WALDRIDGE PARISH COUNCIL 1 Poplar Street Waldridge Village Co Durham DH2 3SE 0191 3881417 waldridge.parish@gmail.com 7 February 2018 To: The Chairman and members of the WALDRIDGE PARISH COUNCIL (Councillors Cork, Davies, Foster, Harding, Howie, Martin, Moody and Warren) Dear Sir / Madam You are hereby summoned to attend a meeting of the WALDRIDGE PARISH COUNCIL which will be held at 1 Poplar Street, Waldridge Village on TUESDAY 13 FEBRUARY 2018 at 700pm 1. Welcome BUSINESS 2. After recent election to accept Paul Sexton onto the council, he should sign his declaration of acceptance and take this place on the council 3. To receive apologies for absence - to note all apologies and reason must be given in writing to the Clerk prior to the meeting To note Cllr Baker has submitted her resignation, the Clerk to contact electoral services to inform and receive relevant notices 4. To receive and accept any Disclosable Pecuniary Interests from members in any item to be discussed. To remind members, if any changes in circumstances, that new forms need to be submitted 5. Questions and comments from members of the public maximum 5 minutes per item / per individual (15 minutes in total) 6. To receive Police report (for information only). To receive speed watch details. 7. To receive and approve the minutes of the meeting held on 9 January 2018 (copy attached) 8. Clerks report Clerk to update the Parish Council on progress from previous meeting on any subject not on agenda (attached) 9. Parish matters and on-going items (attached) 10. To accept financial matters (attached) 11. To note date of next meeting Yours faithfully Angela Foster, PSLCC Parish Clerk 2017/2018 8 1
9. PARISH MATTERS AND ON-GOING ITEMS: a. Planning Applications (2) These have previously been sent via e-mail view online for location/details (if any) DM/18/00060/FPA 64 Warkworth Drive DH2 3TH First floor extension to side above garage and single storey extension to rear DM/18/00065/FPA 1 Fleetham Close DH2 3SX Erection of detached summerhouse to rear DM/18/00042/FPA 9 Ashkirk Close DH2 3HY Porch to front DM/18/00282/TPO Waldridge Cottage Warkworth Drive DH2 3SL Works to 8 No. trees (1 No. Beech, 5 No. Sycamore and 2 No. Lime) protected by a TPO What recommendation to give b. To consider any planning applications received after the agenda was published, this information is available on Durham County Council website to give Clerk delegated powers to proceed, unless it is a major / controversial application, whereby a special meeting will be called: (1) What recommendation to give c. Lights on C11 - Waldridge Link Road (10) Correspondence received from DCC asking if Parish will agree to a service level agreement to pay for 3 lights on C11 (within the parish boundary) at a cost of 2000 for 10 year period. Also request for parish to fund the remaining lights (outside the boundary) at a cost of 5,598. Clerk awaiting confirmation that this is within parish powers. To agree/disagree to SLA and agree to paying 2000, to agree/disagree to other lights after receiving confirmation. d. County Councillors report - for discussion only (decision / action to be placed on next agenda) (10) 2017/2018 8 2
To receive report from County Councillors Update on Birch View Street light removals. Dog Waste Bag Dispensers Mobile Scrap Metal/ Waste Carrier Garden Waste Recycling Speeding e. Working Group To note update, if any decision to be made, to be placed on next agenda (10) To discuss any new activities / suggestions. To discuss if any licences / permits are required To note / agree to any suggestion and budget f. Grants / fundraising To discuss any new grants / fundraising opportunities To agree to apply g. Easter event To discuss holding event on 1 April 2018, to agree to activities, to discuss if any changes to risk assessment To agree to the Clerk arrange face painter, first aid and purchase prizes same as last year. Agree risk assessment h. Clippings (2) To discuss costs sought for a different printer ranging from 198 to 250 To agree / disagree to change printers i. Facebook / Social media (10) To discuss the Facebook group To agree to next steps j. Fly tipping To discuss residents concerns over recent fly tipping next to her house in Olive Street. Neighbourhood wardens want to put up notices in and around hammerhead. To agree to next steps re fly tipping concerns k. Children's play area (10) 2017/2018 8 3
To discuss comments received from recent newsletter opinion poll. To agree to next steps l. Lights for Halloween / other events defer Costs were sought to purchase lights/jump pack of approx 200 To agree to next steps m. Broadband defer To get an understanding of how good / bad broadband is in the village and whether it would be fit for the needs of the parish rooms. To discuss applying for Awards for All, could apply for up to 10,000 which could include purchasing laptops. To discuss findings. To agree / disagree to apply for grant n. Seating on Millennium Green Costs to be brought for discussion and discuss location To agree to which seat and location o. Fitness equipment / goal posts / fun hoop monthly inspection Caretaker to update the council on monthly inspection. To agree this should now include all the art work and report back for insurance purposes To note update. To request caretaker to carry this out p. General Data Protection Regulations - (To note this to remain a permanent agenda item until the new regulations come into force) (1) To note any further update None needed q. Timetable of training events (to note this to be a regular agenda item) (0) To note any forthcoming events:- Nothing planned None needed r. Light at car park To discuss findings re installing light at the car park To discuss further s. Audit report (2) 2017/2018 8 4
Shaun Lowery internal Auditor requested update in February of 2016/17 audit recommendations. To agree all recommendations have been carried out and report back t. Annual Parish Meeting To discuss which date to hold, either before April meeting at 6pm or 24th April at 7pm. To discuss who to invite To agree date and attendees u. Friends of Congburn Woods - (note this to be a regular agenda item) (2) To receive update from Cllr Davies To note update v. Policy review (to note this to be a regular agenda item) (3) To review policies on regular basis Discipline and Grievance Noticeboard To agree to adopt w. Query on budget / problem with budget Cllr Warren wishes to raise a query re budget. To discuss Car park invoice and problems associated To agree to next steps with car park x. Correspondence received (for discussion / decision / action or to be placed on next agenda) (0) Nothing received y. Correspondence received after agenda published (to note only) (2) For information only No decision to be made z. Waldridge in bloom working group update To discuss update. To note Spring meeting on 7 March 5 per ticket. To note update. To approve attendees aa. Funday To discuss any new activities, to confirm which are booked. To discuss purchasing gazeebo, medals and hiring of toilet as previously discussed. 2017/2018 8 5
bb. World War 1 event To agree to getting costs for above. The Clerk to purchase 2 large tables as agreed in Sep meeting. Cost 31.27 each. defer To discuss any other activities / update re event for 2018 - this to remain a regular item on agenda until event To agree to any update cc. AAP forum updates (for information only) (2) To report from recently attended AAP working groups / forum to be given. None needed dd. Urgent issues for noting (Clerk to use delegated powers) and any items Councillors wish to agenda for next meeting 9. FINANCIAL MATTERS - To approve and sign the list of cheques drawn below: (a) Payments Recommended that the following payments be agreed: 1. That the sum of 650.26 be paid to Mrs A Foster (January 2017 wage) 2. That the sum of 211.50 be paid to Mr B Laidler (January 2017 wage) 3. That the sum of 300.90 be paid to Kingfisher Direct - salt bin 4. That the sum of 180.00 be paid to Snowball printing (b) Receipts Recommended that the following amounts be noted: 1. That the sum of 55.00 received 10. DATE AND TIME OF NEXT MEETING 13 March 2018 to commence at 7.00pm 2017/2018 8 6