Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting January 25, 2016 Notice of the meeting and agenda were posted at 3:00pm on January 21, 2016 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S. 301-314. The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Marc Hader and Commissioner Jack Stewart. A quorum was present. Agenda item #1: Chairman Anderson called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: Based upon the written recommendation from Larry Treas of The Michael Group, Stewart moved, seconded by Hader to reject all bids for Bid #2016-#11 UPS and SPD Devices / County Commissioners. According to the recommendation, none of the bidders met the specifications. Treas also recommended to re-bid. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 16-0027) Agenda item #4: Anderson moved, seconded by Stewart to table indefinitely consideration of the contract with Boynton, Williams and Associates and to work with them to more clearly state in an agreement what is expected by the Board and to include the District Attorney to make sure the contract is legally acceptable. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. Agenda item #5: Stewart moved, seconded by Hader to approve the resolution by Canadian County for the construction of a bridge over unnamed creek, 2.8 miles south of the intersection of I-40 and US 281 Spur, location 09E1050N267002, Oklahoma J/P 31208. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 16-0028) [Clerk s note: The resolution did not reference the Oklahoma Department of Transportation. Also, the resolution referred to page 2, but a second page was not included with the approved resolution.] Agenda item #6: Stewart moved, seconded by Hader to approve the resolution naming BKL, Inc. for the project to construct a bridge over unnamed creek, 2.8 miles south of the intersection of I-40 and US 281 Spur, location 09E1050N267002, Oklahoma, J/P 31208. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 16-0029)
Agenda item #7: Hader moved, seconded by Anderson to approve the Requisitioning and Receiving Officers for the Canadian County Assessor: Requisitioning Officers: Brian Fife and Mary Rother Receiving Officers: Sherri Koos and Amy West Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 16-0030) Agenda item #8: Hader moved, seconded by Anderson to approve the addendum to the FY2016 contract between the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) Revised TANF Statement of Work (SOW) and the Canadian County Children s Justice Center. Bill Alexander, Children's Justice Center Co-Facility Director, informed the Board that Canadian County does not provide the services stated in the addendum, but ODMHSAS requires all agencies to approve the addendum. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 16-0031) Agenda item #9: Stewart moved, seconded by Hader to approve the Certificate and Municipal Order for the County Treasurer for the July 1, 2015 through June 30, 2019 term. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 16-0032) Agenda item #10: Hader moved, seconded by Anderson to approve the Monthly Report for December 2015 for the following office: Health Department Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 16-0033) Agenda item #11: The Sheriff s Office reported there were 201 inmates in the county jail, 2 female and 3 male inmates in the Pottawatomie County jail and 12 female inmates in the Dewey County jail. Agenda item #12: Stewart moved, seconded by Hader to approve the January 19, 2016 minutes. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. Agenda item #13: Under new business, Anderson presented an Emergency Debris Removal Services Contract from Ceres Environmental Services, Inc. that was received on Friday after the agenda was posted. Approval of the contract was necessary because Ceres will be starting the storm debris cleanup. Anderson moved, seconded by Hader to approve the contract. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No. 16-0034) The Board also discussed the agreement with Canadian Valley Technology Center related to ground preparation for a pad site. The agreement was previously approved on November 9, 2015 (CMF 15-1015). Work will begin on the pad site this week. No action was necessary. Page 2 of 6
Agenda item #14: Hader moved, seconded by Anderson to approve appropriations and transfers. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. Appropriations: TO FROM AMOUNT Unrestricted Highway District #1 Markwest Energy Operating Co. $1,000.00 Unrestricted Highway District #3 ONEOK, Inc. $5,000.00 Unrestricted Highway District #3 City of Geary $417.68 Children's Justice Center Sales Tax Children's Justice Center Contracts $72,269.00 Transfers: FROM TO AMOUNT County General Emergency Management County General Emergency $32,516.67 Part-Time Help Management Personal Services Children's Justice Center Contracts Maintenance & Operation Children's Justice Center Contracts CHBS Maintenance & Operation, CHBS Personal Services $28,246.00 Agenda item #15: Hader moved, seconded by Anderson to approve Blanket Purchase Orders. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. Agenda item #16: Stewart moved, seconded by Anderson to approve Claims. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. Bogus Check Fee Account Cash Fund 4234 Staples Credit Plan (OH) (A/C) Supplies $295.29 5339 District Attorneys Council Payroll $38,500.00 5437 Postmaster Stamps $338.00 Bogus Check Fee Account Cash Fund Total: $39,133.29 Children's Justice Center Contract Fund 3517 Oklahoma Environmental Management Authority Service $650.00 4116 US Food Service Food $5,691.95 4736 Beachlers Food $782.11 Children's Justice Center Contract Fund Total: $7,124.06 Children's Justice Center Sales Tax Fund 2043 Cathy Montgomery, MS,RD/LD Service $186.00 2544 Security Solutions Camera System $14,998.11 2728 Cathy Montgomery, MS,RD/LD Service $248.00 3191 Locke Supply #2487 Maintenance $74.22 4098 Plaza 66 Mini Storage, LLC Storage Rental $162.00 4102 Oklahoma Environmental Management Authority Service $650.00 Page 3 of 6
4103 Water Quality Control Inc Service $275.00 4119 Staples Advantage (IL) (A/C) Supplies $79.33 4125 Oklahoma State Bureau Of Investigation #3337 Service $57.00 4126 Medtox Laboratories Inc Drug Screening $700.64 4130 Xerox Corporation (Box 731892) Maintenance $938.92 4133 Eureka Water Co Water Rental $351.05 4366 Redwood Toxicology Laboratory Cotinine Kits $655.86 4446 Locke Supply #2487 Light Bulbs $527.50 4605 El Reno Tribune Advertisement $180.00 4606 Mustang Times Advertisement $270.00 4636 JKM Office Supply Service $133.50 4726 PSS-Physicians Sales & Service Supplies $554.69 4734 Fred Pryor Seminars Training $149.00 4832 Mustang Times Advertisement $216.00 4835 Staples Advantage (IL) (A/C) Ports $358.38 5038 The Carpet Store Inc Carpet & Labor $3,283.40 5109 Comtech Design Print & Mail LLC Business Cards $80.00 5368 Joanne Bush Travel $9.78 5385 Angel Colley Travel $316.00 5489 Melissa McClain Travel $27.60 Children's Justice Center Sales Tax Fund Total: $25,481.98 County General Fund 2540 Ross Seed Co Supplies $182.69 3415 Dimensional Concepts Purchase Orders $1,793.40 3420 Dimensional Concepts Service $7,430.85 3439 Onesource Managed Services Maintenance $1,159.00 3500 Yukon Hills Animal Hospital Supplies $519.02 3701 Amazon.Com LLC (A/C) Supplies $436.88 3798 Onesource Managed Services Maintenance $184.60 3799 Oklahoma Copier Solutions LLC Maintenance $56.74 3849 Office Depot Inc. (A/C) Supplies $681.31 3865 Wal-Mart Community Branch (A/C) Supplies $57.48 4064 Gene Sears Supply Maintenance $192.24 4137 Locke Supply #2487 Supplies $259.23 4425 Walker Stamp & Seal Co Notary $77.50 4507 Ezell's Refrigeration Service Parts & Labor $65.00 4508 Pike Pass Pike Pass $3.15 4522 COPS Products Hand Cuffs $985.00 4672 Cox Communications LLC Service $83.20 4744 Beachlers Supplies $1,364.86 4748 Ben E Keith Foods Inc Food $5,915.51 4762 Wal-Mart Community Branch (A/C) Supplies $59.52 4779 Cox Communications LLC Service $69.95 4871 King Electric, LLC Rental $3,600.00 4963 Staples Advantage (IL) (A/C) Supplies $65.89 4969 Staples Advantage (IL) (A/C) Supplies $17.74 5000 South Central Industries, Inc Supplies $4,829.70 5089 Staples Advantage (IL) (A/C) Supplies $209.94 5100 My Computer Bytes LLC Lenovo ThinkPads $3,000.00 5220 Midwest Cruisers Parts & Labor $670.00 5292 O G & E Service $458.17 5313 Thomson West Pamphlets $245.00 5314 Oklahoma Employment Security Commission Unemployment Tax $14.02 5321 Verizon Wireless Service $1,352.00 Page 4 of 6
5334 Clearwater Enterprises, LLC Service $779.03 5349 PSA Consulting Engineers Inc Service $4,600.00 5352 A T & T - U-Verse Service $35.00 5359 A T & T Mobility 2 Service $51.84 5377 O G & E Service $126.98 5378 Cox Communications LLC Service $1,259.53 5380 ONG Service $367.04 5381 Schwarz Oil Co Oil Change $40.45 5499 ONG Service $69.08 5500 ONG Service $195.28 County General Fund Total: $43,563.82 County Health Department Fund 3536 Office Depot Inc. (A/C) Supplies $543.96 4027 Moore Medical LLC Supplies $524.67 5013 Same Day Distributing Inc Supplies $238.95 5095 National Business Furniture Chairs $1,980.60 5386 Cedric Mills Travel $132.25 5387 Debra Fry Travel $335.23 5388 Laura Shepherd Travel $167.90 5389 Lora Dysinger Travel $103.50 5390 Colleen Sturiale Travel $407.68 5394 Canadian County Treasurer Visual Inspection $10,748.04 5395 ONG Service $313.22 5396 Mustang Chamber Of Commerce Dues $150.00 County Health Department Fund Total: $15,646.00 Sheriff Commissary Cash Fund 4959 Professional Forms And Supplies, Inc Checks $245.23 Sheriff Commissary Cash Fund Total: $245.23 Sheriff Prisoner Care Cash Fund 2086 Craftmaster Hardware Co Inc Locks $13,380.00 Sheriff Prisoner Care Cash Fund Total: $13,380.00 Sheriff Service Fees Cash Fund 3294 Cintas First Aid & Safety Service $134.38 4677 Crosslands A & A Rent-All & Sales Co Tools $466.49 4936 Office Depot Inc. (A/C) Laptop $5,261.16 4938 Texas Prisoner Transportation Division LLC Service $1,157.75 5033 Hooper Enterprises Inc Hood $950.00 5137 Yukon Auto Glass Windshield $210.00 5293 Motorola Solutions Inc Remote Mount Kit $270.00 5303 Texas Prisoner Transportation Division LLC Service $173.26 5403 O G & E Service $167.85 Sheriff Service Fees Cash Fund Total: $8,790.89 Supervision Program Cash Fund 5338 District Attorneys Council Payroll $79,500.00 5440 Supervision Program - District Attorney Refund $71.50 Supervision Program Cash Fund Total: $79,571.50 Page 5 of 6
Unrestricted Highway Cash Fund 1093 Smith Farm & Garden Supplies $35.36 2065 Dolese Bros Co Road Rock $12,129.42 3252 Union City CCC Trust Fund Labor $33.72 3874 My Computer Bytes LLC Parts $200.00 4158 Cintas First Aid & Safety Uniforms $1,672.23 4318 P & K Equipment Inc-Kingfisher Grapple $3,150.00 4764 American Sentinel Products Nuts & Bolts $275.13 4840 Larry Dale Menz Shale $3,114.00 4860 Dolese Bros Co Road Rock $19,974.50 4865 Bryan's Diesel Service Engine Cooler $2,193.94 4920 Budget Mobile Home Transport Hauling $2,375.00 5118 Gilles Brothers, Inc Pruner $685.28 5125 FleetPride Inc Turbo $884.95 5233 Southern Tire Mart LLC Tires $150.00 5236 Welch State Bank Payment $3,520.21 5237 Caterpillar Financial Services Corporation Payment $3,819.24 5240 Jim Johnson Oil Co Supplies $273.00 5286 EST, Inc Service $9,069.75 5291 Terrys Trailers Inc Remote $73.50 5335 Diffee Ford Lincoln Mercury Parts $286.26 5336 Integrated Circuits Labor $125.00 5354 O G & E Service $458.62 5553 Canadian County Treasurer / Payroll Payroll for 2016/01/26 $1,093.84 Unrestricted Highway Cash Fund Total: $65,592.95 Payment Listing for 01/25/2016 through 01.25.16 Total: $298,529.72 Agenda item #17: There being no further business before the Board, Chairman Anderson adjourned the meeting at 9:43am. Shelley Dickerson, County Clerk (SEAL) Page 6 of 6