TERREBONNE PARISH COUNCIL BUDGET AND FINANCE COMMITTEE Ms. Arlanda Williams Chairwoman Ms. Christa Duplantis- Vice-Chairwoman Prather Member Mr. John Navy Member Mr. Gerald Michel Member Mr. Scotty Dryden Member Mr. Darrin Guidry Member Mr. Al Marmande Member Mr. Dirk Guidry Member Mr. Steve Trosclair In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Venita H. Chauvin, Council Clerk, at (985) 873-6519 describing the assistance that is necessary. AGENDA June 12, 2017 5:30 PM Parish Council Meeting Room NOTICE TO THE PUBLIC: If you wish to address the Council, please complete the "Public Wishing to Address the Council" form located on either end of the counter and give it to either the Chairman or the Council Clerk prior to the beginning of the meeting. Individuals addressing the council should be respectful of others in their choice of words and actions. Thank you. ALL CELL PHONES, PAGERS AND ELECTRONIC DEVICES USED FOR COMMUNICATION SHOULD BE SILENCED FOR THE DURATION OF THE MEETING INVOCATION PLEDGE OF ALLEGIANCE CALL MEETING TO ORDER ROLL CALL 1. Co-sponsorship request from the Rotary Club of Downtown Houma's Scavenger Hunt on June 17, 2017 in Downtown Houma. 2. RESOLUTION: Concurring with the recommendation of the Parish Administration to award Bid# 10-S/P-40 (Re-Bid), the surplus sale of adjudicated property located at 117 Trellis Avenue to Kenneth Williams. 3. RESOLUTION: Concurring with the recommendation of the Parish Administration to award Bid# 16-S/P-78 (Re-Bid), the surplus sale of adjudicated property located at 113 Royal Street, Montegut, LA 70377 to Dean Neil.
4. RESOLUTION: Concurring with the recommendation of the Parish Administration to award Bid# 11-S/P-48 (Re-Bid), the surplus sale of parish owned property located at Dunn Street, Houma, LA 70360, to Merlin Lirette. 5. RESOLUTION: To renew the existing ambulance and transportation service agreement with Acadian Ambulance Service, Inc. for one year in conjunction with the medical and transportation services provided at the Terrebonne Parish Criminal Justice Complex. 6. CONSIDER THE INTRODUCTION OF AN ORDINANCE TO AMEND THE 2017 ADOPTED OPERATING BUDGET AND 5-YEAR CAPITAL OUTLAY BUDGET OF THE TERREBONNE PARISH CONSOLIDATED GOVERNMENT FOR THE FOLLOWING ITEMS AND TO PROVIDE FOR RELATED MATTERS. Courthouse Elevator, $147,427 OCD Hurricane Isaac, $298,153 LCLE Victims Assistance, $3,125 2016-LIHEAP-Weatherization, $2,000 Jeff Drive Paving Project, $14,000 Falgout Canal Road Levee, $5,400,000 Government Tower Wind Hardening, $11,250 Courthouse Annex Wind Hardening, ($1,603) Civic Center Wind Hardening, ($245,438) Reclass General Fund accounts, Net effect -0- and calling a public hearing on said matter on June 28 at 6:30 pm 7. RESOLUTION: Authorizing the Parish President to extend for one year the Intergovernmental Agreement between Terrebonne Parish Consolidated Government and Terrebonne Parish Sheriff s Office to facilitate the dual employment of the Jail Medical Administrator by both parties, and to provide for related matters 8. RESOLUTION: Concurring with the Parish Administration approving the purchase of two (2) 1/2 Ton 2017 Ram 1500 Crew Cabs from Southland Dodge using the State Contract Vehicle Catalog. 9. RESOLUTION: Concurring with the Parish Administration approving the purchase of one (1) 2017 Ram 2500 Crew Cab w/service Body from Southland Dodge using the State Contract Vehicle Catalog. 10. RESOLUTION: Concurring with the Parish Administration approving the renewal of the Server hardware/software support contracts with Dell through the Louisiana State Contract. 11. Adjourn
Category Number: Item Number: Monday, June 12, 2017 Item Title: INVOCATION Item Summary: INVOCATION
Category Number: Item Number: Monday, June 12, 2017 Item Title: PLEDGE OF ALLEGIANCE Item Summary: PLEDGE OF ALLEGIANCE
Category Number: Item Number: 1. Monday, June 12, 2017 Item Title: Cosponsorship request - Rotary Club of Downtown Houma Item Summary: Co-sponsorship request from the Rotary Club of Downtown Houma's Scavenger Hunt on June 17, 2017 in Downtown Houma. ATTACHMENTS: Description Upload Date Type Co-sponsorship request 5/30/2017 Application
Category Number: Item Number: 2. Monday, June 12, 2017 Item Title: Award Bid# 10-S/P-40 (Re-Bid) Surplus Sale of Adjudicated Property @ 117 Trellis Avenue (100%) (Parcel # 61259) Item Summary: RESOLUTION: Concurring with the recommendation of the Parish Administration to award Bid# 10-S/P-40 (Re-Bid), the surplus sale of adjudicated property located at 117 Trellis Avenue to Kenneth Williams. ATTACHMENTS: Description Upload Date Type Executive Summary 5/22/2017 Executive Summary Resolution 5/22/2017 Resolution Backup 5/22/2017 Backup Material
EXECUTIVE SUMMARY (REQUIRED FOR ALL SUBMISSIONS) PROJECT TITLE RESOLUTION: A resolution awarding Bid# 10-S/P-40 (Re-Bid) Surplus Sale of Adjudicated Property Located at 117 Trellis to Kenneth Williams. PROJECT SUMMARY (200 WORDS OR LESS) Concurring with Administration to award the bid of Kenneth Williams for the adjudicated property located at 117 Trellis Avenue. PROJECT PURPOSE & BENEFITS (150 WORDS OR LESS) The selling of adjudicated property by the Parish will eliminate maintenance cost and add the property back on the tax roll. Neighborhoods my benefit by the possible addition of new dwellings and increased positive activity around said property. Minimum bid price is set in accordance with LA 47:2202. TOTAL EXPENDITURE $ 2,100.00 (revenue generated) AMOUNT SHOWN ABOVE IS: (CIRCLE ONE) ACTUAL N/A NO YES ESTIMATED IS PROJECT ALREADY BUDGETED: (CIRCLE ONE) IF YES AMOUNT BUDGETED: N/A COUNCIL DISTRICT(S) IMPACTED (CIRCLE ONE) PARISHWIDE 1 2 3 4 5 6 7 8 9 _Angela Guidry, Purchasing Manager May 4, 2017 Signature Date
OFFERED BY: SECONDED BY: RESOLUTION NO. WHEREAS, on August 15, 2008 the Terrebonne Parish Council adopted Ordinance No. 7497 declaring the following described property adjudicated to the Terrebonne Parish Consolidated Government, with an owner of record as Albertha Williams Carter, as surplus: ON THE LEFT DESCENDING BANK OF BAYOU LITTLE CAILLOU. LOT MEASURING 50' X 96' ON LANE BEGINNING 558' FROM PUBLIC ROAD. CB 1198/297. (Parcel # 61259) (117 Trellis Avenue), and WHEREAS, on May 1, 2017 bids were received electronically via Central Auction House by the Terrebonne Parish Consolidated Government for Bid No. 10-S/P-40 (Re-Bid) Surplus Sale of Adjudicated Property Located at 117 Trellis Avenue (100%) (Parcel# 61259), and WHEREAS, after careful review by Parish Administration it has been determined that the highest bid received is that of Kenneth Williams in the amount of Two Thousand One Hundred Dollars ($2,100.00) plus the 5% website transaction fee of One Hundred Five Dollars ($105.00) for a total of Two Thousand Two Hundred Five Dollars ($2,205.00) and that the bid should be accepted as per attached bid forms and pursuant to all the terms and conditions as stated in Ordinance 7497, and WHEREAS, the Parish Administration has recommended the acceptance of the aforementioned bid for Bid No. 10-S/P-40 (Re-Bid) Surplus Sale of Adjudicated Property Located at 117 Trellis Avenue (100%) (Parcel# 61259) as described in attached hereto and made a part hereof. NOW, THEREFORE BE IT RESOLVED by Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of the Parish Administration is approved and the bid of Dean Neil is accepted as per attached bid forms and pursuant to all the terms and conditions as stated in Ordinance 7497. UPON VOTE TAKEN, THERE WAS RECORDED: YEAS NAYS: NOT VOTING: ABSENT: The Chairman of the Terrebonne Parish Council declared this Resolution ADOPTED / NOT ADOPTED on this day of, 2017. CHAIR
Category Number: Item Number: 3. Monday, June 12, 2017 Item Title: Award Bid# 16-S/P-78 (Re-Bid) Surplus Sale of Adjudicated Property @ 113 Royal Street (100%) (Parcel # 31196) Item Summary: RESOLUTION: Concurring with the recommendation of the Parish Administration to award Bid# 16-S/P-78 (Re-Bid), the surplus sale of adjudicated property located at 113 Royal Street, Montegut, LA 70377 to Dean Neil. ATTACHMENTS: Description Upload Date Type Executive Summary 5/22/2017 Executive Summary Resolution 5/22/2017 Resolution Backup 5/22/2017 Backup Material
EXECUTIVE SUMMARY (REQUIRED FOR ALL SUBMISSIONS) PROJECT TITLE RESOLUTION: A resolution awarding Bid# 16-S/P-78 (Re-Bid) Surplus Sale of Adjudicated Property Located at 113 Royal Street to Dean Neil. PROJECT SUMMARY (200 WORDS OR LESS) Concurring with Administration to award the bid of Dean Neil for the adjudicated property located at 113 Royal Street. PROJECT PURPOSE & BENEFITS (150 WORDS OR LESS) The selling of adjudicated property by the Parish will eliminate maintenance cost and add the property back on the tax roll. Neighborhoods my benefit by the possible addition of new dwellings and increased positive activity around said property. Minimum bid price is set in accordance with LA 47:2202. TOTAL EXPENDITURE $ 1,866.67 (revenue generated) AMOUNT SHOWN ABOVE IS: (CIRCLE ONE) ACTUAL N/A NO YES ESTIMATED IS PROJECT ALREADY BUDGETED: (CIRCLE ONE) IF YES AMOUNT BUDGETED: N/A COUNCIL DISTRICT(S) IMPACTED (CIRCLE ONE) PARISHWIDE 1 2 3 4 5 6 7 8 9 _Angela Guidry, Purchasing Manager May 4, 2017 Signature Date
OFFERED BY: SECONDED BY: RESOLUTION NO. WHEREAS, on August 16, 2016 the Terrebonne Parish Council adopted Ordinance No. 8757 declaring the following described property adjudicated to the Terrebonne Parish Consolidated Government, with an owner of record as Craig Anthony Rodrigue, as surplus: LOT 12 BLOCK 2 MONTEGUT HEIGHTS. (Parcel # 31196) (113 Royal Street), and WHEREAS, on May 1, 2017 bids were received electronically via Central Auction House by the Terrebonne Parish Consolidated Government for Bid No. 16-S/P-78 (Re-Bid) Surplus Sale of Adjudicated Property Located at 113 Royal Street (100%) (Parcel# 31196), and WHEREAS, after careful review by Parish Administration it has been determined that the highest bid received is that of Dean Neil in the amount of One Thousand Eight Hundred Sixty-Six and 67/100 Dollars ($1,866.67) plus the 5% website transaction fee of Ninety-Three and 33/100 Dollars ($93.33) for a total of One Thousand Nine Hundred Sixty Dollars ($1,960.00) and that the bid should be accepted as per attached bid forms and pursuant to all the terms and conditions as stated in Ordinance 8757, and WHEREAS, the Parish Administration has recommended the acceptance of the aforementioned bid for Bid No. 16-S/P-78 (Re-Bid) Surplus Sale of Adjudicated Property Located at 113 Royal Street (100%) (Parcel# 31196) as described in attached hereto and made a part hereof. NOW, THEREFORE BE IT RESOLVED by Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of the Parish Administration is approved and the bid of Dean Neil is accepted as per attached bid forms and pursuant to all the terms and conditions as stated in Ordinance 8757. UPON VOTE TAKEN, THERE WAS RECORDED: YEAS NAYS: NOT VOTING: ABSENT: The Chairman of the Terrebonne Parish Council declared this Resolution ADOPTED / NOT ADOPTED on this day of, 2017. CHAIR
Category Number: Item Number: 4. Monday, June 12, 2017 Item Title: Award Bid# 11-S/P-48 (Re-Bid) Surplus Sale of Parish Owned Property @ Dunn Street (Parcel # 41974) Item Summary: RESOLUTION: Concurring with the recommendation of the Parish Administration to award Bid# 11-S/P-48 (Re-Bid), the surplus sale of parish owned property located at Dunn Street, Houma, LA 70360, to Merlin Lirette. ATTACHMENTS: Description Upload Date Type Executive Summary 5/22/2017 Executive Summary Resolution 5/22/2017 Resolution Backup 5/22/2017 Backup Material
EXECUTIVE SUMMARY (REQUIRED FOR ALL SUBMISSIONS) PROJECT TITLE RESOLUTION: Awarding Bid #11-S/P-48 (Re-Bid) Surplus Sale of Parish Owned Property Located at Dunn Street to Merlin Lirette. PROJECT SUMMARY (200 WORDS OR LESS) Concurring with Parish Administration to award the bid of Merlin Lirette for the Parish owned property located at Dunn Street. PROJECT PURPOSE & BENEFITS (150 WORDS OR LESS) The selling of surplus property by the Parish will eliminate maintenance cost and add the property back on the tax roll. TOTAL EXPENDITURE $ 11,500.00 (revenue generated) AMOUNT SHOWN ABOVE IS: (CIRCLE ONE) ACTUAL N/A NO YES ESTIMATED IS PROJECT ALREADY BUDGETED: (CIRCLE ONE) IF YES AMOUNT BUDGETED: N/A COUNCIL DISTRICT(S) IMPACTED (CIRCLE ONE) PARISHWIDE 1 2 3 4 5 6 7 8 9 Angela Guidry, Purchasing Manager May 4, 2017 Signature Date
OFFERED BY: SECONDED BY: RESOLUTION NO. WHEREAS, on August 29, 2011 the Terrebonne Parish Council adopted Ordinance No. 8050 declaring the following described property owned by Terrebonne Parish Consolidated Government (formerly electrical substation) as surplus: LOT 7 BLOCK 2 DAVIDSON SUBD. ALSO RIGHT OF INGRESS AND EGRESS THROUGH SOUTHERN 15' OF LOT 6 BLOCK 2. ALSO SOUTHERNMOST 8' OF BLOCK 1 DAVIDSON SUBD. CB 231/236 (PARCEL # 41974) (DUNN STREET), and WHEREAS, on May 1, 2017 bids were received by the Terrebonne Parish Consolidated Government for Bid No. 11-S/P-48 (Re-Bid) Surplus Sale of Parish Owned Property Located at Dunn Street (100%) (Parcel # 41974), and WHEREAS, after careful review by Parish Administration it has been determined that the highest bid received is that of Merlin Lirette in the amount of Eleven Thousand Five Hundred Dollars ($11,500.00) and that the bid should be accepted as per attached bid documents and pursuant to all the terms and conditions as stated in Ordinance 8050, and WHEREAS, the Parish Administration has recommended the acceptance of the aforementioned bid per attached bid documents. NOW, THEREFORE BE IT RESOLVED by Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of the Parish Administration is approved and the bid of Merlin Lirette is accepted as per attached bid documents and pursuant to all the terms and conditions as stated in Ordinance 8050. THERE WAS RECORDED: YEAS: NAYS: ABSTAINING: ABSENT: The Chairman of the Terrebonne Parish Council declared this Resolution ADOPTED / NOT ADOPTED on this day of, 2017. CHAIR
Category Number: Item Number: 5. Monday, June 12, 2017 Item Title: Acadian Ambulance Service, Inc. Renewal Agreement for One Year Item Summary: RESOLUTION: To renew the existing ambulance and transportation service agreement with Acadian Ambulance Service, Inc. for one year in conjunction with the medical and transportation services provided at the Terrebonne Parish Criminal Justice Complex. ATTACHMENTS: Description Upload Date Type Resolution 5/31/2017 Resolution Acadian Ambulance Extension 5/31/2017 Backup Material
OFFERED BY: SECONDED BY: RESOLUTION NO. WHEREAS, on November 14, 2014, an agreement was signed by the Terrebonne Parish Consolidated Government for Ambulance Transportation Service in conjunction with the medical and transportation services provided at the Terrebonne Parish Criminal Justice Complex, and WHEREAS, Acadian Ambulance Service, Inc. has requested that TPCG exercise the option to renew the existing Ambulance and Transportation Service Agreement for one (1) year, and WHEREAS, this renewal would be for the period of January 1, 2017 through December 31, 2017, and WHEREAS, the Parish Administration recommends that the contract be extended until December 31, 2017, and NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of Parish Administration be approved and that the contract agreement with Acadian Ambulance Service, Inc. be extended for an additional twelve (12) months as allowed in the original contract for year 2017. THERE WAS RECORDED: YEAS: NAYS: ABSTAINING: ABSENT: The Chairman declared the resolution adopted on this, the day of, 2017. * * * * * * * * * I, VENITA CHAUVIN, Clerk of the Terrebonne Parish Council, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Budget and Finance Committee on, 20 and subsequently ratified by the Assembled Council in Regular Session on, 20 at which meeting a quorum was present. GIVEN UNDER MY OFFICIAL SIGNATURE AND SEAL OF OFFICE THIS DAY OF, 20. VENITA CHAUVIN; COUNCIL CLERK TERREBONNE PARISH COUNCIL
Category Number: Item Number: 6. Monday, June 12, 2017 Item Title: 2017 Various Items for Budget Amendment Item Summary: CONSIDER THE INTRODUCTION OF AN ORDINANCE TO AMEND THE 2017 ADOPTED OPERATING BUDGET AND 5-YEAR CAPITAL OUTLAY BUDGET OF THE TERREBONNE PARISH CONSOLIDATED GOVERNMENT FOR THE FOLLOWING ITEMS AND TO PROVIDE FOR RELATED MATTERS. Courthouse Elevator, $147,427 OCD Hurricane Isaac, $298,153 LCLE Victims Assistance, $3,125 2016-LIHEAP-Weatherization, $2,000 Jeff Drive Paving Project, $14,000 Falgout Canal Road Levee, $5,400,000 Government Tower Wind Hardening, $11,250 Courthouse Annex Wind Hardening, ($1,603) Civic Center Wind Hardening, ($245,438) Reclass General Fund accounts, Net effect -0- and calling a public hearing on said matter on June 28 at 6:30 pm ATTACHMENTS: Description Upload Date Type 2017 Various Items for Budget Amendment 6/7/2017 Executive Summary 2017 Various Items for Budget Amendment 6/7/2017 Budget Amendment 2017 Various Items for Budget Amendment 6/7/2017 Backup Material
EXECUTIVE SUMMARY (REQUIRED FOR ALL SUBMISSIONS) PROJECT TITLE Ordinance for a Budget Amendment PROJECT SUMMARY (200 WORDS OR LESS) AN ORDINANCE TO AMEND THE 2017 ADOPTED OPERATING BUDGET AND 5-YEAR CAPITAL OUTLAY BUDGET OF THE TERREBONNE PARISH CONSOLIDATED GOVERNMENT FOR THE FOLLOWING ITEMS AND TO PROVIDE FOR RELATED MATTERS. I. Courthouse Elevator, $147,427 II. OCD Hurricane Isaac, $298,153 III. LCLE Victims Assistance, $3,125 IV. 2016-LIHEAP-Weatherization, $2,000 V. Jeff Drive Paving Project, $14,000 VI. Falgout Canal Road Levee, $5,400,000 VII. Government Tower Wind Hardening, $11,250 VIII. Courthouse Annex Wind Hardening, ($1,603) IX. Civic Center Wind Hardening, ($245,438) X. Reclass General Fund accounts, Net effect -0- See above PROJECT PURPOSE & BENEFITS (150 WORDS OR LESS) TOTAL EXPENDITURE N/A AMOUNT SHOWN ABOVE IS: (CIRCLE ONE) ACTUAL N/A NO YES ESTIMATED IS PROJECTALREADY BUDGETED: (CIRCLE ONE) IF YES AMOUNT BUDGETED: COUNCIL DISTRICT(S) IMPACTED (CIRCLE ONE) PARISHWIDE 1 2 3 4 5 6 7 8 9 /s/ Kayla Dupre June 7, 2017 Signature Date
ORDINANCE NO. AN ORDINANCE TO AMEND THE 2017 ADOPTED OPERATING BUDGET AND 5-YEAR CAPITAL OUTLAY BUDGET OF THE TERREBONNE PARISH CONSOLIDATED GOVERNMENT FOR THE FOLLOWING ITEMS AND TO PROVIDE FOR RELATED MATTERS. I. Courthouse Elevator, $147,427 II. OCD Hurricane Isaac, $298,153 III. LCLE Victims Assistance, $3,125 IV. 2016-LIHEAP-Weatherization, $2,000 V. Jeff Drive Paving Project, $14,000 VI. Falgout Canal Road Levee, $5,400,000 VII. Government Tower Wind Hardening, $11,250 VIII. Courthouse Annex Wind Hardening, ($1,603) IX. Civic Center Wind Hardening, ($245,438) X. Reclass General Fund accounts, Net effect -0- SECTION I WHEREAS, Administration is requesting to amend the 5-Year Capital Outlay Budget to provide funding for the repairs to the Courthouse elevator, and WHEREAS, the funding source is from the Administrative Building Capital Fund for $147,427. NOW, THEREFORE BE IT ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2017 5-Year Capital Outlay Budget be amended to recognize the funding of the Courthouse elevator. (Attachment A) SECTION II WHEREAS, by letter dated December 1, 2016, from the State of Louisiana Office of Community Development Disaster Recovery Unit and the Louisiana Housing Corporation, the Terrebonne Parish Consolidated Government has been formally notified that its application for additional federal Isaac Disaster Recovery funding has been approved in the amount of $298,153 for the Hazard Mitigation Grant Program (HMGP) and Hazard Mitigation Assistance (HMA) Cost Share of Low to Moderate Income (LMI) Households program, and WHEREAS, the approved funding provides through Amendment #4 additional funds for the nonfederal share of at least the 10% or 25% for the elevation of flood damaged structures in the Parish also funded by FEMA, HMGP or HMA programs to assist low to moderate income applicants. NOW, THEREFORE BE IT FURTHER ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2017 Adopted Operating Budget be amended to recognize the funding for OCD Hurricane Isaac (Attachment B) SECTION III WHEREAS, the Houma Police Department of the Terrebonne Parish Consolidated Government has been approved for additional funding for a grant from the Louisiana Commission on Law Enforcement and the Administration of Criminal Justice CVA #3542 in the amount of $3,125, and WHEREAS, the grant provides funding for a software upgrade to the Warrantsnow software program used by the Houma Police Department in their public safety efforts for crime victims, WHEREAS, the grant will fund $2,500 and the Parish s share will be $625 for a total of $3,125.
NOW, THEREFORE BE IT FURTHER ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2017 Adopted Operating of the Terrebonne Parish Consolidated Government be amended for the grant from the Louisiana Commission on Law Enforcement and the Administration of Criminal Justice. (Attachment C) SECTION IV WHEREAS, the Louisiana Housing Authority is increasing the 2016 Weatherization grant budget for travel and training by $2,000 for a total budget of $3,000, and WHEREAS, the additional funding will be used for the Home Performance Conference and the National Association for State Community Service Programs Conference. NOW, THEREFORE BE IT FURTHER ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2017 Adopted Operating Budget and of the Terrebonne Parish Consolidated Government be amended for the Weatherization Fund. (Attachment D) SECTION V WHEREAS, Administration is requesting to amend the 5-Year Capital Budget to provide funding for the Jeff Drive Paving Project, and WHEREAS, the funding source is from the General Fund (Engineering) for $14,000. NOW, THEREFORE BE IT FURTHER ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2017 Adopted Operating Budget and 5-Year Capital Outlay Budget of the Terrebonne Parish Consolidated Government be amended for Jeff Drive Paving Project (Attachment E) SECTION VI WHEREAS, Hurricanes Gustav and Ike caused significant damage in South Louisiana due to storm surges, wind and rainfall, especially to Louisiana s costal area, including levees, and marshlands, resulting in breaches, scouring, erosion, slope failures and extensive debris, and WHEREAS, the State of Louisiana through the Coastal Protection and Restoration Authority Board, proposes to allocate five million, four hundred thousand dollars ($5,400,000) of State Community Development Block Grant (CDBG) funding to Terrebonne Parish Consolidated Government to assist in construction of the Falgout Canal Road Levee Project. NOW, THEREFORE BE IT FURTHER ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2017 Adopted Operating Budget and 5-Year Capital Outlay Budget of the Terrebonne Parish Consolidated Government be amended for the Falgout Canal Road Levee Project (Attachment F) SECTION VII WHEREAS, the Government Tower Wind Hardening Project 1786-109-0002, which is funded from the Hazard Mitigation Grant Program under FEMA, and WHEREAS, additional funding has been provided by the Hazard Mitigation Grant Program for $11,250. NOW, THEREFORE BE IT FURTHER ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2017 Adopted Operating Budget of the Terrebonne Parish Consolidated Government be amended for the Government Tower Wind Hardening Project. (Attachment G)
SECTION VIII WHEREAS, the Courthouse Annex Wind Hardening Project 1786-109-0004, which is funded from the Hazard Mitigation Grant Program (HMGP) under FEMA, and WHEREAS, HMGP decreased their funding by $1,603 for the Courthouse Annex Wind Hardening Project. NOW, THEREFORE BE IT FURTHER ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2017 Adopted Operating Budget be amended for the Courthouse Annex Wind Hardening Project. (Attachment H) SECTION IX WHEREAS, the Civic Center Wind Hardening Project 1786-109-0004, which is funded from the Hazard Mitigation Grant Program (HMGP) under FEMA, and WHEREAS, HMGP decreased their funding by $245,438 for the Civic Center Wind Hardening Project. NOW, THEREFORE BE IT FURTHER ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2017 Adopted Operating Budget be amended for the Civic Center Wind Hardening Project. (Attachment I) SECTION X WHEREAS, certain grants currently accounted for in General Fund need to be reclassed into a grant fund for accounting purposes, and WHEREAS, the net effect of the change will be zero. NOW, THEREFORE BE IT FURTHER ORDAINED, by the Terrebonne Parish Council, on behalf of the Terrebonne Parish Consolidated Government, that the 2017 Adopted Operating Budget be amended for the reclassification of accounts to a Grant Fund. (Attachment J) Prepared By: Finance Department PC File: 2017-Various Items - K Date Prepared: 6/6/17 BA #16
ATTACHMENT A - Old Courthouse Elevator 2017 Adopted Change Amended Courthouse Annex Bldg Modifications 240,000 (147,427) 92,573 Courthouse Elevator Repairs - 147,427 147,427 ATTACHMENT B - OCD Hurricane Isaac 2017 Adopted Change Amended OCD Hurricane Isaac (137,128) (298,153) (435,281) Salaries-Allocated 91 730 821 Fringes - Allocated 36 270 306 LMI Property Mitigation 137,128 297,153 434,281 ATTACHMENT C - LCLE Victims Assistance 2017 Adopted Change Amended LCLE Victims Assistance - (2,500) (2,500) Softward Purchases - 3,125 3,125 Fund Balance (decrease) n/a (625) n/a ATTACHMENT D - LIHEAP-Weatherization 2017 Adopted Change Amended Weatherization (175,223) (2,000) (177,223) Travel & Training 1,000 2,000 3,000 ATTACHMENT E - Jeff Drive Paving 2017 Adopted Change Amended Jeff Drive Overlay 483,676 14,000 497,676 Transfer in from General Fund 0 (14,000) (14,000) Transfer to R&B Construction Fund 0 14,000 14,000 Engineering Fees 125,000 (14,000) 111,000 ATTACHMENT F - Falgout Canal Road Levee 2017 Adopted Change Amended CPRA Falgout Canal Road Levee - 5,400,000 5,400,000 CPRA Falgout Canal Road Levee - (5,400,000) (5,400,000)
ATTACHMENT G - Government Tower Wind Hardening 2017 Adopted Change Amended 1786-02 Gov Tow Wind Harden 2,019,779 11,250 2,031,029 1786-002 FEMA (2,569,891) (11,250) (2,581,141) ATTACHMENT H - Courthouse Annex Wind Hardening 2017 Adopted Change Amended 1786-04 Courthouse Annex Wind Harden 521,195 (1,603) 519,592 1786-04 Courthouse Annex Wind Harden (1,487,021) 1,603 (1,485,418) ATTACHMENT I - Civic Center Wind Hardening 2017 Adopted Change Amended 1786-N-04 Civic Center Wind Harden 1,303,938 (245,438) 1,058,500 1786N-004 FEMA (1,487,021) 245,438 (1,241,583) ATTACHMENT J - Reclass General Fund Accounts 2017 Adopted Change Amended FEMA RFC-PJ-06-LA-2012-002 (34,942) 34,942 - FEMA RFC-PJ-06-LA-2012-004 (107,536) 107,536 - FEMA PDMC-PL-06-LA-2012-003 -2452 2452 - FEMA RFC-PJ-06-LA-2012-005 (49,875) 49,875 - PDMC-PJ-06-LA-2014-002 FEMA (2,741,455) 2,741,455 - PDMC-PJ-06-LA-2014-002 Non-federal (1,046,548) 1,046,548 - PDMC-PL-06-LA-2012-003 PLAN UP 9,067 (9,067) - FMA PL-06-LA-2012-005 FLD PLAN 66,424 (66,424) - PDMC-06-LA-2014-002 Elevation 3,788,002 (3,788,002) - RFC-PJ-06-LA-2012-002 Elevation 34,107 (34,107) - RFC-PJ-06-LA-2012-004 Acquisition 105,474 (105,474) - Transfer to PDMC/RFC Grants 1,066,814 1,066,814 Transfer from General Fund (1,066,814) (1,066,814) FEMA RFC-PJ-06-LA-2012-002 (34,942) (34,942) FEMA RFC-PJ-06-LA-2012-004 (107,536) (107,536) FEMA PDMC-PL-06-LA-2012-003 (2,452) (2,452) FEMA RFC-PJ-06-LA-2012-005 (49,875) (49,875) PDMC-PJ-06-LA-2014-002 FEMA (2,741,455) (2,741,455) PDMC-PJ-06-LA-2014-002 Non-federal - (1,046,548) (1,046,548) PDMC-PL-06-LA-2012-003 PLAN UP 9,067 9,067 FMA PL-06-LA-2012-005 FLD PLAN 66,424 66,424 PDMC-06-LA-2014-002 Elevation 3,788,002 3,788,002 RFC-PJ-06-LA-2012-002 Elevation 34,107 34,107 RFC-PJ-06-LA-2012-004 Acquisition 105,474 105,474
Category Number: Item Number: 7. Monday, June 12, 2017 Item Title: Intergovernmental Agreement between TPCG and TPSO for the Jail Medical Administrator Item Summary: RESOLUTION: Authorizing the Parish President to extend for one year the Intergovernmental Agreement between Terrebonne Parish Consolidated Government and Terrebonne Parish Sheriff s Office to facilitate the dual employment of the Jail Medical Administrator by both parties, and to provide for related matters ATTACHMENTS: Description Upload Date Type Executive Summary 6/7/2017 Executive Summary Resolution 6/7/2017 Resolution
OFFERED BY: SECONDED BY: RESOLUTION NO. A RESOLUTION AUTHORIZING THE PARISH PRESIDENT TO EXTEND FOR ONE YEAR THE INTERGOVERNMENTAL AGREEMENT BETWEEN TERREBONNE PARISH CONSOLIDATED GOVERNMENT AND TERREBONNE PARISH SHERIFF S OFFICE TO FACILITATE THE DUAL EMPLOYMENT OF THE JAIL MEDICAL ADMINISTRATOR BY BOTH PARTIES, AND TO PROVIDE FOR RELATED MATTERS WHEREAS, LA R.S. 33:1324 and 1324.1, also known as the Local Services Act, provides that any parish or political subdivision of the state may make agreements between or among themselves to engage jointly in the exercise of any power, provided that at least one of the participants to the agreement is authorized under a provision of general or special law to exercise such power, including the joint use of personnel necessary to accomplish the purposes of the agreement; and WHEREAS, under the authority of La. R.S. 15:705 the TPSO is the keeper of the Terrebonne Parish Criminal Justice Complex and is tasked with preserving the peace and apprehending all disturbers thereof, and other public offenders; and WHEREAS, under the authority of La. R.S. 15:703, TPCG maintains a medical staff at the Terrebonne Parish Criminal Justice Complex to conduct daily operations necessary to provide health care services to parish prisoners confined therein; and WHEREAS, by virtue of Resolution No. 16-311 adopted on June 20, 2016, the TPCG approved the assignment to its Medical Staff at the Terrebonne Parish Criminal Justice Complex (hereinafter TPCJC) an employee of the TPSO, who has served as the Medical Administrator for the medical staff at said TPCJC, with specific duties assigned to him by TPCG, including but not limited to, overseeing the daily operations of the medical department at said TPCJC, as well as maintaining all medical records of inmates who are incarcerated at said TPCJC and/or have been incarcerated at said TPCJC, as well as such duties and responsibilities said TPCG deems necessary for the operation of the Medical Department at the TPCJC; and NOW THEREFORE, BE IT RESOLVED by the Terrebonne Parish Council on behalf of Terrebonne Parish Consolidated Government that Parish President Gordon E. Dove is hereby authorized to execute one year extension to the intergovernmental agreement for and on behalf of the Terrebonne Parish Consolidated Government with the Terrebonne Parish Sheriff s Office concerning the assignment of the Medical Administrator at the Criminal Justice Complex, subject to approval by legal counsel for TPCG THERE WAS RECORDED: YEAS: NAYS: ABSTAINING: NOT VOTING: ABSENT: The Chairman declared the resolution adopted on this, the day of, 2017. * * * * * * * * * I, VENITA CHAUVIN, Clerk of the Terrebonne Parish Council, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Budget and Finance Committee on, 20 and subsequently ratified by the Assembled Council in Regular Session on, 20 at which meeting a quorum was present. GIVEN UNDER MY OFFICIAL SIGNATURE AND SEAL OF OFFICE THIS DAY OF, 20. VENITA CHAUVIN; COUNCIL CLERK TERREBONNE PARISH COUNCIL
Category Number: Item Number: 8. Monday, June 12, 2017 Item Title: Resolution approving the purchase of two (2) 1/2 Ton 2017 Ram 1500 Crew Cabs Item Summary: RESOLUTION: Concurring with the Parish Administration approving the purchase of two (2) 1/2 Ton 2017 Ram 1500 Crew Cabs from Southland Dodge using the State Contract Vehicle Catalog. ATTACHMENTS: Description Upload Date Type Exec Summary 6/7/2017 Executive Summary Resolution 6/7/2017 Resolution back up 6/7/2017 Backup Material
EXECUTIVE SUMMARY (REQUIRED FOR ALL SUBMISSIONS) PROJECT TITLE RESOLUTION: Concurring with the recommendation of Administration approving the purchase of two (2) ½ Ton 2017 Ram 1500 Crew Cab 2WD 6 4 bed using State Contract Vehicle Catalog for the Gas Distribution Division of the Utilities Department. PROJECT SUMMARY (200 WORDS OR LESS) Purchase of two (2) ½ Ton 2017 Ram 1500 Crew Cab 2WD 6 4 bed from Southland Dodge for the Gas Distribution Division of the Utilities Department. PROJECT PURPOSE & BENEFITS (150 WORDS OR LESS) To maintain and/or service gas lines and/or customers; conduct parish business. TOTAL EXPENDITURE $53,361.72 AMOUNT SHOWN ABOVE IS: (CIRCLE ONE) ACTUAL N/A NO YES ESTIMATED IS PROJECTALREADY BUDGETED: (CIRCLE ONE) IF YES AMOUNT BUDGETED: $53,361.72 COUNCIL DISTRICT(S) IMPACTED (CIRCLE ONE) PARISHWIDE 1 2 3 4 5 6 7 8 9 Angela Guidry, Purchasing Manager June 7, 2017 Signature Date
OFFERED BY: SECONDED BY: RESOLUTION NO. 17- WHEREAS, prices were obtained through the Louisiana State Commodity Catalog by the Terrebonne Parish Consolidated Government, Purchasing Division for the purpose of purchasing two (2) ½ Ton, 2017 Ram 1500 Crew Cab 2WD 6 4 bed for the Utilities Department/Gas Distribution Division, under the State Contract Catalog, and WHEREAS, after careful review by Cary Robichaux, Gas Distribution Superintendant, and Ernest Brown, Utilities Director it has been determined that the price of Fifty Three Thousand, Three Hundred Sixty-one Dollars and Seventy Two Cents ($53,361.72) for the purchase of two (2) ½ Ton, 2017 Ram 1500 Crew Cab, 2WD, with 6' 4" bed should be accepted as per the State Contract Vehicle Catalog and under the provisions set forth in the Louisiana Revised Statutes Title 39:1710, and WHEREAS, the Parish Administration has recommended the acceptance of the price for the aforementioned vehicle purchase at a cost of Fifty Three Thousand, Three Hundred Sixty-one Dollars and Seventy Two Cents ($53,361.72) as per the attached forms. NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of the Parish Administration be approved and that the purchase of the vehicles be accepted as per the attached forms. THERE WAS RECORDED: YEAS: NAYS: ABSTAINING: ABSENT: The Chairman declared this resolution adopted this day of, 2017.
Category Number: Item Number: 9. Monday, June 12, 2017 Item Title: Resolution approving the purchase of one (1) 2017 Ram 2500 Crew Cab w/service Body Item Summary: RESOLUTION: Concurring with the Parish Administration approving the purchase of one (1) 2017 Ram 2500 Crew Cab w/service Body from Southland Dodge using the State Contract Vehicle Catalog. ATTACHMENTS: Description Upload Date Type Exec Summary 6/7/2017 Executive Summary Resolution 6/7/2017 Resolution backup 6/7/2017 Backup Material
EXECUTIVE SUMMARY (REQUIRED FOR ALL SUBMISSIONS) PROJECT TITLE RESOLUTION: Concurring with the recommendation of Administration approving the purchase of one (1) Ram 2500 Crew Cab w/reading SLU98ASW Service Body using the State Contract Vehicle Catalog for the Electric Distribution Division of the Utilities Department. PROJECT SUMMARY (200 WORDS OR LESS) Purchase of one (1) 2017 Ram 2500 Crew Cab w/reading SLU98ASW Service Body from Southland Dodge for the Electric Distribution Division of the Utilities Department. PROJECT PURPOSE & BENEFITS (150 WORDS OR LESS) To maintain and/or service electric lines and/or customers; conduct parish business. TOTAL EXPENDITURE $33,954.21 AMOUNT SHOWN ABOVE IS: (CIRCLE ONE) ACTUAL N/A NO YES ESTIMATED IS PROJECTALREADY BUDGETED: (CIRCLE ONE) IF YES AMOUNT BUDGETED: $50,000.00 COUNCIL DISTRICT(S) IMPACTED (CIRCLE ONE) PARISHWIDE 1 2 3 4 5 6 7 8 9 Angela Guidry, Purchasing Manager June 7, 2017 Signature Date
OFFERED BY: SECONDED BY: RESOLUTION NO. 17- WHEREAS, prices were obtained through the Louisiana State Commodity Catalog by the Terrebonne Parish Consolidated Government, Purchasing Division for the purpose of purchasing one (1) 2017 Ram 2500 Crew Cab w/reading SLU98ASW Service Body for the Utilities Department/Electric Distribution Division, from Southland Dodge under the State Contract Catalog, and WHEREAS, after careful review by Tommy Robichaux, Electric Distribution Superintendent, and Ernest Brown, Utilities Director it has been determined that the purchase of one (1) 2017 Ram 2500 Crew Cab w/reading SLU98ASW Service Body at a cost of Thirty-three Thousand Nine Hundred Fifty-four Dollars and Twenty-one cents ($33,954.21) should be accepted as per the State Contract Vehicle Catalog, and WHEREAS,, the Parish Administration has recommended the acceptance of the price for the aforementioned vehicle purchase at a cost of Thirty-three Thousand Nine Hundred Fifty-four Dollars and Twenty-one cents ($33,954.21) as per the attached forms. NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of the Parish Administration be approved and that the purchase of the vehicle be accepted per the attached forms. THERE WAS RECORDED: YEAS: NAYS: ABSTAINING: ABSENT: The Chairman declared this resolution adopted this day of, 2017.
Category Number: Item Number: 10. Monday, June 12, 2017 Item Title: Resolution approving the renewal of the Server hardware/software support contracts with Dell through the Louisiana State Contract Item Summary: RESOLUTION: Concurring with the Parish Administration approving the renewal of the Server hardware/software support contracts with Dell through the Louisiana State Contract. ATTACHMENTS: Description Upload Date Type Exec Summary 6/7/2017 Executive Summary Resolution 6/7/2017 Resolution backup 6/7/2017 Backup Material
EXECUTIVE SUMMARY (REQUIRED FOR ALL SUBMISSIONS) PROJECT TITLE RESOLUTION: approving the renewal of the Server hardware/software support contracts with Dell through the Louisiana State Contract. PROJECT SUMMARY (200 WORDS OR LESS) Server Support for hardware and software for the Information Technology Division, Finance Department. PROJECT PURPOSE & BENEFITS (150 WORDS OR LESS) Renewal of yearly support and maintenance contract providing hardware and software support/replacements for Dell Blade and Compellent systems which are running TPCG s Server infrastructure. TOTAL EXPENDITURE $61,769.53 AMOUNT SHOWN ABOVE IS: (CIRCLE ONE) ACTUAL N/A NO YES ESTIMATED IS PROJECTALREADY BUDGETED: (CIRCLE ONE) IF YES AMOUNT BUDGETED: $ COUNCIL DISTRICT(S) IMPACTED (CIRCLE ONE) PARISHWIDE 1 2 3 4 5 6 7 8 9 Angela Guidry, Purchasing Manager June 7, 2017 Signature Date
OFFERED BY: SECONDED BY: RESOLUTION NO. WHEREAS, prices were obtained through the Louisiana State Commodity Catalog by the Terrebonne Parish Consolidated Government for the purpose of renewing the Server hardware/software support contract with Dell for the Information Technology Division, Finance Department under the Louisiana State Contract, and WHEREAS, after careful review by the Information Technology Division, it has been determined that the total price of Sixty-one Thousand Seven Hundred Sixty-nine Dollars and Fifty-three Cents ($61,769.53) from Dell for renewing the Server hardware/software support contract and should be accepted as per the State Contract Catalog, and WHEREAS, the Parish Administration has recommended the acceptance of the price for the aforementioned service at a total cost of Sixty-one Thousand Seven Hundred Sixtynine Dollars and Fifty-three Cents ($61,769.53) as per the attached State Purchasing Contract Catalog. NOW, THEREFORE BE IT RESOLVED by the Terrebonne Parish Council (Budget and Finance Committee), on behalf of the Terrebonne Parish Consolidated Government, that the recommendation of the Parish Administration be approved and that the above should be accepted as per the attached forms. THERE WAS RECORDED: YEAS: NAYS: ABSTAINING: ABSENT: The Chairman declared this resolution adopted this day of, 2017.