BEDFORD PUBLIC SCHOOLS Temperance, Michigan Minutes of the August 4, 2011, Board of Education Regular Meeting The Bedford Public Schools Board of Education met for the Regular Board Meeting at Monroe Rd. Elementary School Board Vice President (and tonight s meeting Chair) Tim Brakel called the meeting to order at 7:00 p.m. Other Board Members present were Dale Barton, Joseph Gore, Kim Hooper Secretary (via skype, as permitted by Board Policy), Wayne Meehean, and Shawna Smith. Board President Michael J. Smith was excused. Call to Order Also present were: Dr. Ted Magrum Superintendent, Jonathan Whan Assistant Superintendent, Instruction and Student Services, and Howard Schwager Director of Human Resources & Labor Relations. There were 58 people in the audience. Mike Huber led the Pledge of Allegiance. Mrs. Smith moved: That tonight s Agenda be adopted, as printed. Pledge of Allegiance Adopt Agenda Mr. Barton moved: That the Minutes of the August 2, 2011, Special Board Meeting, be approved, as printed. The first recognition tonight was of Robin Brown and Nick Kaiser, who were named this year s Mudge Spencer-Chet Karpanty Oustanding Athletes. Dr. Magrum first introduced the Bedford Athletic Boosters President, Phyllis Boehm. He next introduced Robin Brown, and told the audience about her many accomplishments. Nick Kaiser was unable to be here tonight, but Dr. Magrum also talked about his many accomplishments, including many firsts for our District. Mrs. Boehm also praised both students, and talked about the wonderful futures facing them. She also explained that this year, Bedford had six teams that finished in the top 10 in the State, and four more in the top 20. She went on to mention that it is an outstanding year for our student athletes, but what sometimes goes unnoticed is that our students possess a high degree of academic performance: our football and volley ball teams received honorable mention status; our basketball team was Academic All State last year; and many other teams and students have achieved accolades. We have over 300 varsity athletes, and over 70% of them have received scholar-athlete awards. We also have several teams who have achieved over 90% in the same category. Approve Minutes of the August 2, 2011 Special Board Meeting Recognitions and Presentations - Recognition of Robin Brown & Nick Kaiser, Mudge Spencer Chet Karpanty Oustanding Athletes
Page 2 of 6 Next on the agenda was a presentation of a donation for our students by the Saint Anthony Knights of Columbus. Mr. Ron Dressel, joined by fellow Knight Jim Estes, represented the organization. Mr. Dressel explained how the Knights raise this money every year citing that many people see them at local intersections selling Tootsie Rolls, etc. throughout the year. He ended by presenting the check to Dr. Brakel, who thanked the Knights of Columbus on behalf of the Board. Public Commentary was heard from Jane Crafts, BTA Association President, regarding the hiring of an Assistant Principal at the Junior High School. There was no correspondence reported tonight. Dr. Brakel explained that every year, Board Members are appointed to serve as Liaisons to our community, through various organizations. This year s appointments are: Recognitions and Presentations (cont d) - Presentationof Donation by Knights of Columbus Public Commentary Board Correspondence Board Liaison Appointments for 2011-2012 Liaison to Bedford Township Government Michael Smith Bedford Community Recreation Board and Summerfest Wayne Meehean Legislative Relations Network Kim Hooper Michigan Association of School Boards Dale Barton Monroe County School Board Association Tim Brakel Parliamentarian Tim Brakel RSVP (Retired Senior Volunteer Program) Advisory Board Wayne Meehean Human Sexuality Committee Joe Gore Policy Committee (Board Sub-Committee): Shawna Smith Chair; Wayne Meehean, and Kim Hooper Student School Board Liaison / Mentor Shawna Smith Reports were given for the Legislative Relations Network, and the Monroe County School Board Association, Mr. Whan presented the Instruction Items. Mrs. Smith moved: That the motions for Instruction Items 1 through 3, be adopted, as recommended. The motions approved under the Instruction Items were: That the Bedford Junior High School Student/Parent Handbook Changes, for 2011-2012, be approved, as recommended. That the student named in Jonathan Whan s memorandum, dated July 22, 2011, having fulfilled the requirements established by the Administration, be conditionally readmitted to Bedford Public Schools, as recommended. Board Reports Instruction Items Approve Instruction Items 1 through 3 - Approve Jr. High School Handbook Changes - Approve Conditional Student Readmission
Page 3 of 6 That the Bedford Public Schools District Improvement Plan for the 2011-2012 School Year, be accepted, as recommended. Mr. Schwager presented the Personnel Items. Mrs. Smith requested to have Item #1 acted upon separately. Mrs. Smith moved: That the motions for Personnel Items 1 and 2, less item number 1, be adopted, as recommended. Instruction Items (conti d) Personnel Items Approve Personnel Items 1 and 2, less Item #1 The motion approved under the Personnel Item 2 was: That the personal unpaid leave of absence for Melanie Wiens, for the 2011-2012 school year, be approved, as recommended. Mrs. Smith moved: That the Appointment of Kim Maag-Eltschlager, as Bedford Junior High School Assistant Principal, Level B, effective August 4, 2011, be approved, as recommended. Mr. Barton supported the motion. Discussion followed. Mrs. Smith requested a roll call vote. A roll call vote was taken: Dale Barton yes; Kim Hooper yes; Wayne Meehean no; Joe Gore yes; Shawna Smith no; and Tim Brakel yes. Motion carried 4-2, with Mrs. Smith and Mr. Meehean voting no. Dr. Magrum presented the Operations Items. Mr. Barton moved That the motions for Operations Items 1 through 5, be adopted, as recommended. The motions approved under the Operations Items 1 through 5 were: That the Resolution Authorizing Banks of Depository for the 2011-2012 School Fiscal Year, be adopted, as recommended. That the Resolution Approving Form L-4029, 2011 Tax Rate Request, Millage Report to the Monroe County Board of Commissioners, be adopted, as recommended. - Approve 1 Year Leave of Absence Motion to Approve Personnel Item #1: Appointment of Jr. High School Principal Level B Roll Call Vote Motion Carries 4-2 Operations Items Approve Operations Items 1 through 5 - Adopt Resolution Authorizing Banks of Depository - Adopt Resolution Approving 2011 Tax Rate Request
Page 4 of 6 That the contract, for purchase and installation of porcelain tile and carpet tile flooring, in the Douglas Road and Temperance Road Elementary Schools, with Tristate Flooring, Toledo, Ohio, for a cost of $14,305, be authorized, as recommended. Funding is from the Sinking Fund. That the contract engagement letter, dated July 8, 2011, with Plante and Moran, PLLC, Southfield, Michigan, to provide interim CFO Professional Services for Bedford Public Schools, at a monthly cost of $11,750, be authorized, as recommended. That the President and Secretary of the Bedford Public Schools Board of Education authorize and order the Treasurer to disburse from the General Fund Bedford Public Schools Funds for the month ended July 31, 2011, Payroll in the amount of $2,232,095.77, Accounts Payable in the amount of $1,358,694.64, for a total disbursement of $3,590,790.41; and that the Financial Reports be placed on file for audit, as recommended:. Fund General Tech Millage Athletic Comm. Ed. Food Service Capital Maint. Sinking Fund Operations Items 1-5, (continued) - Authorize Purchase of Flooring for DRE and TRE - Authorize Contracted Services for Interim CFO - Authorize Payment of Bills & Banks of Depository Category 11 12 21 23 25 42 45 Grand Total AP 184,459.64 1,133.70 3,455.26 33,902.63 31,531.69 7,125.00 329,534.00 591,141.92 HEALTH INS. 724,311.93 17,734.14 3,499.79 14,279.88 7,726.98 767,552.72 PR 1,269,960.75 1,269,960.75 PR RETIREMENT 451,596.91 451,596.91 PR TAXES 510,538.11 510,538.11 Grand Total 3,140,867.34 18,867.84 6,955.05 48,182.51 39,258.67 7,125.00 329,534.00 3,590,790.41 Mr. Schwager explained the Secretarial Association Contract. Mrs. Smith moved: That the Bedford Secretarial Association MEA/NEA Contract, for the period effective July 1, 2010 through June 30, 2012, be approved, as recommended. Secretarial Association Contract Approve Secretarial Association Contract Mr. Meehean supported the motion. Discussion followed. A roll call vote was taken: Mr. Barton yes, Dr. Brakel yes, Mr. Gore yes, Mr. Hooper yes, Mr. Meehean yes, and Mrs. Smith yes. Motion carried unanimously, 6-0. Roll Call Vote Motion Carries Unanimously
Page 5 of 6 Public Commentary was heard from: Randy Alcock (Custodian President), Jane Crafts (BTA President), Jimmy Hearns (Regional Representative, AFSCME, Detroit) and Colleen Jan (BEA President) regarding privatization, the use and expenditures of District funds, and contacting our legislators. Public Commentary was also heard from Anita Lambert (BSA President), regarding the Secretarial Association contract passage. There were no announcements from PTA/PTO. Mr. Whan congratulated Ms. Maag-Eltschlager; congratulated our student athletes; and wished everyone a good night and a great weekend. Public Commentary Announcements & Comments, PTA /PTO Announcements and Comments from Administration Dr. Magrum explained that he had attended a Superintendent s Conference which was attended by some of our legislators (but not our representative); that he also visited with Randy Richardville in an attempt to plea for school funding, with no positive results; and that the Deficit Elimination Plan is required to be submitted by Michigan State Law. Mr. Gore congratulated the student athletes, and commented on this year s great start of school. Announcements & Comments from Board Members Mr. Meehean also congratulated tonight s athletes and commented on the outstanding academic performance. Mrs. Smith congratulated Ms. Maag-Eltschlager and wished her the best; thanked tonight s athletes; thanked the Knights of Columbus for their donation; thanked everyone for coming to tonight s meeting; and said she is paying attention to what is being said in Public Commentary. Mr. Barton congratulated the student athletes; and expressed appreciation to the Secretarial Association and the administration for their hard work in settling the BSA contract. Mr. Hooper congratulated tonight s award winning students Robin Brown and Nick Kaiser; thanked the Knights of Columbus for their donation; congratulated Ms. Maag-Eltschlager on her appointment; thanked Ms. Lambert for her positive comments; and mentioned that it would be a big help to the District if we can get all the contracts settled. Dr. Brakel also congratulated our student athletes; congratulated all the students exhibiting at the County Fair this week; congratulated Ms. Maag-Eltschlager and said he was looking forward to working with her; and ended by saying Go Mules!
Page 6 of 6 Mrs. Smith moved: To adjourn at 9:35 p.m. Motion carried unanimously Adjournment Kim Hooper - Secretary