MINUTES OF THE CITY COUNCIL/HAYDEN URBAN RENEWAL AGENCY JOINT MEETING FOR THE CITY OF HAYDEN, KOOTENAI COUNTY, IDAHO November 1 0, 2015 Special Meeting: 4:00 PM Council Chambers Hayden City Hall, 8930 N. Government Way, Hayden, ID 83835 CALL TO ORDER Mayor Mcintire called the meeting to order for the City Council at 4:00pm. Nancy Sue Wallace called the meeting to order for the Hayden Urban Renewal Agency Board at 4:00pm. ROLL CALL, Council Members Timmins, Panabaker, and DeLange were present. Hayden Urban Renewal Agency Members Wallace, Mitchell, and Meyer were present. Member Young arrived at 4:06pm. 1. WORKSHOP A. Downtown Plan Community and Economic Development Director Connie Krueger said the purpose of the meeting was to discuss the concerns identified during the public workshops held over the summer. The concerns identified were the sub-areas; specifically, the proposed multi-family zone from Honeysuckle Avenue and Centa Avenue, use of the City Hall Park property, and a Community Center. She also reviewed the Hayden Urban Renewal Agency (HURA) projects that are currently in development. Including, the Hayden Avenue Construction Plan from Highway 95 to Government Way, and the remediation of the northwest comer of Hayden Avenue and Government Way. The items remaining in the Winter and Company contract scope are: to refme two to three opportunity site diagrams including City Hall and Community Core sites; to develop the Urban Design and Economic Opportunity Plan; and to hold two additional meetings with HURA. Ms. Krueger reviewed the post contract/adoption of the plan process, noting that it requires holding a formal hearing before the Planning and Zoning Commission and City Council; amending the zoning code to the Central Business District standards and the zoning map; and developing ongoing joint and individual implementation plans. She went on to explain the ideal characteristics for each sub-area. Discussion occurred between HURA and the City Council about height restrictions for the area of Honeysuckle Avenue to Centa Avenue and whether multi-family is the best type of zone for this area. Current parking issues in the downtown corridor, and whether or not it is logical or feasible to create a walkable downtown were also discussed. It was the consensus of the City Council to move forward with a "non-walking city" concept. Reasons cited for doing so include: four to five months of winter in our area, the type of current business demand, and the lack of existing buildings. After some discussion about what HURA has done for the City of Hayden with capital that the City would otherwise not have access to, including improving blighted areas and livability for Hayden residents as well as the public perception of urban renewal districts, City Council members indicated that they would like to schedule another joint workshop with HURA to further discuss the Downtown Plan. Mayor Mcintire adjourned the joint meeting with HURA at 5:02pm and took a five minute break before the regular City Council meeting starts. Page 1 of5
MINUTES OF THE CITY COUNCIL MEETING FOR THE CITY OF HAYDEN, KOOTENAI COUNTY, IDAHO November 10, 2015 Regular Meeting: 5:00 PM Council Chambers Hayden City Hall, 8930 N. Government Way, Hayden, ID 83835 CALL TO ORDER Mayor Mcintire called the meeting to order at 5:1Opm. ROLL CALL OF COUNCIL MEMBERS, Council Members Timmins, Panabaker, and DeLange were present. FLAG SALUTE Mayor Mcintire asked Mr. Robert Nelson to lead the pledge of allegiance. ADDITIONS OR CORRECTIONS TO THE AGENDA There were no additions or corrections to the agenda. 1. CONSENT CALENDAR A. Approval of October 22, 2015 Special City Council Meeting Minutes B. Approval of October 27, 2015 Regular City Council Meeting Minutes C. Approval of New Frontiers East Minor Subdivision, Final Plat Approval D. Approval of New Frontiers East Minor Subdivision, Construction Improvement Agreement E. Approval of Maple Grove Master Development Agreement F. Approval of Bills for Payment Mayor Mcintire read the Consent Calendar items. Hearing no response to a request for any discussion, Mayor Mcintire called for a motion to approve the Consent Calendar. The motion was made by Council Member DeLange and seconded by. Hearing no response to a call for any further discussion, Mayor Mcintire requested a roll call vote. 2. VISITOR/PUBLIC COMMENTS (5 Minutes Maximum on Non-Agenda Items) None 3. COMMISSION REPORT A. Parks, Recreation & Community Forestry Commission Parks, Recreation and Community Forestry Commission Chair Robert Nelson reported that the commission has been focusing primarily on the future Hayden Dog Park. They have also been discussing becoming a bike-friendly city. For the upcoming meetings, a commission member is working on gathering information on playground equipment, and they will be discussing the feasibility of having an Automatic External Defibrillator (AED) at each outdoor recreation events. The commission also talked about implementing a reporting system for damaged/ degrading sidewalks or park equipment, similar to our current tree report system. Page 2 of5
Following a question from 's, Mayor Mcintire asked Chair Nelson to research if it is acceptable to use bikes on sidewalks in a designated bike-friendly City. 4. UNFINISHED BUSINESS A. Consider the Violation Section Amendments of the Animal Ordinance City Attorney John Cafferty introduced Ms. Chelsea Porter from the Boise office of Hawley Troxel who has been working with Community and Economic Development Director Connie Krueger on other sections of the animal ordinance. Mr. Cafferty asked how Council would like to proceed with the proposed changes presented tonight. Following discussion on the proposed tier of penalties and the maximum penalty allowed, Council supported placing a cap on the maximum penalty at two hundred dollars instead of the proposed eight hundred dollars. Ms. Porter noted that this penalty section is not specific to barking dogs; it applies to the whole animal ordinance. In response to Mayor Mcintire's question as to who would be the hearing officer should someone appeal their citation, Mr. Cafferty recommended designating one person as opposed to the whole council. City Administrator Stefan Chatwin reviewed the current process for parking and boat launch citation appeals and gave suggestions as to how such appeals for animal citations could be handled. B. Approval of Addendum #1 to Consulting Agreement, Impact Fee Study Update, Tishler Bise, Inc. Public Works Director Sean Hoisington stated staff is ready to move forward with finalizing the Impact Fee Study Update and would like to make a change to the consulting agreement. City Administrator Chatwin noted that, in making this change to insure the methodology used to calculate fees is fair, an additional amount of funds would need to be allocated by Council. Mayor Mcintire called for a motion to approve Addendum #1 to Consulting Agreement, Impact Fee Study Update, Tischler Bise, Inc. in the amount of $15,210.00. The motion was made by Council Member Panabaker and seconded by. Mr. Hoisington responded to a question from in regards to Task 2 - Transportation Impact Fee, explaining there are many ways impact fees are calculated within the State Law, and staff has decided to use a more generalized method to calculate these fees and still conform to the State Law. Hearing no response to a call for further discussion, Mayor Mcintire requested a roll call vote. 5. NEW BUSINESS A. Resolution Rescinding Resolution 2012-4 and Adopting Updated Idaho Standards for Public Works Construction (ISPWC) Standards and Revisions to Hayden Supplemental Provisions Public Works Director Hoisington state that the Idaho Standards for Public Works Construction (ISPWC) manual has been updated. He would like the City to adopt this as their standards as well as update the Standard Drawings to make the provisions geared towards Hayden. Hearing no response to a call for further discussion, Mayor Mcintire called for a motion to approve the Resolution to rescind Resolution 2012-4 and adopt the updated ISPWC Manual as well as the revisions to the Hayden Supplemental Provisions. The motion was made by and seconded by. Hearing no response to a call for any further discussion, Mayor Mcintire requested a roll call vote. Page 3 of5
B. Project Update, Government Way, Hanley to Prairie Public Works Director Hoisington talked about the partnership the City has with Lakes Highway District and the City of Coeur d'alene for the development of Government Way from Hanley A venue to Prairie A venue. He showed the typical section including five lanes with bike lanes and the Franklin Lift Station. He also discussed the option to run a dry line under Government Way to tie in to a future lift station. Mr. Hoisington noted there are concerns about not having enough Federal dollars available for this project. He also noted Dalton Gardens is planning to include extending their sewer line on the east side of Government Way in their construction plans. This project is currently scheduled to start the beginning of fiscal year 20 17 with construction likely to start during spring 20 17. C. Discussion Regarding Appointment of the Planning and Zoning Commission as the Impact Fee Advisory Committee Community and Economic Development Director Krueger explained that by law, when you update your impact fees you are required to have an advisory committee. The requirements of the committee are: they must assist in adopting land use assumption, review the city's Capital Improvement Plan (CIP), propose amendments and provide input, monitor and evaluate implementation of the CIP, file an annual report of perceived inequities in implementation, and advise government of the need to update a revised land use assumptions. The members appointed to work on this project a few years ago have not met for some time and the City is no longer in touch with them. The requirements seem to fit well with topics the Planning and Zoning Commission (PZC) currently address. Ms. Krueger noted, under State Law the PZC can act as the Impact Fee Advisory Committee so long as two members are involved with development, building or real estate. There are currently three member of the PZC meet those criteria. City Council indicated support for appointing the Planning and Zoning Commission as the Impact Fee Advisory Committee. 6. REPORTS A. City Administrator's Report and Calendar Review City Administrator Chatwin called attention to a few calendar items, noting that tomorrow is Veterans Day and the City's annual ceremony begins at 11 :OOam. The Ramsey Road Open House is next Thursday, November 19, from 4:00-7:00pm; and the dedication ofthe Public Art "Epiphany" is Friday, November 20, at 4:00pm. B. Mayor/Council Roundtable Discussion (Reports and Non-Action Items) reported that the Steele cabin property is for sale. Some of the City's Historic Preservation Commission members are concerned about losing the cabin if we do not move it before the property is sold. has been working with the Hayden Senior Center on finding a new facility. They are interested in the old armory building by the Coeur d'alene Airport, owned by Kootenai County. There was discussion about the building amenities and improvements needed. mentioned a possible partnership between the City and the Senior Center in leasing this facility. He asked to have the topic placed on a future agenda for discussion. Mr. Chatwin said staff will also discuss the need for a possible meeting or office space. reminded council of the Association of Idaho Cities Fall Academy November 24 from 9:00am- 3:00pm. Page 4 of5
Mayor Mcintire asked Community Services Director Suzanne Cano for a report on upcoming events. She reminded council of the Veterans Day events tomorrow as well as the Hayden Lights events on Saturday, December 5. City Administrator Chatwin noted there is no longer a Veteran' s Day Parade. 7. WORKSHOP A. Hayden Avenue Corridor Plan, Phase 2 (Huetter to US-95) Public Works Director Hoisington stated the purpose of the project is to create a system for the expansion of Hayden A venue as a whole instead of developing it in segments, to facilitate private development efficiencies, and allow opportunities to set up outside funding. He reviewed the history of the plan, as well as the current typical section of Hayden A venue. He discussed intersection planning with roundabouts being the default plan where needed. He also discussed private property impacts, and construction sequencing, including areas of widening and full width reconstruction. Mr. Hoisington would like to hold a public open house in December or Janauary and is asking for Council's support. Mr. Hoisington introduced Jay Hassel with J-U-B Engineers, Inc. who explained the plan for future development with commercial zones beginning at Huerter A venue. Mr. Hoisington gave an overview of the planned typical roadway section with eight foot sidewalks. Discussion ensued about the width of the sidewalks in response to 's inquiry as to why eight-foot wide sidewalks are planned, when other entities have developed five-foot sidewalks in similar expansions. It was the consensus of the council to look into a smaller sidewalk. Mr. Hassel and Mr. Hoisington presented the plan for roundabouts at Atlas Road and Ramsey Road. They discussed the alignment of the road in front of the established residences and noted that they have met with business owners along the corridor, notifying them of the corridor plan. In response to a question from, Mr. Hoisington stated that the way to for the City to secure this plan and notify future developments of it, is to formally adopt the plan. Discussion continued about the expansion plan for Kirkpatrick Street and the possibility of a traffic signal at Reed Road. City Council expressed support for scheduling a Public Open House in December or January. 8. ADJOURNMENT Mayor Mcintire adjourned the meeting at 6:50pm Abbi Landis, Deputy City Clerk ~,dl;;t. Ronald B. Mcintire, Mayor Page 5 of5