ENGINEERING COMMITTEE OF THE BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS, HELD IN THE PRESENTATION ROOM ON THE 4 TH FLOOR AT ITS OFFICES AT 1350 PORT OF NEW ORLEANS PLACE, NEW ORLEANS, LOUISIANA, WAS CALLED TO ORDER BY COMMITTEE CHAIRMAN WILLIAM T. BERGERON, JR., AT 2:00 P.M. ON MONDAY, JULY 21, 2014. COMMITTEE MEMBERS PRESENT: MEMBER ABSENT: STAFF: GUESTS: William T. Bergeron, Jr., Committee Chairman Gregory R. Rusovich, Member Scott H. Cooper, Member Michael W. Kearney, Member Robert R. Barkerding, Jr., Member Laney J. Chouest, Member Daniel F. Packer, Jr., Member G. LaGrange, President & Chief Executive Officer P. Gallwey, Chief Operating Officer B. Gussoni, Executive Counsel C. Bonura, Director, Business Development D. Keller, Director, Port Development J. Ruckert, Director, Finance & Information Technology P. Zimmermann, Director, Operations S. Fauria, Director, Information Technology B. Etheridge, Business Development M. Rubino, Staff Attorney W. Stokes, Executive Secretary H. Fontenot, Paralegal N. Lopez, Legal Department C. Balthazar, Riverworks R. Kelly, City Business D. Zemo, Coastal Cargo M. Haeuser, Coastal Cargo T. Wartele, Coastal Cargo J. Holt, Government Consultants Page 3 of 18
A. Determination of Quorum and Call to Order Chairman Bergeron determined the presence of a quorum and called the meeting to order at 2:00 P.M. B. Public Comment Chairman Bergeron called for public comment, but there was none. C. Briefing and Discussion Items 1. Briefing on and Discussion of the Award of a Contract to Demo Diva, LLC, for France Road Berth No. 4 Maintenance Building Demolition. Ms. Keller addressed the committee on the awarding of a contract to the lowest bidder Demo Diva, LLC, of New Orleans, in the amount of $36,000 for the demolition of a maintenance building at France Road. She indicated that the work would be completed in 60 days. After discussion, the committee indicated it would refer this matter favorably to the Board at its next regularly scheduled meeting. 2. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Amendment to the Professional Services Contract with Schlafly Engineering, LLC, for the Napoleon Avenue Container Terminal Refrigerated Container Expansion Project. Ms. Keller briefed the committee on an amendment to the professional services contract with Schlafly Engineering, LLC. She made a Power Point presentation to explain the expansion project for the Napoleon Avenue Terminal, a copy of which is attached hereto and made a part hereof. The project calls for three hundred receptacles as well as access personnel structures at a cost of $2.65 million. The receptacles will be stacked on top of one another not to exceed a height of more than five receptacles per grouping. After discussion, the committee indicated it would refer this matter favorably to the Board at its next regularly scheduled meeting. D. Adjournment There being no further business to come before the committee, Committee Chairman Bergeron adjourned the meeting at 2:15 P.M. Page 4 of 18
BOARD OF COMMISSIONERS PORT OF NEW ORLEANS MINUTES OF THE PROPERTY AND INSURANCE COMMITTEE MEETING JULY 21, 2014 A MEETING OF THE PROPERTY AND INSURANCE COMMITTEE OF THE BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS, HELD IN THE PRESENTATION ROOM ON THE 4 TH FLOOR AT ITS OFFICES AT 1350 PORT OF NEW ORLEANS PLACE, NEW ORLEANS, LOUISIANA, WAS CALLED TO ORDER BY COMMITTEE CHAIRMAN MICHAEL W. KEARNEY AT 2:15 P.M. ON MONDAY, JULY 21, 2014. COMMITTEE MEMBERS PRESENT: MEMBER ABSENT: STAFF: GUESTS: Michael W. Kearney, Committee Chairman Gregory R. Rusovich, Member (via phone conference) Scott H. Cooper, Jr., Member William T. Bergeron, Member Robert R. Barkerding, Jr., Member Laney J. Chouest, Member Daniel F. Packer, Jr., Member G. LaGrange, President & Chief Executive Officer P. Gallwey, Chief Operating Officer B. Gussoni, Executive Counsel C. Bonura, Director, Business Development R. Jumonville, Director, Cruise & Terminal D. Keller, Director, Port Development J. Ruckert, Director of Finance & Information Technology P. Zimmermann, Director, Operations A. Fant, Deputy Director, Operations S. Fauria, Director, Information Technology Department M. Rubino, Staff Attorney W. Stokes, Executive Secretary B. Etheridge, Business Development H. Fontenot, Paralegal N. Lopez, Legal Department C. Balthazar, Riverworks J. Domiano, Adams & Reese B. Wilson, Empire Stevedoring Page 5 of 18
D. Zemo, Coastal Cargo M. Haeuser, Coastal Cargo T. Wartele, Coastal Cargo Ryan Kelly, City Business A. Determination of Quorum and Call to Order Committee Chairman Kearney determined the existence of a quorum and called the meeting to order at 2:15 P.M. B. Public Comment Committee Chairman Kearney announced that he would defer public comment if there was any until after the briefing and presentation of the items. C. Briefing and Discussion Items 1. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with The Mariner Group, LLC, for the Purchase, Installation, Maintenance and Warranty of Camera, Lighting, Radio and Automated Information System Equipment on the Board s High Mast Portable Generator Tower. Mr. Zimmermann briefed the committee on a resolution authorizing entry into an agreement with The Mariner Group to provide communications and lighting array systems, and its cost will not exceed $335,000. Mr. Fauria addressed the committee stating that this agreement will extend the systems incident response capabilities at remote sites. After discussion, the committee indicated it would refer this matter favorably to the Board at its next regularly scheduled meeting. 2. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with The Mariner Group, LLC, for the Purchase, Installation, Maintenance and Warranty of Equipment Necessary to Expand the Board s Wireless Communication Network. Mr. Zimmermann asked Mr. Fauria to address the committee on a resolution authorizing entry into an agreement with the Mariner Group that would expand the Board s wireless communication network. Its cost will not exceed $1,142,700. Mr. Fauria said that the band width will be increased from 400 MB to 2 GB for additional cameras being fed to the Harbor Police Department s monitoring and recording devices. After discussion, the committee indicated it would refer this matter favorably to the Board at its next regularly scheduled meeting. Page 6 of 18
3. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with The Mariner Group, LLC, for the Purchase, Installation, Maintenance and Warranty of Hardware and Software Necessary to Upgrade and Enhance the Board s Command and Control and Building Access Systems at the Harbor Police Department Headquarters and the Board s Administration Building. Mr. Zimmermann briefed the committee on a resolution authorizing entry into an agreement with The Mariner Group to enhance the Board s current command and control and building access systems. Its cost will not exceed $180,000. The expansion will cover the Harbor Police Department s headquarters and the Board s administrative building as well as their work stations, communications devices, and network equipment. After discussion, the committee indicated it would refer this matter favorably to the Board at its next regularly scheduled meeting. 4. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with The Mariner Group, LLC, for Technical Support, Maintenance and Warranty of the Board s Command and Control Communications System. Mr. Zimmermann briefed the committee on a resolution authorizing entry into an agreement with The Mariner Group for technical support, maintenance, and warranty of the Board s command and control communications system. Its cost will not exceed $127,000. This agreement would cover video equipment and its components and the command and control software. After discussion, the committee indicated it would refer this matter favorably to the Board at its next regularly scheduled meeting. 5. Briefing on and Discussion of an Award of a Contract to John W. Stone Oil Distributor, LLC, for the Annual Purchase of Marine Diesel Fuel for Use by the Board s Floating Equipment Fleet. Mr. Zimmermann briefed the committee on the award of a contract to John W. Stone Oil Distributor, LLC, which was the only responsive bidder. The total selling price per gallon of diesel fuel will be $3.0587 and would be valid for a one-year period with the option of renewal for an additional year at the same price at the discretion of the President and Chief Executive Officer. After discussion, the committee indicated it would refer this matter favorably to the Board at its next regularly scheduled meeting. Page 7 of 18
6. Briefing on and Discussion of a Request for Proposals to Potential Lessees for the Lease of the First Street Wharf. Mr. Zimmermann gave a brief history of the lease on the First Street Wharf and lessee Empire Stevedoring (Empire), which has been there for the past 18 years. Since the inception of its lease with the Board, Empire has consistently missed generating sufficient revenue to meet its minimum annual revenue guarantee as required in the lease. The term of the current lease with Empire expires on October 31, 2014, with no additional optional renewal periods remaining. Given this, staff requested and received approval several weeks ago to commence an RFP process to identify potential lessees for the entirety of the First Street Wharf, not just for the portion now occupied by Empire. After discussion, the commissioners requested that staff consider suspending the RFP process and instead determine if a new lease with Empire could be negotiated. If so, the RFP process would be terminated and the Board would enter into a new lease with Empire. Chairman Kearney allowed public comment at this point. Mr. Johnny Domiano, attorney with Adams & Reese, speaking on behalf of his client Empire, discussed Empire s concerns about the lease renewal process including the RFP. Mr. Domiano stated that Empire would be willing to negotiate an agreement that would cover part or the entire terminal, but that opportunity was never afforded to it. He also expressed his concern regarding whether or not an RFP was an appropriate way to proceed. Mr. Don Zemo with Coastal Cargo Company(Coastal) stated that his company is ready to enter into a long-term lease for the First Street Wharf. Mr. Zemo of Coastal also commented about his company s record for the past few years at the Louisiana Avenue Terminal, and he expressed Coastal s interests in expansion with the port. After this discussion, the commissioners agreed to consider the comments made and return for a final decision in this matter at the Executive Committee meeting on Thursday morning. 7. Briefing on and Discussion of 2011 Department of Homeland Security Port Security Grant in the amount of $1,165,500 for the Overhaul and Upgrade of the Fireboat General Roy S. Kelley. Mr. Zimmermann addressed the committee and discussed the overhaul and upgrade of the Fireboat General Roy S. Kelley. The time frame for completion of this work is through the end of 2015. 8. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Amend the Lease with Southern Intermodal Xpress, Inc., to Page 8 of 18
Provide for a Longer Term and to Give the Board the Option to Remove Property from the Leased Premises for Future Rail Development. Mr. Etheridge briefed the committee on a resolution to authorize the president and chief executive officer to amend the current lease with Southern Intermodal Xpress, Inc. The leasehold consists of 8.37 acres, and the lease expires October 31, 2014. The purpose of amending the current lease is to extend its term and provide the Board with the option to reduce the area of the leasehold in the event of future rail development. After discussion, the committee indicated it would refer this matter favorably to the Board at its next regularly scheduled meeting. D. Adjournment There being no further business to come before the committee, Committee Chairman Kearney adjourned the meeting at 3:27 P.M. BOARD OF COMMISSIONERS PORT OF NEW ORLEANS MINUTES OF THE EXECUTIVE COMMITTEE MEETING JULY 24, 2014 A MEETING OF THE EXECUTIVE COMMITTEE OF THE BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS, HELD IN THE PRESENTATION ROOM ON THE 4 TH FLOOR AT ITS OFFICES AT 1350 PORT OF NEW ORLEANS PLACE, NEW ORLEANS, LOUISIANA, WAS CALLED TO ORDER BY COMMITTEE CHAIRMAN GREGORY R. RUSOVICH AT 9:35 A.M. ON THURSDAY, JULY 24, 2014. COMMITTEE MEMBERS PRESENT: ABSENT MEMBER: STAFF: Gregory R. Rusovich, Committee Chairman Scott H. Cooper, Member William T. Bergeron, Member Michael W. Kearney, Member Robert R. Barkerding, Jr., Member Laney J. Chouest, Member Daniel F. Packer, Jr., Member G. LaGrange, President & Chief Executive Officer P. Gallwey, Chief Operating Officer B. Gussoni, Executive Counsel Page 9 of 18
D. Keller, Director, Port Development B. Landry, Director, Marketing & Chief Commercial Officer J. Ruckert, Director, Finance & Information Technology C. Swain, Director, Administration (arrived 10:34 A.M.) P. Zimmermann, Director, Operations M. Gresham, Executive Assistant for External Affairs J. Cefalu, Deputy Director, Cruise & Tourism M. Rubino, Staff Attorney W. Stokes, Executive Secretary H. Fontenot, Paralegal P. Matthews, Community Outreach E. Ralph, Human Resources GUESTS: D. Broussard, Seaonus T. Fuller, Associated Terminals Z. Franks, Associated Terminals M. Haeuser, Coastal Cargo T. Wartelle, Coastal Cargo D. Zemo, Empire Stevedoring B. Wilson, Empire Stevedoring C. Kane, Adams & Reese G. Varela, Copa Airlines F. el Bono, Copa Airlines I. Vanton, Copa Airlines I. Ahmad, Louis Armstrong International Airport K. Bennett-Holmes, Louis Armstrong International Airport J. Sigmon, Louis Armstrong International Airport M. Hecht, GNO, Inc. 1. Determination of Quorum and Call to Order Committee Chairman Rusovich determined the presence of a quorum and called the meeting to order at 9:35 A.M. 2. Public Comment Committee Chairman Rusovich called for public comment, but there was none. 3. Chairman s Comments Committee Chairman Rusovich announced that Copa Airlines officials would be joining the meeting for a brief presentation first on the agenda, but they have been delayed, and he decided that the committee would proceed to Item B until they arrived. 4. President & Chief Executive Officer s Comments Page 10 of 18
Mr. LaGrange welcomed all the guest attendees and then asked Mr. Zimmermann to brief the committee on the expiring Empire Stevedoring lease, but the Copa representatives arrived before he started, and the agenda proceeded according to its scheduled order. 5. Briefing and Discussion Items A. Presentation by Copa Airlines Chairman Rusovich welcomed and introduced guests from Copa Airlines, GNO, Inc., and Louis Armstrong International Airport. Mr. LaGrange made a brief presentation and overview of the Port of New Orleans. Mr. Gabriel Varela of Copa Airlines gave a brief speech on the airline s background and its future plans to expand its service areas. Mr. Michael Hecht with GNO, Inc., also made brief comments outlining Copa Airline s accomplishments. B. Follow-up Discussion on Lease of the First Street Wharf Mr. Zimmermann recited a brief history of the First Street Wharf lease with Empire Stevedoring (Empire) that will expire on October 31, 2014. Mr. LaGrange then proposed that the staff meet with Empire over no longer than a 30-day period to determine if that company wants to remain a lessee of the Port under new conditions including rental of the entire premises available at the First Street Wharf. Commissioner Bergeron, who was very concerned about the issue, conceded that negotiations within a 30-day time frame are reasonable and acceptable to him. Mr. Donald Broussard of Seaonus said his company would be willing to lease the entire premises. Mr. Chris Kane of Adams & Reese on behalf of Empire then stated that Empire was also agreeable to renting the entire premises at the market rate and that the only remaining issue was the term of the agreement. He said therefore negotiations could be concluded in a much shorter time period than thirty days. The commissioners expressed their concurrence in this proposal. Then there was some discussion concerning the suspension of the RFQ process and what would happen if negotiations with Empire ended unfavorably. The conclusion was that the staff would suspend the RFP process while negotiations were underway, but then restart it if an agreement could not be reached with Empire. C. Review of Consultant Selection Process Ms. Keller thoroughly briefed the committee on the Board Consultant Selection Process pursuant to Board Directive No. 9, a copy of which is attached hereto and made part of these minutes. Page 11 of 18
D. Follow-up on Group Health Insurance Mr. Gallwey presented the committee with a group insurance update and touched on the committee s request to provide additional options on healthcare plans. Mr. Gallwey, Ms. Swain and Mr. Ruckert briefed the committee on their meeting with insurance brokers Arthur J. Gallagher and Company and Group Insurance Associates, Inc., to discuss the Board s health insurance plans and the renewal process. Mr. Gallwey did a PowerPoint presentation summarizing these discussions and provided a handout, a copy of which is attached hereto and made part of these minutes. Committee Chairman Rusovich asked Mr. Gussoni for a legal opinion on the rights of retirees to receive health insurance benefits from the Board, and he agreed to provide one for the next series of Board meetings. E. Report on Cargo Activity Mr. Landry stated that numbers for break bulk cargo at the end of Fiscal Year 2014 were approximately 10% better than at the end of Fiscal Year 2013. He also reported that the numbers on the container side were up approximately 5%, which is ahead of where it was last year. F. Report on Washington and Federal Issues and Legislation (WRDA, the Export Import Bank, IHNC Lock, Harbor Maintenance Trust Fund, Hahn Amendment) The report on federal issues and legislation was conducted via conference call by Chris Johnsen, who was joined by J.J. Jaskot, both with Jones Walker. Mr. Johnsen announced that Congress passed the WRDA bill and the President signed it a few weeks ago. He said this is a major water resources bill that hasn t been enacted in the past seven years. Mr. LaGrange briefed the committee on the Hahn Amendment that was passed. The amendment diverts appropriations from the Nuclear Energy Program into the Corps of Engineers Dredging Program. He stated that this is a huge win for the Port. Mr. Johnsen and Mr. Jaskot covered the Export Import Bank issue. They stated that a group of House Republicans is trying to kill the bank, but they are working to keep the bank operating. They also covered the Inner Harbor Navigation Canal (IHNC) Lock issue. They said the WRDA bill also took the Olmsted Lock and Dam on the Ohio River out of the Harbor Maintenance Trust Fund. This should free up funding that can be used to replace the IHNC Lock because the upriver project is far over budget and is preventing other available money from being used to replace the canal lock in New Orleans. G. Report on Vessel Calls There was no report on vessel calls. 6. Other Business Page 12 of 18
There was no other business. 7. Adjournment There being no further business to come before the committee, Chairman Rusovich adjourned the meeting at 11:10 A.M. BOARD OF COMMISSIONERS PORT OF NEW ORLEANS MINUTES OF THE REGULAR MEETING OF JULY 24, 2014 MEETING NO. 1, FISCAL YEAR 2015, A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS, HELD IN THE MAIN AUDITORIUM AT ITS OFFICES AT 1350 PORT OF NEW ORLEANS PLACE, NEW ORLEANS, LOUISIANA, WAS CALLED TO ORDER AT 11:19 A.M. ON THURSDAY, JULY 24, 2014, BY CHAIRMAN GREGORY R. RUSOVICH. COMMITTEE MEMBERS PRESENT: MEMBER ABSENT: STAFF: Gregory R. Rusovich, Chairman Scott H. Cooper, Vice-Chairman William T. Bergeron, Secretary Treasurer Michael W. Kearney, Member Robert R. Barkerding, Jr., Member Laney J. Chouest, Member Daniel F. Packer, Jr., Chairman G. LaGrange, President & Chief Executive Officer P. Gallwey, Chief Operating Officer B. Gussoni, Executive Counsel C. Bonura, Director, Business Development D. Keller, Director, Port Development E. Pansano, Director, Internal Audit J. Ruckert, Director, Finance & Information Technology P. Zimmermann, Director, Operations S. Ordoyne, Executive Assistant J. Cefalu, Deputy Director, Cruise & Tourism R. Aragon-Dolese, Manager, Communications C. Dunn, Deputy Director, Port Development A. Fant, Deputy Director, Operations Page 13 of 18
S. Fauria, Manager, Information Technology G. Hager, Human Resources Director M. Rubino, Staff Attorney N. Lopez, Legal Services H. Fontenot, Paralegal A. Brandenburg, Internal Audit B. Parent, Internal Audit D. Guarino, Port Development H. Horan, Human Resources B. Ethridge, Business Development A. Rivera, Services A. Gennaro, Internal Audit S. Abu Naser, Accounting L. Sawatsky, Accounting P. Schexnayder, Accounting J. Li, Accounting Intern K. Smith, Accounting D. Austin, Engineering GUESTS: C. Balthazar, Riverworks T. Wells, Waldemar S. Nelson & Co. R. Chauvin, Infinity Engineering Consultants J. Baldwin, Southern Sails B. Keiser, Southern Sails W. Evans, URS D. Magiera, HDR T. Sellno, Whitney Bank I. Determination of Quorum and Call to Order Chairman Rusovich determined the presence of a quorum and called the meeting to order at 11:19 A.M. II. Pledge of Allegiance Chairman Rusovich asked Commissioner Kearney to lead the Board and the audience in saying the Pledge of Allegiance, and he did so. III. Approval of the Minutes from the June, 2014, Meetings On motion duly made by Chairman Rusovich and seconded by Commissioner Bergeron, the Board unanimously approved the minutes of its meetings of June, 2014, as previously circulated. IV. Acceptance of Financial Statement for June, 2014 Page 14 of 18
On motion duly made by Commissioner Cooper and seconded by Commissioner Bergeron, the Board unanimously accepted the June, 2014, Financial Statement as previously circulated. V. Public Comment Chairman Rusovich announced that the meeting was open to the public and asked if any member of the public present would like to comment, but there was no request for public comment. VI. Actions Required A. Consider Award of a Contract to Demo Diva, LLC, for France Road Berth No. 4 Maintenance Building Demolition. Ms. Keller presented and recommended approval of an award of a contract to Demo Diva, LLC, of New Orleans for the demolition of the maintenance building at France Road Berth No. 4. Commissioner Bergeron advised the Board that the Planning and Engineering Committee had met and considered the resolution with staff, and he moved for its approval. Commissioner Cooper seconded the motion. MOTION CARRIED UNANIMOUSLY. B. Consider Approval of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Amendment to the Professional Services Contract with Schlafly Engineering, LLC, for the Napoleon Avenue Container Terminal Refrigerated Container Expansion Project. Ms. Keller presented and recommended approval of a resolution authorizing the Board s president and chief executive officer to enter into an amendment to the professional services contract with Schlafly Engineering, LLC. Commissioner Bergeron advised the Board that the Planning and Engineering Committee had met and reviewed the resolution with staff, and he moved for its approval. Commissioner Kearney seconded the motion. MOTION CARRIED UNANIMOUSLY. C. Consider Approval of a Resolution Confirming to Auditors the Board s Compliance with Applicable Laws and Accounting Principles as set out in the Louisiana Compliance Questionnaire. Mr. Ruckert presented and recommended approval of a resolution confirming to auditors the Board s compliance with applicable laws and accounting principles as a requirement of the state legislative auditor. Page 15 of 18
Commissioner Cooper advised the Board that the Budget Committee had met and reviewed the resolution with staff, and he moved for its approval. Commissioner Bergeron seconded the motion. MOTION CARRIED UNANIMOUSLY. D. Consider Approval of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with The Mariner Group, LLC, for the Purchase, Installation, Maintenance and Warranty of Camera, Lighting, Radio and Automated Information System Equipment on the Board s High Mast Portable Generator Tower. Mr. Zimmermann presented and recommended approval of a resolution authorizing the Board s president and chief executive officer to enter into an agreement with The Mariner Group, LLC, for the purchase, installation, maintenance and warranty of equipment on the Board s high mast portable generator tower. Commissioner Kearney advised the Board that the Property & Insurance Committee had met and reviewed the resolution with staff, and he moved for its approval. Commissioner Barkerding seconded the motion. MOTION CARRIED UNANIMOUSLY. E. Consider Approval of an Agreement with The Mariner Group, LLC, for the Purchase, Installation, Maintenance and Warranty of Equipment Necessary to Expand the Board s Wireless Communication Network. Mr. Zimmermann presented and recommended approval of a resolution authorizing the president and chief executive officer to enter into an agreement with The Mariner Group, LLC, for the purchase, installation, maintenance and warranty of equipment to expand the Board s wireless communication network. Commissioner Kearney advised the Board that the Property & Insurance Committee had met and reviewed the resolution with staff, and he moved for its approval. Commissioner Cooper seconded the motion. MOTION CARRIED UNANIMOUSLY. F. Consider Approval of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with The Mariner Group, LLC, for the Purchase, Installation, Maintenance and Warranty of Hardware and Software Necessary to Upgrade and Enhance the Board s Command and Control and Building Access Systems at the Harbor Police Department Headquarters and the Board s Administration Building. Mr. Zimmermann presented and recommended approval of a resolution authorizing the Board s president and chief executive officer to enter into an agreement with The Marnier Group, LLC, for the purchase, installation, maintenance and warranty of hardware and software needed to upgrade the Board s command and control and Page 16 of 18
building access systems for the Harbor Police Department Headquarters and the Board s Administration Building. Commissioner Kearney advised the Board that the Property and Insurance Committee had met and reviewed the resolution with staff, and he moved for its approval. Commissioner Cooper seconded the motion. MOTION CARRIED UNANIMOUSLY. G. Consider Approval of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with The Mariner Group, LLC, for Technical Support, Maintenance and Warranty of the Board s Command and Control Communications System. Mr. Zimmermann presented and recommended approval of a resolution to authorize the Board s president and chief executive officer to enter into an agreement with The Mariner Group, LLC, for technical support, maintenance, and warranty. Commissioner Kearney advised the Board that the Property and Insurance Committee had met and reviewed the resolution with staff, and he moved for its approval. Commissioner Cooper seconded the motion. MOTION CARRIED UNANIMOUSLY. H. Consider Award of a Contract to John W. Stone Oil Distributor, LLC, for the Annual Purchase of Marine Diesel Fuel for Use by the Board s Floating Equipment. Mr. Zimmermann presented and recommended approval of an award of a contract to John W. Stone Oil Distributor, LLC, of Terrytown, Louisiana, for the annual purchase of marine diesel fuel for the Board s floating equipment. Commissioner Kearney advised the Board that the Property and Insurance Committee had met and reviewed the resolution with staff, and he moved for its approval. Commissioner Bergeron seconded the motion. MOTION CARRIED UNANIMOUSLY. I. Consider approval of a Resolution Authorizing the President and Chief Executive Officer to Amend the Lease with Southern Intermodal Xpress, Inc., to Provide a Longer Term and to Give the Board the Option to Remove Property from the Leased Premises for Future Rail Development. Mr. Ethridge presented and recommended approval of a resolution authorizing the Board s president and chief executive officer to amend the Board s lease with Southern Intermodal Xpress, Inc. Commissioner Kearney advised the Board that the Property and Insurance Committee had met and reviewed the resolution with staff, and he moved for its approval. Page 17 of 18
Commissioner Bergeron seconded the motion. MOTION CARRIED UNANIMOUSLY. VII. Report by the President and Chief Executive Officer. Mr. LaGrange acknowledged Mr. Bo Ethridge of the Board s Business Development Division as a new employee and recognized his presence at the podium for the first time. Mr. LaGrange acknowledged and recognized this summer s interns Ms. Beth Ebersole, Ms. Alexandra Saizan, and Ms. Katherine Wiarda in the Legal Services Department and current interns Ms. Jade Li, Mr. James McCain, and Mr. Adrian Thompson. Mr. LaGrange read an email that he received from Mr. Aaron Ellis of the American Association of Port Authorities regarding a job well done by Mr. Paul Matthews, who was the final speaker at the PR/GR workshop conference. Mr. LaGrange also acknowledged and recognized Mr. Ruckert for receiving The Certificate of Achievement for Excellence in Financial Reporting. Mr. LaGrange was excited to announce that the Port is having another recordbreaking year, our fourth year in a row with an increase in revenue. He also recognized the Board s new Environmental Department for its new program for recycling cigarette butts. VIII. Old Business No old business was reported. IX. New Business No new business was reported. X. Adjournment There being no further business to come before the Board, Chairman Rusovich adjourned the meeting at 11:41 A.M after a motion by Commissioner Chouest and seconded by Commissioner Bergeron. NEXT MEETING: 11:00 A.M., Wednesday, August 20, 2014 Page 18 of 18