Index of the Minutes Airports Commission June 3, 1997 CALENDAR AGENDA RESOLUTION SECTION ITEM TITLE NUMBER PAGE A. CALL TO ORDER: 3 B. ROLL CALL: 3 C. ADOPTION OF MINUTES: 3 D. SPECIAL ITEM: Regular meeting of May 20, 1997 97-0165 3 1. Retirement Resolution - Melvin Leong 97-0166 3-4 E. ITEMS INITIATED BY COMMISSIONERS: Year 2000 Program 4 F. ITEMS RELATING TO MASTER PLAN PROJECTS: 2. Award of Contract 5750B - North Cargo Facility/ Apron 97-0167 4-5 3. Bid Call - Contract 5515C - Security & Special Systems: Terminal Management/Communications & Telephone Systems Package 97-0168 5-6 G. ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE: 4. Approval of On-Airport Development Agreement and West of Bayhore Easement with BART 6-7 5. Award Contract 3487 - West Field Detention Basin 7 6. Award Contract for Legislative Advocacy Services in Washington, D.C. 97-0169 7 7. Authorization to Isue an RFP for Scheduled Bus Service Between the Airport and Downtown San Francisco 7-8 Minutes, June 3, 1997, Page 1
H. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: 8. Retirement Resolution - Richard Lack 97-0170 8 9. Modification No. 2 to Professional Services Agreement - Medical Consultant Services 97-0171 8 10. Modification No. 6 to Professional Legal Services Agreement - Richard H. Jordan 97-0172 8 11. Bid Call - Automated Teller Machine (ATM) Lease 97-0173 8-9 12. Rental Credit to DFS Group, L.P. for Work Performed on Behalf of the Airport 97-0174 9 I. NEW BUSINESS: 9 J. CORRESPONDENCE: 9 K. CLOSED SESSION: Pending Litigation -Air Transport of America and Airline Industrial Relations Conference vs CCSF, HRC and Airport Commission MCM Construction and Morrison and Knudsen Corp. Vs. CCSF and Airport Commission 9-10 L. ADJOURNMENT: 10 Airport Commission Meeting Minutes, June 3, 1997, Page 2
June 3, 1997 A. CALL TO ORDER: The regular meeting of the Airport Commission was called to order at 9:00 AM in Room 428, War Memorial Building, San Francisco, CA. B. ROLL CALL: Present: Hon. Henry E. Berman, President Hon. Roland A. Quan, Vice President Hon. Michael S. Strunsky Hon. Larry Mazzola Hon. Linda S. Crayton C. ADOPTION OF MINUTES: The minutes of the regular meeting of May 20, 1997 were adopted unanimously. No. 97-0165 D. SPECIAL ITEM: Item No. 1 was adopted unanimously. 1. Retirement Resolution - Melvin Leong No. 97-0166 Mr. John Martin, Airport Director, said that Mel Leong has worked at the Airport for 38 years and he is retiring after a very successful carrer. He began working at the Airport shortly after the existing International Terminal opened. We were beginning work on the South Terminal and the North Terminal had not yet been built. Mel was responsible for putting in the utility system to serve the terminals, replacing the 1920s system. He established our wastewater treatment plant, which is one of the premier facilities in the San Francisco Bay Area. He has most recently handled the environmental clean-up for the Master Plan and completed it on track in order to allow the Master Plan to move forward. He is now updating the utility system throughout the Airport to carry us into the next century. Mel has been a great team player and has always had the respect of employees and tenants. Mr. Martin congratulated Mel on his 38 years of service and wished him well in his retirement. Minutes, June 3, 1997, Page 3
Mr. Leong thanked the Commission, the Airport family and the seven Directors he has worked under for the support he has received over the years. E. ITEMS INITIATED BY COMMISSIONERS: Commissioner Strunsky asked if staff has organized a Year 2000 Program (Y2K program) to be sure that our computerized systems all over the Airport are not going to have a problem in dealing with the four digit year. He noted that many companies are establishing Y2K committees to provide quality assurance. Mr. Martin noted that there are significant impacts for both the Airport and the City as a whole. The Airport s Information Technology Department has been working on this for two years. A City committee headed by the Controller s Office is also working on this. F. ITEMS RELATING TO MASTER PLAN PROJECTS: Item Nos. 2 and 3 were adopted unanimously. 2. Award Contract 5750B - North Cargo Facility/Apron - Lathrop/D.J. Amoroso, A Joint Venture No. 97-0167 Resolution awarding Contract No. 5750B, North Cargo Facility/Apron, to the lowest reliable, responsive and responsible bidder, Lathrop/D.J. Amoroso (Joint Venture) in the amount of $38,885,634.00. This activity is within the scope of the San Francisco International Airport Master Plan Program, which was approved by the Airport Commission on November 3, 1992. The Program EIR prepared for the Master Plan adequately describes this activity and its potential environmental impacts for purposes of the California Evironmental Quality Act (CEQA). Mr. Tom Kardos, Deputy Director, Bureau of Design and Construction, explained that the purpose of this contract is to build a 217,000 square foot cargo facility at the North Field. Seven bids were received on May 7, 1997, with Lathrop/D.J. Amoroso submitting the low bid. There were five selected alternates to this bid which amounted to $1.4-million in the case of Minutes, June 3, 1997, Page 4
the apparent low bidder. Three out of the five alternates will be reimbursed by Federal Express, one of the tenants in the building. The approved budget for this contract was $40,285,783.00. Lathrop/D.J. Amoroso s total base bid plus the five selected alternates was $38,885,634.00. The MBE/WBE participation goal of 15%/3% has been exceeded by the apparent low bidder, Lathrop/D.J. Amoroso by their proposed 22% MBE and 3% WBE participation. One protest was received from Hensel Phelps, the second low bidder, contesting the low bidders WBE participation credit. The Human Rights Commission and Airport staff determined the protest to be without merit. 3. Bid Call - Contract No. 5515C - Security and Special Systems: Terminal Management/ Communications & Telephone Systems Package No. 97-0168 Resolution approving the scope, budget and schedule for Contract 5515C, Security & Special Systems: Terminal Management/Communications and Telephone Systems, and authorizing the Airport Director to call for bids when ready. The baseline budget for this work is $52,826,550. This activity is within the scope of the San Francisco International Airport Master Plan Program, which was approved by the Airport Commission on November 3, 1992. The Program EIR prepared for the Master Plan adequately describes this activity and its potential environmental impacts for purposes of the California Evironmental Quality Act (CEQA). Mr. Kardos explained that this contract is the first in a series of four comprising the Security and Special Systems project. This contract will provide the cable and wire infrastructure of the telephone and communications system that the other three components, the building support system, the security system and the computer assisted dispatch system, will tie into for the overall operation of the new facilities. Mr. Kardos asked Jim Southard, Project Manager for the Security and Special Systems project, to prepare a summary level overview of the project. Mr. Jim Southard, explained that this package includes the telephone system in the communication center dispatch, the common use terminal equipment and information display systems for the International Terminal Complex. It will be networked into the systems of the existing terminals. Commissioner Strunsky asked if the basic concept of the system is something that has been Minutes, June 3, 1997, Page 5
done before. Mr. Southard responded that all of the systems have been tested and proven. Commissioner Strunsky assumed that this was not old technology and that it would provide flexibility for the future. Mr. Southard responded that the system can be enhanced for growth. Mr. Martin added that while we are going with tried and true technology, this fiber optic system will have the ability to keep adding state of the art systems over time. Commissioner Mazzola asked how many bidders were expected. Mr. Southard responded that he believed that five to seven bidders will respond. Commissioner Mazzola asked if these bidders will have done this same work at airports in the past. Mr. Southard responded that one of the requirements is that bidders must have already done work at equivalent or comparable airports. Commissioner Strunsky asked if the conduits that carry the fiber optics were included in other contracts. Mr. Southard responded that they are. Mr. Kardos said that bids will be received for this package on August 1, 1997, followed by bids for the other three in September, October and December 1997 respectively. The baseline budget for this contract is $52,826,550.00. The MBE/WBE participation goal is set at 8% and 2% respectively. G. ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE: Item No. 4 was put over to the July 15 meeting. 4. Approval of the On-Airport Development Agreement and the West of Bayshore Easement with BART Resolution approving and authorizing the execution of 1) the On Airport Development Agreement governing the Airport s expenditures of up to $200 million for the BART-SFO Extension on the Airport, and 2) the West of Bayshore Easement Agreement granting to BART two easements: a wye-stub easement terminating Minutes, June 3, 1997, Page 6
Mr. Bruce Balshone asked when the item will be rescheduled. concurrently with the BART Concourse H Lease, and a mainline easement, terminating upon BART s abandonment. Mr. Martin responded that it will probably be rescheduled for the first meeting in July. Item No. 5 was put over to a special meeting on June 10, 1997. 5. Award Contract 3487 - West Field Detention Basin - Dennis J. Amoroso/Trico Construction, A Joint Venture Resolution awarding Contract 3487, West Field Detention Basin, to the lowest responsive, responsible bidder, Dennis J. Amoroso/Trico Construction, A Joint Venture, in the amount of $8,637,505.60, contingent upon its compliance with MBE/WBE subcontractor participation requirements. Ms. Carmen Bruschera said that she will withdraw her request to speak until the item is recalendared. Mr. Dennis Amoroso said that he will also withdraw his request to speak until the item is recalendared. Item No. 6 was adopted unanimously. 6. Contract for Legislative Advocacy Services in Washington, D.C. No. 97-0169 Resolution approving contract with Smith, Dawson & Andrews for legislative advocacy services in Washington, D.C. in an amount not-to-exceed $54,000. Mr. Peter Nardoza, Deputy Director, Governmental Affairs explained that the number of issues that the Airport faces on the Federal level has increased dramatically in the past few years. The ability of the City s lobbyist to monitor the Airport s issues is very limited. The Mayor is in agreement with this contract. Item No. 7 was removed from the calendar. 7. Authorization to Issue an RFP for Scheduled Bus Service Between the Airport and Downtown San Francisco Resolution authorizing the Airport Director to issue a Minutes, June 3, 1997, Page 7
Request for Proposals for scheduled bus service between the Airport and major markets in downtown San Francisco. H. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: Item Nos. 8 through 12 were adopted unanimously. 8.. Retirement Resolution - Richard Lack No. 97-0170 9. Modification No. 2 to Professional Services Agreement - Medical Consultant Services Dr. Lawrence A. Smookler No. 97-0171 Resolution approving Modification No. 2 to Professional Services Agreement with Dr. Lawrence A. Smookler to provide Medical Consultant Services in connection with the Airport Medical Clinic Program by increasing the amount by $112,320.00 and extending the term to June 30, 1998. 10. Modification No. 6 to Professional Legal Services Agreement with Law Firm of Richard H. Jordan No. 97-0172 Resolution approving Modification No. 6 to professional legal services agreement between the law firm of Richard H. Jordan and Airport Commission to extend term of contract through FY 97/98, and increase compensation by the amount of $40,000.00; all other terms and conditions of contract to remain in full force and effect. 11. Authorization to Receive Bids - Automated Teller Machine (ATM) Leases No. 97-0173 Resolution approving the Lease Specifications and authorizing staff to receive bids for Automated Teller Machine (ATM) Leases. Commissioner Quan noted that there was no foreign language requirement. Mr. Ballard responded that there was some debate with the industry and among staff. There was previously a requirement for several languages. It was found that different systems have identified their market and require different languages. Staff felt that since we have established a competitive environment in this process that we would let the market itself dictate what Minutes, June 3, 1997, Page 8
language is required by each provider. 12. Rental Credit to the DFS Group, L.P. for Work Performed on Behalf of the Airport No. 97-0173 Resolution authorizing a rental credit to the DFS Group, L.P. for courtyard window cleaning in the Central Terminal on behalf of the Airport at a not-to-exceed cost of $47,000.00 I. NEW BUSINESS: This is the Public Comment section of the calendar. Individuals may address the Commission on any topic within the jurisdiction of the Airport Commission for a period of up to three (3) minutes. Please fill out a Request to Speak form located on the table inside the entrance to Room 428 and submit it to the Commission Secretary. Mr.Ray Sloan, representing several shuttle services, said that it was four years ago that the companies were placed into zones. At that time the Commission asked the companies to come up with a plan that would provide the most equitable way of proceeding. The companies came up with a plan, working with transportation consultant Jerry Goldberg. He said that the time has come to put in place an equitable program that does not give unfair advantage to any company, but instead treats all companies the same. Mr. Martin added that the Airport has hired a consultant, Tony Bruzzone, to evaluate our ground transportation operation, especially with respect to door-to-door service and the scheduled bus service. He said that he will make sure that this report is transmitted to Mr. Bruzzone. Mr. Sloan thought that it would be appropriate to have a representative of these operators present at the table. J. CORRESPONDENCE: There was no discussion by the Commission. K. CLOSED SESSION: Discussion and vote pursuant to Sunshine Ordinance Section 67.11 on whether to conduct a Closed Session. The Commission voted unanimously to go into closed session. Minutes, June 3, 1997, Page 9
The Airport Commission will go into closed session in accordance with Government Code Section 54956.9(a) to confer with legal counsel regarding pending litigation entitled Air Transport Association of America and Airline Industrial Relations Conference vs. City and County of San Francisco, San Francisco Human Rights Commission, Airport Commission; and, MCM Construction, Inc. and Morrison Knudsen Corp., et al vs. City and County of San Francisco and Airport Commission. Discussion and vote pursuant to Brown Act Section 54957.1 and Sunshine Ordinance Section 67.14 on whether to disclose action taken or discussions held in Closed Session The Commission determined that it was not in the public interest to disclose the nature of the closed session and voted unanimously not to disclose it. L. ADJOURNMENT: There being no further calendared business before the Commission the meeting adjourned at 9:30 AM to go into closed session. Jean Caramatti Commission Secretary Minutes, June 3, 1997, Page 9