NARRP Board Meeting 2/14/95, 3:00 pm EST Board Members Present Jim Harland, Mark Ivy, Tim Bradle, Roxane Eley, Brian McCann, Dave Dahlquist, Joel Zimmerman, Bob Reinhardt, John Mahoney Also Present: Wayne Sames, Tom Ross Board Members Absent Susan Bulmer, R. J. Cardin Agenda approval Additions: None Deletions: None Approval of Minutes of January Board Meeting Moved Tim Second Bob Modifications: Roxane s fax number was incorrect; the correct number is (512) 444-1576 Secretary s Report No comments Treasurer s Report- 95 Budget Report Current Balance Checking $1,271.35 Savings $5,084.08 Outstanding funds from Univ. of Minnesota $5,000/NASORLO s $1000 received on 2/14/95 Current membership 143. Any new members from this date on will be listed as 95/96 members Motion to accept Treasurer s report as given Moved: Joel Second: John
Approved without objection DISCUSSION/ACTION ITEMS: NPS - LWCF Report (Tom Ross) Tom: Thanks for allowing me to participate in this conference call. Interesting times in Washington D.C.! Report is still under review by Departmental staff. Sec. of Interior has offered his support to the report and feels that it is time to rejuvenate existing programs, but now is not the time to bring this effort to Capitol Hill due to the inability to raise funds for the initiative. Now is the time for coalition building and raising grass roots support for the initiative. National Governor s Association has recommended supporting the report with some reservations. (Federal government should undergo a process similar to the SCORP process the states go through, and the Federal government should slow down land purchasing and use funds for constructing infrastructure.) It is not viable at this point to move forward with a legislative initiative. Review committee will regroup for one more meeting, probably in late March/early April. NARRP is encouraged to provide suggestions for strategies to move this initiative forward and build support. NPS may use its authority to create a national recreation plan to develop a nationwide recreation strategy. This will provide an outline to meet the recreational needs that exist throughout the nation. Regional meetings are proposed to determine what issues and needs are most important in different areas of the country. Will look for solutions to funding and development needs. Have to have agreement as to what the critical needs and issues are so that a united coalition will exist to lobby Congress. RJ Cardin logged in at 3:30 EST Current atmosphere in Washington is deficit reduction and cutting budgets, not the creation of new programs. Speaker Gingrich has stated that the lack of support for funding of LWCF is wrong. Dave: Has a nonprofit been formed to carry the recommendations of the report forward? Tom: US Conference of Mayors is interested, but the election results negated any progress in this effort. The idea is still on the table, but no action is currently being taken. Dave: LWCF task force should be the focus for NARRP comments. Perhaps a mailing should be sent to members requesting comments. Tom: We need to get the Director and Secretary out to events around the nation to see the needs first hand.
Bob: Any insight on LWCF funding for this year and next year? Tom: This year s recommendation is for $25 million + $7 million from the crime bill. Most interest from Capital Hill is in local funding. Tim: Do you see a role for NARRP in the restructuring? Tom: Need grass roots involvement in the decision making process. NARRP could suggest ways to facilitate this involvement. Jim: Thanks for providing an update on the LWCF committee and for participating in our meeting. Tom logged out at 3:50 EST Symposium Report Wayne: For $220 we may be able to add the NARRP insert into the general mailing for the symposium, assuming that the postage rate is not affected. (3000 pieces will be sent out). Dave: This would be a great opportunity for recruitment of new members, at a very reasonable rate. We would have to add the cost of printing 1200-1500 additional brochures ($500 or so). Wayne: Symposium brochure is under review and should be ready for mailing by next week. Registration will be held to $250 per person. Proceedings will probably cost around $30 for a 700 page, two volume package. Progress is being made on all of the workshops and we are happy with program development. Jim: this is a one in five year opportunity that will recoup our investment with an additional 40 new members. Wayne: odds are that the additional postage will not be needed. Motion: that we spend up to $1410 for the printing and mailing of NARRP brochures in association with the Symposium mailing. Moved: Dave Second: John Discussion Joel: If additional postage is required, should we include a cover letter explaining NARRP? Jim: Yes we will do this if postage allows.
Dave: There are several references in the Symposium literature to NARRP and to the NARRP brochure, so a letter is probably not needed. Joel: Is money available for the mailing? Tim: Yes the money is available. Dave: Also, we plan to make $3,000 in addition to costs from the Symposium. Passed without dissent Jim: Wayne and Dave will make the arrangements to have the brochure included in the mailing. Wayne logged off at 4:10 EST SCORP Training Program Materials RJ: Larry would like time at the conference to ask members what should be included in the training manual. Costs associated with the manual will be printing costs, and Larry s registration fees. Motion to waive Larry Mudder s registration fees so that he may begin work on the manual. Moved: RJ Second: Dave Discussion Bob: Should we financially support this project in light of potential changes in the SCORP planning and in LWCF? Tim: Florida will continue the state planning process without the LWCF mandate. Joel: Does Larry know that we are taking this one step at a time, and not endorsing the entire project? RJ: yes Passed without dissent By-Law Changes
Mark: Does anyone have any comments about the proposed changes that have been faxed to you? John and Joel are both concerned about potential Regional Representatives being required to be a member for a year prior to being eligible to seek office Dave: This change was sought to equalize the status of all board members, in addition to extending the term to two years instead of one. Mark: The changes are also being made to provide everyone in each region with an opportunity to both run for and vote for the Regional Rep. Motion to present the recommended changes to the members. Board recommend that the members accept the proposed changes. An effort will be made to get responses back to us by March 21st so that the new procedures can be instituted at this year s conference. Moved: Dave Second: Roxane Discussion Tim: will members be able to vote on each change, or will they have to either accept or reject the whole package? Dave: members will be able to vote on each change as follows: Amendment to motion: 1. Election of Regional Board Member Changes 2. Clarify which states are in each region 3. Add new non-voting members to board 4. Committee changes Approved without dissent. Membership Services Agreement - RFP Jim: Any suggestions from the Board before the RFP is sent out? Bob: Right to void contract due to non performance should be included in the RFP. Joel: If the Secretary wins the bid who will oversee the contractor? Jim: The President will oversee the contract if needed.
Bob: Any individual who is bidding on the RFP should not be involved in the selection process. Tim: When will the RFP be circulated? Jim: Within a week, and please send me names and addresses of any interested individuals. Dave: Should advertising be included in the RFP as a way to recover costs of printing. John: Would the contractor make money off of the advertising? Dave: We should ask for disclosure of any income from advertising. We should send out a notice with the Bylaw changes to let the membership know that the RFP is available. The contract should be for one year with an option to renew for an additional year at the same cost. Joel: What is the ballpark figure for cost to the Association for these services? Jim: Approximately $8,000. Dave: Perhaps we should indicate a range of costs on the RFP. Jim: We are using the RFP to get an idea of what these services may cost to the Association. Bob: Are these costs only for labor, or do they also include printing and postage? Dave: These are labor costs only. Bob: Can the Association afford the labor costs? Tim: This is why we are trying to get more members, to pay for operating expenses that are currently provided in kind by our board members. Motion to accept the RFP as written, with the changes mentioned today, and to send out for bids. Moved: Tim Second: Bob Approved without dissent Tim logged out 5:00 pm EST OTHER ITEMS:
Membership Certificates Jim: Thanks Dave for taking care of this. Newsletter Jim: Thanks to Al and his staff for getting the newsletter together and sent out. 1996 Conference Site Jim: Florida has agreed to host the conference, Vermont had to bow out due to budget constraints Motion to accept Florida s offer to host the conference Moved: Dave Second: Roxane Dave: What sites would you like to see while you are in Florida? America Online Mark: I have sent AOL disks to several board members, but I need information on the type of computer the rest of you use, so that the correct disk is sent. A disk will be sent to the rest of the board members within two weeks. COMMITTEE REPORTS: Conference Committee Jim-This was already covered during the discussion with Wayne Nomination Committee Dave-Have some good prospective candidates. Tim has decided not to run again due to the time needed to host the conference. Will have a slate for the next meeting. Communications Committee Mark- This committee is still being formed, if any of the Regional Reps are interested in serving on the committee please let me know. I need to Regional Reps to serve. I am also looking for recommendations for individuals who are in the private sector and academia to serve on the committee. John volunteered to join committee. Bylaws Committee Mark-No more comments Membership/Marketing Committee Jim & Tim-RFP is the item on the agenda and it is moving forward
Business and Finance Committee Tim-No more comments REGION REPORTS: Northeast: Bob-20% reductions in staff in New York, may not be a planning agency next week, facing a $5 billion deficit Southeast: Joel-Kentucky SCORP is out Midwest: Brian-Have raised $11,000 for planning and holding 1995 conference, have not been successful in finding a sponsor for a fun run. MN Natural Resources Foundation has committed to give $5,000. South Central: Roxane-Conference is in the American River newsletter Mid-continent: John-North Dakota has a new SCORP planner. West: RJ-Sue Spear and I are working on the government track for the conference. Schedule of Meeting/Teleconference hosting assignments Mar. 21, 1995 at 3 pm EST hosted by Roxane Meeting Adjourned at 5:05 pm EST