Location: Watsonville Center Room A260

Total on Roster: 15 Votes needed for simple majority vote: 50% + 1 = 9 Votes needed for 2/3 majority: 10 Location: Watsonville Center Room A260 Date and Time: Thursday, February 28 th, 2013 3:30 pm 6:00 pm Student Senate Minutes NOTICE IS HEREBY GIVEN that the Cabrillo College Student Senate will hold a meeting on Thursday February 28 th, 2013. The meeting time and location information is noted on the agenda. The purpose of this meeting is to be the direct representation of Cabrillo College s Student Body. We will see to it that the student s best interests are being served and that the students are given the opportunity to be heard. If you have any questions, please contact us at 831.477.5677. If needed, you can be provided with any disability-related modification or accommodations; please call Disabled Student Program and Services at (831) 479-6379. Requests should be made as early as possible, though on-campus transportation can be called for at any time. Please note that any action item that is discussed may not have an action taken during this meeting. I. Call to Order at 3:35 p.m. A. Roll Call a. Dieter was absent. II. Adoption of the Agenda 3 minutes Devin moved to approve the Agenda for Thursday February 28 th, 2013. Tana seconded the motion. III. Approval of the Minutes 3 minutes A. February 21 st, 2013 Laura moved to approve the Minutes for February 21 st, 2013. Ivan seconded the motion. IV. Public Comments This time is reserved for members of the public to address the Senate on issues not already appearing on the agenda. There will be a limit of five (5) minutes per speaker. Lupe Ortiz I would like to thank the Senate for holding a meeting at the Watsonville campus and appreciate the Senate s attention. V. Presidential Announcements 5 Minutes The Senate has to be out of the room by 6:00 p.m. due to a class at 6:15 p.m. Laura has the rest of the time to recognize and honor Natacha Wells birthday. VI. Special Items VII. New Business A. Appointment of New Senators 3 Minutes for speech, 3 minutes for questions 1. Scotts Valley Representative 2. Three Senators-at-Large Carter moved to move the appointment of senators to the end of the Agenda. Cedar seconded the motion. B. Honors Day Info. / Action S. O Connor 20 Minutes This item is up for discussion / possible action regarding the approval of $1,000.00 from the Account for the Stroke Center s Honors day. Honors day is a graduation ceremony for Cabrillo College students that have participated in the Stroke Center. The ceremony is significant because it represents the experiences, triumphs and journeys that stroke students have gone through as a group and as individuals. The Cabrillo College Stroke Center students are as much of a part of our student community as any other group, so we should give them as much support as we do to other Cabrillo College student groups. The Stroke Center serves a wide range of students from young to elderly persons. Stroke Center ceremony is taking place on June 6, 2013. Does anyone know if the Standing Tall Club is contributing funds to the Honors Day ceremony? Since the Standing Tall Club consists of Stroke Center students, someone should follow up with contacting Standing Tall and finding out if they are contributing funds to the ceremony. Abby moved postpone New Business Item B until the Senate has full details on other funds being contributed to the Honors Day ceremony. Bobby seconded the motion. 1

Postponement of New Business Item B passed unanimously 11/0/0. C. TedX event Info. / Action C. Frost 10 Minutes This item is up for discussion / possible action regarding the approval of $450.00 from the Account to pay for the fees from the TedX conference that was held on Wednesday, February 27 th. TedX hosted a successful event with about 80 students that signed in, and an additional 100 community members. The Request for Funding was originally estimated to be $450, but the actual costs were only $274.50. Overall by sponsoring the TedX event Cabrillo College has started their own TedX legacy. Cedar moved to approve $274.50 from the Programs Account to refund the TedX event. Laura seconded the motion. D. Video Conferencing Equipment Info. / Action B. Buckter 10 Minutes This item is up for discussion / possible action regarding the approval of $1,000.00 from the 73, Equipment Account to purchase video conferencing equipment. The logistics of checking out conferencing equipment at both Aptos and Watsonville campuses are being developed. Olga from the Watsonville campus has agreed to support checking in conference equipment and is collaborating on a check out system. The Bylaws state that conference equipment cannot leave campus premises, so this needs to be considered when choosing staff that will over see the equipment. Perhaps the Bylaws Committee can specify who exactly is qualified to stay with the equipment at all times. In addition, maybe two people, or two senators, could be available for the conference sessions. The Star Fish Conference equipment is user friendly and straightforward. The device is similar to a cell phone but provides much clearer quality. Up to 3,000 persons could be on one audio conference. The Aptos campus already owns a Star Fish device, so only 1 would be purchased for the Watsonville campus. In terms of the web cam it would be set up on a smart board, so it wouldn t require a person to hold the video cam. The Senate should undergo a trial period were we first fund the Star Fish device and then follow up with the video cameras if they prove to be needed. Laura moved to approve $650 for a Star Fish Conference Device from the 73, Equipment Account. Rory seconded the motion. Motion passed 8/3/0. E. Laptop for Secretary Info. / Action D. Constantino 10 Minutes This item is up for discussion / possible action regarding the approval of $1,000.00 from the 73, Equipment Account to purchase a laptop for our secretary to use. The Senate and ICC secretaries would be able to use a laptop provided by the Senate. All of the interviewed applicants this semester did not own laptops that they would be able to use for record keeping. The laptops will be used on campus at meetings or in the SAC East building, and checked out by staff, mainly Flor. IT has recommended a laptop with full descriptions and services. IT has specific list of items that they are willing to provide support to, so if we purchase a laptop out of their list we could potentially not be given service. IT provides reliable service on general technical issues and therefore we should purchase a laptop that they assure service to. Darwin moved to approve $1,000 from the 73, Equipment Account for the purchase of a laptop for Senate and ICC secretaries use. Ivan seconded the motion. Motion passed unanimously 11/0/0. F. Public Relations Committee Info. / Discussion A. González 10 Minutes This item is up for discussion regarding the Public Relations Committee. Last week the PR committee met and discussed the role that the PR is supposed to play in the Senate. 2

We ve decided that we are going to divide the main Senate website from the PR website. The committee believes that the websites would both benefit more if individuals were given the task to update the sites separately. Assigning individuals to do weekly updates would require the Senate to decide who those individuals would be. Perhaps the Senate should consider making a website committee. As a point of reference, Darwin worked on the website over the winter break so that it would be more user friendly to weekly updates. So, this would be favorable to having individuals do weekly updates. On another note, the Senate polos are still being worked on. There are currently minor details being discussed such as price differences in embroidered and silk-screened polos. If the Senate decides to have personalized polos it will take a bit longer than if we decide to have more of simple and generic Senate polo. Please think about this and have comments ready for upcoming discussions. G. Forum Event Info. / Discussion B. Buckter 10 Minutes This item is up for discussion regarding a possible forum event. The Senate would benefit from hosting forum events. The idea is to strengthen communication between students and the Senate. Ideally the senate would set up a table somewhere were there is a lot of student movement, for example in front the Admissions building, VAPA center, the Watsonville bookstore area etc., so that they could approach the Senate with comments, questions or concerns. A benefit of hosting forum events is that the Senate could share upcoming and current events with students directly. Overall the forum events would act as a way to facilitate more exposure and personal communication between the Senate and students. Please consider the idea and come up with feedback for future discussions on this topic. Also, look out for a doodle poll that will try to organize potential forum event times. H. Appointment of New Senators 3 Minutes for speech, 3 minutes for questions 1. Scotts Valley Representative 2. Three Senators-at-Large Laurence Applen applied for Senator-at-Large. Laurence is enthusiastic to work with the Senate and has extensive leadership experience. Throughout his college academia Laurence has participated with French Clubs, Mad Potters Society, and Hurdle Teams. Laurence looks forward to being an active member of the Senate and has scheduled sufficient time for Senate duties. Laurence Applen s application for Senator-at-Large passed unanimously 11/0/0. VIII. Committee Reports 3 minutes ea. Bylaws Committee Meeting next week where discussion will focus on Video Conferencing Equipment bylaws. Saftey Committee Meeting tomorrow morning at 8 a.m. Cafeteria Committee Meeting tomorrow morning at 9 a.m. SAC Event Auditions Tomorrow at 12 p.m in the Cafeteria. March In March Short $166.00 for Food Expenses so look out for this on next weeks Agenda. PR Committee Meeting next Friday. CPC Meeting and articulation is moving forward and the budget looks decent. The college will be hiring 8 new faculty over the next year. Welcome Week Went well and a special thanks to everyone that attended and participated in the event. Academic Counseling Meeting Approved 3 more classes that will go on the Curriculum Committee. (3 art classes) IX. Reports (Every other name is Bold for Easy Reading) 2 minutes ea. Executive Officers, Senators, Advisers report on Senate Activities. A. Executive Officers 3

President: Charlotte Achen Vice President: Laura Hunerberg Huge shout out to Tana for coordinating a successful Welcome Week event. Also, keep in mind that March in March is on Monday!!! Finally, let s remember to address the emissary draft form so try to gather feedback and input for the form. Treasurer: Darwin Constantino First, I would like to welcome Laurence; the Senate continues to surprise me and it will change you in positive ways. Finally I would like to commend everyone that worked with the TedX event and Welcome Week!!! If anyone has photos please send them to me asap, so that I can add them to the Senate website. Legislative Representative: Aimée Cornett Congratulations Laurence, and I hope it turns out to be everything you hoped for. Student Trustee: Cedar Green Inter-Club Council Chair: Devin Monahan ICC met yesterday and we discussed parliamentary procedures and Brown Act. The ICC is organizing a chili cook off event. Finally, there are 10 new-chartered clubs. Watsonville Representative: Abbygale González Scotts Valley Representative: (Vacant) B. Senators-at-Large Bobby Buckter The Martin Luther King Jr. event was a success! The food was great and everyone that attended the event seemed really happy. Tana Desandres Carter Frost Thanks to everyone that supported TedX. The event was great and I spent a lot of time at the event. On another note, I wont be able to attend Friday s committee meeting. Tabitha Mahoney Sharon O Connor Dieter Schmidtmeier Rory Schneider Welcome Laurence, and thank you to everyone that participated in the recent Senate events. Ivan Sumano Vargas Natacha Wells I ld like to thank the Senate for recognizing and celebrating my birthday, the cupcake was great!!! C. Advisors 5 minutes ea. Sesario Escoto Welcome Laurence, there are two advisors that are here support you and answer any questions you may have. Also, graduation petitions need to be submitted by March 29 th. That is the last day to have your name in the graduation list. Please spread the word so that other students are aware of this deadline. The last day to petition to walk in the ceremony is April 1 st. In terms of the polos, I like the discussion that the polos be more generic so that future senates could use them. On another note, the Identifying Students under Psychological Stress, is a big movement going on. Due to recent violence crimes at schools, people are taking action in preventing and addressing stressed students. Finally the MLK event was very powerful and had great speakers. Stay strong and focused throughout the Spring semester because it goes by fast. Flor Chacòn The Senate is doing a great job with all of their events. The leadership and support is strong and shows in the successful events you are all putting on. X. Agenda Building 5 Minutes XI. Adjournment 5:31 pm XII. Call to Order at 5:42 p.m. A. Roll Call a. Full house. Student Senate Executive Meeting Minutes (To be held after the Student Senate Meeting) XIII. Adoption of the Executive Agenda Darwin moved to approve the Executive Agenda for February 28, 2013. Laura seconded the motion. Passed unanimously 6/0/0. XIV. Approval of the Executive Minutes Abby moved to approve the Executive Minutes for February 21, 2013. 4

Darwin seconded the motion. Passed unanimously 6/0/0. XV. Regular Business A. Attendance from Last Meeting 5 Minutes Dieter has reported having the same issue of a class conflict which has not allowed him to attend Senate meetings. Dieter has reported that he has worked out his schedule and will attend next weeks meeting. Motion failed to excuse Dieter from last weeks meeting 1/5/0. The Executive Board has not received a reason as of to why Ivan was absent from last weeks meeting. Motion failed to excuse Ivan from last weeks meeting 0/6/0. B. Discussion of Meeting 10 Minutes The meeting went well. C. Discussion of Senate 5 Minutes The senate should focus on recruitment since there are still vacant positions. For example, during Welcome Week 2 to 3 students expressed interest in joining the Senate. Overall the Senate is showing a lot of strength and group commitment. D. Assigning and Updates of Mentors 5Minutes * Carter is Laurence s mentor. XVI. Advisors Reports 5 Minutes ea. Sesario Escoto Everyone is doing a great job, keep it up! Flor Chacòn Remind each other that 30 minutes unloading or loading materials for events makes a difference, so keep that in mind for March in March and try to help out even if it s for 15 to 30 minutes. Have a great weekend! XVII. Executive Agenda Requests XVIII. Adjournment 5:55 pm Upcoming Senate Meetings Unless noted, the Student Senate will be holding their meetings the following days at 3pm on the Aptos Campus in SAC East 225. February 21 st March 7 th March 21 st (Watsonville) April 11 th April 25 th (Watsonville) May 9 th May 23 rd February 28 th (Watsonville) March 14 th March 28 th April 18 th May 2 nd May 16 th (Watsonville) 5