AGENDA Deer Creek Board of Education, I-006 Regular Meeting Monday, May 14, 2018, 6:00 p.m. Deer Creek Administration Building 20701 N. MacArthur Blvd Edmond, Oklahoma 73012 A. Call to Order and Roll Call Members Present: Daniel Barnes, Kenneth Dennis, Andi Neaves, and Mike Kiehn Members Absent: Kelli Lay Time: 6:02 p.m. B. Additions to and Adoption of Agenda 1. Personnel Schedule A, amended 2. Move Adjournment from line item ( M. ) to line item ( N. ) 3. Addition of line item ( M. ) - Vote to uphold, modify, or revoke the decision of the District Review Committee in regards to a student suspension. A motion was made to adopt the agenda with the addition and amendments listed. Second: Mike Kiehn Motion Carried: 4-0 C. Superintendent s Report 1. Deer Creek Friends and Family Recognition Ranet Tippens Kelli Lay arrived, 6:05 p.m. 2. Financial Report James Edwards and Vernon Florence 3. Teaching & Learning Services Report Diana Jones D. Standing and Financial Resolutions 1. Consideration of and vote on recommendation of the Schedule of Encumbrances and Monthly Financial Reports: Schedule of Encumbrances: a. General Fund Purchase Order: 423 453, void 420, 421, 422 b. General Fund Payroll Purchase Order: 72053-72059 c. Building Fund Purchase Order: 134 153, void 136 d. Child Nutrition Purchase Order: 49-51 2. Financial Reports: a. Treasurer s Report b. Student Activity Fund Report c. Business Services Report A motion was made to approve the Standing and Financial Resolutions as submitted. 1
Motion: Mike Kiehn E. Public to be Heard The floor is open at this time for any resident(s) of the Deer Creek Public School District #006 to address the Board of Education on items that pertain to education and/or the operation of the school district. Those residents wishing to address the Board of Education must complete a Request for Public Participation form prior to the scheduled starting time of the regular Board meeting. A response may or may not be provided at this time. Questions or concerns related to employees of the district will not be permitted at this time. Those are to be referred to the Superintendent at another time. 1. Savannah Stumph DC Parent Legislative Action Committee F. Business Items 1. Agreement between Board of County Commissioners of Oklahoma County and Deer Creek Public Schools for grading and excavation around the Intermediate School gym/shelter building. A motion was made to approve the Agreement between Board of County Commissioners of Oklahoma County and Deer Creek Public School for work around the Intermediate School gym. 2. Easement agreement between Deer Creek Public School and Oklahoma Gas and Electric Company. A motion was made to approve the Easement agreement between Deer Creek Public School and Oklahoma Gas and Electric Company. 3. Fiscal Year 2018-19 General Mutual Cooperation Agreement between Oklahoma County and Deer Creek Public Schools. A motion was made to approve the Fiscal Year 2018-19 General Mutual Cooperation Agreement between Oklahoma County and Deer Creek Public Schools. Motion: Mike Kiehn 4. Clearwater Enterprises, Amendment to Gas Sales Agreement (Contract #8032), as submitted. A motion was made to approve the Clearwater Enterprises, Amendment to Gas Sales Agreement (Contract #8032), as submitted. 2
Motion: Kelli Lay 5. Memorandum of Agreement between the Deer Creek School District Board of Education and the Deer Creek Association of Classroom Teachers regarding Article 24 Teacher Duty & Article 44 Pay Scales. A motion was made to approve the Memorandum of Agreement between the Deer Creek School District Board of Education and the Deer Creek Association of Classroom Teachers. 6. School Board Policy, JCA Residency of Student, as amended. A motion was made to approve the School Board Policy, JCA Residency of Student, as amended. Motion: Andi Neaves 7. Child Nutrition Lunch Price Increases: As required by State Department of Education- Child Nutrition Program Elementary Schools will go from $2.80 to $2.85 Intermediate School lunches will go from $2.80 to $2.85 Middle School lunches will go from $2.80 to $2.85 High School lunches will go from $3.15 to $3.20 Adult lunches at all sites will be $3.70 Reduced lunches at all sites will be $0.45 District Allowable Negative Balances Amounts: Requires to be updated since the lunch prices would be increasing. Lunches can be charged up to the following amounts: Elementary Schools up to $14.25 Intermediate School up to $14.25 Middle School up to $14.25 High School up to $16.00 Procedural Changes: Effective August 15th 2018, once a student has met the district allowable negative balance amount (charge amount), an alternative lunch will be served. The lunch will be a cheese sandwich, a fruit or vegetable and milk - this meal meets all school nutrition requirements. Effective August 15th 2018 no Ala Carte food items may be purchased by anyone with a zero or negative food service account balance. These policies are in place as a continued effort to reduce the total negative account balances in Deer Creek Public Schools. 3
A motion was made to approve the lunch prices as submitted and the procedural changes as submitted. Motion: Mike Kiehn Second: Andi Neaves G. Consideration of and Vote on Consent Agenda : All of the following items, which concern reports and items of routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and vote of items #1-14. 1. Board of Education Minutes: a. Regular Meeting April 9, 2018 2. Audit Contract with Putnam & Company, PLLC for the 2017/2018 fiscal year, beginning July 1, 2017 and ending June 30, 2018 3. Deer Creek 2018 ESY plan 4. Annual Software Service Order Agreement between Municipal Accounting Systems, Inc. and Deer Creek Public Schools for Financial Software for the 2018/2019 school year 5. Annual SchoolMessenger Renewal Authorization for the 2018/2019 school year 6. Employment of Phillip Meier as District Treasurer for 2018/2019 school year 7. Phillip Meier s District Treasurer s Certificate of Bonding from May 31, 2018 through May 30, 2019. 8. Contract between McBride Orthopedic Hospital and Deer Creek School District for the 2018/2019 school year 9. Declaration of District surplus 10. Adjunct classroom certification 2017/18 for Glendon Floyd and Lacy Darity for Media Production/Film Studies 11. Title VI Indian Education Parent Committee for 2018-2019 12. District-Wide Textbook adoption a. K-4: Envision (Pearson) b. 5-12: Big Ideas (Cengage/National Geographic) 13. Facility Usage for the Summer 2018 a. Districtwide Reading Sufficiency Summer Reading Academy at Grove Valley Elementary (4 weeks/4 days per week) May 29-June 1, 2018 June 4-7, 2018 June 11-14, 2018 June 18-21, 2018 4
b. Sports, Skills, and Academic Camps led by various Deer Creek staff members, see attached listing for specific dates, times, and staff members. 14. Out of State Travel Requests a. Jennifer Bush to St. Mary s Hall, San Antonio, TX, June 25-28 th for AP Summer Institute training b. Yearbook Workshop, Stacey Conley, sponsor and four yearbook students, University of TX - Austin, TX, June 14 th -18 th c. Odyssey of the Mind Worlds Competition, HS Odyssey of the Mind team, Ames, IA, May 23rd-27 th A motion was made to approve Consent Agenda items #1-14. Second: Mike Kiehn H. Possible consideration of any new business of an emergency nature that had not been contemplated at the time of agenda preparation and cannot be delayed until the next regular board meeting. No action. I. Executive Session : The Board of Education will consider and may vote to convene in Executive Session. 1. Oklahoma Statutes Title 25, 307 (B) (1): Discuss employment as listed on Schedule A, as amended, Schedule B, and Allocations. 2. Oklahoma Statutes Title 25, 307 (B) (3): Purchase or appraisal of real property 3. Oklahoma Statutes Title 25, 307 (B) (5): Hear evidence and discuss the suspension of a student as requested by the student s parents. A motion was made to convene in Executive Session. Motion: Kelli Lay Second: Mike Kiehn Time: 7:56 p.m. J. Acknowledge Return to Open Session A motion was made to return to Open Session. Motion: Andi Neaves Time: 9:00 p.m. K. Statement of Executive Session by Board President 5
President Barnes made a statement that during Executive Session the Board met to discuss: 1. Oklahoma Statutes Title 25, 307 (B) (1): Discuss employment as listed on Schedule A, as amended, Schedule B, and Allocations. 2. Oklahoma Statutes Title 25, 307 (B) (3): Purchase or appraisal of real property 3. Oklahoma Statutes Title 25, 307 (B) (5): Hear evidence and discuss the suspension of a student as requested by the student s parents. Present during the Executive Session were (5) Board Members and Superintendent, Ranet Tippens. During that time, no votes were taken or discussed. L. Consideration of and may take action on the Superintendent s recommendation concerning employment as listed on Schedule A, as amended, Schedule B, and Allocations. A motion was made to approve Schedule A, as amended, Schedule B, and Allocations. M. Vote to uphold, modify, or revoke the decision of the District Review Committee in regards to a student suspension. A motion was made to uphold the decision of the District Review Committee in regards to a student suspension. Motion: Daniel Barnes N. Adjournment A motion was made for adjournment. Motion: Daniel Barnes Time: 9:02 p.m. Daniel Barnes, President Kenneth Dennis, Vice President Andi Neaves, Clerk Mike Kiehn, Deputy Clerk Kelli Lay, Member 6