VANDENBERG VILLAGE COMMUNITY SERVICES DISTRICT 3757 Constellation Road Vandenberg Village Lompoc, CA 93436 Telephone. (805) 733-2475 Fax: (805) 733-2109 " Pride lil I:;ommlimty S<!rnct:''' Imp.! nr.sdorg '''1!;)i~'{j'l \'' \~sd. (J,.g -1 - MINUTES Special Meeting July 15, 2011 The Board of Directors of the Vandenberg Village Community Services District met for a Special Meeting at 1 :00 p.m. on, July 15, 2011 at the District Office Conference Room. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 1 :00 p.m. by President Wyckoff and he led the Pledge of Allegiance. 2. ROLL CALL: Directors Blair, Brooks, Fox, Redmon and Wyckoff were present. OTHERS PRESENT Joe Barget, General Manager; Dace Morgan, Deputy Director of Public Works for Santa Barbara County, and Erik Vasquez, Burton Mesa Holdings, LLC, and President, Clubhouse Estates Homeowners Association. 3. ADDITIONS AND DELETIONS TO AGENDA There were no additions or deletions to the agenda. 4. PUBLIC FORUM President Wyckoff invited public comments and there were none. 5. OPERATIONS REPORT The General Manager reported the District pumped 47.7 million gallons of water in June. The average daily demand was 1.7 million gallons per day.
Page 2.-, --LJ- There was 1.3 inches of rain in June bringing the total for the rain year (July 2009-June 2010) to 27.5 inches. There were no major repairs or problems within the water distribution system or sewer collection system last month. The Field Crew installed 6 new automated meter reading (AMR) meters during the month of June. To conclude his report, General Manager Barget said Mr. Jason Billips, a temporary employee started work on Friday, July 1 assisting the Field Crew with the installation of AMR meters. During his first two days on the job, he and Jim Levingston installed 34 meters. 6. CONSENT CALENDAR A. Approval of Minutes of the Regular Meeting on June 7, 2011 B. Treasurer Report Motion by Director Brooks, seconded by Director Blair to approve the consent calendar presented. 7. ACTION ITEMS A. Clubhouse Estates Lot 54 Director Fox identified he had a conflict of interest, recused himself from the discussion, and left the room. General Manager Barget introduced Mr. Eric Vasquez and Dace Morgan. Using a map, General Manager Barget explained all the District, county, and State Water easements that crisscross the property. He noted that District Well Site 2 is an "island" within but not part of Lot 54.
Page 3 --3- General Manager Barget informed the board that Mike Munoz, County Counsel, and John Karamitsos, Planning and Development, were on vacation and have not seen the written offer by Mr. Vasquez. In light of this, General Manager Barget said the board may want to hold off on accepting the offer until Mr. Munoz and Mr. Karamitsos has had time to review and provide their input. General Manager Barget said he would like Director Redmon to accompany him during any discussions with County Counsel. Mr. Vasquez said he will take care of removing pampas grass, installing signs, and constructing a fence along the border between the residential lots in Clubhouse Estates and Lot 54. He said pampas grass would be treated with an herbicide but the county is only requiring physical removal of pampas grass from the low, wet area just northwest of the intersection of Clubhouse Road and Burton Mesa Boulevard. Initially, the fence was going to be constructed on Lot 54 itself but Mr. Vasquez has since decided to place the fence line on private property, just inside and along the back of each residential lot. Regarding the old and diseased Monterey Pine trees lining Clubhouse Road, Mrs. Morgan explained that the county arborist is now inspecting them every six months. The landowner is still responsible for them and any replacement trees within the 60-foot road easement. Any trees planted within the easement would have to be on the Arborist Approved Tree Planting List (North County); however, there would be no county involvement for any trees outside the easement. General Manager Barget said keeping the 60-foot easement clear of trees would significantly reduce the possibility of root damage to the 12-inch waterline that runs parallel to and 4 feet within the easement on the west side of Clubhouse Road. Director Blair said that pampas grass is one of the top 10 invasive species in California. He is not in favor of replacing the Monterey Pines and definitely not with Torrey Pines. Director Blair said it may be worthwhile to have informal discussions with Mary Meyer, Department of Fish and Game,
Page 4 --4- about what needs to be done to the land to incorporate it within the Burton Mesa Ecological Reserve. Director Redmon advised doing as little as necessary to the property until the District engages in further discussions with the State Lands Commission (SLC). He supports an endowment of some amount. Director Brooks acknowledged some risk but IS in favor of acquiring the lot. Motion by Director Redmon, seconded by Director Blair to establish an ad-hoc committee appointed by President Wyckoff to review and continue the process. among the four directors President Wyckoff appointed Directors Brooks and Blair to the ad-hoc committee. B. Grand Jury Report Motion by Director Redmon, seconded by Director Wyckoff to direct Board President to sign the response letter and have the General Manager mail it to the presiding judge of the Santa Barbara County Grand Jury no sooner than August 15. C. Wastewater Certification Motion by Director Brooks, seconded by Director Redmon to increase the FY 2011-12 wastewater operating budget by $1,000; provide membership in the California Water Environment Association (CWEA) for all Field Crew employees; pay the application fee for Field Crew employees to take a CWEA collection system maintenance examination and the fee for certification; encourage Field Crew employees to obtain Grade 1 or
Page 5-5- higher certification in collection system maintenance from the CWEA by January 2013. D. California Special Districts Association (CSDA) Election Motion by Director Blair, seconded by Director Fox to vote for John Fox for Region 5/South Central Director of the CSDA. E. California Special Districts Association (CSDA) Bylaws Motion by Director Blair, seconded by Director Fox, to vote "No" on the 2011 proposed CSDA bylaws. 8. REPORTS A. Committees Legal/Personnel Committee met on June 24 and discussed items on this agenda. B. District Representatives to External Agencies Directors Blair, Fox, and General Manager Barget attended the monthly Santa Barbara County Special Districts Association dinner in Buellton on June 27. The guest speaker was James McDonald, from the Legislative Office of the California Special Districts Association. C. Board President President Wyckoff had nothing to report.
Page 6 --6- D. General Manager Report The General Manager reported Moss, Levy & Hartzheim is scheduled to conduct the Fiscal Year 2010-11 audit on August 8-10. The Federal Emergency Management Agency (FEMA) approved the District's disaster assistance claim for emergency repairs to the broken sewer main and access road totaling $50,875. The District will be reimbursed for 93.75 percent ($47,695) of that amount as follows: a 75-percent federal share and an 18.75-percent state share. To conclude his report General Manager Barget said Directors Fox and Redmon are scheduled to visit Heritage Ranch Community Services District on July 22 and tour their water and wastewater facilities. 9. INFORMATIONAL CORRESPONDENCE A. Letter from Local Agency Formation Commission (LAFCO) dated June 3,2011 regarding LAFCO Budget for FY 2011-12 B. Internal Memorandum from Patricia LeCavalier dated July 15, 2011 regarding Fiscal Year 2009-10 Wastewater Treatment Costs and Capital Costs. General Manager Barget called attention to two disbursements in the board package: Check #019927 for $27,149 replenishing the Wastewater Capital Reserve Fund (WCRF) to the June 2010 required balance of $334,721; and Check #019926 for $407,921 increasing the WCRF balance to the new, June 2011 requirement of $742,642. 10. DIRECTORS' FORUM Director Redmon said he is concerned the District has not obtained the Clubhouse infrastructure.
Page 7 --7- Director Brooks asked if there is any new information on Providence Landing. General Manager Barget said no new information to report. Director Blair complimented staff on keeping the Directors informed and up to date. Director Fox was happy to hear the District will be receiving reimbursement for the FEMA claim. 11. ADJOURN President Wyckoff declared the meeting adjourned at 2:25 p.m. Stephanie Vlahos Secretary, Board of Directors Robert Wyckoff President, Board of Directors